SPECIAL MEETING A G E N D A

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1 Committed to a Quality Workforce Youth Advisory Council SPECIAL MEETING A G E N D A September 12, :30 p.m. Meeting will be held at: Madera County Workforce Assistance Center Conference Room 441 E. Yosemite Avenue Madera, CA (559) REASONABLE ACCOMMODATION FOR ANY INDIVIDUAL WITH A DISABILITY Pursuant to the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990, any individual with a disability who requires reasonable accommodation to attend or participate in a meeting or function of the Madera County Workforce Investment Board, may request assistance by contacting the Senior Administrative Assistant at Madera County Workforce Development Office, 441 E. Yosemite Avenue, Madera, CA 93638; Telephone 559/ ; Fax 559/ This agenda and supporting documents relating to the items on this agenda are available through the Madera County Workforce Investment Board website at These documents are also available at the Madera County Workforce Assistance Center office of the Executive Director. 1.0 Call to Order 1.1 Pledge of Allegiance 2.0 Public Comment This time is made available for comment from the public on matters within the Board s jurisdiction. The comment period will be limited to 15 minutes. Each speaker will be limited to 3 minutes and only one speaker per subject matter. 3.0 Introductions and Recognitions 4.0 Consent Calendar 4.1 Approve Youth Advisory Council Meeting Minutes May 22, Action Items 5.1 Approve In-School Youth (ISY) Program Budget 5.2 Approve Out-of-School Youth (OSY) Program Budget 5.3 Approve Budget Modifications to In-School Youth Program 5.4 Approve Budget Modifications to Out-of-School Youth Program

2 6.0 Information Items 6.1 Program Update 6.2 Budget Update 6.3 Status of In-School Youth Program 6.4 Making it Happen 2012 Yearbook Meeting Calendar 7.0 Written Communication 8.0 Open Discussion/Reports/Information 8.1 Committee Members 8.2 Staff 9.0 Next Meeting December 5, Adjournment

3 Committed to a Quality Workforce YOUTH ADVISORY COUNCIL May 22, 2012 MINUTES PRESENT: ABSENT: GUEST: OTHERS: Debbie Blankenship, Debi Bray, Rachel Freeman, Sharon Hjella, Maria Juarez, Ernie Perez, Robyn Smith, Mary Anne Seay, Linda Soto Bonnie Hardin Tracie Scott-Contreras, Gail Lopez, Jessica Roche, Maiknue Vang, Nicki Martin 1.0 Call to Order Meeting called to order at 3:38 p.m. 1.1 Pledge of Allegiance 2.0 Public Comment None 3.0 Introductions and Recognitions Roundtable introductions were done by the Council, staff, and guest. 4.0 Consent Calendar 4.1 Ratify Youth Advisory Council Meeting Minutes December 7, Action Items Debi Bray moved to ratify the Youth Council Meeting minutes, seconded by Debbie Blankenship. Motion approved unanimously. 5.1 Accept and Forward the In-School Youth Services Proposal to the Madera WIB for Approval 5.2 Accept and Forward the Out-of-School Youth Services Proposal to the Madera WIB for Approval Information for items 5.1 and 5.2 was provided together. A Request for Proposal (RFP) was let on January 25, 2012 for in-school (ISY) and out-of-school (OSY) youth services. All proposals were due on March 28, Staff received 1 proposal for each program from Kings View Ready Set Go! An ad-hoc rating committee consisting of Debi Bray, Maria Juarez, and Sharon Hjella read and rated the proposals. Both proposals averaged 90 points each. All proposals must have met a 60 point minimum. Staff recommends the approval of both the proposals. Debbie Blankenship moved to approve the ISY proposal, seconded by Ernie Perez. Motion approved unanimously.

