Locally Driven Collaborative Projects: Program Overview and Cycle 4 Launch

Transcription

1 Locally Driven Collaborative Projects: Program Overview and Cycle 4 Launch November 18, 2014 Anne Simard, Acting Director, Knowledge Services and Chief, Public Affairs Hilary Gibson Wood, Research Facilitator, Knowledge Services Rebecca Mador, Program Analyst, Knowledge Services

2 Opening Remarks Peter Donnelly, President and CEO Public Health Ontario

3 Overview of today s webinar Context and overview of the LDCP program (Anne) Upcoming activities and key dates (Hilary) Priority setting process for new LDCPs (Rebecca) 3

4 Part 1: Context and overview of LCDP

5 Historical context Transfer of provincial share of PHRED funding to PHO in January 2011 Through extensive consultation process, new program model developed Program elements and services were identified by the field as priority areas that can help meet local needs and build local capacity Consultation revealed that PHUs: Did not want a seed grant program, but a mechanism to break down silos, work on common issues Were experiencing competition fatigue Wanted support to develop protocols and run projects Wanted opportunities to share and build partnerships 5

6 Supporting Research and Knowledge Exchange (SRKE) 6

7 What is LDCP about? Vision: Strengthening the public health system by facilitating collaboration so the field can work together to conduct applied research and evaluation on an identified critical public health issue Goals: To foster the development of collaborative partnerships among health units and between health units and other stakeholders To increase the capacity of health units to implement applied research and program evaluation projects that are scientifically sound and feasible, and produce relevant knowledge for the Ontario public health system To strengthen and sustain knowledge transfer among health units and between health units and other stakeholders 7

8 LDCP in action 17 collaborative teams $1,443,987 in funding Over 150 health unit participants 100% of health units have participated in setting priorities 35 health units engaged as LDCP team member 100% of active teams partnering with academics and/or community organizations 8

9 Collaborative projects Address a public health issue identified by public health units Involve collaboration of multiple health units May also involve academics, community groups Create knowledge that is transferable across the public health system Develop and implement a knowledge exchange strategy Include a role for students in their projects The Social Media Team discusses different methodological approaches that could be taken to answer their research question at a workshop facilitated by PHO. Photo Credit: Claude Martel\PHO 9

10 How LDCP works: phases Identifying priorities for new LDCPs Building collaborative teams and developing proposals Strengthening LDCPs through external review Implementing LDCPs Engaging in knowledge transfer and exchange 10

11 Program Facilitated priority setting process Training and opportunities for skills development Resources and tools Opportunities to build partnerships Infrastructure to support collaborative teams Project funding Research facilitation Knowledge exchange opportunities PHO facilitator leads health units through a consensus based process to prioritize a single idea to be developed into a locally driven collaborative project. Photo credit: Claude Martel\PHO 11

12 Opportunities for participation Public health units Drive priority setting process Provide knowledge of program area and application of LDCP project to health unit activities Lead proposal development and project implementation Engage in knowledge exchange and dissemination activities Provide additional resources (funding, inkind support, etc.) Academics and community groups Enhance research and evaluation capacity of teams Provide content and/or methodological expertise during proposal development and project implementation Support knowledge exchange and dissemination activities May provide additional resources (funding, in kind support, etc.) 12

13 Benefits of participating on a LDCP Ability to have a greater impact than participants could on their own Development of valuable relationships Acquisition of useful knowledge about services, programs, people in public health Development of new skills Enhanced ability to meet the needs of their clients Increased utilization of their expertise or services the opportunity to participate was worthwhile, and I learned a lot about research, questionnaire development and the process. Working at a smaller, more rural health unit, the LDCP project gave me opportunities that would not have been available. 13

14 Snapshot: completed LDCPs Project Title 1. Ontario s built environment data: walkability and environmental exposure 2. Strengths based practice in public health 3. A provincial assessment of parenting styles in Ontario 4. Fall prevention for community dwelling older adults 5. The meaning of food skills for two Ontario priority populations 6. Social media and technology in public health 7. Evaluation of the quality, impact, value, and sustainability of a model to collect provincial data for the Rapid Risk Factor Surveillance System (RRFSS) 14

15 Project Title Snapshot: active LDCPs 1. Evaluation of an online and in person public health prenatal education programs in Ontario for women during their first pregnancy 2. Adapting a childhood falls prevention program for Ontario 3. Breastfeeding surveillance pilot study 4. Developing an evidence informed guide to support public health action on alcohol at the local level 5. Recommended best practices for healthy rural built environments 6. Beyond BMI: surveillance for healthy weights in children 7. Identifying the best indicators that Ontario public health agencies can use to monitor and guide their work in addressing the Social Determinants of Health 8. Leading collaboration and moving knowledge into action: how public health is helping to make falls prevention everyone s business 9. Supporting Ontario Public Health Units to promote the mental health of children and youth 10. Building evaluation capacity in Ontario Public Health Units 15

