London Press Operations Jayne Pearce, Head of Press Operations. 15 May 2012

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2 London 2012 Press Operations Jayne Pearce, Head of Press Operations 15 May 2012

3 Agenda London 2012 Press Operations Overview Press Services Main Press Centre Venue Press Operations Photo Operations Olympic & Paralympic News Service

4 Press Operations overview

5 73 days to go 10 Mondays to go

6 Press Operations Management Team Jayne Pearce, Head of Press Operations Mandy Keegan, Main Press Centre Manager Nicole Reynolds, Venue Press Operations Manager Jill Porter, Press Services Manager Bob Martin, Photo Operations Manager Tim Barnett, Olympic & Paralympic News Service Manager

7 London 2012 who s coming? Anticipated press numbers Olympic Games: Written press 3,500-4,000 Photographers 1,400-1,600 Non-rights holding broadcasters Total 5,800 Plus 22,000 rights holding broadcasters Paralympic Games: Written press 1,900 Photographers 500 Non-rights holding broadcasters 100 Total 2,500

8 Key dates for press 27 June 2012 Main Press Centre opens 27 June 2012 Media Accreditation Centre opens (adjacent to MPC) 27 June 2012 Accreditation validation available at Heathrow airport (Ts 1,3,4,5) Olympic Games 12 July 2012 Morning Olympic Village media tour 24 July 2012 Afternoon Olympic Village media tour 24 July :30-14:30 Photographers briefing MPC 25 July :00-12:00 Non-rights holders briefing MPC 26 July :30-14:30 Photographers briefing MPC 26 July 2012 Afternoon Olympic Village media tour Paralympic Games 25 August :30-11:30 Paralympic Village media tour 26 August :30-11:30 Paralympic Village media tour 27 August :00-16:00 Non-rights holders briefing MPC 29 August :00-12:00 Photographers briefing MPC

9 What s new? For the first time, at London 2012: Cabled internet at EVERY desk and EVERY tabled tribune Cabled internet at SOME non-tabled seats VMCs open four hours post competition CIS at athletics Media conferences played out on CATV at athletics and swimming Combined forces of Mixed Zone and Media Conference teams No venue media conferences at Paralympic Games

10 What s new? For the first time, at London 2012: Free remote printing myinfo + portable on your laptop; inside and outside venues myinfo + available to individuals from accredited organisations not at the Games Transcripts of IOC/LOCOG daily briefings Free SMS and alerts with myinfo +

11 What s new? For the first time, at London 2012: More practical Games time publications Delivery of pizza and beer to desks in MPC! Dedicated shuttle between Village and Park venues and the MPC for athletes attending media conferences Olympic News Channel (embryonic in Beijing) Dedicated resource for non-rights holders Remote robotic cameras at ExCeL for Swimming and Basketball

12 Five key points for non-rights holding broadcasters ENR accreditees should remember: 1. The only venue you can bring a camera into to film is the MPC 2. At all other venues you are regarded as written press (access to all media spaces without camera equipment) 3. Five British, eight international and five radio crews per day are allowed to film in the Common Domain of the Olympic Park. Filming passes and armbands can be applied for and collected from the IOC Media Operations office in the MPC 4. You should be familiar with the IOC s News Access Rules 5. There will be a briefing for non rights-holders 25 July, 10:00-12:00, at the MPC

13 Press Services

14 Media Accreditation Centre Opening Hours 27 June July :00-18:00 14 July - 27 July :00-22:00 28 July August :00-20:00 12 August :00-18:00 Or at the London Heathrow airport accreditation validation desks, in terminals 1, 3, 4 and 5, from 27 June 2012

15 Media Transport Hub Services Two main transport hubs: Bloomsbury Media Transport Hub at Russell Square MPC Media Transport Mall (adjacent to the MPC, within the Olympic Park) Routes: Bloomsbury MPC Bloomsbury Bloomsbury London competition venues (outside Olympic Park) Bloomsbury MPC Bloomsbury MPC MPC London competition venues (outside Olympic Park) MPC

