UCM Expense Report Created 3/8/2016

Transcription

1 UCM Expense Report Created 3/8/2016 TYP ACCOUNT DESCRIPTION DATA ENTRY 70 General Operating Expenses 71 General Operating Budget Pool General Operating Budget Pool N 71000B General Operating Budget Pool B 72 Travel Expenses Travel Expenses N Travel - Domestic N Travel - Dom - Airfare Y Travel - Dom - Bus Van/Car Rent Y Travel - Dom - Lodging Y Travel - Dom - Meals Y Travel - Dom - Mileage Y Travel - Dom - Gasoline Y Travel - Dom - Other Y Travel - International N Travel - Intl - Airfare Y Travel - Intl - Bus Van/Car Rent Y Travel - Intl - Lodging Y Travel - Intl - Meals Y Travel - Intl - Mileage Y Travel - Intl - Gasoline Y Travel - Intl - Other Y Travel - Team Travel N Travel - Team - Airfare Y Travel - Team - Bus Van/Car Rent Y Travel - Team - Lodging Y Travel - Team - Meals Y Travel - Team - Mileage Y Travel - Team - Gasoline Y Travel - Team - Other Y Travel Advance Y 73 Operating Expenses Operating Expenses N Supplies and Materials N Athletic Supplies Y Copier/Printing Supplies Y Laundry Y Music Supplies Y Office Supplies Y Photo Film and Filming Y Postage Y Publications/Subscriptions Y Supplies - Medical and Lab Y Textbooks/Teaching Materials Y Uniforms Allowance Y Other Supplies & Materials Y Grant Funded Equipment - Non-UCM Y Programming Expenses Y Procurement Card Y Travel Card Y Utilities & Telecom Expenses N Utilities Expenses N Utilities - Electric Y Utilities - Natural Gas Y Utilities - Water Y Utilities - Sewer Y Utilities - Cable Y Utilities - Other Y Telecom Expenses N Telecom - General Y Local - Faculty - Admin Y Local - Students Y Tolls - Faculty - Admin Y Tolls - Students Y

2 Switch Hardware/Software Y Telecom Switch Maintenance Y Telephone Calling Card Costs Y Telephone Number Expense Y Telecom - Other Costs Y Contract/Professional Services N Cont Svcs - Accounting/Auditing Y Cont Svcs - Architect/Engineering Y Cont Svcs - Artists/Performers Y Cont Svcs - Attorney/Legal Y Cont Svcs - Aviation Y Cont Svcs - Bond Trustee Fees Y Cont Svcs - Building Maintenance Y Cont Svcs - Collection Agency Y Cont Svcs - Employment Agency Y Cont Svcs - Food & Beverage Service Y Cont Svcs - Grounds Y Cont Svcs - Hazardous Waste Disp Y Cont Svcs - Honoraria/Speaker Y Cont Svcs - Info Systems/Tech Y Cont Svcs - Insurance Consulting Y Cont Svcs - Investment Banking Y Cont Svcs - Janitorial Y Cont Svcs - Management Consult Y Cont Svcs - Marketing Consulting Y Cont Svc- Non-Employee Compensation Y Cont Svcs - Non-Hazard Waste Disp Y Cont Svcs - Other Y Cont Svcs - Performance Productions Y Cont Svcs - Non Captl Improvements Y Cont Svcs - Printing Services Y Cont Svcs - Referee/Official Y Cont Svcs - SCT Y Cont Svcs - Snow Removal Y Cont Svcs - Telephone Y Cont Svcs - Temporary Services Y Cont Svcs - Vending Y Cont Svcs - Web Services Y Equipment Services Contracts N Equip Srvc Contract - Athletic Y Equip Srvc Contract - Audio Visual Y Equip Srvc Contract - Automotive Y Equip Srvc Contract - Comptr Hrdwre Y Equip Srvc Contract - Copiers Y Equip Srvc Contract - Facilities Y Equip Srvc Contract - Furn/Fixtures Y Equip Srvc Contract - Laboratory Y Equip Srvc Contract - Office Equip Y Equip Srvc Contract - Software Mnt Y Equip Srvc Contract - Telephone Y Equip Srvc Contract - Other Y Rental/Leasing N Rent/Lease - Audio Visual Equip Y Rent/Lease - Computer Hardware Y Rent/Lease - Copy Machine Y Rent/Lease - Equipment Y Rent/Lease - Facilities Y Rent/Lease - Furniture Y Rent/Lease - PP Equipment Y Rent/Lease - Computer Software Y Rent/Lease - Vehicles Non-Travel Y Rent/Lease - Other Y Physical Plant Expenses N PP Chemical Supplies Y PP Construction Supplies Y PP Custodial Supplies Y PP Custodial Chemicals Y PP Recycling Supplies Y PP Custodial Equipment Repairs Y PP Grounds Supplies Y PP Grounds Chemicals Y PP Maint & Repair Supplies Y PP Misc Supplies Y

