Recruiting - Recruiters. Guide for Users Updated on 7 December 2015

Size: px
Start display at page:

Download "Recruiting - Recruiters. Guide for Users Updated on 7 December 2015"

Transcription

1 Updated on 7 December 2015

2 Contents Getting Help... iv About Recruiting... 1 Create Job Openings/Postings... 2 Understanding job opening/posting data... 3 Graduate Assistants... 4 Teaching Assistants Exam Invigilator Lab Monitors Manage Job Openings Recruiting home Edit job opening/postings Close a job opening Search job openings Search for job postings Browse job openings Manage Applicants & Applications Link applicants to job openings Search applicants Browse applicants Search applications View and download job offers Prepare & Unpost Job Offers Graduate Assistants Teaching Assistants Exam Invigilator Lab Monitors Unpost & add revised offer Complete Hiring Recruiter responsibilities Enter date of birth and SIN number Complete a hire Withdraw from hire View closed job openings Accept offer on behalf of applicant ii

3 Processing Data Changes Job Changes Terminating Employees About Notifications Apply for Jobs Apply to a job opening Apply without selecting a job Forgot password & user name Manage Applicants Link an applicant Submit job offer Approved job offer Delete job offer Deny job offer Job offer status summary Outstanding approvals Complete Hire Successful hire Successful re-hire Re-hire reminder to activate Ryerson ID Update Personal Information Enter direct deposit info Update emergency contact info Complete diversity self-id survey Glossary iii

4 Getting Help ehr Online Learning You will find a collection of online tutorials and user guides for ehr systems at: Check out the Getting Started topic before you start browsing the online content. HR Client Services If you experience difficulties logging into ehr or online tutorials, contact HR Client Services: Call: ext or Technical Help To access any Ryerson system, you must first activate your Ryerson identity by completing the web form available at: If you experience difficulties logging into ehr via the Ryerson portal using your RyersonID, contact the CCS Help Desk: Call: ext or Supported Browsers Firefox Safari OSx Chrome Desktop version 24.x, 35.x 17.x, 24.x, 30.x 7.x Internet Explorer WIN 7 9.x, 10.x, 11.x Compatibility Off Disclaimer This document is intended as a reference for employees of Ryerson University. Every effort has been made to ensure the content of this document is correct. If any conflict of information is found between this document and any official documents related to the content, the applicable policy/collective agreement information in the official documents will prevail. The information contained in this document can change without notice and is not guaranteed to be error-free. If you find any errors, contact HR Client Services at (416) or iv

5 About Recruiting ehr's online recruiting system is used for CUPE Local 3904 Unit 3: teaching assistants, graduate assistants, lab monitors and invigilators and CUPE Local 3904 Unit 2: instructors at the Chang School. This system enables hiring administrators to recruit and process potential candidates using job openings and job postings. Applicants search job postings, upload their resumes, and apply for positions using the careers web site (https://careers.ryerson.ca/index.html) or self-service. Hiring administrators can then review applicants, prepare job offers (workload confirmations) and create employment records in ehr - all electronically and in one system. The Recruiting Cycle The recruitment cycle occurs at various times during the academic year for CUPE Unit 2 and Unit 3 types of jobs with each step being completed by either the recruiter, applicant or approver. 1

6 Create Job Openings/Postings Job openings and job postings represent the temporary jobs that you are trying to fill. The first step in the recruitment process is to create a job opening and posting. This data is entered in two stages. First, you enter job opening data and second you enter job posting information which will be viewed online by the applicant. Job opening data contains information about start and end dates, target openings, course and other important information. Job posting information contains data about responsibilities and pay rate information that which will be used to create an electronic contract. The applicant will view posting information when browsing the careers page or using self-service online. The CUPE Local 3904 Unit 3 Collective Agreement (http://www.ryerson.ca/hr/policy/index.html) outlines the requirements for advertising work for teaching assistants, graduate assistants, lab monitors and exam invigilators. This agreement also defines posting duration, hours of work and hourly rates of pay etc. Knowing what the rules are will help you to understand the difference between the assistantship positions. 2

7 Understanding job opening/posting data About Job Opening Data: When you create job openings, job templates determine what fields are available for data entry. These job templates automatically populate job information required to complete the hire. As a recruiter, you will enter department specific data and other job opening information. Job opening information includes: Job opening data such as start and end dates and department codes Job codes and related pay information including total contract hours Academic year, term and course information (if applicable) Distribution codes Recruiters, hiring managers and interested parties Note: Access to job templates is determined by your security set-up. If you need additional templates made available, complete an self-service ehire security access request. About Job Opening Statuses: The job opening status refers to the current state of the job opening: Draft: the job opening is in a draft state and available to recruiters Open: the job opening is active and available to recruiters and applicants Filled/closed: the target openings have been filled and the job opening is no longer available About Job Posting Data: Job postings are job descriptions that are attached to the job openings. You determine if these are published to posting destinations (on the posting date) to attract applicants to a job opening. These descriptions are made up of one or more sections that are defined by job templates. Descriptions include: About Ryerson Qualifications Responsibilities Compensation, additional information about work schedules and submission deadlines It's important to note that content from the 'Responsibilities' section is used to create the electronic contract that will be sent to the approver for review and the applicant for acceptance. 3

8 Graduate Assistants Graduate assistants play a number of vital academic support roles that vary considerably from faculty to faculty, department to department, and from course to course. Graduate assistant postings should provide: A descriptive posting title and hiring department details The total contract hours and pay rate Expected minimum qualifications and responsibilities Procedure In this topic you will learn how to create a job opening for a graduate assistant. 1. Navigate to the 'Create Job Opening' menu. Click the Main Menu button. 2. Click the Recruiting menu. 3. Click the Create Job Opening menu. 4. You are presented with the university's Privacy Policy. Ensure you understand your obligations. Click the Continue button. 5. Select which job opening template you will be using to create the job opening. Select either a job opening with course detail or no course detail. Click the Job Opening Templates link. 6. Enter a descriptive title that applicants can easily understand on the job listings page (you can update this title at any time). Enter the desired information into the Posting Title field. Enter "AER222". 7. Click the Continue button. 4

9 8. The 'Job Opening' header displays information about the job opening 'Status' and 'Job Opening ID'. By default, the job is in 'Draft' status and not available to applicants. Use the 'Job Opening ID' to easily retrieve your job postings. 9. After you've selected the job opening template, you are required to fill in the job opening details in each tab. The 'Opening Details' tab includes information about the department, start and end dates, total contract hours, and default pay rates. 10. Use the 'Target Openings' field to indicate the total number of job openings that need to be filled. 11. 'Available Openings' indicates the number of openings that are unfilled. At first, the field matches the 'Target Openings' field, but as applicants are hired, the system adjusts the number of available openings to show how many spots are still open. 12. Enter the total number of Target Openings field. Enter "3". 13. Select the department that will hire the applicant. Click the Look up Department (Alt+5) button. 14. Click the Department link. 5

10 15. Notice that the primary job code is updated on the job opening. 16. CUPE Unit 3 jobs default to a 'Temporary' job type. This value does not change. 17. The Begin Date indicates the starting date of the position. Enter "01/07/2016". 18. The End Date indicates when the position will be terminated. Enter "04/30/2016". 19. Enter the desired information into the Hours field. Enter "100.00". 20. The default 'Work Period' for this type of hire is 'Contract'. This value does not change. 21. Salary information defaults from the job opening template. Salary Ranges are determined by the wage rates (http://www.ryerson.ca/hr/benefits/rates_by_group/taga_salary.html) defined by the collective agreements for each academic year. 22. 'Pay Frequency' indicates how the applicant is paid. This value does not change. 6

11 23. Click the Ryerson Details tab to enter the academic year and cost center/account code information. 24. Select the 'Academic Year' and 'Term' for the assignment. Click the Academic Year list. 25. Click the 2015/16 list item. 26. Click the Term list. 27. Click the Winter list item. 28. Course related info is supplied by SAS. Depending on the 'Year'/'Term' selected, you can look up a valid 'Subject', 'Catalog Nbr' and 'Class Section' information. Click the Look up Subject (Alt+5) button. 29. Click the Subject Area link. 30. Click the Look up Catalog Nbr (Alt+5) button. 31. Click the Catalog Number link. 7

12 32. Click the Edit Chartfields link. 33. 'Department (Cost Center) and 'Account' code combinations are specific to each department. You cannot enter invalid combinations, and '0' should be entered into empty fields (example shown here). Contact your Financial Advisor (http://www.ryerson.ca/financialservices/about/services/contacts/index.html) for cost center account code combinations and department specific codes used in 'Activity' and 'Employee/CourseID' fields. 8

13 34. In this example, the distribution code is entered. Click the Ok button to return to the previous page. 35. Enter the desired information into the Distrb % field. Enter "100". 36. The distribution percentage allocates the payroll cost to the applicable department. To split the cost between departments, enter the percentage amount to be applied to the first distribution code. Then, click + to add another distribution code(s) with its percentage amount. Note: Ensure the percentage totals add up to 100%. 'Distrb %' cannot be split using $ amounts. 37. Click the Hiring Team tab to add recruiters, hiring managers and interested parties. 38. You can add additional recruiters (with the same security access) on the job opening to allow them to edit your job postings. 39. Use the 'Hiring Managers' field to identify the hiring manager who will default as the supervisor/reports to on the job offer, and provide 'View' access to the job opening. 40. Click the Add Hiring Manager button. 9

