Excel Formulas & Graphs

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1 Using Basic Formulas A formula can be a combination of values (numbers or cell references), math operators and expressions. Excel requires that every formula begin with an equal sign (=). Excel also has a formula wizard that can be used for complex formulas. Some of the common operators and commands are listed below. Common Math Operators + Addition - Subtraction * Multiplication / Division % Percentage ^ Excel Formulas & Graphs Exponentiation Sum Average/Mean Max Min Median Mode To create a formula that will sum a list of numbers. 1. Select the cell you want the formula to appear in. In this case it is A20 2. Type the = button on the keyboard. 3. Type the word sum. 4. Use parentheses to enclose the data list (this is called an array). Type a left parenthesis symbol ( on the keyboard. 5. Using the mouse click the first cell to be included in the formula and hold down the mouse. In this example the cell is A2. 6. Holding the mouse button, slide the mouse to the last cell in the list, in the example A19. Release the mouse. Note: The cells that are selected for the formula will have a colored box around them. 7. Complete the formula by closing the array with a right bracket, ). 8. Hit the Enter button on the keyboard. Note: The formula no longer appears in the cell, only the result of the formula. To see the formula, select the cell and look in the Formula bar. The cell will show the result, but the formula bar shows the formula. Common Formula Commands Returns the total for an array of Returns the average for an array of Returns the highest number in an array of Returns the lowest number in an array of Returns the median of an array of Returns the mode of an array of Figure 1 Page 1 of 6 Last Modified: 3/24/2010

2 Formula Ribbon The Formula Ribbon holds all of the commands necessary to operate the Excel formula functions. (see Fig. 2) Figure 2 Many of the formulas are seperated by type, use the Financial, Logical, Text, or Date & Time pull down menus to select a formula. If you aren't sure which type of formula you need you can use the Lookup & Reference option. Also you can utilize the AutoSum tool. This option lists some of the most commonly used formulas. (see Fig. 3) Figure 3 Page 2 of 6 Last Modified: 3/24/2010

3 Using Charts and Graphs Creating and editing charts 1. Select the cells from which you would like to create a graph. 2. Select Insert from the Menu Bar and then choose which type of chart you want to use. (see Fig. 1) a. You will notice that each type of chart has a pull down menu. This allows you to choose how you want the chart to look. (see Fig. 2) b. You can also insert a chart by using the Insert Chart menu. To access the Insert Chart menu click on the arrow at the bottom right of the Charts menu on the Insert Ribbon. (see Fig. 2) Figure 1 Figure 2 Page 3 of 6 Last Modified: 3/24/2010

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