Commodity Code Groups
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1 Commodity Code Groups Commodity code groups and GL object codes are interrelated. The following brief outline is provided to help you make your decision of which should be used in a requisition. Select from one of the following two types of commodity codes: 1. A three digit numeric code, (e.g., 600, 615, 700): For any purchase of supplies, services, and minor equipment under $200* For any purchase using an object code within the 4000 s or 5000 s group. 2. A three-digit numeric plus an alpha code (e.g., 204M, 600E), for the purchase of: Equipment costing $200 or more*. In this case, the object code should always be within the 6000 s group. There are three main categories of purchases: 1. Supplies: anything that will be 'used up' with no remaining salvage value. Not taggable 2. Equipment: anything with a life of more than one year and will have a salvage value: Non-inventorial o under $200* (aka minor equipment), and the object code is within the 4000 s (Asset tag stickers will be affixed). Inventorial o over $200*, the object code is within the 6000 s o over $5000* (aka capital equipment), and the object code must be within the 6000 s. (Asset tag stickers will be affixed. The property will be tracked in the financial system s asset management module. Equipment will be depreciated over time.) 3. Services: no physical item is ordered, generally a repair, consultant services, equipment warranty, maintenance, or another type of non-tangible. *before applicable tax 7 1 February 2010
2 Acoustical Tile Acoustical Tile, Insulating Materials & Supplies 010 Vanessa White Insulating Materials Acoustical Tile, Insulating Materials & Supplies 010 Vanessa White Copying Machine Chemicals Copying, Mimeograph, Ditto Machine Chemicals 015 Edward Cook Mimeograph/Ditto Machine Chemicals Copying, Mimeograph, Ditto Machine Chemicals 015 Edward Cook Air Compressors & Accessories Air Compressors & Accessories 025 Vanessa White HVAC Equipment HVAC, Air Conditioning, Heating, & Ventilating Equipment & Supplies 031 Vanessa White Aircraft Equipment Aircraft Equipment & Supplies 035 Edward Cook Aircraft Supplies Aircraft Equipment & Supplies 035 Edward Cook Decorations Toys & Decorations 037 Edward Cook Toys Toys & Decorations 037 Edward Cook Animals, Live Animals, Live & Preserved 040 Peter Hester Animals, Preserved Animals, Live & Preserved 040 Peter Hester Appliances, Household Appliances, Household 045 Bernard Sena Art Equipment Art Equipment & Supplies 050 Bernard Sena Art Supplies Art Equipment & Supplies 050 Bernard Sena Paintings Art Objects 052 Bernard Sena Sculptures Art Objects 052 Bernard Sena Statues Art Objects 052 Bernard Sena Automotive Parts Automotive Parts & Supplies 060 Peter Hester Automotive Supplies Automotive Parts & Supplies 060 Peter Hester Fuel, Automobile Automotive Parts & Supplies 060 Peter Hester Automotive Vehicles Automotive Vehicles & Transportation Equipment 070 Peter Hester Automotive Shop Equipment Automotive Shop Equipment & Supplies 075 Peter Hester Automotive Shop Supplies Automotive Shop Equipment & Supplies 075 Peter Hester Badges Badges, Emblems, Name Tags & Plates 080 Vanessa White Emblems Badges, Emblems, Name Tags & Plates 080 Vanessa White Name Plates Badges, Emblems, Name Tags & Plates 080 Vanessa White Name Tags Badges, Emblems, Name Tags & Plates 080 Vanessa White Cosmetology Equipment Cosmetology Equipment & Supplies 095 Edward Cook Cosmetology Supplies Cosmetology Equipment & Supplies 095 Edward Cook Barrels Barrels, Drums, & Hazardous Waste Containers 100 Vanessa White Drums Barrels, Drums, & Hazardous Waste Containers 100 Vanessa White Hazardous Waste Containers Barrels, Drums, & Hazardous Waste Containers 100 Vanessa White Hazardous Waste Disposal Barrels, Drums, & Hazardous Waste Containers 100 Vanessa White February 2010 Page 7 2