14 41. Click the Look up Manager ID (Alt+5) button. 42. Click the Sue Knurr link. 43. Use 'Interested Parties' button to identify people who will participate with the hiring process by having the view access to the job opening and its applicants. 44. Click the Add Interested Party button. 45. Click the Look up Empl ID (Alt+5) button. 46. Click the John Doe link. 47. Once you've entered all the details on the job opening, you'll need to complete the job posting information. Click the Opening Details tab. 10

15 48. Scroll to the bottom of the page and click the Job Postings link. 49. The 'Posting Information' page contains the posting title and five sections of default descriptions. Each description displays on the job posting on the careers and selfservice pages. 50. The 'Posting Title' displays on the careers site and ehr self-service pages. This can be updated at any time. 51. The 'Description Type' defaults from the job opening templates. All postings require the default text on the job posting. You can add more text using the text editor. However, do not delete the default descriptions. 52. In this section, you can specify 'Qualifications' required for the position. Default information is copied from the template. This section should be updated to describe the qualifications for your job posting. Use the text editor to format text display on web pages. 53. Default workload information is copied from the template. You should update this section to accurately describe the 'Responsibilities' for your job posting. This information is used to create the contract. Ensure the total hours accurately reflect the expected workload of the applicant. 54. In this example, the text is modified to reflect the actual work load and contract hours entered on the 'Job Opening Details' tab. 11

16 55. 'Job Posting Destinations' enable you to control where and when the job posting will be available. 56. The 'Posting Type' determines if the job posting will be available for both external and internal applicants. 57. Use the 'Post Date' field to specify a date for the job posting to become available for applicants to view. 58. In this example, enter the date into the Post Date field. Enter "12/01/2015". 59. Use the 'Remove Date' field to specify a date to remove the job posting from the careers pages. Note: The remove date is 12am on the date specified. 60. Enter the desired information into the Remove Date field. Enter "12/31/2015". 61. Enter the post date for the 'Internal' recruiting page into the Post Date field. Enter "12/01/2015". 62. Enter the remove date for the 'External' recruiting page into the Post Date field. Enter "12/31/2015". 63. To review how the job posting will look on the careers page and ehr self service pages, click the Preview button. 64. Once you've reviewed the information, you should now 'Open' the job to activate it for the posting dates you have entered. Click the Return to Previous Page link. 65. Click the OK button. 66. Use the 'Save as Draft' button to save the data without making this job available to applicants. 67. In this instance, make the job available on all the posting destinations. Click the Save and Open button. 68. The job posting is now open and available for applicants to apply. Take note of the 'Job Opening ID' and print the details if required. 69. End of topic. End of Procedure. 12

17 Teaching Assistants Teaching assistants play a number of vital academic support roles that vary considerably from faculty to faculty, department to department and from course to course. These job postings should provide: A descriptive posting title and hiring department details The total contract hours and pay rate Minimum qualifications and responsibilities Procedure In this topic you will learn how to create a job opening for a teaching assistant. 1. Navigate to the 'Create Job Opening' menu. Click the Main Menu button. 2. Click the Recruiting menu. 3. Click the Create Job Opening menu. 4. You are presented with the university's Privacy Policy. Ensure you understand your obligations. Click the Continue button. 5. Select which job opening template will be used to create the job opening. Click the Job Opening Templates link. 6. Enter a descriptive title that applicants can easily understand on the job listings page (you can update this title at any time). Enter the desired information into the Posting Title field. Enter "AER222". 7. Click the Continue button. 13

18 8. The 'Job Opening' header displays information about the job opening 'Status' and 'Job Opening ID'. By default, the job is in 'Draft' status and not available to applicants. Use the 'Job Opening ID' to easily retrieve your job postings. 9. After you've selected the job opening template, you are required to fill in the job opening details in each tab. The 'Opening Details' tab includes information about start and end dates, total contract hours, and default pay rates. 10. Use the 'Target Openings' field to indicate the total number of job openings that need to be filled. 11. 'Available Openings' indicates the number of openings that are unfilled. At first, the field matches the 'Target Openings' field, but as applicants are hired, the system adjusts the number of available openings to show how many spots are still open. 12. Enter the total number of Target Openings. In this example, enter "2". 13. Select the department that will hire the applicant. Click the Look up Department (Alt+5) button. 14. Click the Department link. 15. Notice that the primary job code is updated on the job opening. 16. CUPE Unit 3 jobs default to a 'Temporary' job type. This value does not change. 17. The Begin Date indicates the starting date of the position. Enter "01/07/2016". 18. The End Date indicates when the position will be terminated. Enter "04/30/2016". 19. Hours indicates the total number of hours for the contract duration. In this example, enter "80.00". 20. The default 'Work Period' for this type of hire is 'Contract'. This value does not change. 21. Salary information defaults from the job opening template. Salary Ranges are determined by the wage rates (http://www.ryerson.ca/hr/benefits/rates_by_group/taga_salary.html) defined by the collective agreements for each academic year. 22. 'Pay Frequency' indicates how the applicant is paid. This value does not change. 23. Click the Ryerson Details tab to enter academic year and account information. 14

19 24. Select the 'Academic Year' and 'Term' for the assignment. Click the Academic Year list. 25. Click the 2015/16 list item. 26. Click the Term list. 27. Click the Winter list item. 28. Course related info is supplied by SAS. Depending on the Year/Term selected, you can look up a valid course, catalog and class section information. Click the Look up Subject (Alt+5) button. 29. Click the Subject Area link. 30. Click the Look up Catalog Nbr (Alt+5) button. 31. Click the Catalog Number link. 32. Click the Edit Chartfields link. 33. 'Department' (Cost Center) and 'Account' code combinations are specific to each department. You cannot enter invalid combinations, and '0' should be entered into empty fields (example shown here). Contact your Financial Advisor (http://www.ryerson.ca/financialservices/about/services/contacts/index.html) for cost center account code combinations and department specific codes used in 'Activity' and Employee/CourseID fields. 34. In this example, the distribution code is entered. Click the Ok button. 35. Enter the desired information into the Distrb % field. Enter "100.00". 15

20 36. The distribution percentage allocates the payroll cost to the applicable department. To split the cost between departments, enter the percentage amount to be applied to the first distribution code. Then, click + to add another distribution code(s) with its percentage amount. Note: Ensure the percentage totals add up to 100%. 'Distrb %' cannot be split using $ amounts. 37. Click the Hiring Team tab to add recruiters, hiring managers and interested parties. 38. You can add additional recruiters (with the same security access) on the job opening to allow them to edit your job postings. 39. Use the 'Hiring Managers' field to identify the hiring manager who will default as the supervisor/reports to on the job offer, and provide 'View' access to the job opening. 40. Click the Add Hiring Manager button. 41. Click the Look up Manager ID (Alt+5) button. 16

21 42. By default, a list of manager names display. In this example, the name and look up is complete. Click the Sue Knurr link. 43. Use 'Interested Parties' to identify people who will participate with the hiring process by having view access to the job opening and its applicants. 44. Once you've entered all the details on the job opening, you'll need to complete the job posting information. Click the Opening Details tab. 45. Click the AER222 Teaching Assistant I link. 46. The 'Posting Information' page contains the posting title and five sections of default descriptions. Each description displays on the job posting on the careers and selfservice pages. 47. The posting title displays on the careers site and ehr self-service pages. This can be updated at any time. 17

22 48. In this section, you can specify 'Qualifications' required for the position. Default information is copied from the template. This section should be updated to describe the qualifications for your job posting. Use the text editor to format text display on web pages. 49. Default workload information is copied from the template. You should update this section to accurately describe the 'Responsibilities' for your job posting. This information is used to create the contract. Ensure the total hours accurately reflect the expected workload of the applicant. 50. In this example, the text is modified to reflect the actual work load and contract hours entered on the 'Job Opening Details' tab. 51. 'Job Posting Destinations' enable to you to control where and when the job posting will be available. 52. The 'Posting Type' determines if the job posting will be available for both external and internal applicants. 53. In this example, enter the date into the Post Date field. Enter "12/01/2015". 54. Use the 'Remove Date' field to specify a date to remove the job posting from the careers pages. Note: The remove date is 12am on the date specified. 55. Enter the date into the Remove Date field. Enter "12/31/2015". 56. Enter the post date for the 'Internal' recruiting page into the Post Date field. Enter "12/01/2015". 57. Enter the remove date for the 'External' recruiting page into the Post Date field. Enter "12/31/2015". 58. To review how the job posting will look on the careers page and ehr self service pages, click the Preview button. 59. Once you've reviewed the information, you should now 'Open' the job to activate it for the posting dates you have entered. Click the Return to Previous Page link. 60. Click the OK button. 18

23 61. Use the 'Save as Draft' button to save the data without making this job available to applicants. 62. In this instance, make the job available on all the posting destinations. Click the Save and Open button. 63. The job posting is now 'Open' and available for applicants to apply. Take note of the 'Job Opening ID' and print the details if required. 64. End of topic. End of Procedure. 19

24 Exam Invigilator Exam invigilator postings provide information about each vacancy and/or requests for availability. Information included at the time of posting includes: Descriptive posting title and hiring department details Total contract hours and pay rate Qualifications and responsibilities Schedule information about applicant availability Procedure In this topic you will create a job opening and posting to hire exam invigilators. 1. Navigate to the 'Create Job Opening' page. Click the Main Menu button. 20

