Fire and Emergency Services

Transcription

1 149 Overview and Analysis Fire and Emergency Services Fire Prevention and Inspections Public Education and Media Relations Fire Suppression and Training Department Chair Councillor Derrick Gleed Fire Chief Michael Gerrard Fire Headquarters 111 McKinney Drive Whitby, ON L1N 5R5 Phone: Department Overview The Town of Whitby Fire and Emergency Services Department is committed to providing the highest level of life safety and property protection to residents, visitors, and businesses in our community. Fire Prevention and Inspections The Whitby Fire and Emergency Services assists residents and business owners with fire prevention services in the following areas: fire inspections fire code enforcement landlord/tenant requirements building plans fireworks fire investigations and prosecution fire product recalls Whitby Fire and Emergency Services conducts fire inspections of existing buildings to ensure compliance with the Ontario Fire Code. Public Education and Media Relations Whitby Fire is committed to the preservation of life and property, Whitby Fire and Emergency Services strives to decrease fire incident rates through innovative and relevant fire safety education, programming, and communication within our community.

2 150 Fire and Emergency Services Overview and Analysis Fire Suppression and Training Whitby Fire and Emergency Services' training of full-time firefighters meets the requirements of the Ontario Fire College's Curriculum and Company Officer Diploma Program. Fire suppression crews spend a portion of each shift training on the skills required to work effectively as part of a team. Training topics include: Defensive Driving, First Aid, CPR and Defibrillation, Survival Mayday and Rapid Intervention, Hazardous Materials Response, Medical Emergency Tiered Response, Vehicle Extrication, Land Based Water Rescue, Protective Clothing, Self Contained Breathing Apparatus, Fire Streams, and Fire Suppression Techniques Financial Analysis The majority of changes in the Fire and Emergency Services Department s budget are due to inflationary pressures. The inflation on expenditures in the Fire and Emergency Services Department totals $429K, the majority of which is for salaries, wages and benefits. Other major items impacting the budget are: $45K increase in overtime costs $92K savings as a result of the new Shared Fire Dispatch Agreement between Whitby, Oshawa and Clarington The move to the new Regional Radio System will result in an overall $10K savings for Fire. There is an additional $46K in to run both systems in parallel, however these one-time costs will be offset by one-time reserves. Town of Whitby

3 151 Staff Complement Report - Full-Time Part-Time Full-Time Part-Time Dept. Division Current Current Proposed Proposed Notes Fire & Emergency Services - Administration Prevention Suppression Training Department Total

4 152 Department: Fire & Emergency Services Operating Summary Run Date: 20/01/14 11:29 A Report Folder: Book Documen Note: Numbers may not add due to rounding. Division ($ in 000's) 2013 Adjustments Decision Items* Request Change $ Fire Administration $857 $43 $900 $43 Fire Suppression $14,267 $380 $14,647 $380 Fire Training $372 ($5) $367 ($5) Fire Prevention $744 ($46) $698 ($46) Fire Asset Management $708 $1 $709 $1 Net Operating $16,948 $373 $17,321 $373 The Change Analysis by Division is included in the following pages. * For the Decision Items refer to the Decisions tab.

5 153 Department: Fire & Emergency Services Operating Summary Run Date: 20/01/14 11:30 AM Report Folder: Book Documents Note: Numbers may not add due to rounding. Financial Account Category ($ in 000's) 2013 Adjustments Decision Items Request Change $ Revenues Grants ($8) ($8) Program Revenues, Fees and Fines ($27) ($5) ($32) ($5) Miscellaneous Revenue & External Recoveries ($43) $4 ($39) $4 Transfers from Reserves & Internal Recoveries ($57) ($57) ($57) Total Revenues ($78) ($58) ($136) ($58) Expenditures Salaries, Wages & Benefits $15,445 $475 $15,920 $475 Building Related Costs & Utilities $267 ($3) $264 ($3) Vehicle & Equipment Maintenance and Fuel $258 ($6) $252 ($6) Purchased Services and Supplies $881 ($44) $837 ($44) Administrative Costs $175 $8 $183 $8 Total Expenditures $17,026 $430 $17,456 $430 Net Operating $16,948 $372 $17,320 $372

