अ त रक उपय ग क (इसर )

Transcription

1 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 publictender@sac.isro.gov.in न वद स चन स.: स क / प ट / 08 / Tender Notice No.: SAC / PT / 08 / Date: भ रत क र प त क लए और उनक ओर स व र. ध न, य एव भ ड र, अ त रक उपय ग क, अहमद ब द नम न ल ख क लए म हरब द न वद ए आम त करत ह : For and on behalf of the President of India, Sr. Head, Purchase & Stores, Space Applications Centre, Ahmedabad invites sealed tenders for the followings:. स. S.No न वद न. Tender No. 1. AHAD AHMG AHEG AHAD स लक ववरण Brief Description Providing Services for Driving Light & Heavy Motor Vehicle (Two Part Tender) Technical Services Units for Mechanical Machining (Two Part Tender) Fabrication & Delivery of SAC Designed RFIC (Two Part Tender) House Keeping Services for Cleaning (Two Part Tender) नयत त थ 0B(अपर 3 बज तक) 1BDue on (up to 3 pm) AHEG GaN Epilayers on SI-SiC 4 Substrate AHSA Comprehensive AMC & HUB Operations of DMS VNP Network (Two Part Tender) 7. AHSG Scanning Electron Microscope (Two Part Tender) AHMR Phase Noise Analyser (Two Part Tender) AHAD Service Contract for Customs Clearance Services (Two Part Tender) Page 1 of 3

2 न वद दस त व य भ ग, स क स कए ज सकत ह तथ य इसर क व बस इट पर भ उपलब ह इच छ न वद क र इस व वबस इट स ड उनल ड कर सकत ह तथ अपन स त ` त य (र ख कत डम ड फ क र म ) क न वद श ल क स थ स त कर अपन स त स त करत समय लफ फ क ऊपर भ ग पर न वद स. तथ नयत त थ लख य द दस त व ड क र म ग ए ज रह ह त नम ब त क न ट कर : 1. न वद दस त व म ग न क लए भ ज ज रह नव दन प पर न वद स चन स ख य तथ न वद स ख य द न लख ज ए तथ न वद श ल ` त य ( कस भ र यक त ब क र ज र र ख कत डम ड फ क र म ) क स थ म य एव भ ड र अ धक र, अ त रक उपय ग क, अहमद ब द क भ ज ज ए 2. लजस लफ फ म इस क र क नव दन भ ज ज रह ह उसक ऊपर भ ग पर " न वद दस त व ज क लए अन र ध" लख ज ए त य न वद दस त व क लए अलग नव दन प एव अलग डम ण फ भ ज ज ए 3. न वद श ल ( अ तद य) क भ गत न र ख कत डम ण फ ( म एमआईस आर ड ड ) क र म कय ज ए ज अहमद ब द म द य ह तथ वह म ल ख अ धक र, स क अहमद ब द क न म पर लय ज ए 4. डम ण फ क प छ व त क न म एव न वद स ख य दजर ह न च हए 5. नयत त थ बढ़ ए ज न क नव दन पर क ई वच र नह कय ज एग 6. ड क र न वद दस त व क ब नयत त थ स 10 दन प वर ब द कर द ज एग 7. य द व त व य गत र स आकर न वद दस त व करन च हत ह, त व नयत त थ स एक दन प वर तक य भ ग ( बलल ड न. 30-ए, कमर न. 57) म कस भ क यर दवस पर 1400 स 1600 बज क ब च स पकरकर 8. म हरब द स त क समय स म त य न वद क स मन न दर नयत त थ क 1500 बज तक रह ग 9. अ तम समय स म स प वर ब लय उपलस थ न वद क र /उनक र धक त त न धय क उपलस थ म उस दन 1530 बज ख ल ज ए ग 10. ऊपर न दर त थ क य द छ ट ट घ षत क ज त ह त स क क अगल क यर दवस न वद ओ क एव ख लन क लए नयत त थ म न ज एग 11. वल ब/द र स स त स व क नह कए ज ए ग 12. लजन प टर य न समय स ब ल जम कर ई ह तथ न वद ख लन म भ ग ल न च हत ह, व अपन धक त त न ध क न म उस व श न वद म उलल ल ख नध र रत त थ स एक दन प वर स चत कर द वल ब स /अ तम क ष म व श ह त अन र ध पर वच र नह कय ज एग Page 2 of 3

