Julie Smith, Balgovind Pande, Marie Maguigad, Allison Saunders, Amanda Roberts

Transcription

1 St. John Fisher Elementary Junior Campus Governing Board Minutes October 1 st, :10 8:27 PM Library Room Type of meeting: Governing Board Regular #1 Participants: Parents: Teachers: Support Staff: Principal: Julie Smith, Balgovind Pande, Marie Maguigad, Allison Saunders, Amanda Roberts Ashley Elizabeth Dunn, Martine Létourneau, France Bourassa, Yolanda Galvez Ruta Krauza Sylvie Martin Commissioner: Community Rep: Visitor(s): Absent: Regrets: Call to Order & Welcome Sylvie Martin called the meeting to order at 7:10 PM Adoption of the Agenda It was moved by Martine Letourneau, seconded by Ruta Krauza, that the agenda be approved as presented. Carried unanimously Adoption of the June 4 th minutes It was moved by Ruta Krauza, seconded by Balgovind Pande, that the agenda be approved as presented. Carried unanimously.

2 1.2.1 Election of GB Governing Board (GB) Chair It was moved by Balgovind Pande, seconded by France Bourassa, that Julie Smith be nominated to the position of GB chair. Julie Smith accepted the nomination. There being no further nominations Julie Smith was elected as GB Chair by acclamation Election of GB Secretary Before continuing on with the vote for Governing Board Chair, Sylvie Martin requested for the election of Governing Board Secretary so as to have someone on hand to record the minutes. With no nominations, it was suggested that a member of the Board take a turn at each meeting to record the minutes. This was agreed by all at the meeting. Marie Maguigad volunteered to take her turn for the current meeting. France Bourassa for the November meeting Election of Vice-Chair It was moved by Julie Smith and seconded by Ruta Krauza that Balgovind Pande be nominated to the position of Vice-Chair. Balgovind Pande accepted the nomination. There being no further nominations, Balgovind Pande was appointed as Vice-Chair by acclamation GB Internal Rules of Management Sylvie Martin gives an explanation of the Internal Rules of Management, and informs that the current document has been the same for the past few years. There was a point raised in regards to Conflict of Interest of members (Code of Conduct). It is included in the Rules of Management. Julie Smith requests a slight modification in the document regarding the mandate of Home & School; an indication that Home & School raises funds for SJF Junior as opposed to oversee and manage. There was discussion on the attendance of the Commissioner (will be determined after school board elections November 2) and clarification on the presence of community members. The following motion was presented: It was moved by France Bourassa and seconded by Martine Létourneau that the Internal Rules of management be adopted with modifications. Carried unanimously Daycare Parents Committee

3 To date, no one has approached Ruta Krauza, Daycare Coordinator, requesting that a Daycare Parents Committee be created It was therefore moved by Allison Saunders and seconded by Balgovind Pande that a Daycare Parents Committee not be formed at St. John Fisher Junior. Carried unanimously Community Reps Julie Smith provided explanation and examples of the role of community reps. The board members were invited to approach potential candidates to fill the position of Community representative Commissioner s Invite to GB Meetings Mr. Linton Gardner, the outgoing commissioner, had attended several GB meetings. When the new commissioner is elected, an invite will be extended by Sylvie Martin for the presence of the newly elected Commissioner at all our meetings Rentals ( ) There was one rental approval done by (sent Aug. 11, 2014): Francis Scarpaleggia, Member of Parliament for Lac-Saint-Louis: invited local residents to meet their Member of Parliament to discuss current federal public policy matters in a casual setting. Saturday, September 20, It was moved by France Bourassa, seconded by Balgovind Pande to ratify the vote to approve the gym rental as presented by Sylvie Martin. Carried unanimously Fieldtrips Grade 1/2 & 2: Maison des Arts, Nov. 14th, 2013 (27-29$), bus cost unknown. Ratio 1 adult/10 students total: 12 adults, 107 students 8:50am to 1:35pm. Grade 1: A visit to Intermiel in St-Benoit de Mirabel on Oct 16 th, All day activity, Transport and activities for 24$ per student. 8 adults, 80 students. Miss Hunter: Cross country run for K, 1 & 2. May 11 or 12 (13 or 14 as rain days) staggered schedule. 45 K students (ratio 1:5), less than 300 students for cycle 1 (1:10). Cost: 6$ Kindergarten: Field trips only in December.

4 It was moved by Ruta Krauza, seconded by Martine Létourneau to approve the fieldtrips as presented by Sylvie Martin. Carried unanimously Fieldtrips in the neighbourhood (walking distance) It was moved by Yolanda Galvez and seconded by Amanda Roberts to approve any outing within a 1 to 1.5km radius of St. John Fisher Junior School. Carried unanimously PELO Program (Jr. and Sr.) No news from the school board in regards to having funds for the program. Usually news on this will come out at the end of September. For the program to be active, a parent needs to initiate the process GB Income Statement No income statement available. Tabled to the next meeting Consultation on Enrollment Criteria 1.3 REPORTS No changes to the criteria from last year. Discussion on the criterion differences between secondary/primary school and SJF s stable enrollment. No vote needed nothing to modify Regional Parents Committee Allison Saunders was appointed as Regional Parents Committee rep for SJF Junior GB and Julie Smith as back-up. Nothing to report as Oct. 2 nd is the first meeting for the new school year. Through Concordia University, a parent session will be taking place. More information on the session is linked in the LBPSB website H&S Liaison Amanda Roberts will be the liaison from GB on H&S. A chart has been created to indicate the TCBY/Pizza fundraisers. A good turnout for library volunteers. Installation and supply of outside equipment for the Junior campus will be funded by the money raised from the Shindig event Daycare report Ruta Krauza presented the Daycare Report, see Annex 1.

