WELCOME GUIDE FOR INCOMING EXCHANGE STUDENTS ACADEMIC YEAR

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1 WELCOME GUIDE FOR INCOMING EXCHANGE STUDENTS ACADEMIC YEAR HOUSING Once you have been accepted for an exchange into our University as an exchange student, the Housing Service of the International Students and Scholars Office of Grenoble University ISSO will help you to find accommodation for the duration of your stay in Grenoble (the month of intensive French classes is not included). You will receive an that informs you of the possibility to fill in the housing application form online (with your personal login and password). To choose your accommodation properly, please read carefully the description of the residences. You can choose between: traditional residence : 9m 2, simple comfort (collective kitchen, shower and toilets on each floor), Wi-Fi Internet connection (around 160 Euros/month). refurbished residence : 12m 2, more comfort, shower in your bedroom, collective kitchen, Wi-Fi Internet connection (around 300 Euros/month). Please note that refurbished residences are in priority allocated to students coming in Grenoble for two semesters. private residence : 12m 2, even better comfort, shower room in your bedroom, Wi-Fi Internet connection (around 450 to 600 Euros/month). accommodation through a private individual : you can have temporary accommodation when you arrive and then find by yourself accommodation in town, alone or with flatmate(s). Then, you must know that owners generally ask for a guarantor for the accommodation, i.e. a person who will act as a guarantor in case there is a problem paying the rent. The applications will be processed within two sessions (the deadline are not negotiable): Before the 10 th of July 2013 if you arrive in September / October (1st semester) Before the 15 th of November 2013 if you arrive in January / February (2nd semester) Apart from these two sessions: the application must be sent at least one month before the beginning of your stay. Your housing posting will be directly sent to your personal address one month before your arrival. For any questions concerning accommodation, please contact the accommodation service of Université de Grenoble: Ccontact : Catherine MORIN catherine.morin@grenoble-univ.fr or studenthousing@grenoble-univ.fr Direction Relations Internationales, Université Joseph Fourier,

2 ENROLLMENT - Registration Administrative registration at our university is only carried out after your arrival in Grenoble. You will need the following documents: a copy of your student card from your home university for the academic year 2013/2014 or a certificate which indicates that you have paid the corresponding tuition fees. 2 photos (ID Size) a photocopy of your passport or identity card a proof of your medical insurance coverage (mandatory) a copy of your birth certificate When you arrive you will have to take out civil liability insurance. This insurance covers all risks linked to your academic programme (physical injuries or material damage which you may cause). As a rough guide, the amount paid for the year 2012/2013 was about 25 Euros/year. SOCIAL SECURITY - Health Insurance In France Health Insurance is mandatory. Whatever your nationality, registration at the Student Social Security Coverage is required (minimum cost: around 207 Euros). Except in the following cases: Students with European nationality will have to present their European Health Insurance Card (EHIC). Check the validity date of your card; it should cover the whole academic year. Reimbursement claims are to be addressed to the Service International de la Caisse Primaire d Assurance Maladie (CPAM). Students from Quebec will have to present their RAMQ form n SE 401 Q 106 (for academic programmes) or Q 104 (for an internship). Students who come to France for an exchange of less than three months and students who are over 28 years old cannot take out the French Social Security, they will have to take out insurance in their country of origin or a private insurance in France. LONG-STAY VISA (Visa long séjour valant titre de séjour VLSTS) If you are from European Union (or European Economic Area citizen or from Switzerland), you do not need a residence permit. If you are not from European Union (rest of the world), the visa delivered by the French Consulate abroad is a long-stay visa and equivalent to a first residence permit. Indeed, the French Consulate will give you an OFII form that you will have to send by registered mail to the Office Français de l Immigration et de l Intégration- OFII within the three months of your arrival. You would also have to add a photocopy of your visa and the ID page of your passport. Direction Relations Internationales, Université Joseph Fourier,

3 If your application is completed, you will receive by mail a certificate of receipt from OFII with: - a notification for a chest X-ray and medical check-up at the Health Center of Grenoble University - the list of additional compulsory documents. Once these formalities have been completed, you must go to the OFII who will check your file and definitively validate your long-stay visa which will be your residence permit. The complete file must include the following documents: - the photocopy of your passport - the medical certificate validated by the Health Center - a proof of address - an ID photo full face and bare headed - a tax stamp timbre fiscal 58 Euros (available in on USEFUL ADDRESSES: Health Center of Grenoble University - 5, Rue D Arsonval Grenoble - CROUS Building, 2 nd floor - Tram A or B station Gare The French Office of Immigration and Integration (OFII) - 76 rue des Alliés Grenoble Bus line: 13 station Eugène Sue INTENSIVE FRENCH CLASSES French courses (not free of charge) are proposed by the CUEF (Centre Universitaire d Etudes Françaises), linked with Stendhal University (Grenoble 3). The CUEF grants a 20% discount off the price advertised to students who enroll in any Grenoble university as part of a student exchange programme. If you wish to take these classes, you must enroll directly with the CUEF. Please send us a copy of your application to CUEF in order to benefit from this discount. CUEF website: Warning: accommodation applications addressed to the CUEF only concern the period during which intensive French classes take place. SUPPORT TEACHING IN FRENCH Joseph Fourier University organizes and finances 2 sessions of French classes each year, one from September to December and one from January to April (a total of 20 hours per session, 2 hours a week). Each student is asked to take a mandatory test in French in order to form groups based on proficiency level. Further information will be provided after registration by your International Relations Coordinator. Direction Relations Internationales, Université Joseph Fourier,