3 Tender documents can be bought from the Purchase Division, SAC and are also available on ISRO website Interested tenderers may download the same from the website and submit their offer along with tender fee of ` each (In the form of Crossed Demand Draft). While submitting your offer superscribe Tender No., and due date on the envelope. If the documents are requisitioned by post, the following points shall be noted: 1. Request letter shall be sent for requisitioning tender documents indicating tender notice number and tender number together with tender fee ` each (In the form of Crossed Demand Draft issued by any Nationalized Bank ) to the Purchase and Stores Officer, Space Applications Centre, Ahmedabad only. 2. The Envelope containing such request shall be super-scribed with Request for Tender Documents. Separate request letter and separate Demand Draft shall be sent for each tender document. 3. The tender fees (non refundable) shall be paid in the form of CROSSED DEMAND DRAFT (MICR DD ONLY) payable at AHMEDABAD in favour of The ACCOUNTS OFFICER, SAC, Ahmedabad only. 4. Vendor name and tender number shall be indicated on the reverse side of the Demand Draft. 5. No request for extension of the due date will be considered. 6. The sale of the tender documents through POST shall be closed 10 days prior to due date. 7. In case vendors desire to collect the tender document in person, they may contact Purchase Division (Bldg. No. 30-A, Room No. 57) on any working day between 1400 to 1600 hrs up to one day before the due date. 8. Deadline for the receipt of the sealed offers shall be up to 1500 hrs on the due date mentioned against individual tender. 9. Bids received before the deadline shall be opened in the presence of attending tenderers/their authorized representatives on the same day at 1530 hrs. 10. In the event any date indicated above is declared as holiday, the next working day at SAC shall be considered as the due date for receiving & opening of tenders. 11. Late/Delayed offers will not be accepted. 12. Parties, who have submitted bids in time and want to participate in tender opening, may inform their authorized representative s name one day in advance of the due date indicated against the particular tender. Delayed requests / requests for entry at eleventh hour will not be entertained. Page 3 of 3

4 भ रत सरक र अ त रक वभ ग अ त रक उपय ग क (इसर ) आ ब व ड वस त र प.ओ. अहमद ब द (भ रत) द रभ ष /98 फ क न. : /02/48 Government of India Department of Space SPACE APPLICATIONS CENTRE (ISRO) Ambawadi Vistar P.O. Ahmedabad (INDIA) Telephone : /98 Fax No. : / 02 /48 publictender@sac.isro.gov.in न वद स चन स. स क / प ट / 08 / Tender Notice No.SAC/ PT / 08 / नयत त थ.स. S.N न वद न. Tender No. स क ववरण Brief Description 0B(अपर 3 बज तक) 1BDue on (up to 3 pm) 1. AHAD Providing Services for Driving Light & Heavy Motor Vehicle (Two Part Tender)

5 M/s GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICATIONS CENTRE AHMEDABAD , INDIA PURCHASE & STORES INVITATION TO TENDER Our Ref No : AHAD Ph No: Fax /02/35 Date :03/09/ Tender Due: 15:00 Hrs ISTon 30/09/2015 Opening : 15:30 Hrs ISTon 30/09/2015 Dear Sirs, Please submit your sealed quotation, in the Tender Form enclosed here along with the descriptive catalogues / pamphlets /literature,superscribed with Our Ref.No. and Due Date for the supply of the following items as per the terms & conditions mentioned in Annexure( Form No: AS PER ATTAHCED.) S.No. Description of Items with Specifications Unit Quantity 1 PROVIDING THE SERVICES FOR DRIVING LIGHT AND HEAVY MOTOR VEHICLE ON CONTRACT BASIS FOR A PERIOD OF TWO YEARS AS PER ATTACHED RFP. (TWO PART TENDER) Nos. 840 DELIVERY AT: MODE OF DESPATCH DUTY EXEMPTIONS TRANSPORT SECTION ON SITE -- SPECIAL INSTRUCTIONS NIL SPECIFIC TERMS AS PER ATTAHCED. INSTRUCTIONS TO TENDERERS: NOTE: 1) QUOTATION SHOULD BE SUBMITTED WITH EMD RS.1,00, (RUPEES ONE LAKH ONLY) BY CROSSED IN THE FORM OF DD/FDR ISSUED BY ANY SCHEDULED BANK IN FAVOUR OF "ACCOUNTS OFFICER, SPACE APPLICATIONS CENTRE, AHMEDABAD." 2) PLEASE SUBMIT YOUR OFFER ALONGWITH TENDER FEE RS IN FAVOUR OF "ACCOUNTS OFFCER, SPACE APPLICATIONS CENTRE, AHMEDABAD." 3) THIS IS A TWO PART TENDER KINDLY SUBMIT YOUR QUOTATION AS PER ATTACHED TERMS & CONDITIONS. PANKAJ KUMAR DHAKAR PUR & STORES OFFICER For and on behalf of the President of India The Purchaser