6 154 Department: Fire & Emergency Services Change Report Run Date: 20/01/14 11:31 AM Report Folder: Book Documents Note: Numbers may not add due to rounding. Financial Account Category ($ in 000's) Inflation Annualization Other Changes* Decision Items Change $ Revenues Grants Program Revenues, Fees and Fines ($5) ($5) Miscellaneous Revenue & External Recoveries $7 ($3) $4 Transfers from Reserves & Internal Recoveries ($57) ($57) Total Revenues $2 ($60) ($58) Expenditures Salaries, Wages & Benefits $430 $45 $475 Building Related Costs & Utilities $9 ($11) ($3) Vehicle & Equipment Maintenance and Fuel ($6) ($6) Purchased Services and Supplies $8 ($9) ($44) ($44) Administrative Costs ($12) $19 $8 Total Expenditures $429 ($9) $9 $430 Net Operating $431 ($9) ($51) $372 *Other Changes include adjustments as a result of: the impact the Town's growth has on providing existing programs and services (Growth) any Council approved service level changes to existing services and programs (Service Level) staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level) the operating impact of capital decisions (Capital Impact) the reversal of the prior year's one-time revenues or expenditures (One-time Items) this year's planned facility or equipment related one-time maintenance projects (One-time Items) other temporary revenues or expenditures (One-time Items)

7 155 Financial Summary Division: Fire Administration Note: Numbers may not add due to rounding Actuals 2013 Year End Projection 2013 Financial Account Category ($ in 000's) Adjustments Decision Items Request Change $ Revenues ($28) ($41) ($36) Miscellaneous Revenue & External Recoveries ($3) ($39) ($3) ($28) ($41) ($36) Total Revenues ($3) ($39) ($3) Expenditures $838 $843 $852 Salaries, Wages & Benefits $48 $900 $48 $11 $10 $13 Purchased Services and Supplies ($1) $12 ($1) $27 $23 $28 Administrative Costs ($1) $27 ($1) $876 $876 $893 Total Expenditures $46 $939 $46 $848 $835 $857 Net Operating $43 $900 $43 The Fire Administration Division is involved in emergency and strategic planning, and is responsible for the preparation of the capital and operating budgets. Administration staff also liaise with other Regional fire departments, the Office of the Fire Marshal, Emergency Management Ontario and Town departments. Clerical staff provide assistance to all Fire Department Divisions including the Office of the Fire Chief, Fire Asset Management, Fire Prevention, Fire Suppression and Fire Training.

8 Division: Fire Administration Change Report Run Date: 20/01/14 11:35 AM Report Folder: Book Documents Note: Numbers may not add due to rounding. Financial Account Category ($ in 000's) Inflation Annualization Other Changes* Decision Items Change $ Revenues Miscellaneous Revenue & External Recoveries ($3) ($3) Total Revenues ($3) ($3) Expenditures Salaries, Wages & Benefits $48 $48 Purchased Services and Supplies ($2) ($1) Administrative Costs ($1) ($1) Total Expenditures $45 $46 Net Operating $45 ($3) $43 *Other Changes include adjustments as a result of: the impact the Town's growth has on providing existing programs and services (Growth) any Council approved service level changes to existing services and programs (Service Level) staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level) the operating impact of capital decisions (Capital Impact) the reversal of the prior year's one-time revenues or expenditures (One-time Items) this year's planned facility or equipment related one-time maintenance projects (One-time Items) other temporary revenues or expenditures (One-time Items) 156

9 157 Change Analysis Division: Fire Administration Note: Numbers may not add due to rounding ($ in 000's) Revenues Expenditures Net BUDGET ADJUSTMENTS Inflation: 007 Exp - Status Quo Remuneration and benefits adjustments, (including retiree benefits for all retired fire department staff) based on contractual agreements $48K and reduced requirement in other expenditure accounts based on previous year's experience Annualization: Other Changes: Growth 008 Rev - Growth Increase in Provincial Recoveries (Ministry of Transportation Fire Department call-outs) based on a 3 year average) Service Level Capital Impact One-time Items Prior Year Reversals Current Year $45 $45 $45 $45 $0 ($3) ($3) ($3) ($3) Total Other Changes ($3) ($3) $0 $0 $0 Total Adjustments ($3) $45 $42 DECISION ITEMS Total Decision Items Total Change ($3) $45 $42 Note: Change shown in ( ) indicates increased revenues or decreased expenditures

