Common Expense Account Codes
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1 20001 Service & Supplies Agricultural Related Postage & Shipping Communications Utilities Waste Disposal Maintenance & Repairs Rentals & Leases Fees & Services Medical/Scientific Svc & Supplies Conferences/Entertainment/Etc Fiscal Management Expense Miscellaneous Services & Supplies Training In-State Travel Out-of-State Travel Foreign Travel Personal Property...6 1
2 20001 Service & Supplies Office & Administrative Supplies General Operating Supplies Laboratory Supplies Data Processing Supplies Books Publication & Other Ref Diplomas & Certificates Subscriptions Instructional Supplies Electronic Supplies Photocopy Supplies Library Supplies Used by the Library ONLY Audio/Video Supplies Cartography Supplies Art/Graphic Arts Supplies Photography Supplies Archival Supplies Ticket/Ticket Stock Athletic Supplies Awards Awards & Prizes - Non-Employee Uniforms Disposable Wearing Apparel Employee Wearing Apparel Clothing Minor Equipment Computer (Noncapitalized) Software This is used only when the software is owned. See and for software that has a license agreement and is not owned Printers (Noncapitalized) Office Equipment (Noncapitalized) This includes desks, chairs, file cabinets etc Specialized Equip-(Noncapitalized) Sports Equipment-(Noncapitalized) Inventoried Minor Equip--Non-Cap Parts-Auto & Equipment Vehicle Tires Gasoline - Automotive Fuels/Lubricants Food - Other Agricultural Related Postage & Shipping Call purchasing before using any of these account codes Chemicals-Herbicides Chemicals-Pesticides Chemicals-Other Postage Mailing Services - Incl Postage Express Mail Freight/Moving-Not Employee Related Miscellaneous Postage & Shipping FAX Expense Pager Costs Telecom Recurring Charges Telecom Usage Charges Telecom One-Time Charges Charges applied on a one-time basis. This includes pass through charges from vendors, installation charges, service charges, programming fees, and equipment sales Communications Network Access Charges Costs associated with ED-NET access and use Network Organization Site Services Network Reception Site Services Teleconference Fees Transmission Fees Computer Conferencing Fee Miscellaneous Communications 2
3 23000 Utilities Waste Disposal Electricity Pressurized Gases Conveyance Fee-Natural Gas Water Sewage Miscellaneous Utilities Garbage Infectious Waste Hazardous Waste On Site Disposal Hazardous Waste Off Site Disposal Biological Waste Disposal Radiological Waste Disposal Equipment Maintenance & Repairs Building Maintence & Repairs Grounds Maintenance & Repairs Data Processing Equip Maint/Repair Major Reconditioning Of Equipment Contract Maint/Repair-Equipment Contract Maint/Repair-Building Contract Maint/Repair-Grounds Maintenance & Repairs Software Maintenance Contracts Physical Plant Supplies Chemicals Maintenance Maintenance Materials Custodial Non-Contract Custodial - Contract Custodial Supplies Building Repair Reserve Expense Miscellaneous Maintenance & Repairs Equipment Rentals & Leases Data Processing Equip Rent & Lease Software Lease Costs Rentals & Leases Film Rentals Storage Rentals/Fees Miscellaneous Rentals & Leases 3
4 24501 Accounting Service Legal Service Data Processing Service Auditing Services Performance Fees Management Consulting Services Departmental Development Costs Laundry & Dry Cleaning Plant Care Services Security Service Word Processing Services Contract Personnel Services Broadcast Program Services Contract Course Dispute Resolution Services Non resident Alien Professional Svc Other Professional Services Binding Expense Duplicating & Copying Expense Photo Services/Processing Fees & Services Microfilming/Processing Printing & Publishing Typesetting Service Graphic Design Service Professional Photography Services Video Production Services Advertising Personnel recruitment/bid Solicitation/ Public Notices Advertising Institutional Promotion/ Public Relations Engraving Services Editing Services Appraisal Service Engineering & Architectural Service Environmental Laboratory Service Construction Permits & Fees Conditional Use/Planning Fees Vehicle & Equip Use Charge Miscellaneous Fees & Services Medical/Scientific Svc & Supplies Call purchasing before using any of these account codes. These account codes should be used only by hospitals and clinics Pharmaceuticals Radiology Films Radiology Procedures & Readings Dressing Materials Sutures Syringes & Needles Glassware Medical/Scientific Rubber & Plastic Supp. Med/Sci Paper Supplies Med/Sci Specialty Cleaning Supplies Prosthetics Appliances Braces Other Med/Sci Material & Supplies Laboratory Services Drug Testing Service Hospitalization-Inpatient Hospitalization-Outpatient Rehabilitation - Outpatient Medical Services Surgical Services Anesthesia Services General Dental Services Orthodontic Services Psychological Services Physical Therapy Nursing Services Speech & Audiology Services Occupational Therapy Radiology Therapy Agency Nurse Fee Research Subjects EKG Services EEG Services Echo Cardiogram Cardiac Catheterization Athletic Med Ins Reimbursement Other Med/Sci Services 4
5 28601 Conference Registration Fees Conference Housing Conference Meals Conference Refreshments Conference Events Conferences/Entertainment/Etc Entertainment Refreshments-Inter Departmental Hosting Groups & Guests Trade Show/Event Fees Other Conference/Entertainment Exp Insurance Taxes & Licenses Trademark/Patent Reg. Fee Fiscal Management Expense Med Insurance Domestic Stdnts Med Insurance Interntl Stdnts Med Insurance Law Stdnts Miscellaneous Services & Supplies Dues & Memberships -Program Related Membership in Civic/Community Orgns Fines & Penalties Late Charge, Vendor Payments Athletic Guarantees Entry Fee-Competitors Equip Replacement Reserve Charge Mailing List Purchase Withdrawals & Advances Reimb S&S Exp to Employee Procurement Card Purchases Miscellaneous Services & Supplies Training-Books Training-Publications Membership - Prof Orgn Tng Training-Supplies Training-Equipment (Noncapitalized) Training Ed-Net Training Training-Tuition/Regist'n Emp In-House Training Interagency Tng - Ed Instr Svc Outside Tng - Ed Instr Svc In-St Empl Program Travel In-St Empl Training Travel In-State Travel In-St Non-Empl Prog Travel Group (Team or Class) Travel 5
6 39515 Out-St Empl Program Travel Out-St Empl Training Travel Out-of-State Travel Out-St Non-Empl Prog Travel Group (Team or Class) Travel Out-of-State Training Related Travel Foreign Travel Personal Property Foreign Employee Program Travel Foreign Employee Training Travel Foreign Non-Employee Program Travel Equipment PURCHASE ORDER REQUIRED Equipment Lease-Purchase PURCHASE ORDER REQUIRED Library Purchases 6
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