Malibu Cultural Arts Commission Regular Meeting Agenda. Tuesday, May 26, :30 p.m. Malibu City Hall Multi Purpose Room Stuart Ranch Road

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1 Malibu Cultural Arts Commission Regular Meeting Agenda Tuesday, May 26, :30 p.m. Malibu City Hall Multi Purpose Room Stuart Ranch Road Call to Order Chairman Roll Call Recording Secretary Approval of A enda Report on Posting of A eg nda May 21, Written and Oral Communications from the Public A. Communications from the public concerning matters which are not on the agenda but for which the Cultural Arts Commission has subject jurisdiction. The Cultural Arts Commission may not act on these matters except to refer the matters to staff or schedule the matters for a future a e~ nda. B. Cultural Arts Commissioners and Staff Comments. 1. Commissioner Comments 2. Recreation Manager Updates C. Cultural Arts Commission Ad-hoc Committee Reports. 2. Consent Calendar 2. Commission Ad-Hoc Assignments a. Website and Marketing b. Legacy Park Art in Public Places c. Events d. City Hall Public Art e. Arts in Education f. Fundraising A. Approval of Minutes 3. Old Business None. Staff Recommendation: Approve meeting minutes for the April 28, 2015 Cultural Arts Commission Regular Meeting.

2 Cultural Arts Commission Regular Meetin~Agenda Mav 26, New Business A. Fundraising Event in September Staff recommendation: At the request of Ex-Officio Commissioner Clifford, consider adding the proposed fundraising event to the Commission event calendar. 5. Items for Future Agenda 6. Adjournment Guide to Cultural Arts Commission Proceedings The Oral Communication portion of the agenda is for members of the public to present items which are not listed on the agenda, but are under the subject matter jurisdiction of the Cultural Arts Commission. No action may be taken under, except to direct staff, unless the Commission, by atwo-thirds vote, determines there is a need to take immediate action and that need came to the attention of the City after the posting of the agenda. Although no action may be taken, the Commission and staff will follow up at an appropriate time on those items needing response. Each speaker is limited to three (3) minutes. In order to be recognized and present an item, each speaker must complete and submit to the Recording Secretary a Request to Speak form prior to the beginning of the item being announced by the Chair. Speakers are taken in the order slips are submitted. Items in Consent Calendar Section A have already been considered by the Commission at a previous meeting where the public was invited to comment, after which a decision was made. These items are not subject to public discussion at this meeting because the vote taken at the previous meeting was final. Resolutions concerning decisions made at previous meetings are for the purpose of memorializing the decision to assure the accuracy of the findings, the prior vote, and any conditions imposed. Items in Consent Calendar Section B have not been discussed previously by the Commission. If discussion is desired, an item may be removed from the Consent Calendar for individual consideration. Commissioners may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the entire Consent Calendar. Items excluded from the Consent Calendar will be taken up by the Comir~ission following the action on the Consent Calendar. The Coinmissio~l first will take up the items for which public speaker requests have been submitted. Public speakers shall follow the rules as set forth under Oral Communication. Old Business items have appeared on previous agendas but have either been continued or tabled to this meeting with no final action having been taken. Public comment shall follow the rules as set forth under Oral Communication. Items in New Business are items which are appearing for the first time for formal action. Public comment shall follow the rules as set forth under Oral Communication. Copies of the staff reports or other written documentation relating to each item of business described above are on, file in the Planning Department, Malibu City Hall, Stuart Ranch Road, Malibu, California, and are available for public inspection during ~^egular office hours which aye 7:30 a.m. to 5: 30 p. m., Monday through Thursday and 7:30 a.m. to 4: 30 p. m., FI"ZC~Q}~. Written materials distributed to the Planning Commission within 72 hours of the Planning Commission meeting are available for public inspection immediately upon distribution in the Planning Department at Stuart Ranch Road, Malibu, California (Government Code Section (b)(2). Copies ofstaff reports and written materials may be purchasedfor $0.25 per page. Pursuant to state law, this agenda was posted at least 72 hours prior to the meeting. The City Hall telephone number is (310) To contact City Hall using a telecommunication device for the deaf (TDD), please call (800) and a CalifoNnia Relay SeNvice operator will assist you. In compliance N~ith the Americans ~~ith Disabilities Act, if you need special assistance to participate in this meeting, please contact Environmental SustainUbility Director Victor Peterson at (310) , ext Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensue accessibility to this meeting. [28 CFR ADD Title IIJ. Requests for use of audio or video equipment during a Commission meeting should be directed to Alex Montano at (310) ext. 227 or amontano(~z~~naliba~citv.org before 12:00 p. m. on the day of the meeting. 1 hereby cert~ under penalty of perjury, under the laws of the State of California that the foregoing agenda was.posted in accordance with the applicable legal requirements; dated this 21'3' day of May, 2014.

