EAST VALLEY WATER DISTRICT March 23, 2016 REGULAR BOARD MEETING MINUTES. Directors: Carrillo, Coats, Morales, Shelton, Smith

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1 Approved April 13, 2016 EAST VALLEY WATER DISTRICT March 23, 2016 REGULAR BOARD MEETING MINUTES The Chairman of the Board called the meeting to order at 4 :30 p.m. PRESENT: ABSENT: STAFF: LEGAL COUNSEL: GUEST(s): Directors: Carrillo, Coats, Morales, Shelton, Smith None John Mura, General Manager /CEO ; Brian Tompkins, Chief Financial Officer; Justine Hendricksen, District Clerk; Shayla Gerber, Administrative Assistant Jean Cihigoyenetche Members of the public PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 4 :31 pm. There being no written or verbal comments, the public participation section was closed. APPROVAL OF AGENDA M/S/C ( Smith- Shelton) that the March 23, 2016 agenda be approved as submitted. CLOSED SESSION The Board entered into Closed Session at 4 : 31 p.m. as provided in the Ralph M. Bro wn Act Government Code Sections (d)(2) to discuss the item listed on the agenda. THE BOARD RECONVENED THE MEETING AT 5:30 P.M. M r. F r e d Y a u g e r led the flag salute. ROLL CALL PRESENT: ABSENT: Directors: Carrillo, Coats, Morales, Shelton, Smith None 1

2 ANNOUNCEMENT OF CLOSED SESSION ACTIONS With respect to Item #2: No reportable action. PUBLIC COMMENTS Chairman Coats declared the public participation section of the meeting open at 5 :33 p.m. Mr. Fred Yauger com mended s taff on the new design of the monthly bills; he stated that there were significant improvements from previous bills, and the format is easy to read and very understandable. There being no further written or verbal comments the public participation section was closed at 5:35 p.m. APPROVE THE FEBRUARY 24, 2016 REGULAR BOARD MEETING MINUTES M/S/C (Carrillo-Shelton) that the Board approve the February 24, 2016 regular board meeting minutes as submitted. ADOPT RESOLUTION CERTIFYING THE ENVIRONMENTAL IMPACT REPORT FOR THE STERLING NATURAL RESOURCE CENTER (SCH # ) Ms. Jane Usher, partner at Musick, Peeler & Garrett, gave a brief overview of the Sterling Natural Resource Center (SNRC) project and reviewed the documents associated with it ; s he stated that the lead agency for the Sterling Natural Resource Center is San Bernardino Valley Municipal Water District, which certified the Environmental Impact Report (EIR) for the SNRC on March 15, Ms. Usher reviewed the environmental impacts of the project a nd mitigation measures that would be in place if it were to be approved; that the US Fish and Wildlife Service stated the project is a model for the region. She informed the Board of the proper sequence the Resolutions should be adopted for the SNRC project. The Chairman opened Item #4 on the agenda for public comments: Mr. Fred Yauger stated that he has been in support of the Sterling Natural Resource Center from the beginning and that he is pleased with the project. Mr. Scott Crawford, Vice President of Engineering for the Lewis Group spoke in favor of the S terling Natural Resource Center; he stated that it will serve the ratepayers for many years to come and will be a valuable asset to the community. He commended the Board on taking action to approve the SNRC. M/S/C (Smith-Shelton) that the Board adopt Resolution

3 ADOPT RESOLUTION ADOPTING CEQA FINDINGS OF FACT, A STATEMENT OF OVERRIDING CONSIDERATIONS, AND MITIGATION MONITORING AND REPORTING PROGRAM FOR THE STERLING NATURAL RESOURCE CENTER PROJECT (SCH # ) AND APPROVING THE STERLING NATURAL RESOURCE CENTER M/S/C (Shelton-Carrillo) that the Board adopt Resolution ADOPT RESOLUTION DECLARING ITS INTENTION TO REIMBURSE EXPENDITURES PAID PRIOR TO THE APPROVAL BY THE STATE WATER RESOURCES CONTROL BOARD OF A CLEAN WATER STATE REVOLVING FUND AND/OR WATER RECYCLING FUND FINANCIAL ASSISTANCE APPLICATION M/S/C (Shelton-Carrillo) that the Board adopt Resolution ADOPT RESOLUTION AUTHORIZING THE GENERAL MANAGER/CEO TO SIGN AND FILE ON BEHALF OF THE DISTRICT A FINANCIAL ASSISTANCE APPLICATION FOR FINANCING AGREEMENT FROM THE STATE WATER RESOURCES CONTROL BOARD M/S/C (Shelton-Carrillo) that the Board adopt Resolution