6 REQUEST FOR PROPOSAL (RFP) FOR PROVIDING SERVICES FOR DRIVING LIGHT AND HEAVY MOTOR VEHICLES GOVERNMENT OF INDIA DEPARTMENT OF SPACE SPACE APPLICAITIONS CENTRE AHMEDABAD

7 REQUEST FOR PROPOSAL FOR PROVIDING SERVICES FOR DRIVING LIGHT AND HEAVY MOTOR VEHICLES. INTRODUCTION: Space Applications Centre (SAC) owns a number of light and heavy motor vehicles. They consist of cars (Maruti: Esteem, SX4, TATA: Indigo); LMVs (GM: Tavera, Toyota: Innova, Qualis; TATA: SUMO; M&M: Armada, Bolero, Zenio), Tractors, HMVs (TATA: Staff Bus (Diesel/CNG); Mini Bus and special purpose light and heavy motor vehicles. This RFP is to invite proposals from established service providers in and around Ahmedabad/Gandhinagar to provide Services for Driving Light and Heavy Motor vehicles as per the needs of SAC. 1.0 SCOPE OF SERVICE PART-I: TECHNICAL AND COMMERCIAL BID The scope of this Contract is restricted only to outsourcing / providing Driving Services Units (DSU) for different projects or groups of SAC. The following activities to be carried out by DSU of service providers: 1. Conveyance for staff from / to different parts of city of Ahmedabad / Gandhinagar. 2. Conveyance for senior officials from their residence to SAC and back. 3. Conveyance for officials from / to at airport and railway station (Pick up and drop). 4. Carrying officials and sophisticated equipments/materials within SAC campus. 5. Outstation trips to places outside Ahmedabad / Gandhinagar. 6. Any other trips as may be assigned by the Concerned Authorized Officials. 2.0 QUALIFICATIONS AND EXPERIENCE OF DSU PERSONNEL 2.1 DSUs for light vehicle shall have minimum experience of driving LMV for three years and DSUs for heavy vehicle shall have minimum experience of driving HMV for two years. 2.2 DSUs shall be literate enough to read and write Gujarati, Hindi language and basic knowledge of English language. 2.3 The DSU deployed shall be physically and mentally fit. 2

8 2.4 DSUs shall possess valid driving license of LVD/HVD during tenure of Contract. 2.5 Each driver engaged under this contract should efficiently and honestly carry out his assigned work responsibly and with courtesy. 2.6 All driver engaged under this contract should strictly follow office timings and be punctual and regular. They are also expected to honour and adhere to all the security restrictions in force. 2.7 Drivers should be familiar with the routes to Railway Station, Airport any other important places in Ahmedabad/Gandhinagar. 3.0 TOTAL DSU SERVICES WORKLOAD 3.1 The workload for the projects will be divided into Driving Services Unit (DSU). 3.2 One Driving Services Unit (DSU) is defined as service provided by one driver for 8 hours per day. DSU Working Hours: Each DSU will perform duty for 8 hours per day excluding lunch time. If required, the drivers will be required to perform the duties beyond and outside office timings/hours, in split duty and also on Sundays/Gazetted Holidays. In case of DSU is called for performing duty beyond 8 hours and/or Sundays/Gazetted Holidays, payment will be restricted to number of DSUs arrived at on pro-rata basis as per the wages quoted. 3.3 The duration of Service work Contract will be for Two (02) years that is Twenty four (24) Months. 3.4 The work load per month will be 35 DSUs during Contract span of two (02) years (22 for light vehicle and 13 for heavy vehicle). The sum of the total work load is 840 DSUs for 02 years, which may be varying over each month of contract span of two (02) years. 3.5 However it may be noted that there is no guarantee for Minimum work load, that is, Minimum assured number of Driving Service Unit (DSU) during any month of contract span and also for sum of total work load for above referred service contract. 4.0 SELECTION PROCEDURE OF DSU PERSONNEL: Strict selection procedure will be followed in order to ensure the quality of DSU. DSUs will be required to undergo a skill test conducted by SAC before they are allowed to be engaged under the contract. SAC decision for selecting the DSU personnel will be final and binding to Service Provider (SP) in all respect and cannot be challenged. 3