25 2. Click the Recruiting menu. 3. Click the Create Job Opening menu. 4. You are presented with the university's Privacy Policy. Ensure you understand your obligations. Click the Continue button. 5. Select which job opening template will be used to create the job opening. Click the Job Opening Templates link. 6. Enter a descriptive title that applicants can easily understand on the job listings page (you can update this title at any time). Enter the desired information into the Posting Title field. Enter "AER222". 7. Click the Continue button. 8. The 'Job Opening' header displays information about the job opening 'Status' and 'Job Opening ID'. By default, the job is in 'Draft' status and not available to applicants. Use the 'Job Opening ID' to easily retrieve your job postings. 9. After you've selected the job opening template, you are required to fill in the job opening details in each tab. The 'Opening Details' tab includes information about start and end dates, total contract hours, and default pay rates. 10. Use the 'Target Openings' field to indicate the total number of job openings that need to be filled. 11. 'Available Openings' indicates the number of openings that are unfilled. At first, the field matches the 'Target Openings' field, but as applicants are hired, the system adjusts the number of available openings to show how many spots are still open. 12. Enter the total number of Target Openings. In this example, enter "5". 13. Select the department that will hire the applicant. Click the Look up Department (Alt+5) button. 21

26 14. Click the Department link. 15. Notice that the primary job code is updated on the job opening. 16. CUPE Unit 3 jobs default to a 'Temporary' job type. This value does not change. 17. The Begin Date indicates the starting date of the position. Enter "04/12/2016". 18. The End Date indicates when the position will be terminated. Enter a "04/30/2016". 19. Enter approximate/actual Hours for the invigilator job. In this example, enter "12.00". 20. The default 'Work Period' for this type of hire is 'Contract'. This value does not change. 21. Salary information defaults from the job opening template. Salary Ranges are determined by the wage rates (http://www.ryerson.ca/hr/benefits/rates_by_group/taga_salary.html) defined by the collective agreements for each academic year. 22. 'Pay Frequency' indicates how the applicant is paid. This value does not change. 23. Click the Ryerson Details tab to enter academic year and account information. 24. Select the 'Academic Year' and 'Term' for the invigilator assignment. LAB and INV assignments do not require course information. Click the Academic Year list. 25. Click the 2015/16 list item. 26. Click the Term list. 27. Click the Winter list item. 28. Click the Edit Chartfields link. 22

27 29. 'Department' (Cost Center) and 'Account' code combinations are specific to each department. You cannot enter invalid combinations, and '0' should be entered into empty fields (example shown here). Contact your Financial Advisor (http://www.ryerson.ca/financialservices/about/services/contacts/index.html) for cost center account code combinations and department specific codes used in 'Activity' and Employee/CourseID fields. 30. In this example, the distribution code is entered. Click the Ok button. 31. Enter the desired information into the Distrb % field. Enter "100.00". 32. The distribution percentage allocates the payroll cost to the applicable department. To split the cost between departments, enter the percentage amount to be applied to the first distribution code. Then, click + to add another distribution code(s) with its percentage amount. Note: Ensure the percentage totals add up to 100%. 'Distrb %' cannot be split using $ amounts. 33. Click the Hiring Team tab to add recruiters, hiring managers and interested parties. 34. You can add additional recruiters (with the same security access) on the job opening to allow them to edit your job postings. 35. Use the 'Hiring Managers' field to identify the hiring manager who will default as the supervisor/reports to on the job offer, and provide 'View' access to the job opening. 36. Click the Add Hiring Manager button. 37. Click the Click the Look up Manager ID (Alt+5) button. 38. By default, a list of manager names display. In this example, the name and look up is complete. Click the Sue Knurr link. 39. Use 'Interested Parties' to identify people who will participate with the hiring process by having view access to the job opening and its applicants. 23

28 40. Once you've entered all the details on the job opening, you'll need to complete the job posting information. Click the Opening Details tab. 41. Click the AER222 Exam Invigilator link. 42. The posting title displays on the careers site and ehr self-service pages. This can be updated at any time. 43. The 'Description Type' defaults from the job opening templates. All postings require the default text on the job posting. You can add more text using the text editor. However, do not delete the default descriptions. 44. In this section, you can specify 'Qualifications' required for the position. Default information is copied from the template. This section should be updated to describe the qualifications for your job posting. Use the text editor to format text display on web pages. 45. Default workload information is copied from the template. You should update this section to accurately describe the 'Responsibilities' for your job posting. This information is used to create the contract. Ensure the total hours accurately reflect the expected workload of the applicant. 46. In this example, the text is modified to reflect the actual work load and contract hours entered on the 'Job Opening Details' tab. 47. 'Job Posting Destinations' enable you to control where and when the job posting will be available. 48. The 'Posting Type' determines if the job posting will be available for both external and internal applicants. 49. Use the 'Post Date' field to specify a date for the job posting to become available for applicants to view. 50. In this example, enter the date into the Post Date field. Enter "03/01/2016". 51. Use the 'Remove Date' field to specify a date to remove the job posting from the careers pages. Note: The remove date is 12am on the date specified. 52. Enter the date into the Remove Date field. Enter "03/31/2016". 24

29 53. Enter the post date for the 'Internal' recruiting page into the Post Date field. Enter "03/01/2016". 54. Enter the remove date for the 'External' recruiting page into the Post Date field. Enter "03/31/2016". 55. To review how the job posting will look on the careers page and ehr self service pages, click the Preview button. 56. Once you've reviewed the information, you should now 'Open' the job to activate it for the posting dates you have entered. Click the Return to Previous Page link. 57. Click the OK button. 58. Use the 'Save as Draft' button to save the data without making this job available to applicants. 59. In this instance, make the job available on all the posting destinations. Click the Save and Open button. 60. The job posting is now 'Open' and available for applicants to apply. Take note of the 'Job Opening ID' and print the details if required. 61. End of topic. End of Procedure. 25

30 Lab Monitors Lab monitor job postings should provide: A descriptive posting title and hiring department details The total contract hours and pay rate Qualifications and responsibilities Procedure In this topic you will learn how to create a job opening for a lab monitor. 1. Navigate to the 'Create Job Opening' menu. Click the Main Menu button. 2. Click the Recruiting menu. 3. Click the Create Job Opening menu. 4. You are presented with the university's Privacy Policy. Ensure you understand your obligations. Click the Continue button. 5. Select which job opening template will be used to create the job opening. Click the Job Opening Templates link. 6. Enter a descriptive title that applicants can easily understand on the job listings page (you can update this title at any time). Enter the desired information into the Posting Title field. Enter "AER". 7. Click the Continue button. 8. The 'Job Opening' header displays information about the job opening 'Status' and 'Job Opening ID'. By default, the job is in 'Draft' status and not available to applicants. Use the 'Job Opening ID' to easily retrieve your job postings. 26

31 9. After you've selected the job opening template, you are required to fill in the job opening details in each tab. The 'Opening Details' tab includes information about start and end dates, total contract hours, and default pay rates. 10. Use the 'Target Openings' field to indicate the total number of job openings that need to be filled. 11. 'Available Openings' indicates the number of openings that are unfilled. At first, the field matches the 'Target Openings' field, but as applicants are hired, the system adjusts the number of available openings to show how many spots are still open. 12. Enter the total number of Target Openings. In this example, enter "25". 13. Select the department that will hire the applicant. Click the Look up Department (Alt+5) button. 14. Click the Department link. 15. Notice that the primary job code is updated on the job opening. 16. CUPE Unit 3 jobs default to a 'Temporary' job type. This value does not change. 17. The Begin Date indicates the starting date of the position. Enter "01/07/2016". 18. The End Date indicates when the position will be terminated. Enter "04/30/2016". 19. Hours indicates the total number of hours for the contract duration. In this example, enter "130.00". 20. The default 'Work Period' for this type of hire is 'Contract'. This value does not change. 21. Salary information defaults from the job opening template. Salary Ranges are determined by the wage rates (http://www.ryerson.ca/hr/benefits/rates_by_group/taga_salary.html) defined by the collective agreements for each academic year. 22. 'Pay Frequency' indicates how the applicant is paid. This value does not change. 23. Click the Ryerson Details tab to enter academic year and account information. 27

32 24. Select the 'Academic Year' and 'Term' for the invigilator assignment. LAB and INV assignments do not require course information. Click the Academic Year list. 25. Click the 2015/16 list item. 26. Click the Term list. 27. Click the Winter list item. 28. Lab monitor postings do not require course, catalog and class section information. 29. Click the Edit Chartfields link. 30. 'Department' (Cost Center) and 'Account' code combinations are specific to each department. You cannot enter invalid combinations, and '0' should be entered into empty fields (example shown here). Contact your Financial Advisor (http://www.ryerson.ca/financialservices/about/services/contacts/index.html) for cost center account code combinations and department specific codes used in 'Activity' and Employee/CourseID fields. 31. In this example, the distribution code is entered. Click the Ok button. 32. Enter the desired information into the Distrb % field. Enter "100.00". 33. The distribution percentage allocates the payroll cost to the applicable department. To split the cost between departments, enter the percentage amount to be applied to the first distribution code. Then, click + to add another distribution code(s) with its percentage amount. Note: Ensure the percentage totals add up to 100%. 'Distrb %' cannot be split using $ amounts. 28