5 Field trip for the daycare on Oct. 24 at Cinema Beaubien. Around 100 students, ratio of 1 adult: 12 students. Cost: 15$ It was moved by Allison Saunders and seconded by Yolanda Galvez to approve the fieldtrips as presented by Ruta Krauza. Carried unanimously Council of Commisioners Minutes The notes have not been received for September. At the last Council meeting (Sept. 15), the entire Board was dissolved. All rendered their laptops including the addresses as per election protocol. Discussion on the upcoming School Board elections ensued in which information was given regarding eligibility, voter transfer form, voting dates and candidates. The new board will be in place on November 7 th Teachers report Principal s Ashley Elizabeth Dunn presented the Teachers report, see Annex 2. Sylvie Martin presented the Principal s report, see Annex QUESTIONS FROM THE PUBLIC Amanda Roberts was asked by a parent about the process of implementing uniform school wear for the Junior students. Sylvie Martin indicated that this needed the decision from the Governing Boards of both campuses. This subject could be added in the agenda for a next board meeting. Julie Smith was asked the differences in curriculum between Bilingual/ Immersion/Français Plus and how this is determined for the schools? Sylvie Martin explained the differences and added that the school board determines the program at each school. 1.5 CORRESPONDENCE Julie Smith received two pieces of correspondence: Information on the L.B. Pearson education foundation Dec. 1 st is the due date to submit a proposal for a grant. Book received about improvement of teaching English as a 2 nd language VARIA

6 No note 1.6 ADJOURNMENT At 8.27 PM, it was moved by Balgovind Pande, seconded by France Bourassa, that the meeting be adjourned. Next meeting: Wednesday, November 5 th, 2014 Respectfully submitted, Marie J. Maguigad /MJM

7 ANNEX 1 Daycare: Information given to Governing Board on October 1 st, 2014 Extra curricular activities forms went home on Wednesday, September 19th The company Educ-Action is running the activities again this year with three sessions, fall, winter and spring. Activities are offered at lunch and during daycare. Activities of 8 weeks or more qualify for an Income Tax Receipt. Activities will be starting on Tuesday, October 14 th, 2014 Our ped day on Friday, September 19 th was an awesome hit. Pat Benitar brought his Reptilian pets and furry friends and everyone had a grand time during the hands on presentations. 90 students attended. Fee charged to parents: $15.00 Actual cost: $17.00 Savings to parents: $ 2.00 Online payments are being used by more than half of our parents. Our next ped day, Friday, October 3rd we have Dynamix coming in to help the children solve a mystery. They will be using blacklights, fingerprinting and much more. Children will participate in two 1 hour sessions. Fee charged to parents: $15.00 Actual cost: $20.80 Savings to parents: $ 5.80 Our numbers for funding purposes are currently at 171 Regular students and 16 Sporadic students who either attend the lunch program only, or attend lunch and daycare on a less regular basis. Field Trip: We are asking the Governing Board for approval to take the children on a trip to Cinema Beaubien to see a French animated film called Antboy. -Friday, October 24 th, leaving by Bus at 8:50 a.m. returning at noon. Approved We also need to have updates in our Handbook approved concerning the change in daycare and pedagogical fees from $7.00 to $7.30, effective October 1 st, Approved

8 ANNEX 2 : Teachers Report October 1 st, 2014 This year, St. John Fisher teachers chose a country to represent their class the first day of school. This group identification helped the children feel more welcomed. It later helped build a sense of belonging as some teachers used that same theme to start off the year and will use it throughout the year. Warm thanks to the H&S for the treats teachers received at the beginning of the school year. It is a very busy time of the year for parents and teachers alike and it was much appreciated! More warm thanks to H&S who invited our students to the Junglesport activity at the Senior building. The students all had a blast and deux fois plutôt qu une! Curriculum Night was held on Thursday, September 11 th. It was a great opportunity for parents and teachers to start the year on the right foot as questions and concerns could be addressed right away. Our teachers are very fortunate to have so many parents present during their presentation. We had two recesses for the first week of school and we much enjoyed the exceptionally warm weather for September. We are back to a single regular morning recess but some changes were made with our recess schedule. The kindergarteners now have their outdoor break from 9:55 to 10:10 and Cycle one students have theirs from 10:15-10:30. This new setting offers students more playing space.

9 ANNEX 3: PRINCIPAL S REPORT Principal report for GB October 1 st, 2014 Great Kindergarten entry. We have 108 students; Gr. 6 students bodied with K s (bus/daycare) daily to help for 2 weeks. Our student population is presently at 298, with 15 homerooms 88 students in Grade students in Grade 2 Meet the Teacher evening was successful; we had a full gym, it was quite impressive. Assembly by grade level during the first week to review rules, The school nurse reviewed the Epipen/ Allerject protocol with the staff; (we have over 10 students with Epipen this year) Ped Day on the 19 was for teachers to work on the students IEP Ped Day this week is for teachers workshops Attendance day was be September 30-7 absent s Interim report going home on October 10. Newsletter will be sent home soon. No family without s. Fire drills up to 3 already: 2 regular, 1 with the fire dept. all in acceptable time. Lockdown was done last Friday, went well too. Junglesport a real success. November 2 nd school board elections Daycare cut from MELS will show in our budget by about $3700.