3 PP FPO Tools Y 74 Equipment Expenses Capital Equip Expenses > $5000 N Equipment Purchases N Agricultural Equipment Y Aircraft and Aircraft Equipment Y Athletic Equipment Y Audio Visual Equipment Y Automobiles and Auto Equipment Y Computer Equip - Desktop Y Computer Equip - Non-Desktop Y Computer Equip - Cross Platform Y Computer Software Y Copier Equipment Y Electronics Y Food Service Equipment Y Health Services Equipment Y Housekeeping Equipment Y Laboratory or Shop Equipment Y Laundry Equipment Y Musical Equipment Y Office Furniture and Equipment Y Physical Plant Equipment Y Printing and Publishing Equipment Y Radio or Communications Equipment Y Residential Furnishings Y Scientific Equipment Y Television Equipment Y Telecomm Equipment Y Other Equipment Y Library Books N Library Books Y 75 Other Expenses Other Expenses N Other Expenses N Administrative Expense Y Advertising/Underwriting Y Animal/Livestock Related Expenses Y Athletic Contest Expense Y Bad Debts Expense Y Bank Fees Y Central Parking Permits Y Collection Fees Y Conference Registration Y Credit Card Discount Fee Y Expense Relating to Prior Periods Y Fines/Penalties Y Food and Catering Y Freight and Express Charges Y Fuel - Vehicles and Aircraft Y Housing Expense Y In-House Training Expense Y Interest Expense Y Losses to Theft Y Maintenance & Repairs Y Medical & Health Payments Y Membership Fees Y Other Expenses Y Over/Under Y Promotions Y Recruiting Y Royalties Total Y University Provided Consulting Y Unclaimed Property Y Tuition Tax Reporting Y In-Kind Expense Y Annuity Expense Y External Training Expense Y Bad Debt Expense N Aux-Housing Bad Debt Expense Y Aux-Bookstore Bad Debt Expense Y Aux-Other Bad Debt Expense Y Expense Suspense Y Loss on Disposal of Fixed Assets N