33 34. Click the Hiring Team tab to add recruiters, hiring managers and interested parties. 35. You can add additional recruiters (with the same security access) on the job opening to allow them to edit your job postings. 36. Use the 'Hiring Managers' field to identify the hiring manager who will default as the supervisor/reports to on the job offer, and provide 'View' access to the job opening. 37. Click the Add Hiring Manager button. 29

34 38. Click the Look up Manager ID (Alt+5) button. 39. By default, a list of manager names display. In this example, the name and look up is complete. Click the Sue Knurr link. 40. Use 'Interested Parties' to identify people who will participate with the hiring process by having view access to the job opening and its applicants. 41. Once you've entered all the details on the job opening, you'll need to complete the job posting information. Click the Opening Details tab. 42. Click the AER Lab Monitor link. 43. The posting title displays on the careers site and ehr self-service pages. This can be updated at any time. 44. The 'Description Type' defaults from the job opening templates. All postings require the default text on the job posting. You can add more text using the text editor. However, do not delete the default descriptions. 30

35 45. In this section, you can specify 'Qualifications' required for the position. Default information is copied from the template. This section should be updated to describe the qualifications for your job posting. Use the text editor to format text display on web pages. 46. Default workload information is copied from the template. You should update this section to accurately describe the 'Responsibilities' for your job posting. This information is used to create the contract. Ensure the total hours accurately reflect the expected workload of the applicant. 47. In this example, the text is modified to reflect the actual work load and contract hours entered on the 'Job Opening Details' tab. 48. 'Job Posting Destinations' enable you to control where and when the job posting will be available. 49. The 'Posting Type' determines if the job posting will be available for both external and internal applicants. 50. Use the 'Post Date' field to specify a date for the job posting to become available for applicants to view. 51. In this example, enter the date into the Post Date field. Enter "12/01/2015". 52. Use the 'Remove Date' field to specify a date to remove the job posting from the careers pages. Note: The remove date is 12am on the date specified. 53. Enter the date into the Remove Date field. Enter "12/31/2015". 54. Enter the post date for the 'Internal' recruiting page into the Post Date field. Enter "12/01/2015". 55. Enter the remove date for the 'External' recruiting page into the Post Date field. Enter "12/31/2015". 56. To review how the job posting will look on the careers page and ehr self service pages, click the Preview button. 57. Once you've reviewed the information, you should now 'Open' the job to activate it for the posting dates you have entered. Click the Return to Previous Page link. 58. Click the OK button. 59. Use the 'Save as Draft' button to save the data without making this job available to applicants. 31

36 60. In this instance, make the job available on all the posting destinations. Click the Save and Open button. 61. The job posting is now 'Open' and available for applicants to apply. Take note of the 'Job Opening ID' and print the details if required. 62. End of topic. End of Procedure. 32

37 Manage Job Openings 'Recruiting' provides many options for locating and editing job information. Once you access a job opening, you can perform various tasks. Choose a topic to begin. Recruiting home The 'Recruiting home' page is a dashboard view of important data from your job openings with areas on the page such as: My alerts - enables you take action such 'complete hire' and un-posting expired 'online offers'. Browse job openings - browse the collection of jobs you have access to or have a relationship with as a recruiter. My job openings - access the 'open status' jobs you have access to or have a relationship with as a secondary recruiter. My applicant lists - enables you to send correspondence, download resumes or access the application of the candidate (for all applicants on jobs you have a relationship with as a secondary recruiter). The 'Recruiting home' displays data based on your relationship with the job as a recruiter or secondary recruiter: All jobs - these are jobs where you are either assigned, associated with or have created. Jobs assigned to me - these are jobs where you are set as the primary recruiter. Job associated with me - these are jobs where you are set as secondary recruiter. Created by me - these are jobs that you have created, and possibly assigned another recruiter as primary. The personalization option on the recruiting home page should be set to display 'all jobs' so that you can view jobs where you are set as the primary or secondary recruiter. Procedure In this topic you will learn how to navigate through the 'Recruiting Home' page. 1. Navigate to the 'Recruiting Home' page. Click the Main Menu button. 33

38 2. Click the Recruiting menu. 3. Click the Recruiting Home menu. 4. The 'Recruiting Home' page displays various pagelets that provide a dashboard view of recruiting activities. The pagelets in the dashboard differ with user roles. In this example, the dashboard of a recruiter is displayed. 5. The 'Browse Job Openings' pagelet lets you perform quick keyword searches (job opening title) for job openings. 6. The 'My Alerts' pagelet provides links to more detailed information about each alert. Each alert label includes both the number and type of alerts. Selecting the alert label opens a page that lists the individual instances for the alert. 7. The 'My Job Openings' pagelet displays information about your job openings. these are jobs that you as the recruiter have a relationship with, either as a recruiter, hiring manager or interested party. 8. Use the 'My Job Categories' page to assign a colour coded category to a job opening. These are personal categories that you (as a recruiter) define. 9. The 'Hiring Manager' column displays either the job opening s primary hiring manager or primary recruiter. 10. For job openings in an open status, the 'Days Open' column displays the number of days since the job opening s earliest posting date. 34

39 11. The 'No Taken' column displays the number of applicants in the applied disposition. 12. The 'Total Applicants' column displays the total number of applicants that have applied for the job. 13. The 'My Applicants' pagelet displays active applicant lists on your jobs. These applicants are attached to jobs that you as a recruiter have a relationship with, either as a recruiter, hiring manager or interested party. 14. The 'Phone' and ' ' fields display the applicant s primary phone number and icon. You are able to send an from this page by using the icon. 15. The 'Jobs Applied' field displays the number of jobs for which the person has applications. 16. The 'Last Job Applied To' field displays the job opening ID and title for the person's most recent application. 17. The 'Application' field displays the manage application icon to access the 'Manage Application' page where you perform recruiting activities for a single job application. 18. Pagelets can be personalized to display more data depending on your relationship with the job. 19. Click the Pagelet Settings button. 35

40 20. Click the Personalize link. 21. Click the Pagelet Settings button. 22. Click the Personalize link. 23. Select the filter options that determine which jobs are displayed on recruiting home. Click the Display list. 24. Based on your relationship with the job as recruiter, secondary recruiter, choose an option: All jobs - these are jobs where you are either assigned, associated with or have created. Jobs assigned to me- these are jobs where you are set as the primary recruiter. Job associated with me - these are jobs where you are set as secondary recruiter. Created by me - these are jobs that you have created, and possibly assigned another recruiter as primary. 25. Click the Jobs Assigned to me list item. 26. Click the Status list. 27. By default the 'status' is set to display all open jobs. 28. Click the 010 Open list item. 29. Click the Created Within list. 30. Set a filter option to display different data. Click the Last Year list item. 36

41 31. Click the Save button. 32. End of topic. End of Procedure. 37

42 Edit job opening/postings Job postings are the 'job advertisements' that you create and publish to recruit qualified applicants. These postings can be in a draft or an open status. You can update any data on your job posting in its draft or open status by: Changing the start and end date Increasing or reducing the target openings Modifying the job posting title Updating the responsibilities section of the posting or the 'remove date' to extend the posting You can control the visibility of your job posting by entering or changing: A posting date to determine when the job posting should become available for applicants to view, or A remove date to determine when the job posting will no longer be available for applicants to view Restrictions are in place to control who can update the job opening data: Only the creator or an assigned recruiter of the job opening can update information if the status of the job opening is Draft or Open and Changes made to the job posting with a status of Closed/Filled do not have any effect of your job posting. You will need to recreate a new job opening and posting to fill a new position. Procedure In this topic you will learn how to edit a job opening to increase the number of target openings. 1. Navigate to the 'Browse Job Openings' menu. Click the Main Menu button. 2. Click the Recruiting menu. 3. Click the Recruiting Home menu. 4. The 'Recruiting Home' page displays job openings with an 'Open' status. Select a job opening to begin editing. 38

43 5. Click the Job Opening link. 6. The 'Applicants' tab will show you all applicants who have applied for the position. 7. The 'Applicant Search' tab allows you to search and link applicants to the job opening using the various options available. 8. The 'Applicant Screening' tab allows recruiters to set and review minimum requirements that each applicant must meet before they are considered for the position (for example, their legal work status in Canada). 9. The 'Activity & Attachments' tab displays summary information about the job opening, including the job history. 10. Click the Details tab. 11. The 'Details' tab will contain all the information that was entered (when the job was initially created). You may edit and save any data on the opening as needed. 12. Increase the amount of target openings if you want to increase the amount of available jobs or any other field that needs to change. 13. In this example, increase the number openings in the Target Openings field. Enter "7". 14. Click the Save button. 15. End of topic. End of Procedure. 39

44 Close a job opening Procedure In this topic you will learn how to close a job opening. 1. Navigate to the 'Browse Job Openings' menu. Click the Main Menu button. 2. Click the Recruiting menu. 3. Click the Recruiting Home menu. 4. Click the Job Opening link. 40

45 5. Click the Details tab. 6. Click the Status Code list. 7. Click the 110 Filled/Closed list item. 8. Click the Save button. 9. The job opening is now closed and cannot be re-opened. If you need to process more applicants, you will need to create a new job opening. 10. End of topic. End of Procedure. 41

