CNAO-NIRS. 2nd Joint Symposium on Hadrontherapy SCIENTIFIC INFORMATION

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1 20 21 march CNAO-NIRS 2nd Joint Symposium on Hadrontherapy Università degli Studi di Pavia Aula del ʻ400 SCIENTIFIC INFORMATION Official Language English will be the official language of the meeting. Simultaneous translation will be not provided. Certificate of Attendance All registered participants will receive the certificate of attendance along with their personal congress kit. ECM Credits Accreditation for ECM will be not requested to the Italian Health Ministry. Slide Centre The Main Hall (Aula del ʻ400) is equipped only with a computer slide projector, whereas neither traditional slides nor overhead projectors for transparencies are available. It will be not possible to use personal laptops in the Main Hall, unless previously authorized by the Organizing Secretariat OIC Srl. Speakers are kindly requested to use PowerPoint for Windows. The use of CD-Rom, pen or memory stick is advisable to easily download the presentations. Presentations on personal laptops must be downloaded at the Slide Centre before the session.

2 GENERAL INFORMATION Congress Venue Università degli Studi di Pavia Aula del ʻ400 Piazza Leonardo da Vinci, Pavia, Italy Organizing Secretariat O.I.C. S.r.l. Via Fatebenefratelli, MILAN, Italy Tel Fax The registration desk at the congress will be open with the following time schedule Saturday, March 20, Sunday, March 21, Florence Office (Registration and hotel accommodation) OIC Srl Viale G. Matteotti, FLORENCE, Italy Tel Fax Scientific Secretariat Fondazione Centro Nazionale Adroterapia Oncologica (CNAO) Strada Privata Campeggi Pavia (Italy) Tel Fax National Institute of Radiological Sciences (NIRS) Anagawa, Inage-ku, Chiba , Japan Tel Fax

3 REGISTRATION AND HOTEL RESERVATIONS THE REGISTRATION IS FREE. THE NUMBER OF SEATS AVAILABLE IS LIMITED TO 200. The registration includes: - admission to scientific sessions - final programme - badge and certificate of attendance - working lunches and coffee breaks - congress bags with pads and pens Hotel reservations will be managed by OIC Way Srl. Full payment for the booked period (including Euro 20,00 - VAT included - for the booking fee) is requested in order to ensure that your hotel reservation is confirmed properly. Telephone reservations will be not accepted. Please download and fill in the registration and hotel reservation form in PDF format from the website and return it to the OIC by fax or (fax ) Terms of payments Payments of hotel accommodation and booking fees must be processed in Euro as follows: credit card: VISA, AMERICAN EXPRESS, MASTERCARD bank transfer (free of charge for the recipient) to: OIC Srl Cassa di Risparmio di Firenze Agenzia 1 Viale Matteotti, 20/r Firenze IBAN: IT 39S C00 - Swift/BIC: CRFiiT3F A copy of the bank transaction has to be sent together with the reservation form by fax and address must be clearly stated in the transfer order as well as the payment purposes. Cancellation refund policy In case of cancellation of hotel reservations, please apply in writing to the Organizing Secretariat OIC Srl. th For cancellations received within March 9, 2010 the paid amount will be refunded with a deduction of 50% as a penalty charge. No refunds will be made for cancellations received after March 10th, Authorized refunds will be processed only after the end of the Congress. Booking fee will not be refunded. Lunches and coffee breaks Lunches and coffee breaks will be offered to all regularly registered participants on March 20th and 21st, Visit to the CNAO On 21st March it will be organized a visit to the CNAO. At the end of the scientific sessions, after the lunch, it will be available a transfer service from the Congress Venue to the CNAO and return for those who requested it in the registration form.