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11 159 Financial Summary Division: Fire Suppression Note: Numbers may not add due to rounding Actuals 2013 Year End Projection 2013 Financial Account Category ($ in 000's) Adjustments Decision Items Request Change $ Revenues ($2) ($7) Miscellaneous Revenue & External Recoveries Transfers from Reserves & Internal Recoveries ($46) ($46) ($46) ($2) ($7) Total Revenues ($46) ($46) ($46) Expenditures $12,425 $13,619 $13,435 Salaries, Wages & Benefits $465 $13,900 $465 $25 $23 Building Related Costs & Utilities $23 $5 $6 Vehicle & Equipment Maintenance and Fuel $6 $835 $749 $784 Purchased Services and Supplies ($39) $745 ($39) $17 $17 $18 Administrative Costs $18 $13,307 $14,385 $14,266 Total Expenditures $426 $14,692 $426 $13,305 $14,378 $14,266 Net Operating $380 $14,646 $380 The Fire Suppression Division mitigates emergency situations which are not limited to fires, but include medical emergencies, motor vehicle accidents, hazardous materials incidents, carbon monoxide responses, land based water rescue, false alarms, and other public and environmental hazards. Our Dispatch Services and Radio System are contracted with the City of Oshawa. The dispatching and communications are an intricate component in the Suppression Division and all calls requiring the assistance of Whitby Fire and Emergency Services are received by the Dispatch section. Dispatch staff acquire the information from the public and through the radio system dispatch responding vehicles. Through the Communications System (radios), the crews are able to communicate with each other allowing for the effective, efficient and safe mitigation of emergency situations.

12 Division: Fire Suppression Change Report Run Date: 20/01/14 11:35 AM Report Folder: Book Documents Note: Numbers may not add due to rounding. Financial Account Category ($ in 000's) Inflation Annualization Other Changes* Decision Items Change $ Revenues Transfers from Reserves & Internal Recoveries ($46) ($46) Total Revenues ($46) ($46) Expenditures Salaries, Wages & Benefits $421 $45 $465 Building Related Costs & Utilities Vehicle & Equipment Maintenance and Fuel Purchased Services and Supplies $17 ($9) ($47) ($39) Administrative Costs ($1) Total Expenditures $437 ($9) ($2) $426 Net Operating $437 ($9) ($48) $380 *Other Changes include adjustments as a result of: the impact the Town's growth has on providing existing programs and services (Growth) any Council approved service level changes to existing services and programs (Service Level) staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level) the operating impact of capital decisions (Capital Impact) the reversal of the prior year's one-time revenues or expenditures (One-time Items) this year's planned facility or equipment related one-time maintenance projects (One-time Items) other temporary revenues or expenditures (One-time Items) 160

13 161 Change Analysis Division: Fire Suppression Note: Numbers may not add due to rounding ($ in 000's) Revenues Expenditures Net BUDGET ADJUSTMENTS Inflation: 007 Exp - Status Quo Remuneration and benefits adjustments based on assumed and/or contractual agreements $421K and inflation applied to the Shared Fire Dispatch contract costs $17K. Annualization: 005 Exp - Annualization Savings related to the Shared Fire Dispatch Agreement that was effective February 1, 2013 Other Changes: Growth 009 Exp - Growth Additional overtime costs due to long term illness and injury trends over previous years $45K offset by savings as a result of the new Shared Fire Dispatch Agreement between Whitby, Oshawa and Clarington $83K Service Level Capital Impact 013 Exp - Capital Impact Implementation of the new Regional Radio System results in an ongoing estimated net operating savings for Fire of $10K (note there will be additional costs reflected in Publc Works Operations Centre budget for their portion). This includes an estimated $46K savings that will be achieved in 2015 once the transition period of running both the old and new radio system in parallel is complete. One-time Items Prior Year Reversals Current Year 014 Rev - One-time Items It is proposed that the one time cost associated with running the old and new radio system in parallel be funded by one-time reserves as per the Long Term Finance Reserve Fund Policy. 015 Exp - One time Items As mentioned above, there is a one time cost estimated at $46K to run both the old and new radio system in parallel during the transition period in. The transition period will be completed in and this cost will be removed in $437 $437 $437 $437 ($9) ($9) ($9) ($9) ($38) ($38) ($38) ($38) $0 ($10) ($10) ($10) ($10) ($46) ($46) $46 $46 ($46) $46 $0 Total Other Changes ($46) ($2) ($48) Total Adjustments ($46) $426 $380 DECISION ITEMS Note: Change shown in ( ) indicates increased revenues or decreased expenditures