46 Search job openings You can search for job openings based on a variety of criteria, including: The job opening ID and job status How recently activity has occurred in the job opening Manager, or recruiter Job title Procedure 1. Navigate to the 'Search Job Openings' page. Click the Main Menu button. 2. Click the Recruiting menu. 3. Click the Search Job Openings menu. 4. Use the 'Search Job Openings' page to search for job openings that meet the criteria you specify. 5. Searching by 'Job Opening ID' is the most efficient way to access the record for a specific job opening ID that you know. Also, choose the 'blank' list item in the status drop-down list to search across all statuses. 6. The 'Hiring Manager', 'Recruiter', and 'Created By' fields enable you to search for jobs based on the members of their hiring teams. Other search fields include 'Business Unit', and 'Department'. 7. Use the 'Find Job Openings' page to locate a specific job opening. Click the Look up Job Opening ID (Alt+5) button. 8. Click the Job Opening link. 9. Click the Search button. 42

47 10. The 'Search Results' grid displays summary information about the job openings that meet your criteria. Clicking the 'Job Opening' link opens the 'Job Opening' page, where you manage the job opening and its applicants. 11. Click the Job Opening link. 12. The 'Applicants' tab (previously known as 'Manage Applicants') allows recruiters to perform various recruiting actions such as 'Prepare Job Offer' by using the 'Other s' link or clicking the applicant link to update data. 13. End of topic. End of Procedure. 43

48 Search for job postings Two search pages are available to help you find open job postings where job posting titles or descriptions match the criteria that you entered: 'Basic Search' page uses full text search in the job posting title and the posting text 'Advanced Keyword Search' page uses the combination of job template type, subject, catalogue and/or time criteria Procedure In this topic you will learn how to use 'Quick' and 'Advanced' searching. 1. Navigate to the 'Search Job Postings' page. Click the Main Menu button. 2. Click the Recruiting menu. 3. Click the Postings menu. 4. Click the Search Job Postings menu. 5. Use the 'Quick Search' tab to search for job postings based on search keywords and how recently the posting occurred. 6. Enter the desired information into the Search For field. Enter "assistant". 7. If needed, narrow your search by specifying a time frame. Click the Posted Within list. 8. Click the Last Three Months list item. 9. Click the Search button. 10. The 'Search Results' grid shows all job postings that meet your criteria. 44

49 11. An active 'Job Posting Title' enables you to view the complete job description. Click the Job Posting Title link. 12. When you have reviewed the job description, click the Job Posting List link to go back to the previous page. 13. Click the Advanced Search tab to search for postings with more keyword and fieldspecific criteria. 14. Click the Clear button. 15. You can perform searches by 'Job Family' and how recent the posting occurred with the 'Job Family' and 'Posted Within' options. Click the Job Family list. 16. Click the Exam Invigilators list item. 17. Click the Search button. 18. Your new search results appear. Click the Job Posting Title link to view the posting details. 19. End of topic. End of Procedure. 45

Recruiting Hiring Managers. Guide for Users Updated on 28 June 2016

Recruiting Hiring Managers. Guide for Users Updated on 28 June 2016 Updated on 28 June 2016 Contents Getting Help... iii Supported Browsers... iii About & Interested Parties... 1 home... 2 View applicants... 8 Browse jobs & search openings... 11 ii Getting Help ehr Online

More information

Recruiting - Hiring Managers Guide for Users Updated on 14 May 2015

Recruiting - Hiring Managers Guide for Users Updated on 14 May 2015 Updated on 14 May 2015 Contents Getting Help... iii Supported Browsers... iii About Hiring Managers... 1 Browse Job Openings... 2 View Applicants... 4 Page ii Getting Help ehr Online Learning You will

More information

Ryerson Custom Reports. Guide for Users Updated on 21 December 2015

Ryerson Custom Reports. Guide for Users Updated on 21 December 2015 Updated on 21 December 2015 Contents Getting Help... iii Supported Browsers... iii... 1 Overview... 1 Retrieve an actuals report... 2 Retrieve an encumbrance report... 13 Retrieve an OPSEU salary report...

More information

eappoint - Initiators Guide for Users Updated on 30 November 2015

eappoint - Initiators Guide for Users Updated on 30 November 2015 Updated on 30 November 2015 Contents Getting Help... iii About eappoint... 1 Getting started with eappoint... 2 Appoint Employees... 6 CUPE Unit 1 - Sessional... 7 CUPE Unit 1 - Part-time... 15 Add a contract

More information

Self Service - Time Reporting - CUPE 3904 Unit 3 - TAs, GAs, INV, LAB

Self Service - Time Reporting - CUPE 3904 Unit 3 - TAs, GAs, INV, LAB Self Service - Time Reporting - CUPE 3904 Unit 3 - TAs, GAs, INV, LAB Updated on 1 December 2015 Contents Getting Help... iii Get started with ehr... 1 1.1 Activate your employee role... 2 1.2 Activate

More information

Self Service - System Access. Guide for Users Updated on 1 December 2015

Self Service - System Access. Guide for Users Updated on 1 December 2015 Updated on 1 December 2015 Contents Getting Help... iii Security Access Requests... 1 ehr timesheet security access request... 2 eappoint security access request... 9 Recruiting security access request...

More information

Self Service - Personal Information Guide for Users Updated on 5 May 2015

Self Service - Personal Information Guide for Users Updated on 5 May 2015 Updated on 5 May 2015 Contents Getting Help... iii Supported Browsers... iii Self Service - Personal Information... Error! Bookmark not defined. Personal Information... 1 Update Your Emergency Contact...

More information

Ryerson Careers Web site. Guide for Users Updated on 30 November 2015

Ryerson Careers Web site. Guide for Users Updated on 30 November 2015 Updated on 30 November 2015 Contents Getting Help... iii... 1 Access the Ryerson careers web site... 1 Create your account and search for jobs... 2 Create your account... 2 Search and save job postings...

More information

Self Service - Recruiting Activities. Guide for Users Updated on 30 November 2015

Self Service - Recruiting Activities. Guide for Users Updated on 30 November 2015 Updated on 30 November 2015 Contents Getting Help... iii Introduction to Recruiting Activities... 1 Search for Jobs... 2 Search and save job postings... 2 Delete saved jobs... 9 Save searches... 11 Apply

More information

Self Service - Payroll & Compensation Guide for Users Updated on 5 May 2015

Self Service - Payroll & Compensation Guide for Users Updated on 5 May 2015 Updated on 5 May 2015 Contents Getting Help... iii Supported Browsers... iii Payroll & Compensation... 1 Set-up or Change your Direct Deposit Information... 2 View your Pay Advice - Non Union... 8 View

More information

Manager Self Service - Time Management Guide for Users Updated on 28 August 2015

Manager Self Service - Time Management Guide for Users Updated on 28 August 2015 Updated on 28 August 2015 Contents Getting Help... iv Supported Browsers... iv... 1 Approve & Report Employee Time... 1 Approve Reported Time... 2 Adjust Hours... 8 Correct Reported Time... 18 Deny/Push

More information

Click a topic in the Table of Contents to jump to a topic and use Ctrl + Home to return to this page.

Click a topic in the Table of Contents to jump to a topic and use Ctrl + Home to return to this page. Table of Contents Click a topic in the Table of Contents to jump to a topic and use Ctrl + Home to return to this page. RECRUITING WORKFLOW... 1 CREATE JOB OPENING... 2 TEMPORARY JOB OPENING... 2 POSITION

More information

Recruiter s Resource Guide

Recruiter s Resource Guide Recruiter s Resource Guide First Edition 1.29.2015 Contents Section One Recruiting... 3 Accessing Team Georgia Careers... 4 My Setup Preferences... 5 Creating a Requisition... 6 Approving a Requisition...

More information

Quick Step Guide for Internal Applicants

Quick Step Guide for Internal Applicants Quick Step Guide for Internal Applicants Logging Into PeopleSoft/Search the Job Bank 1 Double click the Internet Explorer icon on the desktop to open the Internet. 2 When the Internet window opens, click

More information

Create a requisition for a job

Create a requisition for a job Create a requisition for a job This quick guide describes the key steps in creating a requisition for a new job posting and creating teams. Other resources for hiring administrators are available at http://www.uvic.ca/hr/services/home/hiring/index.php

More information

Remedy ITSM Service Request Management Quick Start Guide

Remedy ITSM Service Request Management Quick Start Guide Remedy ITSM Service Request Management Quick Start Guide Table of Contents 1.0 Getting Started With Remedy s Service Request Management. 3 2.0 Submitting a Service Request.7 3.0 Updating a Service Request

More information

The system is asking me to login again and says my session has timed out. What does this mean?

The system is asking me to login again and says my session has timed out. What does this mean? What browser types are supported? Do I need to allow cookies? What are session cookies? The system is asking me to login again and says my session has timed out. What does this mean? I am locked out after

More information

Training Guide Employee Self Service Candidate Gateway Apply

Training Guide Employee Self Service Candidate Gateway Apply Employee Self Service Candidate Gateway Page i ESS - Candidate Gateway - Candidate Gateway enables internal applicants (employees) to: Submit job applications and resumes without applying to a specific

More information

UBC erecruit. Applying for Jobs

UBC erecruit. Applying for Jobs UBC erecruit Applying for Jobs Apply for a Job Opening Internal applicants and former employees can view job postings and apply for jobs via UBC s Faculty and Staff Self Service application at www.my.ubc.ca

More information

Campus Solutions Self Service: Student Quick Reference Guide

Campus Solutions Self Service: Student Quick Reference Guide Campus Solutions Self Service: Student Table of Contents Introduction to Step Sheets... 4 Getting Started in CUNYfirst... 5 Activate My CUNYfirst Account... 6 Log into My CUNYfirst Account... 10 Sign Out

More information

Northwestern University On-line Application Tip Sheet

Northwestern University On-line Application Tip Sheet Northwestern University On-line Application Tip Sheet Getting Started To get started, point your browser to http://www.northwestern.edu/hr/jobs. 1. If you are a staff member, faculty member, or a student

More information

IT Service Desk Manual Ver. 2.0. Document Prepared By: IT Department. Page 1 of 12

IT Service Desk Manual Ver. 2.0. Document Prepared By: IT Department. Page 1 of 12 Document Prepared By: Page 1 of 12 INDEX 1. Introduction. 3 2. Home Page..... 4 2.1 My Request Summary..... 4 2.2 Announcement....... 5 2.3 Submit your Request...... 5 2.4 Report a Problem...... 6 2.5

More information

Table of Contents INTRODUCTION... 2 HOME PAGE... 3. Announcements... 7 Personalize & Change Password... 8 Reminders... 9 SERVICE CATALOG...