4 HOW TO REACH PAVIA Pavia is in Lombardy, in the North of Italy, about 35 kilometres south of Milan. It can be reached: BY AIRPLANE: The closest airports are: Milano Linate (LIN), smaller but easier to reach, and Milano Malpensa (MXP). From Linate it could be convenient to take a taxi or the shuttle bus (in front of the domestic arrival terminal every 20 minutes) to Milano Centrale railway station and then continue by train to Pavia. From Malpensa several shuttles (the Malpensa Express train is the quickest) go to Milan. The trip takes about one hour (during rush hours it could take longer). BY TRAIN: Most trains between Milan and Genoa stop in Pavia. Information and schedule can be found at the Trenitalia web site (www.trenitalia.it). BY CAR: The simplest route to Pavia by car is the A7 Milan-Genoa highway. Exit at Bereguardo (Pavia Nord) and follow the signs to Pavia. If you are travelling on A21 Torino-Piacenza coming from East (from Piacenza) you can use exit Broni-Stradella and follow the signs to Pavia; if you are coming from West (from Turin), take A7 North (to Milan) in Tortona and exit in Bereguardo. If you are coming via the A1 Milan-Bologna (direction North) you can either use exit Casalpusterlengo and follow the signs to Pavia or take A21 West (to Turin) in Piacenza (this second possibility is longer but preferable in case of traffic jams or fog). In any case to reach the meeting venue, Aula del ʻ400, once you have reached Pavia follow the signs to the city centre.

5 20 21 march CNAO-NIRS 2nd Joint Symposium on Hadrontherapy Università degli Studi di Pavia Aula del ʻ400 FACULTY E. Barbieri, AIRO, Bologna (I) G. Baroni, Politecnico di Milano; CNAO, Pavia (I) C. Biscari, INFN, Frascati (I) G.P. Biti, University of Florence (I) E. Borloni, CNAO, Pavia (I) R. Cherubini, INFN, Legnaro (I) B. Chu, Lawrence Berkeley National Lab., Berkeley, CA (USA) M. Ciocca, CNAO, Pavia (I) R. Cirio, INFN, Turin (I) J. Debus, Universitatsklinikum, Heidelberg (D) M. Durante, GSI, Darmstadt (D) P. Fossati, CNAO, Pavia (I) Y. Furusawa, NIRS, Chiba (J) A. Hasegawa, NIRS, Chiba (J) T. Kamada, NIRS, Chiba (J) A. Kitawaga, NIRS, Chiba (J) M. Krengli, Università Piemonte Orientale, Novara (I) J. Mizoe, CNAO, Pavia (I) K. Noda, NIRS, Chiba (J) R. Orecchia, University of Milan; CNAO, Pavia (I) R. Pötter, University of Vienna (A) M. Pullia, CNAO, Pavia (I) U. Ricardi, University of Turin (I) S. Rossi, CNAO, Pavia (I) H. Tsuji, NIRS, Chiba (J) H. Tsujii, NIRS, Chiba (J) S. Yamada, NIRS, Chiba (J) CNAO Fondazione Centro Nazionale Adroterapia Oncologica NIRS National Institute of Radiological Sciences AIRO Associazione Italiana Radioterapia Oncologica INFN Istituto Nazionale di Fisica Nucleare GSI Helmholtzzentrum für Schwerionenforschung GmbH

6 II Symposium CNAO NIRS Introduction and Welcome Saturday 20 March E. Borloni / H. Tsujii / R. Orecchia Opening the CNAO E. Barbieri / G.P. Biti Status of CNAO E. Borloni / S. Rossi and Authorities Experimental phase at CNAO: project introduction R. Orecchia Discussion NIRS experiences T. Kamada / R. Pötter Overview H. Tsujii Rectal cancer S. Yamada Pancreatic cancer S. Yamada Prostate cancer H. Tsuji Discussion L u n c h B r e a k Bone and soft tissue sarcoma T. Kamada Head and neck tumor / Skull base tumor A. Hasegawa NIRS-CNAO cooperative project M. Krengli / A. Kitagawa Medical service and Italian patients treated at NIRS J. Mizoe Clinical aspects of the CNAO experimental phase P. Fossati Physical aspects of the CNAO experimental phase M. Ciocca Radiobiological aspects of the CNAO experimental phase R. Cherubini Set - up aspects of the CNAO experimental phase G. Baroni Discussion Closing remarks H. Tsujii / R. Orecchia

