Features compared: Worldox Productivity Suite modules and the full version of those products from DocsCorp

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1 Features compared: Worldox modules and the full version of those products from In Worldox FUNCTIONALITY for pdfdocs DESKTOP build CREATE PDF Create a PDF document from any application that prints Create PDF documents with bookmarks and links directly from MS Word Drag and drop attachments to create a PDF document Drag and drop MS documents and images to create PDF documents Import multiple documents to create one collated PDF Save PDF to 1.4 specifications for viewing in Adobe Reader 5.1 and above Compare PDF document from organiser comparedocs will be opened; however since comparedocs only supports the comparison of WORD documents, the PDF document will not be loaded into the original document text OUTLOOK INTEGRATION Convert MS Office attachments to PDF after clicking the Send button in Outlook SIMPLE DOCUMENT MANAGEMENT INTEGRATION with Worldox GX2 Save PDF documents directly into a Worldox and open existing PDF in Worldox Integrate with Worldox GX2 Save documents into Microsoft SharePoint Save into Other DMS from other suppliers ADVANCED DOCUMENT MANAGEMENT INTEGRATION with Worldox GX2 Operations from Worldox Direct right-click on any supported document within Worldox to convert to PDF and load into pdfdocs Desktop (Load Into Project) Project can only be Organiser Project can be Organiser or Binder Page 1 of 10

2 Direct right-click on any supported document with Worldox to save as new PDF (Create As New Document) Direct right-click on any supported document within Worldox to save as related document (Create As Related Document) Direct right-click on any supported document within Worldox to as a PDF ( as PDF) Direct right-click on any PDF document and apply digital signature within Worldox No All digital signature operations have been disabled. This includes: 1. all digital signature settings 2. all digital signature settings for document output options 3. apply digital signature using right click from Worldox Direct right-click on any supported document and OCR to Word No Provided either 1. pdfdocs configured to use OCR Server or 2. pdfdocs OCR Desktop version installed and configured Direct right-click on any supported document and OCR to PDF (Worldox dependent) Drag and drop supported documents within Worldox to project Operations from pdfdocs Desktop Save documents into Worldox from pdfdocs and automatically link to related documents No Not applicable to Worldox Provided either 1. pdfdocs configured to use OCR Server or 2. pdfdocs OCR Desktop version installed and configured 3. Operation supported by Worldox Project can only be Organiser Project can be Organiser or Binder Only applicable for Save as New Version of an existing document Page 2 of 10

3 Save one page, document or collated documents direct from pdfdocs Organizer to Worldox as new document (Save as a new document) Save one page, document or collated documents direct from pdfdocs Organizer to Worldox as a new version (Save as a new version of an existing document) Save one page, document or collated documents direct from pdfdocs Organizer to Worldox as a related document (Save as a related document) DOCUMENT OPERATIONS Easily merge/manipulate PDF documents without first having to save temporary PDFs Work with files in an easy to use Organizer workspace Store documents in the Organizer workspace until removed by the user Output documents to multiple devices such as fax, , printer or Worldox in one step Output documents to file system (i.e. windows explorer) Send to Project But only to another organiser project Automatic deletion of documents from Organizer Split large PDFs based on file size or page number No All SPLIT operations have been disabled. This includes: 1. split by file size 2. split at document level (using right click or toolbar) 3. all split options under Settings 4. all split options under Organiser Output Options Available to both organiser and binder projects Rotation (page or document level) No Zoom and page navigation NUMBERING SETS - NUMBERING SETS, TIME AND DATE STAMPING Create, edit and copy Numbering Sets Page 3 of 10

4 Add Bates Numbering to a single or collection of PDF documents No All Bates Numbering settings and operations have been disabled. This includes : 1. The Bates Number in the drop down list under Header and Footer Tab (Organiser Output Options - Numbering Sets) 2. All Bates Numbering options under General Tab (Organiser Output Options - Numbering Sets) 3. The application of Bates Numbering system for any output operations Add an alphanumeric prefix or suffix to a Bates Number No Keep track of last used Bates Number No Specify margins and shrink content to prevent overwriting of content by Numbering Set Include/exclude first and/or last page from Numbering Set Specify Numbering Set position and location in Header and/or Footer Include Worldox information in the Numbering Set Include date stamp, time stamp, project name, document metadata in the Numbering Set PDF BINDER Create/edit/modify Binder project, binder template binder project from No template Collate PDF and non-pdf documents into a multi-document Binder/Portfolio No Add documents stored in a Worldox direct from the Binder interface No Generate a table of contents, cross document links and bookmarks No automatically for PDF and non-pdf documents in the Binder/Portfolio No Generate a Binder template from scratch or based on an existing Binder Project No Page 4 of 10