9 5.0 SELECTION CRITERIA FOR SERVICE PROVIDERS 5.1 The Service Provider should have his own office in and around Ahmedabad/Gandhinagar. Full address of Service Provider's office with details of facilities available i.e. Office Staff, Landline Phone, Fax, Mobile No., ID, etc. shall be provided in the quotation. 5.2 Service Provider should submit the following supporting documents with the tender, Part-I (Technical bid) and also a blank copy of the Price bid (Annexure-II) i.e. without prices, Annexure-I, Techno-Commercial compliance failing which the tender will not be evaluated/considered. 5.3 Documents to be enclosed along with techno-commercial bid: a) Latest Copy of Registration of the firm of the contractor from concerned authorities indicating Registration No., date and its validity. b) Income-Tax, PAN No. Service Tax No. and photo copy of the annual returns of income filed during last three (03) years. c) Service Provider Company should have minimum turnover of Rs. 10 Lakhs per year in the field of providing driving services/similar services for at least last three (03) years. d) Service provider is expected to possess minimum three (03) years of relevant experience and should submit photo copies of work Order/Purchase Order as evidence. e) Solvency Certificate from a Scheduled bank for Rs. 10 lakhs. f) Copy of valid license for under taking the said contract. g) Documentary proof of having office in Ahmedabad with infrastructure. 5.4 Service Provider must have a Minimum existing DSU at least Ten (10) persons at his establishment. Service Provider has to provide the list of regular DSU employees with their name, qualifications, experience, etc. The list of regular employees available with Service Provider for similar Contracts has to be clearly listed separately. 5.5 Service Provider s Company/firm should not have been banned or black-listed by any Government Department / Central Government Unit / Public Sector Unit / Financial Institutions / Court and submit a declaration in this regard. 5.6 If required SAC Officers shall visit the Service Provider s premises for verification of information related to work orders/space/manpower and infrastructure facilities and Equipments claimed. The Service Provider, who is not able to substantiate/satisfy the requirements laid down in this RFP, is liable to be rejected. 5.7 SAC reserves the right to accept or reject any offer fully or partly without assigning any reasons, if the rates quoted are NOT RATIONAL and UNVIABLE. SAC also reserves the right to enter into parallel contracts with one or more service providers, if required, under this RFP. 4

10 6.0 CONTRACT MANAGEMENT (A) RESPONSIBILITY OF SAC CONTRACT MANAGER SAC Contract Manager will be the overall coordinator and supervisor. As the works are to be carried out for different projects or groups of SAC, the deployed DSUs will work as per the instructions from respective Project-In-Charge on day-to-day basis. (B) RESPONSIBILITIES OF THE SERVICE PROVIDER 6.1 Service Provider should give the name of Contract Person/Contract Manager from his side for all relevant communication/interactions regarding this contract. 6.2 Service Provider will submit the list of short listed candidates (DSUs) to be deployed along with their bio-data and other personal details like residential address, contact phone/mobile Nos., driving Licenece Number and validity, date and Issuing Office, previous experience of driving, etc. 6.3 The Service Provider will deploy the DSU Personnel from the list of selected Driving service persons (DSUs) only, which is approved by SAC. 6.4 Service Provider will ensure that all the DSU Personnel deployed in SAC are bonafide employees of the Service Provider having valid Service Provider s Identification Card with a photograph. The Service Provider cannot subcontract this work to any other entity or agency. 6.5 Service Provider is required to obtain the Police Verification of the deployed DSU Personnel at his own expenses and submit the same to SAC authorities. Service provider has to ensure that DSUs should be Indian National only. 6.6 Service Provider will deploy the DSUs to carry out the work within 15 days of the award of contract after fulfilling other terms and conditions like police verification, etc. 6.7 The Service Provider shall provide two pairs of uniforms and one pair of Shoe per year to the DSUs engaged under this contract and ensures wearing of proper uniform while they are on duty. 6.8 Service Provider will maintain monthly attendance sheet for the work carried out by the Service Provider's personnel in terms of DSUs for each completed month. 6.9 Service Provider must employ DSUs in sufficient numbers to take care of the additional or extra workload that may arise from time to time, during the contract duration within the limits defined under section 3.0 of this RFP. Service Provider should be able to provide any additional DSUs support within short notice but not exceeding seven (07) days. SAC also reserves the right to decrease or increase the numbers of DSUs at any time. 5

