ALIA Information Online Conference

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1 ALIA Information Online Conference Abstract submission guidelines Instructions to submit Submitted proposals should be written in Arial style, 12 point font, double spaced and should include: 1. Abstract Title: 2. Author/s Name: 3. Co/Author/s Names: 4. Organisation/s: 5. Presenter/s Name: 6. Postal address: 7. address: 8. Phone: 9. Fax: Abstract (300 words minimum to 500 words maximum) Your proposal should be structured as follows: - Introduction - Methods (if appropriate) - Results - Conclusions Relevance - Please also include a brief statement summarising the paper s relevance to the session/conference theme. Referencing in a format of the author s choice. Proposals should be submitted via the online portal. Your abstract may be submitted by clicking on the link above. Accepted abstracts will be published as submitted so please ensure that your abstract has been proofread before submitting.

2 Note that your abstract will be reviewed and returned to you for clarification of any queries or amendments. Submission guidelines - the fine print The deadline for submitting abstracts is 29 April All abstracts must be submitted in accordance with these instructions. Those who wish to submit an abstract for consideration by the Program Committee must also intend to register for the Conference (speakers will receive a discounted conference registration fee). Sessions are allocated in 25 minutes time periods (including question time). Presentation and preparation of paper guidelines will be forwarded with notification of acceptance. All abstracts submitted must be original work and not previously presented in any form at other conferences (unless agreed to in writing by the conference organisers). Authors of abstracts accepted for presentations are required to submit a full paper. Abstracts of all presentations accepted for inclusion in the Conference Program will be published as part of the conference handbook provided to all delegates and conference attendees and may also be published on the conference website and/or smartphone application. All papers will be published after the Conference on the Conference website. PowerPoint presentations may also be submitted but are not a substitute for the full paper submission. Papers not submitted in the designated format and by the due dates may be excluded from the proceedings. All papers may be audio and/or video recorded and made available on the conference website. Submitted abstracts will be reviewed to decide who will be invited to give oral, poster or workshop presentations. All abstracts will be reviewed by the program stream committees to ensure quality and consistency with the conference themes and content areas. If necessary comments by the reviewers will be provided after review. Authors will have the opportunity to elect if they would like their papers peer-reviewed or mentor reviewed.

3 By submitting your abstract you are confirming that you have read and agree to all submission guidelines. Types of presentations A Paper describes and discusses work the presenter is doing or has done in relation to theory and practice. Papers are generally delivered in a lecture style and will run for approximately 25 minutes (including 5 minute Q&A). The audience will be limited by room capacity. The room will be set in theatre style. A Workshop features one or more leaders working with a group. Delegates will actively participate in the learning process. The audience will be limited by room capacity. The room will generally be set in classroom style. A Panel session brings together a variety of speakers on a single topic. Panellists might provide a short introductory presentation before opening the floor for questions from the audience. You might propose a topic, panellists or a facilitator - or all of these. The room will be set in theatre style. A Poster is a visual presentation that is less formal than the oral presentation. They give presenters an opportunity to interact with conference delegates when they view the poster. Poster presenters will be provided with a board area roughly 1.2w x1.8h (size to be confirmed). Poster presentations will be allocated set times during the conference where you will be able to discuss the poster with delegates. At other times the posters will be available for people to view. A Lightning talk, Pecha Kucha style, provides an opportunity to present your experiences or ideas in a snappier style. Lightning talks will be limited to 8 minutes and the use of visual prompts or technologies is encouraged. Criteria for assessment To assist the conference program committee to curate the best program for delegates, all submissions will be assessed on the following criteria: Relevance for the call for papers to the theme Originality Level of innovation

4 Impact on the wider library community Quality of the abstract Abstract acknowledgement Receipt of abstracts submitted online will occur on completion of the submission. Please note that all correspondence will be sent to the address from which the submitted abstract was received so please keep that in mind if using an institutional membership log in. Review of abstracts All abstracts will be reviewed by the program committee. All abstracts will be reviewed to ensure quality and compatibility with the conference theme and areas of interest. Final decisions on acceptances and on publication and presentation formats are the responsibility of the program committee. Authors will have the opportunity to elect if they would like their papers peer-reviewed or mentor reviewed. Peer Review If accepted you may choose for your completed paper to be peer reviewed. Once your abstract has been accepted you will need to indicate if you would like your paper to be peer reviewed. Referees will be chosen from the library and information community and will be independent experts in their chosen field. Each paper submitted for refereeing will be submitted as a blind (unidentifiable) copy. Written comments are received from each referee for each paper. Papers requiring revision will be returned to authors for the required changes. At no time will the referees be informed of the identities of the authors whose papers they were assessing. Mentor Review You may also choose for your submission to be mentor reviewed. Mentoring is not a peer review process. If necessary the author receives some assistance and advice on ways to improve the presentation.

5 Notifications All authors will be notified by after review by the program committee as to whether their application has been successful and as to whether the presentation will be an oral paper, workshop or poster. Presentations If your abstract is selected, oral presentations are not required in a given format. However use of MS PowerPoint is encouraged. You should allow 20 minutes for your presentation followed by five minutes for questions. Key dates Abstract submission deadline 29 April 2016 Author notification 1 June 2016 Refereed paper submission 1 September 2016 Mentor review papers 1 November 2016 Mentored and final paper submission 31 January 2017 Submission of presentations 31 January 2017 Need more information? Enquiries regarding abstracts can be directed to the ALIA Events team at

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