3 Brittany Salea~nua, QZecording Secretary

4 CJ~ ~~ r~~ ~ - ~ i :~~,, '.;'ate Ocor ;:,1~ Cultural Arts Commission Agenda Report Cultural Arts Commission Meeting Item 2.A. To Chair Myer and Members of the Cultural Arts Commis ion Prepared by: Reviewed by Approved by: Rebecca Nelson Brown, Administrative Assistant Amy Crittenden, Recreation Manager Bob Stallings, Parks and Recreation Director ; ~~ Date prepared Subject: May 19, 2015 Meeting date: May 26, 2015 Approval of Minutes RECOMMENDED ACTION: Approve meeting minutes for the April 28, 2015 Cultural Arts Commission Regular Meeting. DISCUSSION: Staff has prepared, reviewed, and revised draft minutes for the April 28, 2015 Cultural Arts Commission Regular Meeting. These minutes are presented to the Commission for approval. ATTACHMENTS: 1. April 28, 2015 Regular Meeting minutes Page 1 of 1 Agenda Item 2.A.

5 MINUTES CULTURAL ARTS COMMISSION REGULAR MEETING APRIL 28, 2015 MALIBU CITY HALL 6:30 P.M. CALL TO ORDER ROLL CALL Chair Myer called the meeting to order at 6:37 pm. The following persons were recorded in attendance by the Recording Secretary: PRESENT: Chair Eric Myer, Vice Chair Richard Gibbs, Commissioner Catherine Malcolm-Brickman, Commissioner Scott Hosfeld and Commissioner Suzanne Keith- Zimmer (arrived at 6:42 pm). STAFF PRESENT: Bob Stallings, Parks and Recreation Director, Amy Crittenden, Recreation Manager and Rebecca Nelson Brown, Recording Secretary. ABSENT: Ex-Officio Commissioner Graeme Clifford APPROVAL OF AGENDA MOTION Commissioner Malcolm-Brickman moved and Vice Chair Gibbs seconded a motion to approve the agenda. The motion carried 4-0, Commissioner Zimmer absent (arrived at 6:42 pm). REPORT ON POSTING OF AGENDA Recording Secretary Nelson Brown reported that the agenda for the meeting was properly posted on Apri123, ITEM 1 PRESENTATION Erich Hicks was invited to return to the Commission in July with details about the potential project. Commissioner Zimmer arrived at 6:42 pm. ITEM 2 WRITTEN AND ORAL COMMUNICATIONS FROM THE PUBLIC A. Communications from the public concerning matters which are not on the a eg nda but which the Cultural Arts Commission has subject jurisdiction. The Cultural Arts Commission may not act on these matters except to refer the matters to staff or schedule the matters for a future agenda.