5 Add Binder field codes to the Table of Contents template document No Customize Word template for Table of Contents generation No Access Binder Templates from a centralized location No Create a Cover Page from document(s) within the Binder No Edit documents in the Binder in the native application No Apply Numbering Sets, Security and Watermark settings within the Binder No Create a Binder Snapshot to prevent users from deleting or moving content No Add/remove documents from the final Binder/Portfolio No Add/remove documents from the Binder/Portfolio and regenerate Table of No Contents Binder/Portfolio compatible with Adobe Reader 7 and lower No Send document from Binder project No Send document to Binder project No Add/Modify/Delete Binder License Settings No Set Binder as default project No An Organiser project will always be the default project PDF EDITING Re-arrange pages and thumbnails within the collated document Exclude individual pages from the document without deleting them Mark up a document with comment, highlighting and graphic tools No Add graphics and stamps to the PDF document No Annotation editing (add/modify/remove) has been disabled. This includes: 1. insert option on menu bar 2. all operations from edit pane toolbar Page 5 of 10

6 Insert watermark and background to the document No Watermark settings and operations have been disabled. This includes: 1. organiser option settings 2. document output option settings 3. watermark options on status bar 4. application of watermarks on any output operation Stationery No All Stationery settings and options have been disabled. This includes: 1. organiser option settings 2. document output option settings 3. stationery option on status bar 4. application of stationery on any output operation Find/search/remove text No Find operation has been disabled. This includes: 1. find option from menu bar 2. all find operations from edit pane toolbar 3. find and remove option from toolbar Hide/Show No Hide and Show (status bar) has been disabled SECURITY - METADATA MANAGEMENT, ENCRYPTION AND REDACTION Secure PDF documents with 40 or 128 bit encryption levels Apply restrictions on printing, copying and modifying True redaction of text, that is - completely remove it from a document No Page 6 of 10

7 Redact an image or area of a document No Redact multiple instances of the same text No Convert PDF documents to Word with flowing text for easy editing No 1. Publish to Web 2. Publish to Word 3. Publish to Excel 4. Publish to PDF/A 5. all above options from toolbar, right click from document, right click from page range OCR FUNCTIONS OCR document to text searchable PDF or Word document No OCR individual pages or entire collated document set No All OCR options have been disabled. This includes: 1. OCR using OCR Server or OCR Desktop 2. OCR Settings 3. OCR Settings under watch folder 4. the application of OCR for any watch folder that may have had this option previously set 5. add/modify/delete OCR module license details 6. OCR to Word, Excel, PDF/A Convert PDF documents to Word documents putting text in text boxes No Convert fax and scanned image files to PDF automatically through Watch Documents will not OCR through folders Watchfolder Page 7 of 10

8 FUNCTIONALITY for comparedocs build DOCUMENT COMPARISON Compare MS Word to MS Word Word comparison includes 1. doc, docx 2. rtf Compare PDF to PDF No Compare MS Word to PDF No Compare image-based (scanned documents) PDFs No Compare anything to anything, including spread sheets and PowerPoint No presentations Create comparison report in Word format Create comparison report in PDF format No DOCUMENT MANAGEMENT INTEGRATION Direct right-click on any supported document and open in comparedocs comparedocs and Comparison Report comparedocs and Load into CompareDocs comparedocs and Save as New Document comparedocs and Save as New Version comparedocs and Save as Related Document Page 8 of 10

9 comparedocs and Save to My Computer 1. loaded into the Original/Modified Text fields within comparedocs 2. Output comparison report is DOC/DOCX. comparedocs and View Comparison Report Drag and drop supported document from Worldox to comparedocs Select a version of supported document from Worldox and then compare OUTLOOK INTEGRATION Compare attachments WINDOWS EXPLORER INTEGRATION drag and drop supported documents to comparedocs WORD INTEGRATION Word integration with comparedocs - launch in comparedocs, , save into Worldox Page 9 of 10

10 FUNCTIONALITY for pdfdocs formfiller Fill in and Save PDF Forms No Only available with pdfdocs Formfiller - this is only available with the full Insert text form fields into a PDF document to capture data No Insert combo box, list box, check box and radio button into forms No Add document security to forms Users can fill in, edit and save forms No Since form fields are a type of annotations, no form fields can be added, edited or removed from a puff document Apply a digital signature to a document or a form field No All digital signature settings and options have been disabled. FUNCTIONALITY forpdfdocs Desktop and comparedocs PDFDOCS SUITE Convert foreign languages including double byte language characters Supports both 32-bit and 64-bit operating systems Page 10 of 10