14 162 Change Analysis Division: Fire Suppression Note: Numbers may not add due to rounding ($ in 000's) Revenues Expenditures Net Total Decision Items Total Change ($46) $426 $380 Note: Change shown in ( ) indicates increased revenues or decreased expenditures

15 163 Financial Summary Division: Fire Training Note: Numbers may not add due to rounding Actuals 2013 Year End Projection 2013 Financial Account Category ($ in 000's) Adjustments Decision Items Request Change $ Revenues Transfers from Reserves & Internal Recoveries ($11) ($11) ($11) Total Revenues ($11) ($11) ($11) Expenditures $250 $261 $288 Salaries, Wages & Benefits $4 $292 $4 $3 $5 $5 Building Related Costs & Utilities ($1) $4 ($1) $2 $7 $8 Purchased Services and Supplies $8 $31 $63 $71 Administrative Costs $3 $74 $3 $286 $336 $372 Total Expenditures $6 $378 $6 $286 $336 $372 Net Operating ($5) $367 ($5) The Fire Training Division instructs full time fire fighters to provide a safe, effective and efficient service. Crews are trained to meet the requirement of the Ontario Fire College s curriculum and the Officers are trained to the standards as set under the Ontario Fire Marshal's Office Diploma Program. Time on each shift is spent training the fire suppression crews on the skills required to work effectively as part of a team. Training topics include: Defensive Driving, First Aid, CPR and Defibrillation, Survival Mayday and Rapid Intervention, Hazardous Materials Response, Medical Emergency Tiered Response, Vehicle Extrication, Land Based Water Rescue, Protective Clothing, Self-Contained Breathing Apparatus, Fire Streams, and Fire Suppression techniques.

16 Division: Fire Training Change Report Run Date: 20/01/14 11:35 AM Report Folder: Book Documents Note: Numbers may not add due to rounding. Financial Account Category ($ in 000's) Inflation Annualization Other Changes* Decision Items Change $ Revenues Transfers from Reserves & Internal Recoveries ($11) ($11) Total Revenues ($11) ($11) Expenditures Salaries, Wages & Benefits $4 $4 Building Related Costs & Utilities ($1) ($1) Purchased Services and Supplies Administrative Costs ($11) $15 $3 Total Expenditures ($8) $15 $6 Net Operating ($8) $4 ($5) *Other Changes include adjustments as a result of: the impact the Town's growth has on providing existing programs and services (Growth) any Council approved service level changes to existing services and programs (Service Level) staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level) the operating impact of capital decisions (Capital Impact) the reversal of the prior year's one-time revenues or expenditures (One-time Items) this year's planned facility or equipment related one-time maintenance projects (One-time Items) other temporary revenues or expenditures (One-time Items) 164