3 Construction Supplies Construction Supplies 150 Bernard Sena Buildings & Structures Buildings & Structures 155 Bernard Sena Portable/Temporary Buildings Buildings & Structures 155 Bernard Sena Food Service Equipment Cafeteria & Kitchen Equipment 165 Peter Hester Uniforms Uniforms, Clothing, Apparel & Accessories 200 Bernard Sena Computer Servers Computer Hardware & Peripherals 204 Edward Cook Computer Supplies Computer Hardware & Peripherals 204 Edward Cook Computers, Desktop Computer Hardware & Peripherals 204 Edward Cook Computers, Notebook Computer Hardware & Peripherals 204 Edward Cook Monitor (for Desktop Computer) Computer Hardware & Peripherals 204 Edward Cook Multifunction Devices (print/copy/scan/fax) Computer Hardware & Peripherals 204 Edward Cook Point of Sale Equipment Computer Hardware & Peripherals 204 Edward Cook Printers, for Computers Computer Hardware & Peripherals 204 Edward Cook Scanners, for Computers Computer Hardware & Peripherals 204 Edward Cook Adobe Software Computer Software 208 Vanessa White Microsoft Software Computer Software 208 Vanessa White Dental Equipment Dental Equipment & Supplies 260 Edward Cook Dental Supplies Dental Equipment & Supplies 260 Edward Cook Blinds Window Coverings (Draperies, Curtains & Blinds) 265 Edward Cook Curtains Window Coverings (Draperies, Curtains & Blinds) 265 Edward Cook Drapes Window Coverings (Draperies, Curtains & Blinds) 265 Edward Cook Drugs & Pharmaceuticals Drugs & Pharmaceuticals 270 Vanessa White Electrical Parts Electrical Parts & Supplies 285 Vanessa White Electrical Supplies Electrical Parts & Supplies 285 Vanessa White Electronic Equipment Electronic Equipment & Supplies 287 Peter Hester Fencing Fencing 300 Bernard Sena Architect Equipment & Supplies Engineering & Architectural Equipment & Supplies 305 Bernard Sena Engineering Equipment & Supplies Engineering & Architectural Equipment & Supplies 305 Bernard Sena Animal Feed Feed, Bedding, Vitamins & Supplements For Animals 325 Peter Hester Bedding, for Animals Feed, Bedding, Vitamins & Supplements For Animals 325 Peter Hester Vitamins & Supplements, for Animals Feed, Bedding, Vitamins & Supplements For Animals 325 Peter Hester Fire Protection Equipment Fire Protection Equipment & Supplies 340 Peter Hester Safety Equipment Safety Equipment & Supplies 345 Peter Hester Safety Supplies Safety Equipment & Supplies 345 Peter Hester February 2010 Page 7 3
4 Banners Flags, Flag Poles, Banners, & Accessories 350 Bernard Sena Flags and Flag Poles Flags, Flag Poles, Banners, & Accessories 350 Bernard Sena Floor Covering Materials & Supplies Floor Covering Materials & Supplies 360 Vanessa White Floor Maintenance Accessories Floor Maintenance Equipment & Accessories 365 Vanessa White Floor Maintenance Equipment Floor Maintenance Equipment & Accessories 365 Vanessa White Beverages Food 390 Peter Hester Dairy Products Food 390 Peter Hester Food Vending Services Food 390 Peter Hester Forms Forms, Preprinted 395 Bernard Sena Furniture, Classroom Furniture 420 Bernard Sena Furniture, Office Furniture 420 Bernard Sena Furniture, Systems Furniture 420 Bernard Sena Dry Ice Gases & Containers (Laboratory, Medical, & Welding) 430 Vanessa White Laboratory Gases & Containers Gases & Containers (Laboratory, Medical, & Welding) 430 Vanessa White Medical Gases & Containers Gases & Containers (Laboratory, Medical, & Welding) 430 Vanessa White Welding Gases & Containers Gases & Containers (Laboratory, Medical, & Welding) 430 Vanessa White Hand Tools Hand Tools, Accessories & Supplies 445 Vanessa White Medical Equipment Medical Equipment & Supplies 470 Peter Hester Medical Supplies Medical Equipment & Supplies 470 Peter Hester Physical Therapy Equipment Medical Equipment & Supplies 470 Peter Hester Radiological Equipment Medical Equipment & Supplies 470 Peter Hester Custodial Equipment Janitorial Equipment & Supplies 485 Vanessa White Custodial Supplies Janitorial Equipment & Supplies 485 Vanessa White Laboratory Equipment Laboratory Equipment & Supplies 490 Peter Hester Laboratory Supplies Laboratory Equipment & Supplies 490 Peter Hester Landscaping Equipment Landscaping Equipment & Supplies 515 Vanessa