4 WELCOME WEEK - SEPTEMBER 2013 A specific welcome week will take place during the 1 st week of September. Please choose one of the dates below: YOUR PRESENCE IS EXTREMELY IMPORTANT! 2 nd, 4 th or 6 th of September 2013 at 2.00 PM Meeting point: «Amphithéâtre de la Maison Jean Kuntzmann» 110 Rue de la Chimie Campus (1 st floor) Administration UJF Tram B Station Bibliothèques Universitaires WARNING: You will need to come on the sessions with a copy of your health insurance certificate. (Refer to: Social Security / Health Insurance). This information session is a general presentation describing the various procedures you will need to follow at the beginning of your stay. During this meeting, you will be given the document «Autorisation d Inscription» (Enrolment authorization) essential for registration at the university. Then, the registration will take place in your host faculty in Grenoble (by appointment). From Septembre 09 th 2013 : Go directly to the International Relations Office UJF Administration 621 avenue Centrale Campus Opening hours from Monday to Friday 9:30 am to 12:30 am and from 1:30 pm to 17:00 pm Closed on Wednesday afternoon and Friday morning Direction Relations Internationales, Université Joseph Fourier,

5 STUDENT LIFE - the IntEGre association To facilitate your arrival in Grenoble, the IntEGre association of international students can help you with the following activities: The IntEGre sponsoring system consists of putting in touch an international student with a French student to help the foreign student when he/she arrives in Grenoble. The mentor student commits himself/herself to help the foreign student with his/her administrative procedure on arrival, but also have him/her discover Grenoble. The Tandem system puts you in contact with a person who is learning your language and wishes to improve it. This is a linguistic exchange but also a cultural one between the two persons involved. Others activities offered by the IntEgre association (in September): Practical visit of the town (transport in Grenoble, opening a bank account, etc.) Historical visit of the town (to discover its cultural dimensions) Visit of the campus (the different university restaurants, the Health Center, etc.) contact@integre-grenoble.org Si Web site: tehttp:// STUDENT LIFE - EVE Building Espace Vie Etudiant The EVE building is an essential place of the campus where concerts, conferences, film presentations, dancing take place. The program can be viewed on the web site: BUDGET - Ordinary monthly expenses Accommodation expenses in a university residence Accommodation expenses in a private residence Food expenses (university restaurant ticket = 3 Euros) Transport expenses (one ticket = 1.50 Euros) Care and hygiene expenses Leisure expenses Internet and telephone expenses Clothes budget 160 à 300 Euros 450 à 600 Euros 200 Euros 26 Euros 25 Euros 40 Euros from 30 Euros around 40 Euros Direction Relations Internationales, Université Joseph Fourier,

6 ACADEMIC CALENDAR CLASSES 1st semester Starting from Monday September 2, 2013 Some of classes may begin at a later date. For further information, please contact your International Relations Department Coordinator. ALL SAINTS VACATION (optional) From Saturday October 26, 2013 noon To Monday November 4, 2013 morning CHRISTMAS VACATION From Saturday December 21, 2013 noon To Monday January 6, 2014 morning WINTER VACATION From Saturday March 1, 2014 noon To Monday March 10, 2014 morning SPRING BREAK From Saturday April 26, 2014 noon To Monday May 5, 2014 morning CLASSES OF THE SECOND SEMESTER: Begin on the 6th of January Some of classes may begin at a later date. For further information, please contact your International Relations Department Coordinator. PUBLIC HOLIDAYS (except on Sundays) - ALL SAINT DAY: Wednesday November 1, ARMISTICE 1945: Thursday May 8, ARMISTICE 1918 : Monday November 11, ASCENSION DAY: Thursday May 29, EASTER: Monday April 21, PENTECOST: Monday June 9, LABOR DAY: Thursday May 1, 2014 LINK TO VISIT Guides for international students at the University of Grenoble: "Settling in" and living in Grenoble and Coming to study at Université de Grenoble available online: Direction Relations Internationales, Université Joseph Fourier,