17 165 Change Analysis Division: Fire Training Note: Numbers may not add due to rounding ($ in 000's) Revenues Expenditures Net BUDGET ADJUSTMENTS Inflation: 007 Exp - Status Quo Remuneration and benefits adjustments based on assumed and/or contractual agreements $4K and an overall $11K reduction in Administrative costs based on previous years experience and anticipated ongoing requirements. Annualization: Other Changes: Growth 009 Exp - Growth Increased training required for staff development due to in-house delivery of courses Service Level 011 Exp - Service Level Increased training/certification required for anticipated new Water Rescue service Capital Impact One-time Items Prior Year Reversals Current Year 014 Rev - One-time Items It is proposed that the one time cost associated with the new Water Rescue service and the Blue Card IMS program be funded by one-time reserves as per the Long Term Finance Reserve Fund Policy. 015 Exp - One time Items One time costs anticipated in include $7K for purchase of water rescue equipment and $4K for Blue Card IMS program ($9) ($9) ($9) ($9) $0 $3 $3 $3 $3 $1 $1 $1 $1 $0 ($11) ($11) $11 $11 ($11) $11 $0 Total Other Changes ($11) $15 $4 Total Adjustments ($11) $6 ($5) DECISION ITEMS Total Decision Items Total Change ($11) $6 ($5) Note: Change shown in ( ) indicates increased revenues or decreased expenditures

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19 167 Financial Summary Division: Fire Prevention Note: Numbers may not add due to rounding Actuals 2013 Year End Projection 2013 Financial Account Category ($ in 000's) Adjustments Decision Items Request Change $ Revenues ($8) ($3) ($8) Grants ($8) ($29) ($26) ($27) Program Revenues, Fees and Fines ($5) ($32) ($5) ($37) ($29) ($35) Total Revenues ($5) ($40) ($5) Expenditures $687 $643 $739 Salaries, Wages & Benefits ($46) $693 ($46) $10 $9 $11 Purchased Services and Supplies $11 $20 $28 $29 Administrative Costs $4 $33 $4 $1 $1 Transfers to Reserves and Internal Transfers $718 $681 $779 Total Expenditures ($42) $737 ($42) $681 $652 $744 Net Operating ($47) $697 ($47) Whitby Fire and Emergency Services is committed to the preservation of life and property by assisting residents and business owners with fire prevention services and conducting fire inspections of existing buildings to ensure compliance with the Ontario Fire Code. The Fire Prevention Division works closely with the Town Building Department to ensure fire safety systems in new buildings are in compliance with the Ontario Building Code. The Division also strives to decrease fire incident rates through innovative and relevant fire safety education, programming and communication within our community.

20 Division: Fire Prevention Change Report Run Date: 20/01/14 11:35 AM Report Folder: Book Documents Note: Numbers may not add due to rounding. Financial Account Category ($ in 000's) Inflation Annualization Other Changes* Decision Items Change $ Revenues Grants Program Revenues, Fees and Fines ($5) ($5) Total Revenues ($5) ($5) Expenditures Salaries, Wages & Benefits ($46) ($46) Purchased Services and Supplies Administrative Costs $4 $4 Total Expenditures ($46) $4 ($42) Net Operating ($51) $4 ($47) *Other Changes include adjustments as a result of: the impact the Town's growth has on providing existing programs and services (Growth) any Council approved service level changes to existing services and programs (Service Level) staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level) the operating impact of capital decisions (Capital Impact) the reversal of the prior year's one-time revenues or expenditures (One-time Items) this year's planned facility or equipment related one-time maintenance projects (One-time Items) other temporary revenues or expenditures (One-time Items) 168

21 169 Change Analysis Division: Fire Prevention Note: Numbers may not add due to rounding ($ in 000's) Revenues Expenditures Net BUDGET ADJUSTMENTS Inflation: 006 Rev - Status Quo Reflects an anticipated fee increase for the Junior Fire Fighter program 007 Exp - Status Quo Remuneration and benefits adjustments based on assumed and/or contractual agreements, offset by rank adjustments within this division reflecting an overall decrease of $45K. Annualization: Other Changes: Growth ($5) ($5) ($45) ($45) ($5) ($45) ($50) 009 Exp - Growth Additional ongoing training required for Fire Prevention Officers $4 $4 $4 $4 Service Level 011 Exp - Service Level Additional data communication costs that will enable Fire Prevention Officers to access Town systems remotely Capital Impact One-time Items Prior Year Reversals 003 Exp - PY Non-recurring Reversal of prior year's one time training budget increase for two new Fire Prevention Officer replacements Current Year $0 $2 $2 $2 $2 $0 ($2) ($2) ($2) ($2) Total Other Changes $4 $4 Total Adjustments ($5) ($41) ($46) DECISION ITEMS Total Decision Items Total Change ($5) ($41) ($46) Note: Change shown in ( ) indicates increased revenues or decreased expenditures