16 Media Transport Olympic Park Loop roads Northern and Southern Loop roads 24 hour service Every minutes at peak times Every 30 minutes at off-peak times (01:00-06:00)

17 Internet Access Please note: Editors at home can order myinfo + for 70

18 Main Press Centre (MPC)

19 Main Press Centre The MPC is located in the north west corner of the Olympic Park: BMX Velodrome Basketball Arena Water Polo Aquatics Centre Riverbank Arena Copper Box Olympic Stadium IBC/MPC Complex

20 IBC/MPC Complex Site view text goes here

21 MPC section text goes here

22 MPC floor by floor guide Ground floor: Main help desk Transport desk Private office space Internet lounge Press workroom (816 positions) TV viewing area Press workroom help desk Quiet room Results and printing distribution Technology store IOC Communications office Bar LOCOG Press Operations office General store Reference library Paralympic Games information office Media lounge (with wireless internet connectivity) LOCOG News Desk and Communications office

23 MPC floor by floor guide First floor: Main media conference room Four supplementary media conference rooms Media conference booking office Photo workroom (288 positions) Photo workroom help desk Camera loan and repair centre Interview area IOC Media Operations and Ticketing offices Service centre Press Rate Card office Private office space Pro Photo store Rate Card technology help desk Spectrum office

24 MPC floor by floor guide First floor: Main media conference room Four supplementary media conference rooms Media conference booking office Photo workroom (288 positions) Photo workroom help desk Camera loan and repair centre Interview area IOC Media Operations and Ticketing offices Service centre Press Rate Card office Private office space Pro Photo store Rate Card technology help desk Spectrum office Second and third floors: Private office space

25 MPC High Street services The High Street, located between the MPC and IBC, will accommodate supplier and retail services, available for use by all accredited media: Bar Cafe Dry cleaning and laundry service Massage centre Faith room Medical centre Gym London 2012 Merchandise store Hairdresser and grooming centre Pharmacy Lloyds TSB bank branch Sustainability information office UPS courier and logistics office LOCOG marketing office Visa cash machine (ATM) Visa pre-paid kiosk London & Partners tourism, local area and filming location information centre

26 MPC catering facilities Catering Village The Catering Village, located next to the MPC, will provide a wide range of food and beverage offerings: McDonald s restaurant Delicatessen Barbeque International buffet (including Best of British, Asian, Global, and Mediterranean) MPC and High Street food and beverage services Coffee and snack kiosks located on each floor of the MPC Trolley service for light snacks and drinks Vending machines located throughout the MPC Bar on the ground floor of the MPC Bar and cafe located in the High Street

27 Operational dates and hours Olympic Games 27 June July :00-22:00 16 July August hours 13 August August :00-22:00 18 August August 2012 Closed Paralympic Games 22 August August :00-22:00 29 August September hours 10 September September :00-22:00

28 Venue Press Operations

29 Workspaces 1. Press and photo workrooms 2. Photo file centres 3. Tribunes o Wired internet at every desk o Two power points per person

30 Venue Media Centres Press and photo workrooms Desks Lockers Pigeonholes Info + and printers myprint TV monitors

31 Tribunes - tabled Wired internet at every desk Power on top of the table Shared TV monitors Media conferences for athletics and swimming shown on CATV CIS at Athletics Results delivery Weather protection for outdoor tribunes

32 Tribunes non-tabled Seating flexed during preliminary sessions Power and cabled internet in a portion of seats

33 Post event interviews Mixed Zones Microphones and speakers Risers at athletics, swimming and gymnastics TV monitors Medallist interviews shown on CATV (Olympic News Channel) NOC/NPC Press Attaché Dedicated agency area Timings

34 Post event interviews media conferences Games-time After medal events and each match in team sports Translation from athlete s language into English Simultaneous at three venues, consecutive at all others Wireless internet connectivity available in the conference room Pre-Games In venues, once the media facilities are open In consultation with Venue Media Manager

