Position Management. Position Management
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- Duane Griffith
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1 Position Management
2 Agenda Overview of Position Management Walk-through of the system changes in Recruiting Solutions Reporting Next Steps
3 What is Position Management? Relationship between jobs, positions, employees and all their associated attributes.
4 Benefits of Position Management Eliminates departmental shadow systems and/or manual tracking methods for positions Gives departments a systematic way to budget for positions Ability to conduct trend analysis on position classification, budgeting and utilization A systematic way to report on and track vacancies for managers and fiscal officers Reporting will bring data together from multiple sources
5 Tracking positions now, will evolve into position management over time. Position numbers will be tracked in existing system (Recruiting Solutions) Employees and current job openings will be assigned a position number at go-live. No workflow changes for search (position) approvals Minimal system changes Pilot version scheduled to go-live on April 27 th
6 Recruiting Solutions Enhancement Peoplesoft Recruiting Solutions provides a systematic way to manage positions.
7 Impact on Hiring Process Establishing Position numbers will be part of the recruiting process in RS9.1. For new positions: Unclassified: created by the Budget Office Classified: created by Human Resources Only a few additional fields on the job opening or audit waiver.
8 Create a New Job Opening Create New Job Opening Select for Refill Leave blank for new position Job Code is Position Title (highest)
9 Position Look Up Refill Existing Position #
10 Selecting position on primary page will autofill: Job Code Posting Title Department Location Funding Regular/Temporary Employee Being Replaced
11 Recruitment Titles Faculty job openings position is highest level of open rank
12 Next Steps in Recruiting Process No changes: Workflow approvals Job posting to Husky Hire or faculty website Pre-interview evaluations/interview Request Post-interview evaluations
13 Prepare Job Offer Additional field Position Number Select Position Number and Offer Job Title Complete remaining fields same as today
14 Audit/Waivers Select position # for Refill Leave Position # blank for new position Complete remaining fields same as today
15 NEW Departmental Dashboard Within the Job Opening By Navigating
16 NEW Departmental Dashboard TAB 1 Position Info Management tool for Approvers and Proxy
17 NEW Departmental Dashboard TAB 2 - Incumbent
18 NEW Departmental Dashboard TAB 3 - Recruitment
19 Transition Period After April 27th Assignment of positions at go-live: All current employees All active job openings/audit waivers Refills of existing vacancies will have to be treated as new positions in order to get a position number assigned.
20 Transition Period Current Vacancies with no Position Number New Position # needed Position are refills? 0 Like today, enter Employee Being Replaced
21 Reporting WebFocus will be used for Central and Departmental reporting New standard reports are being developed for users Several existing KFDM reports will be updated with position number
22 Resources Business process, position #, or reporting questions: Your assigned Budget Analyst or Budget Office website (with links to FAQ s and sample scenarios) System or technical questions: Recruiting Solutions website The Recruiting Solutions help desk ( ) hrsearchfeedback@uconn.edu Help menu within the application
23 Next Steps During Pilot Collect feed-back Focus group discussions (academic areas, fiscal officers, etc) Drop in sessions (Budds training room) Questions?
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