7 II Symposium CNAO NIRS Sunday 21 March Radiobiological basis U. Ricardi / J. Debus Biological background of carbon ion RT Y. Furusawa Recent developments in heavy ion radiobiology M. Durante How to report RBE and equivalent dose B. Chu New developments K. Noda / R. Cirio Design and operation of HIMAC facility A. Kitagawa New treatment facility project at HIMAC K. Noda CNAO commissioning M. Pullia / C. Biscari ULICE / PARTNER Overview R. Orecchia ULICE - Gantry design M. Pullia Closing remarks H. Tsujii / R. Orecchia L u n c h B r e a k Visit to CNAO there will be a transfer service from the meeting location to the CNAO facility for those who requested in the submission form

8 CNAO-NIRS 2 nd Joint Symposium on Hadrontherapy Pavia, 20 th -21 st March 2010 REGISTRATION FORM Please complete the form and return by fax or to the Organizing Secretariat O.I.C. Srl Florence Office - Tel Fax not later than March 5 th, 2010 Family Name First Name * Invoicing Address * Zip Code *City *Country *Fiscal/VAT code (if applicable) Phone Fax * Institute/Company City * (compulsory information) REGISTRATION FEE The registration is free. The number of seats available is limited to 200. The registration includes: admission to scientific sessions final programme badge and certificate of attendance working lunches and coffee breaks congress bags with pads and pens I will attend on 20 March I will attend on 21 March VISIT TO THE CNAO On 21 st March it will be organized a visit to the CNAO. At the end of the scientific sessions, after the lunch, it will be available a transfer service from the Congress Venue to the CNAO and return for those who requested it. I will take the transfer service I will NOT take the transfer service PROCEEDINGS Proceedings will be printed after the Meeting. I would like to received one (1) copy, please send it to the following address: Family Name First Name Address Zip Code City Country

9 CNAO-NIRS 2 nd Joint Symposium on Hadrontherapy Pavia, 20 th -21 st March 2010 HOTEL ACCOMMODATION In case of hotel accommodation request, please complete this form and return it to the Organizing Secretariat OIC Srl- Florence Office not later than March 10 th, HOTEL: The indicated rates are per room and include overnight stay, breakfast, service and VAT HOTEL MODERNO (4*) double room for single use 118,00 double room 133,00 HOTEL ROSENGARTEN (3*) double room for single use 85,00 double room 90,00 Price per night Nr. of nights TOTAL Booking fee 20,00 TOTAL N double room/s for single use N double room/s Arrival date March 2010 Departure date March 2010 Summary: TOTAL Hotel accommodation (including 20,00 booking fee),00 PAYMENT Credit Card: VISA MASTERCARD AMERICAN EXPRESS Card N Expiry date Cardholder s name Security code (last 3 digits on the back of the card for VISA/MASTERCARD only) Security code (last 4 digits on the front of the card for AMERICAN EXPRESS only) Bank transfer: OIC WAY Srl - Cassa di Risparmio di Firenze - Agenzia 1 Viale Matteotti 20/r Firenze IBAN: IT23O C00 - Swift/BIC: CRFiiT3F A copy of the bank transaction has to be sent together with the registration and accommodation form to OIC Srl by fax or . The sender s full name and address must be clearly stated in the transfer order as well as the payment purposes. Please send me a copy of the invoice: by as a PDF file only -or- hard copy to my postal address ATTENTION: Hotel accommodation booking can be considered valid only after having received the payment. Forms without proof of payment will not be processed. According to Law 196/03, OIC Srl and OIC WAY Srl are authorized to use my personal data for purposes connected to the congress management. By signing this form I accept the Cancellation and Payment conditions stated in the congress website. Date Signature

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