Staffing System Employee Guide

Transcription

1 Staffing System Employee Guide University Information Technology Services Training, Outreach, Learning Technologies & Video Production

2 Copyright 2015 KSU Division of University Information Technology Services This document may be downloaded, printed, or copied for educational use without further permission of the University Information Technology Services Division (UITS), provided the content is not modified and this statement is not removed. Any use not stated above requires the written consent of the UITS Division. The distribution of a copy of this document via the Internet or other electronic medium without the written permission of the KSU - UITS Division is expressly prohibited. Published by Kennesaw State University UITS 2015 The publisher makes no warranties as to the accuracy of the material contained in this document and therefore is not responsible for any damages or liabilities incurred from UITS use.

3 University Information Technology Services Staffing System Employee Guide Table of Contents Introduction... 4 Learning Objectives... 4 Accessing the Staffing System... 5 Searching & Applying for Job Postings... 7 Applying for the Shift... 9 Confirming Your Shift Viewing Shift History Responding to being Pushed Editing Your Profile Logging Out Additional Help... 18

4 Introduction Staffing System is an employee management system used to match students with shifts at various events held by the Sports and Entertainment Park. Everyone can access this application through the apps.kennesaw.edu gateway; however, only students processed by the system administrator can use the application. In addition to applying for future positions, students can also view their current and past shifts through the Sports and Entertainment Park. Learning Objectives After completing the instructions in this booklet, you will be able to: Access & Login to the Staffing System Apply for Employment Opportunities (Shifts) Confirm your Shift View Shift History Respond to being pushed Edit Profile Log out Revised 8/19/2015 Page 4 of 18

5 Accessing the Staffing System The following explains how to access the Staffing System. 1. Navigate to the URL: 2. Login using your KSU NetID and Password (See Figure 1). 3. Click Login. (See Figure 1). Figure 1 - Application Gateway Login Screen Note: If you are not a first-time user, you may skip to step Click Next on the Welcome Message. 5. Read the On-Boarding: Expectations, then click Next. 6. Read the On-Boarding: Understanding Directions, then click Next. 7. Read the Terms and Conditions, then click Agree. 8. The My Profile Screen will appear. Fill in your Preferred address and Preferred Cell Phone number (See Figure 2). 9. Click Save (See Figure 2). Page 5 of 18

6 Figure 2 - My Profile Note: Your phone number must not have any spaces, or dashes. 10. The Main Menu appears (See Figure 3). Figure 3 - Main Menu Page 6 of 18

7 Searching & Applying for Job Postings The following explains how to search and apply for available shifts within the Staffing System. 1. Click Job Posting from the Main Menu (See Figure 4). Figure 4 - Job Posting Button 2. The Job Posting screen will appear (See Figure 5). It will show you a list of shifts. This list will indicate the: a. Shift Title b. Job Title c. Event Title d. Shift Start/Date/Time e. Shift End Date/Time f. Spots Remain/Req g. Wait List Remain/Req 3. You also have the option to search for shifts by Job Title, Shift Start Date, and Shift End Date (See Figure 5). Figure 5 - Job Posting Screen Page 7 of 18

8 4. Type the Job Title of the shift in which you would like to search for (See Figure 6). 5. Click Search (See Figure 6). Figure 6 - Searching for Job Posting 6. A list of shifts will appear. (See Figure 7). Figure 7 List of Jobs Page 8 of 18

9 Applying for the Shift 1. Click View next to the shift you wish to apply for. (See Figure 8). Figure 8 - Viewing & Applying for Your Job 2. It will take you to the Viewing Shift ID screen for the shift you chose to view (See Figure 9). Figure 9 - Viewing Shift ID Screen Page 9 of 18

10 3. Read over the Job Information and the Event Information for more details about the position. Once you are ready to apply, click Apply (See Figure 10). Figure 10 - Viewing Shift ID Screen: Viewing Job & Event Information 4. The Application screen will appear asking you to review the information once more, and list any comments or concerns that you have (See Figure 11). 5. Click Submit when you are ready to submit the application (See Figure 11). Figure 11 - Submitting Your Application Page 10 of 18

11 6. Another window will appear telling you Thank you for applying, and to check your for a confirmation which will be sent to your account. Click OK (See Figure 12). Figure 12 - Thank You Message 7. The should appear from nightowlcrewcalls@kennesaw.edu, with the subject, Thank you for applying! (See Figure 13). Figure 13 - Thank You for Applying Message Note: If you are selected for the position, you will receive a confirmation . Page 11 of 18

12 8. If you happen to apply for another position that is during the same shift that you just applied for, you will receive the following message: You currently have shifts applied in this time slot. (See Figure 14 - Same Shift MessageFigure 14). Figure 14 - Same Shift Message 9. Once chosen for the position, you will receive an from nightowlcrewcalls@kennesaw.edu with the subject: You have been selected (See Figure 15). Figure 15 - Selection Page 12 of 18

13 Confirming Your Shift To confirm your shift, do the following: 1. From the Main Menu, click My Current Shifts (See Figure 16). Figure 16 - My Current Shifts 2. From the My Current Shifts menu, click Confirm, located next to the shift that you want (See Figure 17). Figure 17 - Confirming Your Shift Note: You will only have 48 hours to confirm this shift. If you do not confirm your shift within 48 hours, it will get pushed back into the system. Page 13 of 18

14 3. You will then get prompted to confirm your shift again. Click OK (See Figure 18). Figure 18 - Shift Confirmation Pop-Up Message 4. Another message will appear telling you that you are now added to the roster. Click OK. (See Figure 19). Figure 19 - Roster Confirmation Pop-Up Message 5. Under the My Current Shifts screen, the Application Status should now show CONFIRMED (See Figure 20). Figure 20 - Confirmed Application Status Page 14 of 18

15 Viewing Shift History The following section will show you how to view your shift history. 1. From the Main Menu, click My Shift History (See Figure 21). Figure 21 - My Shift History 2. Your shift history will be displayed. Click View to see the details of a specific shift. (See Figure 22). Figure 22 - Your Shift History 3. The My Shift History screen will appear, showing the details of your shift (See Figure 23). Figure 23 - My Shift History Screen Page 15 of 18

16 Responding to being Pushed The following section will show you how to respond to being pushed from a shift within the Staffing System application. 1. If you are not chosen for a shift, you will receive an from nightowlcrewcalls@kennesaw.edu with the subject Please apply for a different shift. (See Figure 24). Figure 24 - Pushed 2. You can also view your application status from the My Current Shifts menu (See Figure 25). Figure 25 - Application Status: PUSH Page 16 of 18

17 Editing Your Profile The following section will show you how to edit your profile in the Staffing System application. 1. Click My Profile from the Main Menu (See Figure 26). Figure 26 - My Profile 2. Click Update (See Figure 27). Figure 27 - Update Profile 3. Make the necessary changes (See Figure 28). 4. Click the green check mark to save your changes (See Figure 28). Figure 28 - Enter Profile Changes & Save Page 17 of 18

18 Logging Out The following will show you how to log out of the Staffing System Application. 1. Click Log out located in the top right of the screen (See Figure 29). Figure 29 - Log Out Additional Help For additional help or installation issues, please contact the KSU Service Desk: KSU Service Desk for Faculty & Staff Phone: service@kennesaw.edu Website: KSU Service Desk for Students Phone: studenthelpdesk@kennesaw.edu Website: Page 18 of 18