III Posters and Oral Communication Competition

Transcription

1 III Posters and Oral Communication Competition VI IN4MED Marisa Marques Joana Fernandes Carina Castro Silva

2 Article 1 Definition This regulation defines the rules of procedure for the III Posters and Oral Communication Competition, taking place during the VI In4Med, from the 24th to 26th February The aim of this competition is the promotion of Health Sciences research conducted by medical students. Article 2 Themes Research projects and actual work in the field of Health Sciences may be submitted if within the following two topics: a) Fundamental research investigation and analysis focused on a better or fuller understanding of a subject, phenomenon, or behavior instead of on a specific practical application of the results; b) Translational research perceived as research that transforms scientific discoveries arising in the laboratory, clinical or population studies, into new clinical tools and applications. Article 3 Goals 1. To promote and stimulate the involvement of medical students in research projects. 2. To encourage the interest of the student community and their involvement in similar projects. Article 4 Participation Terms 1. The first author of the research project must be a medical student. 2. The first author must be registered in the VI In4Med. 3. The III Posters and Oral Communication Competition will accept the participation of medical students: a. who are currently involved in research projects in the field of Health Sciences; b. who have Research Project proposals in the field of Health Sciences. 4. Each applicant is entitled to submit no more than one abstract. 5. The applicants cannot submit scientific literature reviews. 6. All abstracts must be submitted in English according to the rules laid down in Articles 7, 8 and 9. 2

3 Article 5 Competition conditions 1. The submitted abstracts will be evaluated by a qualified jury and only the best 40 (20 abstracts for each topic) will be admitted to the competition. 2. The three best abstracts of each theme will be selected for Oral Communication (see Article 8) and the remaining ones will be presented as Poster (see Articles 9 and 10). a. Except in cases of force majeure, the results will be announced from January 27th, 2017; i. Participants will be informed if, and when, exceptional events that lead to changes occur; b. Participants will have 3 days after the announcement to confirm participation in the contest; i. If there is no response within the specified period for reply, the participant loses the opportunity to compete in the III Posters and Oral Communication Competition. 3. The best Oral Communication of each theme will be awarded. 4. The best Poster of each theme will be awarded. Article 6 Registration 1. The applicant should: a. Enroll in the III Posters and Oral Communication Competition using the form available at b. Enroll in the VI In4Med using the form available at i. The participants of the III Posters and Oral Communication Competition will have a discount of 5.00 on the VI In4Med final ticket. c. Fill in and submit: i. Abstract of the research project according to the conditions of Article 7; ii. Term of Responsibility (commitment to comply with the rules set out in this Regulation); iii. Declaration(s) of Conflicting Interests that may exist; iv. Informed consent declaration (to be completed by potential partners in the Research Project). d. The documents referred to in paragraph c. are available on e. In order to complete the registration, the documents must be sent to the postersin4med@nemaac.net, with the subject Inscrição no III Concurso de Posters e Comunicações Orais. 3

4 Article 7 Abstract 1. Format: a. Maximum number of words: 250; b. Font: Arial; c. Font size: 11; d. It should be structured in sections: Introduction; Goals; Materials and methods; Results and discussion; Conclusion; References. 2. Language: English. 3. The abstract should be submitted according to the abstract model available in the application form to the postersin4med@nemaac.net. 4. Abstracts Evaluation criteria: a. Originality of the investigation; b. Content quality; c. Clarity and correction 5. The applicant should choose one of the two topics in competition, which can be confirmed or contradicted by the jury. 6. The abstract should be submitted to postersin4med@nemaac.net 7. The abstract should be submitted until December 12nd, Failure to comply with these rules will lead to penalties and possible exclusion of the participant. 9. We reserve the right to make any changes in the abstracts submission dates provided with the necessary advance. Article 8 Oral communication 1. File Format: PowerPoint (.ppt). 2. Language: English. 3. Duration: a. 7 minutes for presentation; b. 3 minutes for discussion; c. 10 minutes for only one question; d. Overtime will lead to the participant's penalty. 4. Criteria for evaluating the overall presentation: a. Aesthetics of the presentation; b. Content quality; c. Transparency and simplicity of the presentation; d. Compliance with the stipulated time; e. Participant s capacity to discuss and answer any questions that may arise. 5. The file must be submitted to postersin4med@nemaac.net; 4

5 6. The file must be submitted until February 20th, Article 9 Poster 1. File Format: PDF (.pdf) (maximum file size: 25 Mb) 2. Format: a. The abstract should not appear in the poster; b. Size: A1; c. The poster's content must be readable in A4 printing size (to send to jury); d. Aesthetically pleasing (color and adequate contrast); e. Images / graphics must be relevant for understanding the content; f. Tables / graphics / images properly labeled; g. Mandatory bibliography. 3. Language: English. 4. Criteria for poster evaluation: a. Presentation of the background and relevance of the project; b. Presentation and organization of data / results / activities; c. Interpretation of data / results / activities; d. Project implications; e. Originality of the project; f. Organization and visual presentation of the poster. 5. The participant has the responsibility of ensuring the printing and display of the poster. 6. The poster must be submitted in digital format to postersin4med@nemaac.net. 7. The poster must be submitted in digital format until February 20th, Failure to comply with these rules will lead to penalties and possible exclusion of the participant. Article 10 Presentation of posters 1. Duration: a. 5 minutes for presentation; b. 2 minutes for discussion; c. Overtime will lead to the participant's penalty. 2. Language: English. 3. Presentation criteria: a. Aesthetics of the poster; b. Content quality; c. Transparency and simplicity of the presentation; d. Compliance with the stipulated time; 5

6 e. Participant s capacity to discuss and answer any questions that may arise. Article 11 Jury 1. The President of the Jury will be invited by the organizing committee of the VI In4Med; a. The President of the Jury will select the remaining members of the jury. 2. A Specific jury panel for each theme will be announced on the website of VI In4Med. 3. It lies within the Jury s competence to: a. Select and rank the applications according to the aforementioned criteria; b. Discuss and evaluate the participant s presentation during the competition according to the aforementioned criteria; c. Choose the winning projects. Article 12 Awards and winners 1. Based on the previously defined criteria (see Articles 8, 9 and 10), the Jury will award the: a. Best Oral Communication of each theme; b. Best Poster of each theme. 2. The monetary prizes will be awarded to the institution / team where the winner s project is being or will be developed. 3. Honorable mentions will be given if the jury deems it appropriate. 4. A Participation Certificate will be awarded to all participants. 5. The winners will be announced at the VI In4Med Closing Ceremony. a. In order to receive the prize, the winners must be present at the VI In4Med Closing Ceremony. b. If unable to attend the Closing Ceremony, the winners shall: i. Justify their absence to the Organizing Committee; ii. Designate a representative person to receive the prize/awards. Article 13 Ommited points The Organizing Committee of the VI In4Med reserves to itself the power to decide on all missing situations in this Regulation. 6