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23 171 Financial Summary Division: Fire Asset Management Note: Numbers may not add due to rounding Actuals 2013 Year End Projection 2013 Financial Account Category ($ in 000's) Adjustments Decision Items Request Change $ Revenues ($6) ($7) Miscellaneous Revenue & External Recoveries $7 $7 ($6) ($7) Total Revenues $7 $7 Expenditures $92 $132 $131 Salaries, Wages & Benefits $3 $134 $3 $233 $235 $238 Building Related Costs & Utilities ($1) $237 ($1) $245 $245 $252 Vehicle & Equipment Maintenance and Fuel ($6) $246 ($6) $53 $59 $64 Purchased Services and Supplies ($3) $61 ($3) $29 $30 $30 Administrative Costs $1 $31 $1 $652 $701 $715 Total Expenditures ($6) $709 ($6) $646 $701 $708 Net Operating $1 $709 $1 The Fire Asset Management Division is responsible for the care and maintenance of the five (5) fire stations. This includes looking after the maintenance of the buildings and properties, as well as the equipment and furniture within these structures. The Division is also responsible for the fleet and the equipment on these vehicles, up to and including vehicle and equipment maintenance and repairs, writing specifications for new apparatus and equipment and annual inspections of equipment as required by legislation.

24 Division: Fire Asset Management Change Report Run Date: 20/01/14 11:35 AM Report Folder: Book Documents Note: Numbers may not add due to rounding. Financial Account Category ($ in 000's) Inflation Annualization Other Changes* Decision Items Change $ Revenues Miscellaneous Revenue & External Recoveries $7 $7 Total Revenues $7 $7 Expenditures Salaries, Wages & Benefits $3 $3 Building Related Costs & Utilities $10 ($11) ($1) Vehicle & Equipment Maintenance and Fuel ($6) ($6) Purchased Services and Supplies ($7) $3 ($3) Administrative Costs $1 $1 Total Expenditures $1 ($8) ($6) Net Operating $8 ($8) $1 *Other Changes include adjustments as a result of: the impact the Town's growth has on providing existing programs and services (Growth) any Council approved service level changes to existing services and programs (Service Level) staff proposed changes to services/programs that result in a minimal or no tax impact (Service Level) the operating impact of capital decisions (Capital Impact) the reversal of the prior year's one-time revenues or expenditures (One-time Items) this year's planned facility or equipment related one-time maintenance projects (One-time Items) other temporary revenues or expenditures (One-time Items) 172

25 173 Change Analysis Division: Fire Asset Management Note: Numbers may not add due to rounding ($ in 000's) Revenues Expenditures Net BUDGET ADJUSTMENTS Inflation: 006 Rev - Status Quo Elimination of the recovery of the oxygen cylinder deposit as the deposit is no longer being charged which is also reflected in the expenditure account. 007 Exp - Status Quo Remuneration and benefits adjustments based on assumed and/or contractual agreements $3K and assumed inflationary adjustments for utilities and maintenance associated with the 5 fire stations $10K. This has been offset by the elimination of the oxygen cylinder deposit net of inflation $6K and an ongoing $6K reduction in the cost of a third party to service, test, clean and repair the breathing appartus pieces. Annualization: Other Changes: Growth Service Level 011 Exp - Service Level Increased fees associated with servicing the hurst hydraulic equipment at the Fire Stations from annually to semi-annually. Capital Impact One-time Items Prior Year Reversals 003 Exp - PY Non-recurring Reversal of 2013 one-time costs associated with insulation of pipes in emergency generator room at Fire Stations 1, 3, and 4. Current Year $7 $7 $1 $1 $7 $1 $8 $0 $0 $3 $3 $3 $3 $0 ($11) ($11) ($11) ($11) Total Other Changes ($8) ($8) Total Adjustments $7 ($7) DECISION ITEMS Total Decision Items Total Change $7 ($7) Note: Change shown in ( ) indicates increased revenues or decreased expenditures

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