4 ADOPT RESOLUTION DECLARING THE DISTRICT S INTENT TO PLEDGE NET REVENUES OF THE WASTEWATER ENTERPRISE FUND TO PAYMENT OF STATE REVOLVING FUND/WATER RECYCLING FUND FINANCING M/S/C (Shelton-Carrillo) that the Board adopt Resolution FACILITY RENTAL UPDATE The Public Affairs Manager presented a Facility Rental update to the Board and stated that there were three major capital investments which are incorporated in the facility rental fees: Round tables Folding chairs Pipe and Drape The Public Affairs Manager discussed the event process, types of events that are being held, and st ated that many compliments have been received by the community regarding the facility rental, and showed photos of various events held at the facility. She stated that there have been 28 non-east Valley Water District events held at the headquarters facility, with an additional 18 scheduled to-date for the remainder of The General Manager/CEO stated that the facility use rental is a way of giving back to the community and staff will ensure that rental rates will recoup the cost to rent out the facility and ratepayers will not be paying these fees. Information only. BOARD OF DIRECTORS REPORTS Director Smith reported on the following: he attended the North Fork special meeting on March 14 th and that he met with the Public Affairs Manager and CV Strategies for Board Communication training. 4

5 Director Morales reported on the following: he attended San Bernardino Valley Municipal Water District s board meeting on March 15 th where they certified the EIR for the Sterling Natural Resource Center ; o n March 16 th he met with the Association of California Water Agencies Region 9 and received a legislative update ; on March 17 th he attended the ACWA Region 9 planning meeting regarding the upc oming trade association meeting; and that on March 18 th he atte nded the Recycled Water Ad-Hoc Committee meeting. Director Shelton reported on the following: on March 14 th she attended the North Fork Water Company special meeting; and that she met with CV Strategies for Board Communication training. Vice Chairman Carrillo reported on the following: that he met with CV Strategies for Board Communication training; a nd that he met with consultant Mr. Bill Kelly, President/CEO of Kelly Associates Management Group, to discuss the General Manager/CEO s annual evaluation. Chairman Coats reported on the following: on March 10 th he attended San Bernardino Valley Municipal Water Districts Board Workshop where they moved the EIR for the Sterling Natural Resource Center to the regular board meeting; that on March 15 th he attended San Bernardino Valley Municipal Water District s board meeting where they certified the EIR for the Sterling Natural Resource Center; on March 18 th he attended the R ecycled Water Ad-Hoc Committee m eeting to discuss the Sterling Natural Resource Center; on March 16 th he attended the Advisory Commission on Water Policy Meeting where they received the Groundwater Sustainability Council Formation MOU Framework Agreement; and that on March 21 st he attended the Association of San Bernardino County Special Districts meeting where LAFCO announced that 1,300 new bills were introduced at the state legislature. Information Only. GENERAL MANAGER/CEO REPORT The General Manager /CEO reported on the following: the District will be hosting the Association of San Bernardino County Special Districts meeting on April 18 th ; that individual communication trainings with the Directors have been completed and additional sessions with the entire Board will be scheduled in April; that the Highland Street paving project is scheduled to be completed by March 24 th. He stated that the Employee Events Association raised over $1,200 for the Sock and Underwear Drive for Hunt Elementary School and the clothing was delivered on March 18 th. Information only. LEGAL COUNSEL REPORT No reports at this time. BOARD OF DIRECTORS COMMENTS 5

6 Director S mith thanked staff for supporting Hunt Elementary School. He congratulated staff who co mpleted the Leadership Academy P rogram, which the General Manager/CEO explained is a six month program that is part of the District s succession planning. Director Smith also suggested that a presentation be provided to the Board regarding the Leadership Academy Program. Chairman Coats made sentimental comments regarding his 36 years of marriage to his wife. Information only. ADJOURN The meeting adjourned at 6:33 p.m. Ronald L. Coats, Chairman John J. Mura, Secretary 6