NJGMIS -Bring Your Own Device

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2 April 25 th, 2011 NJGMIS -Bring Your Own Device -managing risk associated with the consumerizationof Information technology

3 Introductions» Ted Stanziale Promedia, Sales Manager» Alex Menard New Providence School District, Manager of Information Systems» Tom Sommers Township of Old Bridge, Director of MIS

4 Bring Your Own Device» What is a Device?» Who needs/wants one?» Why Bring Your Own Device» Stop trusting endpoints, stop trying to control endpoints. Our future is one where we govern the data and applications which run businesses and enable users to choose the endpoint they want» Enterprises cannot compete with consumer options.

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6 Connected Generation» Post PC ERA-End users are used to having as many as 5 devices to get internet and data access

7 Institution Owned Devices» As with all Institution Owned Devices, the institution owns the device and any data personal or business that is put on it» Policies can be enforced with less regard for personal data and privacy» Complete Device Encryption is possible» Remote Lock and Remote Wipe can be instituted for lost devices or any personnel grounds» Geo-location data can be used with less privacy concerns

8 New Providence High School 1-to-1 ipad Initiative» 120 current ipads» 60 HS staff ipads 6/2012» 500 student (grades 9,10,11) ipads 11/2012» 1 32GB ipad -$220/year lease for 3 years with AppleCare+

9 New Providence High School 1-to-1 ipad Initiative Mobile Device Management Decision» We chose Fiberlink s Maas360 MDM product» $10/device/year without document distribution» Most vendors offer similar MDM functionality based on Apple s rules of the road

10 New Providence High School 1-to-1 ipad Initiative Important MDM Features for us» Software Distribution Publish Apps» Policy Management Access to our wireless network & lock down tools on the ipad if necessary» Inventory Management We know every app that is installed & we know if the MDM app has been removed from the ipad» Security Management We can tell if the ipad has been jail broken and where it is unless the MDM app has been uninstalled

11 New Providence High School 1-to-1 ipad Initiative Expectations for Students» Students will be required to come to school with their device fully charged. We can not have students fighting over the electrical outlets in the classrooms.» Student/Family is responsible for ipad just as they are responsible for a text book. Parents may choose to pay $50/year insurance.» It has not been decided if ipads will be collected at the end of each school year.

12 New Providence High School 1-to-1 ipad Initiative»Staffing»Apps»Network Infrastructure Upgrades»Classroom Technology»Teacher Training»AUP/ Policy / Regs

13 Management Challenges» Devices can contain both personal and institution data» Devices can be used by family and friends» Devices remain the property of the individual on separation from the institution» Remote/Wipe Lock must be restricted to institution owned data» Feature Restriction/Usage Tracking/Geo-Tracking must be done with the users knowledge and consent» Inventory Privacy Concerns

14 Old Bridge Municipality» What are the rights of employees» Carry (and use) cell, tablet etc. at work.» I will choose my own phone, carrier.» I choose if I want updates, and when.» Trust me I know what I am doing.» Sure, I often let my kids play with my phone, they love the games and free puzzles..» Sure I back the phone up, I downloaded this free app that does it automatically» OPRA!

15 Old Bridge Municipality» How do we respond?» Let them bring them, but» We manage thru corporate policies.» We explain OPRA issues.» We recommend platforms and OS versions.» Managers are responsible for productivity.» Education is the key!

16 Promedia Bring Your Own Device Methodology» Cost/Benefit» Risk Awareness» Network Architecture» Segmentation» Guest/Partner Access» Policy» User Education» Rollout» Monitoring» Incident Response

17 Solutions

18 Q & A

19 535 US Highway 46 East Little Falls, NJ