6 Cultural Arts Commission Meeting Minutes Minutes of Apri128, 2015 Page 2 of 5 Matt Diamond discussed the "Malibu Guitar Festival" scheduled for May 14-17, 2015 which benefits the Girls and Boys Club; a City permit is in the process, but has not yet been issued; his main focus is to promote the event and asked for the Commissioners help ( Lori Gray discussed "Malibu Rocks", a former event with local artists held at the Jewish Community Center; she expressed a desire to be part of an ad hoc committee to plan a similar event. B. Commissioners and Staff Comments 1. Commissioner Comments Commissioner Brickman thanked City staff for the opportunity to participate in the review process of Legacy Park Request for Proposals (RFP); she stated that Getty Museum (Malibu) desires a partnership with the City to produce youth programs; she announced local artist Mark Brickman was participating in reopening of Whitney Museum and mentioned an article in the New York Times. Vice Chair Gibbs mentioned his house and studio were featured in an article in Bungalow Magazine. Commissioner Zimmer proposed afollow-up idea to the Maria Altmann event that would include "Woman in Gold" film screening and Q&A with members of the Altmann family; she anticipates the event to be held in June at the Malibu Jewish Community Center. Commissioner Hosfeld stated that he thought the Jewish Center was a good venue for future events. Chair Myer stated the need for the Commission to organize fundraisers in order to be able to coordinate more local events; he was concerned with Malibu participation in the film screening as a fundraiser since it's already been released in theaters. Commissioner Brickman noted that the family involvement would be a draw; she would like to have a conversation with the Malibu Film Society for possible in-kind contributions. Manager Crittenden stated the City may have money in the budget and is willing to check into it after an event budget is proposed. 2. Recreation Manager Updates

7 Cultural Arts Commission Meeting Minutes Minutes of Apri128, 2015 Page 3 of 5 Manager Crittenden reported the Commissioners' business cards are printed and the address on the card goes to a City network address; she will forward messages to the appropriate Commissioner. Manager Crittenden asked for clarification on Commissioner Zimmer's request for an additional website section titled "In Case You Missed It". In response to Manager Crittenden's inquiry, Commissioner Zimmer stated the website section would host links to past events and all articles related to Malibu artists; the information would be provided to staff. Manager Crittenden reported on the City Hall surfboard installation; the company needs a deposit from the City in order to start the engineering of the project; the project total will be approximately $22,000. Staff will take the proposal to the Administration and Finance Committee on May 11, 2015, and then, if approved, to City Council for approval. Director Stallings thanked Commissioner Zimmer and Commissioner Brickman for their assistance in reviewing the recent RFPs; staff interviewed three firms and anticipates a fully executed agreement by May 1St which will then go to City Council for approval. C. Cultural Arts Commission Ad-hoc Committee Reports. 1. Commission Ad-Hoc Assignments a. Website and Marketing Commissioner Zimmer stated there are no updates other than what was provided in her earlier comments regarding the "In Case You Missed It" section. b. Legacy Park Art in Public Places Already provided by staff. c. Events Vice Chair Gibbs reported on the Salon Series; he stated the need for someone to take lead and confirm speakers since the last event began late due to communication failure. Vice Chair Gibbs stated all future events should be finalized through the City and staff needs to inform local press of events.

8 Cultural Arts Commission Meeting Minutes Minutes of April 28, 2015 Page 4 of 5 Vice Chair Gibbs stated he is negotiating a jazz artist for June. Commissioner Zimmer suggested Mark Brickman as a future speaker. d. City Hall Public Art Already provided by staff. e. Arts in Education Commissioner Brickman stated there are no updates other than what was provided in her earlier comments regarding the Getty Villa. Fundraising None. ITEM 3 CONSENT CALENDAR The Consent Calendar consisted of the following items: A. Approval of Minutes Staff Recommendation: Approve meeting minutes for the March 24, 2015 Cultural Arts Commission Regular Meeting. MOTION ITEM 4 Vice Chair Gibbs moved and Commissioner Brickman seconded a motion to approve the consent calendar. The motion carried unanimously. OLD BUSINESS None. ITEM 5 NEW BUSINESS A. Symphon~by the Sea Event Staff Recommendation: At the request of the Fundraising Ad-Hoc Committee, discuss the proposed Symphony by the Sea event and make a recommendation to the City Council to approve funding for the event as deemed appropriate. Chair Myer moved and Commissioner Keith-Zimmer seconded a motion to recommend to City Council to approve funding for the event. The motion carried unanimously. B. City Council Commission Assignments for