35 Media Catering Dedicated space in venues User pays Emphasis on quality and range Free tea, coffee and water Wireless internet connectivity in the media lounge

36 Operating timeframes Non competition days Olympic Games from three days prior to competition early access by appointment from 16 July Paralympic Games from one day prior to competition early access by appointment from 22 August From 09:00 to 18:00

37 Operating timeframes Competition days Olympic Games Three hours prior to four hours post competition Paralympic Games Two hours prior to two hours post competition

38 Olympic and Paralympic Village Venue Media Centre and media conference rooms Access: accreditation pass Olympic / Paralympic Plaza Access: guest pass

39 Olympic and Paralympic Village Residential zone Access: none during Olympics, via NPCs during Paralympics Media tours: 12, 24 and 26 July and August Operating times Olympics - from 16 July Paralympics from 22 August 09:00 to 21:00 Closed on ceremony days

40 Training Venues 25 stand alone training venues for both Games Access for media Viewing and interview areas

41 Photo Operations

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43 Photo Operations Our aims: To deliver outstanding photo positions Venues with a strong sense of place as well as Olympic identity A team focused on allowing photographers to concentrate on photography

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50 Horseguards Parade Beach Volleyball

51 Greenwich Park Equestrian events and Modern Pentathlon (riding, run & shoot)

52 ExCeL Boxing, Fencing, Judo, Table Tennis, Taekwondo, Weightlifting & Wrestling

53 Photo Operations Cabled internet at every photo desk offering 8mb transfer up and down Photo File Centres in addition to Photo Work Rooms where necessary 1500 photo lockers in the venues Nikon and Canon support in the MPC Pro Photo shop in the MPC Bespoke photo trucks for Rowing and Marathon Ribs for Sailing and boats for Triathlon, Canoe Sprints and Marathon Swim

54 Different for London Many arenas are very tight for space - we will expect photographers to be seated at more venues that before Security will be rigorous however, they have been briefed about issues photographers will have Be prepared to consider traveling to venues on public transport it may be to your advantage for some events. Strict supervision of remote cameras

55 Different for London Remotes Wherever possible we will try to put actual photographers into all positions More remotes will potentially be used in London than ever before There will a strict code to follow, especially when fitting overhead cameras Health and safety regulations in the UK are strict. If we do not consider the equipment used to be safe or if the operator a liability, the remotes will not be installed In some of our arenas (in particular ExCeL) no proper catwalk exists If cameras are to be fitted, this may be well ahead of the start of competition. For this reason be sure to get your requests in early You may have to consider completely remote controlled cameras for some venues with trigger, focus and zoom and transmit functions

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60 Olympic & Paralympic News Service (OPNS)

61 Olympic & Paralympic News Service Info + and myinfo + myprint text goes here

62 What is OPNS? Exists to provide media with comprehensive coverage Every race, every match, every session, every day, across every sport at the Olympic and Paralympic Games Published on secure intranet system called Info +, enabling media to report accurately and extensively from multiple venues at same time text goes here

63 New for 2012 Info + The new-look Games-time information system myinfo + All the benefits of Info + but on the move myprint Print important documents from your laptop for free Transcripts The IOC Daily Briefing in full text goes here

64 Info + and myinfo + New look Completely redesigned and improved navigation New access Available for first time on your laptop inside and outside Games venues If you can get online you can access myinfo + Accredited organisations can sign up for extra accounts to work remotely just text goes here

65 myinfo + New functionality Live Scoring Cut and paste Hyperlinks SMS / alerts Customise Other information Education drive at MPC in days leading up to Games Olympic Games service goes live 13 July 2012 Paralympic Games service goes live 24 August 2012 text goes here

66 myprint New service: Print direct from your laptop, tablet or smart phone Simple to use Secure Free of charge Not for bulk printing text goes here

67 Thank You