11 6.10 Service Provider will ensure that the DSU Personnel deployed by him at SAC are available for the respective work for the total duration of the contract and frequent changes of the personnel to be avoided There should not be any break in DSU Services provided due to absence of any personnel for a prolonged period i.e. 10 working days or more. The Service Provider has to ensure suitable replacement at the earliest but within next seven (07) days In case of any DSU Person found unfit or unsuitable for the work assigned, during the tenure of the contract, Service Provider is required to replace immediately or within seven (07) days from the day of identification of above said deficiencies Service Provider shall be responsible for the good conduct of the personnel employed by him. The Service Provider will be responsible for and liable to pay compensation for any damage or loss to the property of SAC as a result of negligence / carelessness of any of his employees. This amount shall be recovered from the payment due to the Service Provider SAC will not be responsible for any contingency arising out of the deployment of the Service Provider s personnel in SAC premises. The Service Provider will be responsible for the safety of the deployed DSU Personnel. SAC shall not be responsible for any accident/injury/loss of life of Service Provider s DSU Personnel due to natural calamities, accidents, etc The Service Provider shall submit an Indemnity Bond, indemnifying SAC/ISRO from any claims that may be filed by the staff deployed by the contractor, against accidents/loss/injury that may arise during their stay at SAC premises Service provider shall make his own arrangements for conveyance and other logistics requirement for DSU Personnel Service Provider and his employees shall abide by the security guidelines and rules followed in SAC from time to time. Whenever the Service Provider or his employees have to enter SAC, they should carry entry passes, issued by SAC; and identity card provided by the service provider; and should produce the same as and when demanded. Their movement shall be restricted to only those places / Offices / laboratories where they are authorized Service Provider will be required to adhere by the law of the land, in writing, with respect to protection of employees rights and benefits while servicing this Contract Insurance: Purchaser will not bear responsibility whatsoever for the death/damages/injuries sustained by any of the Drivers while on duty and the Service Provider shall make his own arrangement for life and medical insurance of his DSUs deputed for the work. 6

12 The service Provider should be responsible to bear the Medical and legal expenses relating to injury/death caused to the DSUs while on duty/driving service. The service provider should provide comprehensive insurance coverage for the sum of Rs.1.2 Lakh or as prescribed under relevant rule, per DSUs and the annual premium for such insurance coverage will be borne by Service Provider. If DSUs had discontinued the job for any reasons whatsoever before completion of one year, service provider has to replace him with another DSUs and in such a case(s) Insurance premium for incomplete period shall be borne by the Service provider Loss, Damage, etc.: In case of loss and damage to Government property as a result of accident involving drivers deployed by the Service Provider, a committee constituted by Director, SAC consisting of Chairman and Members from SAC and one representative of the Service Provider shall look into such incidents and come to a conclusion w.r.t. whether the accident is due to negligence on part of driver(s). Decision of the committee shall be final and binding on both parties and the Contractor/SAC/both will bear the costs of the damages (in full or as per proportionate ratio) as may be decided by the committee Service Provider will also be required to adhere by the applicable statutory rules and laws of the land, laid down by Government of India and Government of Gujarat regarding the wages, benefits and rights for these DSU Personnel like PF/ESI/Medical Insurance, monthly wage statement, leave statement, Income tax deductions, etc. If required, SAC reserve the right to evolve a joint mechanism with the service provider for grievance redressal of DSU personnel Service Provider should provide mobile phone facility to Drivers for Airport and outside duty. 7.0 GENERAL TERMS AND CONDITIONS 7.1 As regards the security of handling of material/equipment and sensitive data/ files at the system site, the arrangement will be worked out by SAC Contract-In-Charge. The DSU Personnel of Service Provider will strictly follow the procedures so worked out. The DSUs is not authorized to communicate any official information they may come across during their working in office. 7.2 SAC/ISRO reserves right to disqualify any of the Service Provider's DSU Personnel deployed for providing services for various reasons like driving incompetence, indiscipline, irregularity, insincerity, disobedience, doubtful credentials/integrity, etc. In such a case the Service provider shall substitute DSUs immediately subject to fulfilling other conditions. 7.3 FALL CLAUSE: The rates charged by the Service Provider for the DSU work, shall in no event exceed the lowest rates charged for the services of identical description, to any other party during the validity of the agreed rates. If, at any time during said period, the Service Provider reduces the rates for the work to any other party, he shall 7