White Landscaping Supplies Landscaping Equipment & Supplies 515 Vanessa White Lumber Lumber 540 Vanessa White Material Handling Equipment & Supplies Material Handling & Storage Equipment & Supplies 560 Vanessa White Packaging Materials Material Handling & Storage Equipment & Supplies 560 Vanessa White Storage Equipment & Supplies Material Handling & Storage Equipment & Supplies 560 Vanessa White Metals, Raw Metals, Raw 570 Bernard Sena Microfiche Equipment & Supplies Microfiche & Microfilm Equipment & Supplies 575 Bernard Sena Microfilm Equipment & Supplies Microfiche & Microfilm Equipment & Supplies 575 Bernard Sena February 2010 Page 7 4
5 Musical Instruments Musical Instruments, Sheet Music & Supplies 580 Vanessa White Sewing Equipment Sewing Equipment & Supplies 590 Bernard Sena Sewing Supplies Sewing Equipment & Supplies 590 Bernard Sena Calculators Office Equipment 600 Vanessa White Fax Machines Office Equipment 600 Vanessa White Office Equipment Office Equipment 600 Vanessa White Typewriters Office Equipment 600 Vanessa White Instructional Supplies Office Supplies 615 Edward Cook Office Supplies Office Supplies 615 Edward Cook Postage Office Supplies 615 Edward Cook Paint Paint & Protective Coatings 630 Vanessa White Protective Coatings Paint & Protective Coatings 630 Vanessa White Painting Equipment Painting Equipment & Supplies 635 Vanessa White Painting Supplies Painting Equipment & Supplies 635 Vanessa White Disposable Paper Products Food Service Disposable Paper & Plastic Products 640 Peter Hester Disposable Plastic Products Food Service Disposable Paper & Plastic Products 640 Peter Hester Paper (for office & print shop use) Paper (For Office & Print Shop Use) 645 Vanessa White Photographic Equipment Photographic Equipment & Supplies 650 Peter Hester Photographic Supplies Photographic Equipment & Supplies 650 Peter Hester Student Photo ID Systems Photographic Equipment & Supplies 650 Peter Hester Plumbing Equipment Plumbing Equipment, Fixtures & Supplies 670 Bernard Sena Plumbing Fixtures Plumbing Equipment, Fixtures & Supplies 670 Bernard Sena Plumbing Supplies Plumbing Equipment, Fixtures & Supplies 670 Bernard Sena CAD System Police Equipment & Supplies 680 Vanessa White Police Equipment & Supplies Police Equipment & Supplies 680 Vanessa White Copiers Printing Equipment & Supplies (Except Paper) 700 Bernard Sena Printing Press Printing Equipment & Supplies (Except Paper) 700 Bernard Sena Printing Supplies (except paper) Printing Equipment & Supplies (Except Paper) 700 Bernard Sena Publications Publications, Periodicals & Audiovisual Materials 715 Vanessa White Subscriptions Publications, Periodicals & Audiovisual Materials 715 Vanessa White Pumping Equipment Pumping Equipment & Accessories 720 Bernard Sena Cellular Telephones & Service Telecommunication, Radio Communication Equipment & Supplies 725 Peter Hester Local & Long Distance Telephone Services Telecommunication, Radio Communication Equipment & Supplies 725 Peter Hester Network Wiring (for computers) Telecommunication, Radio Communication Equipment & Supplies 725 Peter Hester February 2010 Page 7 5
6 Radio Communication Equipment & Supplies Telecommunication, Radio Communication Equipment & Supplies 725 Peter Hester Telephone Equipment & Supplies Telecommunication, Radio Communication Equipment & Supplies 725 Peter Hester Sign Making Equipment Signs, Sign Materials, Sign Making Equipment & Related Supplies 801 Vanessa White Signs Signs, Sign Materials, Sign Making Equipment & Related Supplies 801 Vanessa White Public Address System Sound Systems Equipment & Supplies (Intercom, Music, Public Address) 803 Peter Hester Radio Equipment Sound Systems Equipment & Supplies (Intercom, Music, Public Address) 803 Peter Hester Sound Systems Sound Systems Equipment & Supplies (Intercom, Music, Public Address) 803 Peter Hester Fitness Equipment Physical Education Equipment & Supplies 805 Bernard Sena Physical Education Equipment Physical Education Equipment & Supplies 805 Bernard Sena Physical Education Supplies