Table of Contents INTRODUCTION... 2 HOME PAGE... 3. Announcements... 7 Personalize & Change Password... 8 Reminders... 9 SERVICE CATALOG... Table of Contents INTRODUCTION... 2 HOME PAGE... 3 Announcements... 7 Personalize & Change Password... 8 Reminders... 9 SERVICE CATALOG... 11 Raising a Service Request... 12 Edit the Service Request...

More information

This document is intended to provide employers/recruiters with a basic overview and users guide of the Employer/Recruiter section of the job board.

This document is intended to provide employers/recruiters with a basic overview and users guide of the Employer/Recruiter section of the job board. This document is intended to provide employers/recruiters with a basic overview and users guide of the Employer/Recruiter section of the job board. Contents CREATING YOUR EMPLOYER ACCOUNT... 2 ACCESSING

More information

Payco, Inc. Evolution and Employee Portal. Payco Services, Inc.., 2013. 1 Home

Payco, Inc. Evolution and Employee Portal. Payco Services, Inc.., 2013. 1 Home Payco, Inc. Evolution and Employee Portal Payco Services, Inc.., 2013 1 Table of Contents Payco Services, Inc.., 2013 Table of Contents Installing Evolution... 4 Commonly Used Buttons... 5 Employee Information...

More information

Selection Manager: Quick Start Guide

Selection Manager: Quick Start Guide VERSION 1103 01.24.12 SELECTION MANAGER GUIDE Selection Manager: Quick Start Guide PART 1: GENERAL INFORMATION Selection Manager is the hiring official s interface for USA Staffing. In Selection Manager,

More information

MyHR REFERENCE GUIDE HUMAN RESOURCES. Reference Guide. Queen s University

MyHR REFERENCE GUIDE HUMAN RESOURCES. Reference Guide. Queen s University HUMAN RESOURCES Reference Guide Queen s University Table of Contents 1 Introduction... 2 1.1 Helpful Hints... 3 2 What to Expect... 3 2.1 Cascading Menus... 3 2.2 Breadcrumbs... 4 2.3 Recently Used Feature...

More information

Montgomery County Public Schools. MCPS Careers Applicant Tracking System (ATS) Hiring Manager User Guide

Montgomery County Public Schools. MCPS Careers Applicant Tracking System (ATS) Hiring Manager User Guide Montgomery County Public Schools MCPS Careers Applicant Tracking System (ATS) Hiring Manager User Guide Version 4.0 Revised February 2012 TABLE OF CONTENTS Logging In... 3 Navigating the Site... 4 Center

More information

DarwiNet Client Level

DarwiNet Client Level DarwiNet Client Level Table Of Contents Welcome to the Help area for your online payroll system.... 1 Getting Started... 3 Welcome to the Help area for your online payroll system.... 3 Logging In... 4

More information

ADA Applicant Business Process Guide

ADA Applicant Business Process Guide Objectives ADA Applicant Business Process Guide The purpose of this document is to give you an understanding of how to apply and maintain an applicant account at the American Dental Association (ADA).

More information

HR Partner Services. Cornerstone. Applicant Tracking System User Guide

HR Partner Services. Cornerstone. Applicant Tracking System User Guide HR Partner Services Cornerstone Applicant Tracking System User Guide Table of Contents USER- Logging into Cornerstone ATS... 2 Creating a Requisition for Posting... 3 General section... 3 Job Ad... 7 Applicant

More information

TalentValue Applicant Tracking System

TalentValue Applicant Tracking System TalentValue Applicant Tracking System Training Workbook TalentValue support@talentvalue.com 954.356.2132 All Rights Reserved 1 INTRODUCTION The TalentValue Applicant Tracking System (ATS) is a part of

More information

e-recruitment Guide Job Requisition

e-recruitment Guide Job Requisition e-recruitment Guide Job Requisition 1 Contents Page 3 Page 4 Page 5-15 Page 5-6 Page 6-7 Page 8 Page 9-11 Page 12-14 Page 15 Page 16 Page 17 Page 18 Page 19 Page 20 Page 21 22 The Job Requisition Process

More information

NEOGOV OHC Users Guide City of Madison. A step-by-step manual for users of the On-Line Hiring Center

NEOGOV OHC Users Guide City of Madison. A step-by-step manual for users of the On-Line Hiring Center NEOGOV OHC Users Guide City of Madison A step-by-step manual for users of the On-Line Hiring Center Human Resources 7/15/2015 Contents Introduction... 2 The On-Line Hiring Center (OHC)... 2 Setting up

More information

How to Request a New Faculty Position

How to Request a New Faculty Position How to Request a New Faculty Position Quick Steps for Using HireTouch Online Employment System 1. Open Chrome and go to miamioh.hiretouch.com/admin Chrome is the recommended browser for HireTouch. 2. Log

More information

STAFF POSTING-TO-HIRE PROCESS revised for erecruit 11/1/2014

STAFF POSTING-TO-HIRE PROCESS revised for erecruit 11/1/2014 STAFF POSTING-TO-HIRE PROCESS revised for erecruit 11/1/2014 Please note: Tonja Petrella, HR Generalist Senior, is the HR approver for postings for SEHS, SHPS, VC Division of Student Affairs, VC Business

More information

Applicant Tracking System Job Aids. Prepared by:

Applicant Tracking System Job Aids. Prepared by: Applicant Tracking System Job Aids Prepared by: Contents System Navigation and My Setup Information for Users... 1 Creating Requisitions... 4 Duplicating Requisitions... 6 Requesting an Approval... 7 Viewing

More information

Help Desk Web User Guide

Help Desk Web User Guide Help Desk Web User Guide 1 P age Contents Create an Incident... 3 Classifying Category... 3 Describe Incident Request... 3 Add Attachments to the Request... 4 Requests... 4 Request List View... 5 Modes

More information

E grading Training Manual

E grading Training Manual E grading Training Manual The University of Utah Office of the Registrar Table of Contents: How to access e grading.2 Grading box options...2 3 Enter Grades View Grades Grant Security to Other Employees

More information

Employer Online Access Documentation

Employer Online Access Documentation Employer Online Access Documentation BBCS Payroll Services Online Portal The following has been provided as a brief introduction to the Online Access Portal for BBCS Payroll Customers. It is to help you

More information

eservices Self Service Help for Students

eservices Self Service Help for Students eservices Self Service Help for Students This document covers how to perform several common tasks in eservices. How To: Find Login ID and Use Password Change Password Browse Schedule & Course Catalog Enroll

More information

H U M A N R ES O U R C ES Direct Deposit Online Instructions

H U M A N R ES O U R C ES Direct Deposit Online Instructions Direct Deposit Online Instructions People @ Columbia (PAC) Employee Self-Service includes the ability to set up or change Direct Deposit information. Faculty & Staff can add, edit or inactivate their own

More information

Hiring Coordinator User Guide

Hiring Coordinator User Guide Recruitment Management & Onboarding The University of Adelaide Contents 1. How to create a job... 3 2. How to approve a job... 6 3. How to search for jobs via manage jobs... 7 4. How to select Panel members

More information

Instructions to Sign On and Off of Self Service Applications. Internet Explorer 9 (IE9) Users: Turn Off Compatibility View:

Instructions to Sign On and Off of Self Service Applications. Internet Explorer 9 (IE9) Users: Turn Off Compatibility View: Instructions to Sign On and Off of Self Service Applications NOTE: Internet Explorer 7 and 8 are the only supported Browsers for the PeopleSoft Student Self Service applications. If you experience technical

More information

DISCOVER LOCAL TALENT WITH JOBS BANK

DISCOVER LOCAL TALENT WITH JOBS BANK www.jobsbank.gov.sg USER GUIDE FOR EMPLOYERS DISCOVER LOCAL TALENT WITH JOBS BANK The portal that links you to local individuals CONTENTS PART I: NAVIGATING THE JOBS BANK MAIN PORTAL A. Access Jobs Bank

More information

DISCOVER LOCAL TALENT WITH JOBS BANK

DISCOVER LOCAL TALENT WITH JOBS BANK www.jobsbank.gov.sg USER GUIDE FOR EMPLOYERS DISCOVER LOCAL TALENT WITH JOBS BANK The portal that links you to local individuals CONTENTS PREFACE PART I : NAVIGATING THE JOBS BANK MAIN PORTAL A. ACCESS

More information

Jobs4Saints User Guide: How to Post a Position

Jobs4Saints User Guide: How to Post a Position Jobs4Saints User Guide: How to Post a Position Jobs4Saints can be accessed from the following site: https://www.myinterfase.com/marymount/employer/ Below is the log-in screen for employers. Please log

More information

Revision Control Date By Action Pages 02-21-2011 T Mistry Document created 14 12-23-2011 M Walker Modified 15

Revision Control Date By Action Pages 02-21-2011 T Mistry Document created 14 12-23-2011 M Walker Modified 15 Business Process Guide Process: Create Job Opening and Posting Module: Recruiting Solutions High Level Description Process Module Document Type Create Job Opening and Posting Recruiting Solutions Business

More information

Internet Explorer 7 and higher

Internet Explorer 7 and higher Internet Explorer 7 and higher Bright Idea If the end user can t find Tools, have the end user hold the ALT button and press the T button. Clearing Cache 1. Go to the Tools. 2. Select Internet Options.