13 forthwith notify such reduction of rates applicable to the undersigned and the rates payable under this contract for the services shall stand correspondingly reduced. 7.4 Under no circumstances shall the DSU Personnel deployed by Service Provider claim any right of employment, regular or otherwise, at SAC or ISRO/DOS and related establishments, during and after the end of the contract period. The scope of this Contract is restricted only to outsourcing of DSU services. 7.5 All other standard commercial terms and conditions of SAC/ISRO, Government of India for a tender of similar nature, shall also be applicable. 8.0 DURATION OF CONTRACT 8.1 Period of the Contract will be for TWO (02) years. However, the Contract may be extended for further period of ONE (01) year or part thereof on mutual consent, depending on the need and exigencies subject to the agreed quality of DSU and other applicable terms and conditions. 8.2 The performance of DSU Services will be reviewed for initial three months. Depending upon the performance assessment, DSU contract will be continued for the remaining period. In any case, SAC reserves the right to decide the contract period at the time of award of contract. 9.0 MONITORING AND TERMINATION OF CONTRACT 9.1 SAC Contract Manager and SAC management shall carry out periodic reviews of the progress of the DSUs/work at various stages during the contract duration. The Service Provider is required to provide all necessary information on this matter, as and when solicited by SAC. 9.2 SAC reserves the right to terminate the Contract or reduce the scope and number of deployed DSUs any time within the Contract duration at short notice, if the Service Provider fails to provide satisfactory quality DSU Services or fails to comply with any of the clauses mentioned above and laid down in the contract. If the Service Provider fails to execute the contract to the satisfaction of the SAC and as per the terms and conditions of the contract even after giving opportunity to correct himself, SAC shall forfeit the Security Deposit (SD) and Contract may be terminated, if required. SAC's decision in this matter will be final and binding. 9.3 If SAC discovers during the period of contract, contractor not adhering to laws of land, contract will be short closed without assigning any reason or notice period. 8

14 10.0 PAYMENT TERMS AND CONDITIONS 10.1 The service Provider should pay wages to the DSUs according to the prevailing minimum wages as prescribed by the Central Government (Ministry of Labour) for skilled Manpower In case of any revision of minimum wages during the currency of contract, monthly wages will be automatically revised as and when such revision is notified by the appropriate authority. There will, however be no change in the administrative charges/other charges payable to the Service provider on account of such revision Work / Services entrusted for the day shall be completed and logged by the respective DSUs in the monthly attendance sheet and the signature of the concerned Project-In-Charge shall be obtained. The Service Provider will submit consolidated bills for the satisfactory service of the Driving Services Units (DSUs) completed on a Monthly Basis in terms of total gross DSU Rate, along with the monthly attendance Sheets duly filled and certified by the Project-In-Charge Payment with respect to the contract, against the consolidated bills submitted, will be made for each month, based on the extent of DSUs work satisfactorily carried out and the Job Completion Certificates/Voucher (JCV) issued by the respective Project- In-Charges for having satisfactorily carried out the assigned DSU works. Individual JCVs for each DSUs will be collected by the Service provider and a single consolidated monthly bill should be submitted to Accounts Officer (Local Bills), SAC Bills submitted by service providers should be supported with documentary evidences in respect of statutory payments made by him to respective authorities towards PF, ESI, Medical Insurance, Wages (salary), etc. while servicing this contract for each Driving Services Units (DSU) for the previous months, which will be verified before release of payments The Service provider is required to submit the documentary proof of wage payment/remittance, such as acquaintance rolls, remittance statements submitted to bank for depositing the amount to the individual accounts of each DSUs, & declaration form obtained from Services personnel having received the payment regularly, etc. as and when required for verification, failing which the bills for subsequent periods will not be cleared and paid. The Service Provider shall invariably provide monthly wage statement/salary slips to each DSUs engaged by him Only those taxes / duties / EPF / ESI / Administrative Charges, etc. which are legally leviable and are already mentioned in tender commercial offer, will be claimed by the Service Provider and paid by SAC. The taxes, etc. as applicable on work contract in the state of Gujarat should be clearly accounted for. If this is not mentioned in tender price bid, no claim on these. 9