16 Social media toolkit for Ontario Public Health Units Designed to assist PHUs in Ontario to: 1. Plan their strategy 2. Manage their accounts 3. Engage with their audience in a public forum 4. Leverage social media for human resources, surveillance and management 5. Evaluate and improve their efforts 6. Overcome challenges Source: Davies J, Dhaliwal M, Brankley L, McColl K, Mai D, Williams M. Social media toolkit for Ontario public health units. Guelph, ON: Wellington Dufferin Guelph Public Health; 2014.

17 Social media and technology in public health Six health units collaborated on this project Focus of the project: 1. Identify and describe current social media models and practices 2. Determine barriers and facilitators 3. Analyze evaluation strategies 4. Identify best practices for implementation and evaluation 17

18 The meaning of food skills 8 health units + 1 academic partner collaborated on this project Focus of this project: 1. Understand what food skills means for youth, young pregnant women, and young parents 2. Identify barriers and facilitators to acquiring food skills and practicing those skills 3. Use findings to inform programs and policies Source: Desjardins E, Azevedo E, Davidson L, Samra R, MacDonald A, Dunbar J, et al. Food literacy among youth, young pregnant women and young parents who are at risk of poor health. Port Hope, ON: Haliburton, Kawartha, Pine Ridge District Health Unit; 2013.

19 Making something out of nothing : a report on food literacy Report identifies promising practices and opportunities for action that public health units can take to: 1. Address social determinants of food literacy 2. Incorporate food literacy into existing programs Source: Food skills LDCP team. A study of food literacy flyer. Port Hope, ON: Haliburton, Kawartha, Pine Ridge District Health Unit;

20 LDCP program evaluation Workshop evaluations Team progress reports Assessment of priority setting process Formal evaluation of cycles 1 and 2 Surveys with LDCP team members Qualitative interviews with team leads 20

21 Lessons learned: what has worked well Partnerships and collaboration High level of public health unit buy in and engagement Skills and knowledge While 'collaboration' is the current buzz word in public health, [LDCP] made it a practical reality. Participants report that they acquired new skills and knowledge, and strengthened skills and knowledge they already had Project findings relevant to the needs of health units Programmatic supports and infrastructure The promise of research that would reflect our public health reality, that it is not something that you come across in the literature every day I thought it would be really great for public health initiatives around [topic] to have something that was relevant to them. 21

22 Lessons learned: opportunities for innovation More opportunities to strengthen skills and knowledge Skills and Tools webinars on key topics as teams proceed through the life cycles of their projects Additional workshops during project implementation New opportunities to learn from each other and share the outcomes of your LDCPs LDCP Newsletter PHO website being re vamped in early 2015 Support for in person meetings Provide opportunities to share LDCP projects updates, results, and highlights. You can t replace being in a room with someone with being on the phone 22

23 Part 2: Program activities and key dates

24 Funding criteria for LDCP projects Project must consist of research and/or program evaluation Must involve multiple health units (at least one lead health unit and two supporting health units) Must include a role for students Must be designed to answer the research question identified in Workshop 2 Establishing the collaborative project teams and beginning project proposals (May 2015) Must include a knowledge exchange (KE) plan 24

25 LDCP funding streams One year projects funded up to $75,000 eligible for renewal for up to $75,000 more per year for up to an additional two years well suited to pilot projects Two year projects funded up to $50,000 per year for a maximum of two years not eligible for renewal well suited to projects with a welldefined scope and objectives 25

26 Funding renewal for existing Cycle 3 projects Existing one year projects that began in cycle 3 of LDCP are eligible for renewal Interested cycle 3 teams need to: meet all milestones and deliverables outlined in the original transfer payment agreement continue to meet the criteria for locally driven collaborative projects confirm with us via their interest in renewing by December 12, 2014 Renewing teams will re enter our process at Workshop 2 (May 2015) to begin developing their full project proposal 26

27 How LDCP works: phases and timelines External review Executing TPAs Nov Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec Identifying priorities for new LDCPs Building collaborative teams and developing proposals Implementing LDCPs and engaging in knowledge transfer and exchange

28 Identifying priorities for new LDCPs (Nov 2014 March 2015) Non competitive, three phase process 1. Theme selection 2. Project idea generation 3. Project idea prioritization Process driven by health units Broad cross section of health unit representatives engaged at various phases throughout process Alcohol Team at Workshop 1, February 2012 Photo Credit: Claude Martel/PHO 28