4 Loss on Disposal of Fixed Assets Y Equipment Expense < $5000 Y Agricultural Equip < $5000 Y Aircraft Equip < $5000 Y Athletic Equip < $5000 Y Audio Visual Equip < $5000 Y Automobiles & Auto Equip < $5000 Y Computer Equip- Desktop < $5000 Y Computer Equip- NonDesktop < $5000 Y Computer Equip- X Platform < $5000 Y Computer Software < $5000 Y Copier Equip < $5000 Y Electronics Equip < $5000 Y Food Service Equip < $5000 Y Health Services Equip < $5000 Y Housekeeping Equip < $5000 Y Lab/Scientific Equip < $5000 Y Musical Equip < $5000 Y Office Furniture & Equip < $5000 Y Physical Plant & Equip < $5000 Y Printing & Publishing Equip < $5000 Y Radio/Communications Equip < $5000 Y Residential Furnishings < $5000 Y Television Equip < $5000 Y Telecomm Equip < $5000 Y Other Equip < $5000 Y Non-Operating Other Expenses N 76 Scholarships Loans & Fellowships Scholarships Loans & Fellowships N Awards Y Grants in Aid Y Scholarships Y University Aid Y 77 Non-Operating Expenses Non-Operating Expenses N Insurance Expense N Property Insurance Premiums Y Liability Insurance Premiums Y Insurance Claims Expense Y Depreciation Expense N Depr Exp - Buildings Y Depr Exp - Building Improvements Y Depr Exp - Capital Lease Equipment Y Depr Exp - Furn/Fix/Equip Y Depr Exp - Infrastructure Y Depr Exp - Library Books Y Depr Exp - Leasehold Improvements Y Land Purchase Cost Y Building/Construction Materials N Building/Construction Materials Y Construction in Progress Exp Reclas Y Bonds - Interest Expense N Interest Exp - Bond Obligations Y Interest Exp - Educ Facilities 1999 Y Interest Exp - Library Series 2002 Y Interest Exp - Library Series 2012A Y Interest Exp - SHS - Series 2002A Y Interest Exp - SHS - Series 2009A Y Interest Exp - SHS - ES Series 2002 Y Interest Exp - SHS -ES Series 2012A Y Interest Exp - Stadium Y Interest Exp -Student Rec Y Interest Exp - Telecom-Series 2002B Y Interest Exp - PGM Bond 2008 Y Interest Exp - B of A ESCO Lease Y Interest Exp - BOA ESCO Ref 2012 Y Interest Exp - Series 2013 Y Bond Discount Amortization Y Bond Defeasance Amortization Y Bond Principal Payments Y Bond Issuance Cost Y Bond Interest Expense Y 78 Cost of Goods Sold

5 Cost of Goods Sold N COGS - Comp. Hardware Y 78000B COGS Budget B COGS - Comp. Software Y COGS - Food/Beverage Y COGS - Sports Apparel Y COGS - Materials Y COGS - Sundries Y COGS - Supplies Y COGS - Textbook/Book Y COGS - Online Pro Shop Y COGS - Campus Y 79 Inter-Dept Chargeback / Allocations Inter-Dept Chargeback / Allocations N Administrative Chargeback N Aviation Charter Chargeback Y Airport FBO Chargeback Y Aircraft Maintenance Chargeback Y Bookstore Chargeback Y Copy Center Chargeback Y Departmental Exp Allocation Chgbk Y Events (Union) Chargeback Y Gas & Fuel Chargeback Y Student Housing Chargeback Y Information Systems Allocations Y Internal Physical Plant Chargeback Y Key Control Chargeback Y Library Chargeback Y Mail Room Chargeback Y Motor Vehicle Chargeback Y Pertle Golf Course Chargeback Y Photo Services Chargeback Y Physical Plant Chargeback Y Plastic Engraving Chargeback Y Printing Services Chargeback Y Public Safety Chargeback Y Quantity Foods Catering Chargeback Y SAFE Team Chargeback Y Telecom Chargeback Y Telecom Toll Fac/Admin Chargeback Y UHC Chargeback Y Other Department Chargebacks Y Departmental Exp Allocation Reimb Y Administrative Reimbursement N Aviation Charter Reimbursement Y Airport FBO Reimbursement Y Aircraft Maintenance Reimbursement Y Bookstore Reimbursement Y Copy Center Reimbursement Y Events (Union) Reimbursement Y Gas & Fuel Reimbursement Y Student Housing Reimbursement Y Information Systems Reimbursement Y Internal Physical Plant Reimburse Y Key Control Reimbursement Labor Y Key Control Reimbursement Materials Y Library Reimbursement Y Mail Room Reimbursement Y Motor Vehicle Reimbursement Y Pertle Golf Course Reimbursement Y Pertle Golf COSG Reimbursement Y Photo Services Reimbursement Y Physical Plant Reimbursement Y Plastic Engraving Reimbursement Y Printing Services Reimbursement Y Public Safety Reimbursement Y Quantity Foods Reimbursement Y SAFE Team Reimbursement Y Telecom Reimb Local Admin Y Telecom - Toll - Admin Y Telecom Reimb Services & Supplies Y Telecom Reimb Services Y Telecom Reimb Local Student Y UHC Reimbursement Y

6 Other Department Reimbursements Y Indirect Pool N Indirect Costs Y ICR - Office of Sponsored Programs Y ICR - Dean / VP Y ICR - Department Y ICR - PI / PD Y ICR - Center Y ICR - Finance and Admin Y