15 10.8 Service Provider should make payment to DSUs through ECS or Cheques in a Nationalised/Scheduled recognized Bank Failure of Payment to DSUs: Failure on the part of the Service Provider to pay the specified wages/salaries to his employees deployed for the services to be rendered under the service contract including bouncing of cheques issued by the Service Provider will be viewed seriously and on receipt of such report / complaint, no further payment will be released to the Service Provider unless a documentary evidence is produced to establish to the satisfaction of the "Contract Manager" that all the DSUs have been paid their dues and nothing is outstanding in this regard Penalty Clause: If the Service Provider is not able to maintain continuity in each and every individual DSU Services in any month, as mentioned in point no. 6.8, 6.9 and 6.10 as referred above in the RFP, then penalty charge per absentee, equivalent to 10% of One (01) DSU rate as per Contract, may be deducted from Service Provider s total payments for that month. However while accounting of said penalty, above referred DSU rate will be considered after excluding of all type of employer s contribution (EPF, ESI etc.), Administrative charges and service taxes EARNEST MONEY DEPOSIT (EMD): An amount of Rs. 1, 00,000/- (Rs. One Lakh Only) shall be remitted by Account Payee Demand Draft / Fixed Deposit Receipt (FDR) in favour of Accounts Officer, SAC towards EMD along with quotation. Please note that without EMD, quotation will not be considered. EMD of successful bidder shall be adjusted against Security Deposit and the remaining amount of security deposit will be deposited by the Service Provider. EMD of unsuccessful bidders will be returned after finalization of contract without any interest SECURITY DEPOSIT (SD): An amount equivalent to 10% of annual contract value in the form of Demand Draft / Fixed Deposit Receipt (FDR), valid for the period of contract shall be remitted in favour of Accounts Officer, SAC as Security Deposit towards performance of Contract. Security Deposit will be released only after satisfactory completion of all contractual obligations. No interest is payable on the SD amount The Service Provider will be responsible for and liable to pay compensation for any damage or loss to the property of SAC as a result of negligence / carelessness of any of his employees. This amount may be deducted from the payments made at the end of that month Applicable Income Tax on the payment made to the service providers will be deducted or recovered at source on monthly basis as per Income Tax act ESI / EPF COVERAGE FOR DSUs: The Service Provider shall comply with the statutory rules connected with Medical Insurance (ESI) and Provident Fund (EPF) and should be registered with the concerned authorities. The Service Provider is also required to pay ESI & EPF contributions regularly and the proof of payment is required to be 10

16 submitted along with the Original Challans/bills. No extra payments shall be made by SAC towards any other expenses incurred by the Service Provider Arbitration: The Service Provider and Purchaser shall try to resolve disputes/differences, if any, arising out of provisions of the Service Contract by mutual consultations in an amicable manner. In case it is apparent that resolution of dispute/differences is not possible in this manner, the same shall be referred to sole Arbitrator appointed by the Director, SAC in accordance with the Arbitration and Conciliation Act, 1996, whose decision shall be final and binding on both the parties Jurisdiction: All disputes arising out of this Contract shall have jurisdiction of Ahmedabad city only SUBMISSION OF TECHNICAL-COMMERCIAL TENDER DOCUMENT This is a two bid tender enquiry. The bidder should submit both the technocommercial details (without price) in Annexure I and price bid Annexure II in separate sealed cover within the due date specify. Each page of bid document including Annexures shall be duly signed and stamped by the Service provider or his authorized representative including all the pages of RFP (as acceptance of SAC terms and Conditions) and sent to the following address: Sr. Head, Purchase & Stores, Space Applications Centre (ISRO) Ambawadi Vistar P.O., Ahmedabad The offer should be valid for a minimum period of 120 days from the due date of opening of the tender Corrections, if any, must be attested. All amounts shall be indicated both in words as well as in figures. Where there is a difference between amounts quoted in words and figures, amount quoted in words shall only be considered Service Provider is required to give the name of Contact person from his side for all relevant communications/interactions regarding this contract. The authority of person signing tender offer should be produced, if required Service Provider should provide along with the offer, the name of his bankers Late or delayed tender offers shall not be considered. Therefore, please ensure that the tender is posted well in time to reach us before the due date No conditional discounts and terms will be allowed Tender fee of requisite value shall be sent along with the tenders by Demand Draft in favour of Accounts Officer, SAC, Ahmedabad Tender bids shall be submitted as above on or before due date. 11

17 ANNEXURE-I TECHNO COMMERCIAL COMPLIANCE TABLE The Service Provider should give relevant details wherever required in the following compliance table and NOT simply fill in the answers as 'YES' or 'COMPLIED'. The Service Provider should also support the compliances by necessary documentary evidences along with the Tender document, failing which the tender will not be considered. Sr. No Description Whether the Service Provider's company has minimum turnover of Rs. 10 lakhs per year in the field of 'providing driving Services/similar services for at least last three (03) years? Whether relevant documents, P.O. copies, service satisfaction certificates from the parties, and Income-Tax returns or Audited Financial statements of last three years with PAN or other relevant documents attached? (Refer Clause-5.0). Does the Service Provider own establishment in and around Ahmedabad/Gandhinagar? Has service provider provided all local contact information? (Refer Clause-5.1). Has the service provider enclosed various necessary documents like latest copy of Registration details, Income- Tax, PAN No., Service Tax No., solvency certificate, documentary proof of having office in Ahmedabad, etc.? (Refer Clause-5.3). Is the service provider registered with Govt. agencies and in existence for a minimum of 3 years on the date of issue of this tender and have necessary experience in relevant fields. (Attach relevant P.O. copies, documents etc.) (Refer Clause 5.3). Whether Service Provider has minimum existing DSUs at least ten (10) persons? Has Service Provider given details of all regular DSUs working in his establishment? (Refer Clause- 5.4). The Service Provider's company should not have been banned, black-listed by any Government Department/ Central Govt. Unit/Public Sector Unit/Finance Institution/Court? Kindly confirm. (Refer Clause-5.5). Does Service Provider agree to visit by SAC Officers to his premises for verification of information related to work orders/space/manpower, etc. and other infrastructure facilities claimed in technical bid? (Refer Clause-5.6). Does the Service Provider agree to all the contract management terms and conditions mentioned? (Refer Clause-6.0). Compliance status & Remarks. 12