29 Building collaborative teams and developing proposals (March October 2015) Proposal development Workshops 2 and 3 Developing strong research objectives Study design, data collection and analysis Knowledge exchange plans Team Teleconferences and Lit Review Support Feedback and review Social Media Team at Workshop 2, April 2012 Photo Credit: Claude Martel/PHO Tentative Submission Deadline: Friday Oct. 16 th,

30 External feedback & finalization (Nov Dec 2015) Two external reviewers provide feedback on each proposal Expertise in applied research and/or program evaluation and knowledge of subject area. Criteria: Scientific approach Potential impact Feasibility Collaborative Team Response to Reviewers Comments Teams articulate how they will integrate external reviewer feedback into revised project plan. PHO research facilitator provides support for this process. 30

31 Funding administration (Jan Feb 2016) Execute Transfer Payment Agreement between Lead Health Unit and PHO A legal agreement between Public Health Ontario outlining the terms and conditions of the project funding Signed by Lead Health Unit Authorized Official Signed by Public Health Ontario Authorized Official Acknowledgement Forms signed by other participating Health Units and other participating organizations (where applicable) 31

32 Implementing LDCPs and engaging in knowledge transfer and exchange (Feb 2016 onwards) Project implementation begins Research facilitator on call to support implementation Infrastructure support for virtual and in person team meetings Knowledge exchange Ongoing opportunities to strengthen skills and knowledge Effective project management Communication, dissemination, report writing Knowledge synthesis 32

33 Part 3: Priority setting for new LDCPs STARTING Photo credit: week/

34 Priority setting for new LDCPs The priority setting process is designed to enable: 1. The prioritization of ideas for new LDCPs that are relevant to the needs and priorities of public health units 2. The prioritization of ideas for new LDCPs that, together, will generate knowledge across the spectrum of public health practice 3. Public health units to drive the priority setting process 4. Participation from a broad crosssection of health unit staff at different phases in the process PHU staff discuss project ideas in the area of Equity and Access to Services at workshop Photo Credit: Rebecca Mador/PHO 34

35 Priority setting criteria Process is guided by three criteria: Impact: Ability to generate new knowledge and evidence to support health units to meet the OPHS and influence change in the public health system Interest: Alignment with the needs of health units and public health system priorities Balance: Addresses the priorities of health units from different regions, of various sizes and across the breadth of public health practice Impact Ideas that are relevant to the needs and priorities of PHUs Balance Interest 35

36 Overview of priority setting process November + December 2014 January 2015 March 2015 Phase 1: Theme Selection Phase 2: Project Idea Generation Phase 3: Project Idea Prioritization survey + form + workshop 36

37 Phase 1: theme selection The priority setting process begins with the selection of themes, based on the OPHS Survey available via Fluid Survey November 24, 2014 December 12, 2014 One survey submitted per PHU A link to the survey will be sent to Medical Officers of Health 37

38 Phase 2: project idea generation Submit your ideas for new LDCPs in each of the three thematic areas identified in phase 1! Submit via Fluid January 12 January 30, 2015 We ll ask you to answer the following questions about your project idea: What is a public health issue or problem that a LDCP could investigate? What information or evidence is needed to address this public health issue? How could more information about this issue or problem be used to help inform practice or policy at your health unit? At health units across the province? 38

39 Phase 3: project idea prioritization Join us at a workshop to prioritize the project ideas submitted in phase 2! Moving from possibilities to projects: a priority setting workshop for new LDCPs Early March 2015 in Toronto Prioritize a single project idea in each of the three thematic areas Guided by PHO facilitator and supported by content experts Registration will open in January 19, 2015 Health unit representatives engaging in the prioritization process for the built environment theme at workshop 1 Photo Credit: Claude Martel/PHO 39

40 Key dates for priority setting Phase 1 Theme Selection PHUs receive survey November 24, 2014 Deadline to submit survey to PHO December 12, 2014 Phase 2 ProjectIdea Generation Submit project ideas via Fluid Survey January 12 January 30, 2015 Phase 3 Project Idea Prioritization Registration opens for workshop January 19, 2015 Moving from possibilities to projects: A priority setting workshop for new LDCPs March 3, 4, or 5, 2015 (TBD) RM23 40

41 Slide 40 RM23 Anne, these are the dates that will be in the RFP for the workshop. Is it okay to include them here, so people can tentatively book them in their calendar, or would you prefer to wait until we have a confirmed date and venue? We have done it both ways in the past. Rebecca Mador, 07/11/2014

42 We welcome your questions and Thank you! Anne Simard Acting Director, Knowledge Services Chief, Public Affairs Rebecca Mador Program Analyst Knowledge Services Hilary Gibson Wood Research Facilitator Knowledge Services For more information, visit PHO s website or us at LDCP@oahpp.ca 41