LST v1.5 Job Aid: One Form Utility

Transcription

1 About this Job Aid: This job aid describes the One Form process which is a new utility for the Targeted Affordable Housing & Bonds line of business for use with the Loan Submission Template (LST) version 1.5. The One Form utility uploads data elements from the LST to auto generate the TAH One Form (aka prescreen ). This utility along with the enhanced LST streamlines the process to a one point of data entry for both the template and the prescreen artifacts. In order to support these enhancements, the LST ASR and brief tabs have been opened to allow external users the ability to populate data into these tabs. The One Form Utility populates the One Form by capturing both static and dynamic sections of the TAH Loan Submission Template (LST) version 1.5. Static sections are individual cells and cell ranges fixed in structure and size such as the Sources and Uses Grid. Dynamic sections vary in size and structure and involve additional preprocessing in the LST Model such as the sub debt and rent restriction records. It will display one or many records depending what the user has populated in the LST. Overview of End to End Process: New Steps 1. Seller enters the loan information in the excel TAH Loan Submission template version Seller generates the One Form and sends to Servicer. 3. Servicer updates the One Form with Loan number and approval. 4. Seller uploads the excel template in the upload deal screen in OUS data delivery. Existing production upload 5. OUS extracts the xml containing all the data in the excel template. Data is validated against business rules. If there are any business rule violations, seller is informed. Data is then loaded into the transaction database and the underwriting process begins. Data for the One Form is pulled from the following LST 1.5 Tabs (See appendix for mapping) October 2012 LST v1.5 Job Aid: One Form Utility Page 1 of 7

2 Input Sheet TAH & Bonds FMAC Brief Part A ASR Tabs o Loan o S&W o Property o Comm Prop o CF Footnotes o Borrower o Appraisal o Sales Comps o Rent Comps o 3rd Party o Market Generating the One Form: Before the One Form can be generated, the LST file will need to be ready with data in the TAH LST 1.5. In addition, the user will need to have the One Form Utility saved locally to their machine. To generate the One Form the following next steps need to be taken. 1. Open the One Form Utility. Click on the first tab Open LST Model File to locate your LST file. 2. A windows explorer window opens; the user then selects an LST. October 2012 LST v1.5 Job Aid: One Form Utility Page 2 of 7

3 3. If the LST file is valid, a confirmation screen is displayed, click OK to proceed. If the LST is not valid, you will receive an error message and must choose another file: 4. Once the file is selected, the file name will be displayed as below in the Menu screen. 5. Press Get One Form Data button to extract the data from the selected LST to the One Form. October 2012 LST v1.5 Job Aid: One Form Utility Page 3 of 7

4 6. Confirmation screen is displayed once the transfer of data is complete. Click OK to view the data in the respective tab of the One Form Utility. Error Handling: 1. If you select a 2.1 LST file, you will receive an error message and must choose another file. October 2012 LST v1.5 Job Aid: One Form Utility Page 4 of 7

5 2. If you click the Get One Form Data without selecting a LST, you will receive an error message and must choose a TAH 1.5 LST file. 3. If you select the same TAH 1.5 LST file that is already open. You will receive the following error message. a. Clicking Yes, will produce the following error message. b. Clicking No, will produce the following error message. Press OK to select another file. October 2012 LST v1.5 Job Aid: One Form Utility Page 5 of 7

6 4. To reload new data for a saved LST file, click Open LST Model file and choose the file to reload. a. A confirmation message is displayed. Press Ok and Click Get One Form Data to extract the data. b. Click Yes to clear exisiting data and load the new data. c. Click No and the new data will not be uploaded. October 2012 LST v1.5 Job Aid: One Form Utility Page 6 of 7

7 Deployment Tips: The One Form can be downloaded from the Multifamily website. Production Support Tips: If you run into any issues with the One Form Utility, contact the following resources: For immediate technical support with the One Form. o Call 866 MULTI_FM ( ) For less critical needs or questions regarding the One Form. o Submit an with a description of the issue to multifamily_customer_support@freddiemac.com o A representative from Freddie Mac's Business Operation Support Team will respond to your . Contact Freddie Mac Producers or Production Analysts Use the Training Material posted on Freddiemac.com Appendix Mapping between LST 1.5 and the One Form: To see the mapping between the LST 1.5 and the One Form fields, take a look at the attached mapping worksheet. One Form Data Mapping v1.0.xlsx October 2012 LST v1.5 Job Aid: One Form Utility Page 7 of 7