4 Sharon Hjella moved to approve the OSY proposal, seconded by Robyn Smith. Motion approved unanimously. 5.3 Approve Kings View Ready Set Go! Contract Extension for In-School and Out-of-School Youth Services Staff recommends extending the ISY and OSY budgets to August 10, This would allow the use of current year funds for summer work experience training for participants in the youth program. There will be approximately 60 youth participating in the summer work experience program. Maria Juarez moved to approve the contract extension, seconded by Rachel Freeman. Motion approved unanimously. 5.4 Approve In-School Youth Program Budget Modifications 5.5 Approve Out-of-School Youth Program Budget Modifications Items 5.4 and 5.5 were discussed as group. Staff recommends approval of the transfer of approximately $7,000 from the current ISY budget to the OSY budget in order to allow for full participation of OSY in the summer work experience program. There were less ISY participants than previously anticipated. Staff have reviewed the modifications and found them to be acceptable and that they will not impact the youth budgets. Debi Bray moved to approve the ISY and OSY budget modifications, seconded by Debbie Blankenship. Motion approved unanimously. 5.6 Approve the Resignation of Linda Soto, Employment Development Department, from the Youth Advisory Council 5.7 Approve the nomination of Jesse Maldonado, Employment Development Department, to the Youth Advisory Council Linda Soto has resigned from EDD and will be replaced on the Council by Jesse Maldonado. Jesse has served on the Council in the past. Maria Juarez moved to approve items 5.6 and 5.7, seconded by Rachel Freeman. Motion approved unanimously. 6.0 Information Items 6.1 Budget Update The youth budget is moving along nicely and is on target. 7.0 Written Communication None 8.0 Open Discussion/Reports/Information 8.1 Committee Members Rachel Freeman: the Division of Apprenticeship is working with the State WIB. Debi Bray: Madera South High School is having their mock interviews. They are trying to involve the private sector to participate and trying to have interviewers match the schools for the interviews. Hillary Fagan: attended the Youth Conference in Long Beach and was part of a presentation with Kings View Ready Set Go! Sharon Hjella: the Workability program has an MOU with CVS for scholarships. Ernie Perez: Job Corps may do Block Grants for funding. It is possible that changes coming to the Job Corp system may see only 1 Job Corp entity per state.

5 Debbie Blankenship: the DSS office in Oakhurst has moved to a new office located in the middle of town. Waiting on news for the new budget. 8.2 Staff 9.0 Next Meeting Tracie Scott-Contreras: the Workforce office is working with Chuck Riojas on getting a preapprenticeship program started in Madera. Chuck and Workforce staff has met with the Housing Authority and DSS to provide information on the pre-apprenticeship program and will be starting orientations for the classes. There has not been any news on the Young Offenders grant. The Madera WIB s 501c3 application has been submitted. Tracie welcomed Maiknue Vang. Maiknue is the Disability Resource Coordinator working with the Disability Employment Initiative grant. Anticipating that there would not be any business to conduct at the next regularly scheduled meeting on June 6, 2012, the Council elected to meet again on September 5, Adjournment Meeting adjourned at 4:19 p.m.

6 Committed to a Quality Workforce Youth Advisory Council Agenda Item 5.1 Consent Action Information To: Madera County Workforce Investment Board Youth Advisory Council From: Elaine Craig, Executive Director Workforce Investment Board Date: September 12, 2012 Subject: Approve In-School Youth (ISY) Program Budget Recommendation: Staff recommends approval of the ISY program budget in the amount of $165, Summary: This is a slight increase from $163, for The provider intends to serve 60 In-School Youth during this program year. Financing: Workforce Investment Act of 1998

7 AGENDA ITEMS 5.1 AND Budget Modification Narrative Out-of-School Youth Program OSY Staff Salaries: Restore Executive Director salary to 40 hours a week and decrease time in OSY program to 80% Decrease Case Manager II time by 50%, move remaining time to in-school youth program Restore Eligibility/Assessment Tech. position to 36 hours a week Add Program Assistant position to OSY program 100% Add Program Assistant position to OSY program 50% time and charge 50% to the in-school program Add additional case manager to OSY program to help provide Customer Service instruction and tutorial Increase staff benefits to cover staffing changes Operational Cost: Increase rent to cover additional space for additional staff Increase staff training line to cover cost of Program Assistant's in Bakersfield Reduction in insurance line item Increase work experience benefits Increase instructional supplies to cover TABE basic skills assessment In-School Youth Program Restore Executive Director salary to 40 hours a week and increase time in program to 15% Restore Case Manager salary to 40 hours a week and reduce time in program to 60% Restore eligibility position to 36 hours a week Fund Program Assistant position at 20 hours per week for the year Add Program Assistant position 50% split with OSY program Add Case Manager II position to in-school program 50%