More information

Using the SimNet Course Manager

Using the SimNet Course Manager Using the SimNet Course Manager Using the SimNet Course Manager Contents Overview...3 Requirements...3 Navigation...3 Action Menus...3 Sorting Lists...4 Expanding and Collapsing Sections...4 Instructor

More information

MY NSE Login problem

MY NSE Login problem MY NSE Login problem If you are facing problems logging into MYNSE please follow the following steps: 1) Enable cookies If you're seeing a message that your browser's cookie functionality is turned off,

More information

Hire and onboard. Quick Guide. UVic Careers

Hire and onboard. Quick Guide. UVic Careers Hire and onboard UVic Careers Quick Guide This quick guide describes the key steps in hiring and a new employee. is a mandatory step when hiring both internal and external employees. Setting up through

More information

ASRM Career Center. The ASRM Career Center can be accessed from the ASRM Homepage:

ASRM Career Center. The ASRM Career Center can be accessed from the ASRM Homepage: ASRM Career Center The ASRM Career Center can be accessed from the ASRM Homepage: All Job Seeker links are on the left. Click here to get Employer links You must create an account before doing anything

More information

Initiate a Template-Based Hire Project Scholarship (PRJ002) Existing Empl ID

Initiate a Template-Based Hire Project Scholarship (PRJ002) Existing Empl ID Initiate a Template-Based Hire Purpose: This reference guide takes you through the process of rehiring a student (graduate or undergraduate) for Scholarship payment disbursement from a project budget.

More information

EMPLOYEE SELF SERVICE: ACCESSING YOUR INFORMATION

EMPLOYEE SELF SERVICE: ACCESSING YOUR INFORMATION EMPLOYEE SELF SERVICE: ACCESSING YOUR INFORMATION The implementation of the Human Resources Self-Service system means that you can access your information via the University s PipelineMT portal. The official

More information

How to Work with HEAT Self Service

How to Work with HEAT Self Service Division of Information Technology at UNCP How to Work with HEAT Self Service About This Document This document provides end-user instructions on using the HEAT Self Service (HSS) application to create,

More information

SIMULATIONiQ Counseling Student Training Guide

SIMULATIONiQ Counseling Student Training Guide Education Management Solutions, LLC 436 Creamery Way, Suite 300 Exton, PA 19341 Phone: 877.EMS.5050 / (877) 367.5050 www.simulationiq.com SIMULATIONiQ Counseling Student Training Guide Contents Login...

More information

Creating a Job Opening

Creating a Job Opening Creating a Job Opening Sign into PeopleSoft. Click Recruiting. Click Create New Job Opening. Job Opening Type: Select Standard Requisition from the drop down menu. Choose the Job Family (Custodian, Faculty,

More information

I'm having issues accessing ANZ Internet Banking. How do I make my web browser more compatible?

I'm having issues accessing ANZ Internet Banking. How do I make my web browser more compatible? I'm having issues accessing ANZ Internet Banking. How do I make my web browser more compatible? If you are having issues accessing ANZ Internet Banking there are a number of activities you can do to make

More information

Viewing Paycheck Information Online - LSUSH Off Campus

Viewing Paycheck Information Online - LSUSH Off Campus Viewing Paycheck Information Online - LSUSH Off Version Date: March 2013 COPYRIGHT & TRADEMARKS Copyright 1998, 2011, Oracle and/or its affiliates. All rights reserved. Oracle is a registered trademark

More information

Banner Web Time Entry. Banner Web Time Entry (WTE) Time Entry User Guide

Banner Web Time Entry. Banner Web Time Entry (WTE) Time Entry User Guide Banner Web Time Entry Banner Web Time Entry (WTE) Time Entry User Guide Overview Banner s Web Time Entry module automates the time entry collection, calculation and approval process for job assignments.

More information

User Manual for Web. Help Desk Authority 9.0

User Manual for Web. Help Desk Authority 9.0 User Manual for Web Help Desk Authority 9.0 2011ScriptLogic Corporation ALL RIGHTS RESERVED. ScriptLogic, the ScriptLogic logo and Point,Click,Done! are trademarks and registered trademarks of ScriptLogic

More information

Albright College Self Service

Albright College Self Service Getting Started Albright College Self Service -To access Self Service go to the Albright College Home page at www.albright.edu and select Self Service from the Quick Links drop down menu. You can also

More information

Applicant User Guide

Applicant User Guide Applicant User Guide 2015-2016 Oriel is an online system designed to manage specialty recruitment and forms part of the Intrepid HR software suite used to administer training, education and career progression

More information

How to Login Username Password:

How to Login Username Password: How to Login After navigating to the SelecTrucks ATTS Call Tracking & Support Site: www.selectrucksatts.com Select Corporate Link to login for Corporate owned Centers/Locations. Username: Your Email Address

More information

Create a Simple Website. Intel Easy Steps 1 2012 Intel Corporation All rights reserved.

Create a Simple Website. Intel Easy Steps 1 2012 Intel Corporation All rights reserved. Create a Simple Website Intel Easy Steps 1 2012 Intel Corporation Website Creating a Simple Website As more and more people are using the Internet to get information, it has become very important for businesses

More information

Qualtrics Survey Tool

Qualtrics Survey Tool Qualtrics Survey Tool This page left blank intentionally. Table of Contents Overview... 5 Uses for Qualtrics Surveys:... 5 Accessing Qualtrics... 5 My Surveys Tab... 5 Survey Controls... 5 Creating New

More information

OPENHIRE recruiter and recruiting manager user guide

OPENHIRE recruiter and recruiting manager user guide OPENHIRE recruiter and recruiting manager user guide Table of Contents OpenHire Functionality Overview... 5 1.1 OpenHire Functionality Overview... 5 1.2 Using OpenHire... 5 1.2.1 Logging in and Getting

More information

QUICK START FOR COURSES: USING BASIC COURSE SITE FEATURES

QUICK START FOR COURSES: USING BASIC COURSE SITE FEATURES collab.virginia.edu UVACOLLAB QUICK START FOR COURSES: USING BASIC COURSE SITE FEATURES UVaCollab Quick Start Series collab-support@virginia.edu Revised 5/20/2015 Quick Start for Courses Overview... 4

More information

Conferences & Events WPM Education 4.1.7

Conferences & Events WPM Education 4.1.7 Conferences & Events WPM Education 4.1.7 Version: 1.5 Date: 16/04/2015 Contents Conferences & Events Administration Area... 1 Creating a New Event... 2 Copying Events... 2 Step by Step Guide... 3 Create

More information

JobAps: Getting Started... 1 Before You Begin... 1 Logging In... 2 Home Page... 6 Icons... 9

JobAps: Getting Started... 1 Before You Begin... 1 Logging In... 2 Home Page... 6 Icons... 9 Contents JobAps: Getting Started... 1 Before You Begin... 1 Logging In... 2 Home Page... 6 Icons... 9 The information contained in this document is to be used solely as a resource for City and County of

More information

MacTRAC Attaching Resumes and Hiring Candidates July 2010

MacTRAC Attaching Resumes and Hiring Candidates July 2010 INTRODUCTION TO HIRING CANDIDATES MacTRAC requires the approval of a requisition prior to initiating an offer to your candidate. Once approval is received, (which means that all approvers have approved

More information

AdventNet ManageEngine SupportCenter Plus :: User Guide. Table Of Contents INTRODUCTION... 3 REQUEST... 4. Creating a New Request...

AdventNet ManageEngine SupportCenter Plus :: User Guide. Table Of Contents INTRODUCTION... 3 REQUEST... 4. Creating a New Request... Table Of Contents INTRODUCTION... 3 REQUEST... 4 Creating a New Request... 5 Quick Create...5 Contact Details...5 Classifying Request Category...5 Prioritizing Request...6 Describe Request...6 Add Attachments

More information

Suggested items to have prior to applying:

Suggested items to have prior to applying: 5/22/2014 Suggested items to have prior to applying: Education, references and employment information An electronic copy of any documents that you may want to attach to your application (resume, cover

More information

System Process Document Create Expense Report

System Process Document Create Expense Report Department Responsibility/Role File Name Revision Document Generation Date Date Modified Last Changed by Status 43e857be-9c04-4bef-9fb9-7a98b5a409b7_SPD.doc 9/17/2015 11:18:00 AM 9/17/2015 11:18:00 AM

More information

Banner Self-Service Direct Deposit Instructions Table of Contents

Banner Self-Service Direct Deposit Instructions Table of Contents Banner Self-Service Direct Deposit Instructions Table of Contents Accessing the Online Form... 2 Primary Accounts... 3 Adding Primary Accounts... 3 Allocation Accounts... 4 Adding Allocation Accounts...