9 Cultural Arts Commission Meeting Minutes Minutes of Apri128, 2015 Page 5 of 5 Staff Recommendation: 1) Review and discuss the proposed Commission assignments for Fiscal Year ; and 2) recommend the City Council approve the assignments. Commissioner Malcolm-Brickman moved and Commissioner Hosfeld seconded a motion to recommend the City Council approve the assignments with minor changes to the verbiage. The motion carried unanimously. The Commission requests the following changes to item No. 7 and item No. 12 of the proposed assignments (Attachment 2).. No. 7 "Plan and produce cultural art events..." No. 12 "Facilitate the design..." C Community General Fund Grant Applications Staff Recommendation: Review the five General Fund Community Grant Applications and send a recommendation to the City Council Administration and Finance Committee. Commissioner Hosfeld recused himself at 8:57 pm. The Commission's recommendation to the Administration and Finance Committee includes Malibu Friends of Music, Malibu Playhouse, Tales by the Sea, and Young Actors Project. ITEM 6 ITEM 7 ITEMS FOR FUTURE AGENDA None. ADJOURNMENT: Vice Chair Gibbs moved and Commissioner Malcolm- Brickman seconded a motion to adjourn the meeting at 9:07 pm. The motion carried 4-0, Commissioner Hosfeld absent. Approved and adopted by the Cultural Arts Commission of the City of Malibu on May 26, ATTEST: ERIC MYER, Chair REBECCA NELSON BROWN, Recording Secretary

10 ~~. ~: ' ~.;~~,..:~~r.,~::,~ j'c~ r~ra>oa hti ', a, 1/ To: Prepared by: Approved by: Cultural Arts Commission A enda Report g Chair Myer and Members of the Cultur I Arts Commission Amy Crittenden, Recreation Manager Bob Stallings, Parks and Recreation Director ~ Cultural Arts Commission Meeting OS Item 4. A. Date prepared: Subject: May 20, 2015 Fundraising Event in September Meeting date: May 26, 2015 RECOMMENDED ACTION: At the request of Ex-Officio Commissioner Clifford, consider adding the proposed fundraising event to the Commission event calendar. DISCUSSION: At the Commission meeting on November 25, 2014, the Commission identified various mechanisms to fundraise for the arts for approval by City Council. On January 26, 2015, City Council approved the Commissions fundraising recommendations and created a Cultural Arts Agency Fund to place money raised for the arts in Malibu. Since then, the Commission discussed hosting various events such as a concert on the Bluffs, a movie screening, and an art and music event at a local venue. Ex-Officio Commissioner Clifford and City staff met with the owner and manager of Casa Escobar to discuss the possibility of holding a music and art event at the restaurant. The following information is an overview of the proposed event: The primary fundraising opportunity will be the admission fee or cover charge for the event A secondary fundraising opportunity is the use of a separate room for displaying art or a silent auction Two well-liked and established Malibu bands have agreed to play September was identified due to summer schedules, and no competing community events The restaurant has made a Thursday evening available in the identified month Stage, sound and lighting are not made available by the site, these items will need to be rented or the responsibility of the bands to provide Page 1 of 2 Agenda Item # 4.A.

11 Potential capacity of the venue can accommodate 300 people, depending on the room setup Funding for this event is not currently included in the proposed FY budget. If the Commission supports moving forward with the event a detailed expense/revenue budget will be brought back for review and approval. The Commission is being asked to consider adding the proposed event to the Cultural Arts Commission calendar as a fundraising event. ATTACHMENTS: None Page 2 of 2 Agenda Item # 4.A.