8 Operational Cost: Increase building rent to cover additional space for program assistants Decrease communications cost Increase duplication/printing cost Decrease insurance cost Increase office supplies Participant Cost: Increase work experience wages to cover cost of participants Increase work experience benefits to cover actual cost of participants

9 PROGRAM BUDGET SHEET FISCAL YEAR In-School Note: All program costs must be identified in the format above at the time of proposal submission. Any services or equipment not specifically identified will not be considered during the contract year. Location of services must be specified in Budget Narrative along with all items under Participant Cost. Note: Some budget line items require detail backup information. See sheets to follow in RFP. This budget was prepared by: Eugene Bell 8/27/2012

10 Committed to a Quality Workforce Youth Advisory Council Agenda Item 5.2 Consent Action Information To: Madera County Workforce Investment Board Youth Advisory Council From: Elaine Craig, Executive Director Workforce Investment Board Date: September 12, 2012 Subject: Approve Out of School Youth (OSY) Program Budget Recommendation: Staff recommends approval of the OSY program budget in the amount of $265, Summary: This is a slight increase from $257, The provider intends on serving 60 Out of School youth this program year. Financing: Workforce Investment Act of 1998

11 PROGRAM BUDGET SHEET FISCAL YEAR Out-of-School Note: All program costs must be identified in the format above at the time of proposal submission. Any services or equipment not specifically identified will not be considered during the contract year. Location of services must be specified in Budget Narrative along with all items under Participant Cost. Note: Some budget line items require detail backup information. See sheets to follow in RFP. This budget was prepared by: Eugene Bell 8/27/2012

12 Committed to a Quality Workforce Youth Advisory Council Agenda Item 5.3 Consent Action Information To: Madera County Workforce Investment Board Youth Advisory Council From: Elaine Craig, Executive Director Workforce Investment Board Date: September 12, 2012 Subject: Approve Modification to In-School Youth (ISY) Program Budget Recommendation: Staff recommends approval of the modification to decrease the ISY program budget in the amount of $5, Summary: This modification transfers $4, from participant work wages plus $ in indirect costs from the in-school youth budget to the out-of-school youth budget in the staff salary line item and indirect costs. This modification is necessary to cover staffing and indirect costs for program services delivered but not accounted for in the original budget. Participants in the inschool youth program are not impacted by this modification as participant work wages were less than anticipated. Financing: Workforce Investment Act of 1998

13 KINGS VIEW READY, SET, GO! 701 E. 5th STREET, MADERA, CA PHONE (559) FAX (559) August 24, 2012 Elaine Craig Executive Director Madera County Workforce Development Office 441 E. Yosemite A venue Madera, CA Kings View Ready, Set, Go! Program is requesting a budget modification for the in-school youth contract. Kings View is requesting a $5, decrease in the in-school work experience wages and to be transferred to the out-of-school staff salaries and indirect. This would make the total contract $157, Participant Cost Modifications: Decrease participant work experience wages by $4, Program Indirect: Decrease indirect cost by $ Thank You, Eugene E. Bell Kings View Ready, Set, Go! Executive Director