18 Has the service provider given the name of Contract Person/Contract Manager from his side for all relevant communication/interactions regarding this contract? (Refer Clause 6.1). Does the service provider agree to Insurance for providing comprehensive insurance coverage for the sum of Rs. 1.2 Lakhs per DSUs and the annual premium for such insurance coverage will be borned by service provider while servicing this contract? (Refer Clause 6.19). Does the service provider agree to Loss and damage to Government property, etc.? (Reefer Clause 6.20). Does the service provider agree, in writing, to adhere by the applicable rules/laws of the land, laid down by Government of India and Govt. of Gujarat, with respect to protection of its employees' rights and benefits like PF, wage statement and tax deductions, etc. while servicing this contract? (Refer Clause-6.21). Does the Service Provider agree to the contract period of TWO years and extend this contract for one more year or part thereof on mutual consent, depending on the need and exigencies subject to the agreed quality of DSU and other applicable same terms and conditions? (Refer Clause 8). Does the Service Provider agree to SAC payment terms and conditions as mentioned? (Refer Clause-10.0). Does the Service provider agree to Penalty clause? (Refer Clause 10.10) Does the Service Provider agree to Earnest Money Deposit (EMD) clause mentioned therein? (Refer Clause-10.11). Does the Service Provider agree to Security Deposit (SD) clause mentioned therein? (Refer Clause-10.12). Does the Service Provider agree to Arbitration clause? (Reefer Clause 11.0). 13

19 CHECK LIST Sr. No. Description Details 1. Name of Contractor. 2. Full Address of Office with Land line, Phone No., Fax No., Mobile No. and address. 3. Registration of firm with Service Tax No.: 4. PAN No.: 5. Annual Return of Income Tax for last three years. 6. EMD of Rs. One lakh (Rs. 1 Lakhs) only. 7. Experience in the relevant field. 8. List of Drivers with details. Please attach documentary proof in support of above. Date : Signature of Service provider with seal Note: This check List should be filled and enclosed with PART-I, TECHNICAL AND COMMERCIAL BID. 14

20 ANNEXURE-II FORMAT FOR PRICE BID Sr. No Description Minimum Wages per day for One Driving Service Unit (DSU) except weekly off in accordance of minimum wages as notified by Central Government. (at present minimum wage rate for skilled manpower is Rs ). Employer's Contribution towards 13.61% payable on Sr. No. 1 above, per DSU per day and shall be reimbursed by SAC. Employer's Contribution towards 4.75% payable on Sr. No. 1 above, per DSU per day and shall be reimbursed by SAC. Administrative Charges per DSU per Month. 5 Total Cost per DSU per month. (Excluding Service / Other taxes) Applicable Service / Other Taxes, etc Outstation duty allowance for One DSU per day. Unit Rate (Rs.) Remark Service Provider is strongly advised to refer & strictly comply with clause 10.1, 10.2, Service Provider has to ensure Compliance as per Applicable Statutory rules/laws of land. Present rates EPF 12 % and ESI 1.75 %. Claims are to be supported with documentary evidences in respect of EPF as per clause for Reimbursement. Claims are to be supported with documentary evidences in respect of ESI as per clause for Reimbursement. To be Clearly Specified by the Service Provider. It should be inclusive of cost of two pairs of uniforms, etc as per clause 6.7 and Insurance as per Summation of {(Sr. No ) x 26 days per month + Sr. No. 4} and to be Clearly Specified by the Service Provider. * (Provide % rate & break-up ). To be Clearly Specified by the Service Provider. (*) Please mention %age of Service Tax:. Note: 1. One Driving Service Unit (DSU) is defined as service provided by one driver for 8 working hours. 2. Above rates quoted shall be for One DSU per day basis. 3. Administrative charges will be inclusive of cost for providing Uniforms, comprehensive Insurance coverage to the DSUs and other overheads. 15