Physical Education Equipment & Supplies 805 Bernard Sena Television Accessories Television Equipment & Accessories 840 Peter Hester Television Equipment Television Equipment & Accessories 840 Peter Hester Theatrical Equipment Theatrical Equipment & Supplies 855 Vanessa White Theatrical Supplies Theatrical Equipment & Supplies 855 Vanessa White Bus Tokens Tickets, Coupon Books, Bus Tokens 860 Peter Hester Coupon Books Tickets, Coupon Books, Bus Tokens 860 Peter Hester Tickets Tickets, Coupon Books, Bus Tokens 860 Peter Hester Veterinary Equipment Veterinary Equipment & Supplies 875 Edward Cook Veterinary Supplies Veterinary Equipment & Supplies 875 Edward Cook Audiovisual Equipment Audiovisual Equipment & Supplies 880 Peter Hester Audiovisual Supplies Audiovisual Equipment & Supplies 880 Peter Hester Displays/Monitors (for Audiovisual) Audiovisual Equipment & Supplies 880 Peter Hester Lecterns Audiovisual Equipment & Supplies 880 Peter Hester Projectors Audiovisual Equipment & Supplies 880 Peter Hester Screens Audiovisual Equipment & Supplies 880 Peter Hester Switchers/Media Controllers (for Audiovisual) Audiovisual Equipment & Supplies 880 Peter Hester Welding Equipment Welding Equipment & Supplies 895 Vanessa White Welding Supplies Welding Equipment & Supplies 895 Vanessa White Architect Services (For Construction Projects) Architect Engineer & Design Services (For Construction Projects) 906 Bernard Sena Engineering Services (For Construction Projects) Architect Engineer & Design Services (For Construction Projects) 906 Bernard Sena Bookbinding, Rebinding, & Repairing Services Bookbinding, Rebinding, & Repairing Services 908 Vanessa White Glazing (for Building & Repair Services) Building & Repair Services: Roofing, Glazing, Painting 910 Bernard Sena Paint Services (for Building & Repair Services) Building & Repair Services: Roofing, Glazing, Painting 910 Bernard Sena Roofing (for Building & Repair Services) Building & Repair Services: Roofing, Glazing, Painting 910 Bernard Sena February 2010 Page 7 6
7 Advertising Communications & Media Related Services 915 Edward Cook Communications & Media Related Services Communications & Media Related Services 915 Edward Cook Auditing Services Professional Services 918 Vanessa White Legal Services Professional Services 918 Vanessa White Pest Control Professional Services 918 Vanessa White Sign Language Interpreting Services Professional Services 918 Vanessa White Study Abroad Services Professional Services 918 Vanessa White Equipment Maintenance Equipment Maintenance, Repair 936 Vanessa White Equipment Repair Equipment Maintenance, Repair 936 Vanessa White Dry Cleaning Services Laundry & Dry Cleaning Services 954 Bernard Sena Laundry Services Laundry & Dry Cleaning Services 954 Bernard Sena Mailing Services Miscellaneous Services 962 Vanessa White Pay To Print Services Miscellaneous Services 962 Vanessa White Waste Disposal Miscellaneous Services 962 Vanessa White Printing of Class Schedules & College Catalogs Printing & Related Services 966 Bernard Sena Printing Services Printing & Related Services 966 Bernard Sena Promotional Items Printing & Related Services 966 Bernard Sena Public Works & Construction Public Works & Construction 968 Vanessa White Property Lease Real Property Rental or Lease 971 Vanessa White Property Rentals Real Property Rental or Lease 971 Vanessa White Shuttle Service Rental or Lease of Vehicles 975 Edward Cook Vehicles, Lease Rental or Lease of Vehicles 975 Edward Cook Vehicles, Rental Rental or Lease of Vehicles 975 Edward Cook Rental of Equipment (General Equipment) Rental or Lease of Equipment (General Equipment) 981 Bernard Sena Closed Circuit Television Systems Security, Fire, Safety, & Emergency Services 990 Peter Hester Electronic Article Surveillance Security, Fire, Safety, & Emergency Services 990 Peter Hester Security Services Security, Fire, Safety, & Emergency Services 990 Peter Hester Freight Freight 999 Bernard Sena February 2010 Page 7 7
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