14 PROGRAM BUDGET SHEET FISCAL YEAR In-School LINE ITEM ADMIN PROGRAM TOTAL %OF TOTAL STAFF COSTS Salaries $0.00 $59, $59, Benefits - 13, , SUB TOTAL STAFF COSTS - 73, , OPERATING COSTS Advertising Building Maintenance Building Rent: Cost Per Sq Ft. $1.25-3, , Communications (Phone/FAX/Postage) 1, , Conference/Training 1, , Contract/Professional Svc Dues/Subscriptions Duplicating/Printing Equipment Maintenance Equipment Purchases Equipment Rental I Lease Insurance 3, , Mileage- (Staff ) 1, , Office Supplies Utilities - SUB TOTAL OPERATING COSTS - 13, , PARTICIPANT COSTS Work Experience Wages 34, , Work Experience Benefits 4, , Incentives 7, , Instructional Supplies 1, , Parent Outreach Participant Snacks Supportive Services 1, , Transportation Workshops - - Job Retention/Follow Up 1, , Specify: Leadership Development 4, , SUB TOTAL PARTICIPANT COSTS 56, , % 8.76% 46.66% 0.47% 0.00% 2.21% 1.06% 1.08% 0.32% 0.32% 0.51% 0.00% 0.00% 0.00% 1.90% 0.63% 0.41% 0.00% 8.71% 22.13% 2.68% 4.75% 0.63% 0.35% 0.32% 0.76% 0.25% 0.00% 0.63% 3.04% 35.54% SUB TOTAL EXPENSES 143, , APPROVED % INDIRECT I 10.00% 14, , NEGOTIATED % PROFIT - GRAND TOTAL $14, $143, $157, % 9.09% 0.00% % Note: All program costs must be identified in the format above at the time of proposal submission. Any services or equipment not specifically identified will not be considered during the contract year. Location of services must be specified in Budget Narrative along with all items under Participant Cost. Note: Some budget line items require detail backup information. See sheets to follow in RFP. This budget was prepared by: Eugene Bell 5/18/2012

15 Committed to a Quality Workforce Youth Advisory Council Agenda Item 5.4 Consent Action Information To: Madera County Workforce Investment Board Youth Advisory Council From: Elaine Craig, Executive Director Workforce Investment Board Date: September 12, 2012 Subject: Approve Modification to Out-of-School Youth (OSY) Program Budget Recommendation: Staff recommends approval of the modification to increase the OSY program budget in the amount of $5, Summary: This modification transfers $4, from the in-school youth budget from participant work wages and $ in indirect costs to the out-of-school youth budget to staff salary costs line and $ to the indirect costs line. This modification is required in order to pay for delivery of services by staff in the out-of-school youth program that was not in the original budget. Financing: Workforce Investment Act of 1998

16 KINGS VIEW READY, SET, GO! 701 E. 5th STREET, MADERA, CA PHONE (559) FAX (559) August 24, 2012 Elaine Craig Executive Director Madera County Workforce Development Office 441 E. Yosemite A venue Madera, CA Kings View Ready, Set, Go! Program is requesting a budget modification for the out-of-school youth contract. Kings View is requesting a $5, increase to its current contract to cover staffing and program indirect. This would make the total contract $263, When the current contract was extended at the last Youth Council meeting there was no adjustment made to cover staffing cost. Staff Cost Modifications: Increase in staff salaries by $4, Program Indirect: Increase indirect cost by $ Thank You, Eugene E. Bell Kings View Ready, Set, Go! Executive Director

17 PROGRAM BUDGET SHEET FISCAL YEAR Out-of-School Note: All program costs must be identified in the format above at the time of proposal submission. Any services or equipment not specifically identified will not be considered during the contract year. Location of services must be specified in Budget Narrative along with all items under Participant Cost. Note: Some budget line items require detail backup information. See sheets to follow in RFP. This budget was prepared by: Eugene Bell 5/18/2012

18 441 E. Yosemite Avenue Madera, CA (559) BOARD MEETINGS Workforce Investment Board Quarterly: 3 rd Thursday 3:00 p.m. Executive Committee Monthly: 4 th Thursday (as needed) 3:00 p.m. Youth Advisory Council Quarterly: 1 st Wednesday 3:30 p.m. September 15, 2011 July 28, 2011 September 7, 2011 December 15, 2011 August 25, 2011 December 7, 2011 March 15, 2012 September 22, 2011 March 7, 2012 June 21, 2012 October 27, 2011 June 6, 2012 November 24, 2011 December 22, 2011 January 26, 2012 February 23, 2012 March 22, 2012 April 26, 2012 May 24, 2012 June 28, 2012

19 Hiring a Diverse Workforce: Why it Makes Good Business Sense Featuring: Lisa Jordan Nationally recognized expert in the field of disability and workforce development October 2, :00 a.m. to 11:00 a.m. To be held at the Madera District Fairgrounds Women s World Hall Breakfast & Resources Provided Contact Maiknue Vang for more information A Strong Workforce is an INCLUSIVE Workforce: What Can YOU Do?

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