More information

Service Desk Plus: User Guide

Service Desk Plus: User Guide Service Desk Plus: User Guide Introduction ManageEngine ServiceDesk Plus is comprehensive help desk and asset management software that provides help desk agents and IT managers, an integrated console to

More information

For further support information, refer to the Help Resources appendix. To comment on the documentation, send an email to support@tk20.com.

For further support information, refer to the Help Resources appendix. To comment on the documentation, send an email to support@tk20.com. Technical Support and Product Information tk20.com Tk20 Corporate Headquarters 10801 MoPac Expressway, Suite 740, Austin, Texas 78759 USA Tel: 512-401-2000 For further support information, refer to the

More information

MyMediasite Web Interface Overview:

MyMediasite Web Interface Overview: MyMediasite Web Interface Overview: 1. Visit http://mymediasite.bloomu.edu from any web browser. 2. Log in using your complete email address and university password. 3. You should now see the following

More information

Candidate User Guide. Harvard University

Candidate User Guide. Harvard University Candidate User Guide Harvard University Pre-Profile Checklist... 3 Accessing ASPIRE... 3 Creating Your Personal Profile... 3 Confirm Your Profile Information... 3 Search Openings... 4 Creating a Search

More information

MyLabsPlus Deleting Cache Files & Cookies

MyLabsPlus Deleting Cache Files & Cookies MyLabsPlus Deleting Cache Files & Cookies If you close your browser without logging out or use more than one account in the same browser, conflicting sign-in information (cookies) may be stored in the

More information

Procedure Guide: Daily Use Cyber Recruiter 6.6 December 2007

Procedure Guide: Daily Use Cyber Recruiter 6.6 December 2007 Procedure Guide: Daily Use Cyber Recruiter 6.6 December 2007 Visibility Software Procedure Guide: Daily Use Page 1 of 17 Table of Contents PURPOSE...3 FLOW CHART...4 REQUISITION POSTING PROCEDURE (R)...5

More information

Applicant User Guide. SaskPolytech Recruiting and Onboarding System (SROS) Version 2.0 (January 2015) Human Resources

Applicant User Guide. SaskPolytech Recruiting and Onboarding System (SROS) Version 2.0 (January 2015) Human Resources Applicant User Guide SaskPolytech Recruiting and Onboarding System (SROS) Version 2.0 (January 2015) Human Resources Table of Contents 1. Get ready... 2 1.1 Need to know information... 3 2. Access the

More information

Grants Management System Online Instructions for Grant Applicants Greater Twin Cities United Way. March 2012

Grants Management System Online Instructions for Grant Applicants Greater Twin Cities United Way. March 2012 Grants Management System Online Instructions for Grant Applicants Greater Twin Cities United Way March 2012 Contents SECTION 1: PREPARE YOUR APPLICATION TEAM... 2 SECTION 2: LOGIN TO THE ONLINE SYSTEM...

More information

Table of Contents. Welcome... 2. Login... 3. Password Assistance... 4. Self Registration... 5. Secure Mail... 7. Compose... 8. Drafts...

Table of Contents. Welcome... 2. Login... 3. Password Assistance... 4. Self Registration... 5. Secure Mail... 7. Compose... 8. Drafts... Table of Contents Welcome... 2 Login... 3 Password Assistance... 4 Self Registration... 5 Secure Mail... 7 Compose... 8 Drafts... 10 Outbox... 11 Sent Items... 12 View Package Details... 12 File Manager...

More information

Table of Contents INTRODUCTION... 2 HOME... 3. Dashboard... 5 Reminders... 8 Announcements... 12 Preferences... 13 Recent Items... 15 REQUESTS...

Table of Contents INTRODUCTION... 2 HOME... 3. Dashboard... 5 Reminders... 8 Announcements... 12 Preferences... 13 Recent Items... 15 REQUESTS... Table of Contents INTRODUCTION... 2 HOME... 3 Dashboard... 5 Reminders... 8 Announcements... 12 Preferences... 13 Recent Items... 15 REQUESTS... 16 Request List View... 17 Requests based on Filters...

More information

Job Posting and Publication

Job Posting and Publication Job Posting and Publication Contents Page 3 Page 4 Page 5 Page 6 Page 6 Page 7 Page 8-12 Page 13-14 Page 15-16 Page 17-18 Page 19-20 Page 21-22 Page 23-24 Page 25 The Job Requisition Process Maintenance

More information

16.4.3 Lab: Data Backup and Recovery in Windows XP

16.4.3 Lab: Data Backup and Recovery in Windows XP 16.4.3 Lab: Data Backup and Recovery in Windows XP Introduction Print and complete this lab. In this lab, you will back up data. You will also perform a recovery of the data. Recommended Equipment The

More information

Access to Moodle. The first session of this document will show you how to access your Lasell Moodle course, how to login, and how to logout.

Access to Moodle. The first session of this document will show you how to access your Lasell Moodle course, how to login, and how to logout. Access to Moodle The first session of this document will show you how to access your Lasell Moodle course, how to login, and how to logout. 1. The homepage of Lasell Learning Management System Moodle is

More information

Online Budget Submission Quick Start Guide www.stats.indiana.edu/govtgateway

Online Budget Submission Quick Start Guide www.stats.indiana.edu/govtgateway Online Budget Submission Quick Start Guide www.stats.indiana.edu/govtgateway The Indiana Gateway for Government Units provides a central portal for local governments to submit forms to the Department of

More information

SAM Brief Student User Guide

SAM Brief Student User Guide SAM Assessment, Training and Projects for Microsoft Office December 2015 SAM Brief Student User Guide Contents Introduction 1 How to Use SAM 2 Logging in the First Time as a Pre-registered Student 2 Profile

More information

Table of Contents INTRODUCTION...2 HOME PAGE...3. Announcements... 6 Personalize... 7 Reminders... 9 Recent Items... 11 SERVICE CATALOG...

Table of Contents INTRODUCTION...2 HOME PAGE...3. Announcements... 6 Personalize... 7 Reminders... 9 Recent Items... 11 SERVICE CATALOG... Table of Contents INTRODUCTION...2 HOME PAGE...3 Announcements... 6 Personalize... 7 Reminders... 9 Recent Items... 11 SERVICE CATALOG...12 REQUEST...14 Request List View... 15 Creating a New Incident...

More information

Applicant Guide. to the. e-recruitment System

Applicant Guide. to the. e-recruitment System Applicant Guide to the e-recruitment System Directorate General Human Resources, Budget and Organisation Recruitment & Compensation Division December 2008 TABLE OF CONTENTS 1. LOGGING IN 3 2. SEARCHING

More information

MAYO CLINIC JOB APPLICATION HELP

MAYO CLINIC JOB APPLICATION HELP MAYO CLINIC JOB APPLICATION HELP Table of contents Quick start External applicants... 3 Introduction...3 Job application summary...3 Step 1 Search... 4 Step 2 Register for the Talent Community... 5 Step

More information

TriCore Secure Web Email Gateway User Guide 1

TriCore Secure Web Email Gateway User Guide 1 TriCore Secure Web Email Gateway User Guide This document provides information about TriCore Secure Web Email Gateway. This document is for users who are authorized to send and receive encrypted email

More information

Personal Training. Chapter 27. FrontDesk v4.1.25. PT Specific Program Options. Contract Templates. Set Member s Secure Check In Password

Personal Training. Chapter 27. FrontDesk v4.1.25. PT Specific Program Options. Contract Templates. Set Member s Secure Check In Password Chapter 27 Personal Training FrontDesk v4.1.25 PT Specific Program Options Empl oyees Contract Templates Personal Training Window in Contract Wizard Contract Manager / Personal Training Information Clear

More information

WEBSITE CONTENT MANAGEMENT SYSTEM USER MANUAL CMS Version 2.0 CMS Manual Version 1.0 2-25-13

WEBSITE CONTENT MANAGEMENT SYSTEM USER MANUAL CMS Version 2.0 CMS Manual Version 1.0 2-25-13 WEBSITE CONTENT MANAGEMENT SYSTEM USER MANUAL CMS Version 2.0 CMS Manual Version 1.0 2-25-13 CONTENTS Things to Remember... 2 Browser Requirements... 2 Why Some Areas of Your Website May Not Be CMS Enabled...

More information

FAST Travel System. Guide: Creating Expense Reports

FAST Travel System. Guide: Creating Expense Reports FAST Travel System Guide: Creating Expense Reports Purpose: To provide instructions on how to create an Expense Report (ER) in FAST 9.2 Travel module. Definition: Expense Report submission entered into

More information

Frequently Asked Questions

Frequently Asked Questions Frequently Asked Questions Development & Maintenance of Web Based Portal and MIS for Monitoring & Evaluation of Vocational Training Improvement Project Version 1.0 Help Desk: support.dget@wipro.com 0120

More information

Table of Contents INTRODUCTION... 2 HOME PAGE... 3. Announcements... 7. Personalize & Change Password... 8. Reminders... 10 SERVICE CATALOG...

Table of Contents INTRODUCTION... 2 HOME PAGE... 3. Announcements... 7. Personalize & Change Password... 8. Reminders... 10 SERVICE CATALOG... Table of Contents INTRODUCTION... 2 HOME PAGE... 3 Announcements... 7 Personalize & Change Password... 8 Reminders... 10 SERVICE CATALOG... 12 Raising a Service Request... 12 Edit the Service Request...

More information