MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT S

Transcription

1 MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT S Lasted Edited:

2 Find the Inbox... 3 Check for New Mail... 4 Manually check for new messages... 4 Change new incoming schedule options... 5 Change new incoming notification options... 6 Read Change the view of the Reading Pane... 9 Change the order of message list Search for Messages Print s The following training document uses information from Microsoft Office Outlook 2011 Help and Lynda.com Lasted Edited:

3 Find the Inbox Click on the Mail icon on the View Switcher Select a desired account on the Navigation Pane Click Inbox folder for new incoming messages Click on Junk folder to check if any important messages was throw into by Outlook junk mail filter mistake The numbers next to each folder on the Navigation Bar indicates the number of unread messages in the folder In the Item Pane, the read messages are indicated with open envelop icons while the unread messages are indicated with closed envelops and stand out with bolded text Lasted Edited:

4 Check for New Mail In Outlook, you can manually check for mail, or you can set up a schedule to automatically check for new messages Manually check for new messages Click on Mail icon on the View Switcher Do one of the following: From the Standard Toolbar, click on the button in the upper left corner of the Standard Toolbar From the Ribbon, go to Home tab click Send/Receive From the Menu Bar, go to Tools menu point to Send & Receive click Send/Receive All Lasted Edited:

5 Change new incoming schedule options From the Ribbon, go to Tools tab click on the Schedules In the Schedules Preferences window, double click Send and Receive All to open the window to edit this schedule In the Edit Schedule dialog box, do the following: Lasted Edited:

6 Under When section, select when you want to check for mail, for example on a Repeating Schedule every 10 Minutes Under Actions, select Send All and Receive Mail Click OK button NOTE You cannot adjust the settings for an Exchange account because they have their own schedule Change new incoming notification options From the Menu Bar, go to Outlook menu click on Preferences Lasted Edited:

7 In the Preferences dialog box, click on Notifications and Sounds In the Notifications and Sounds dialog box, do any of the following: Under Message arrival section, select Display an alert window on your desktop check box to display an alert window on your desktop for new messages Under Sounds sections, change different sound notifications Lasted Edited:

8 Read Do one of the following: Click on the message in the Item Pane and the message body is shown in the Reading Pane Double click on the subject in the Item Pane to read the in detail Lasted Edited:

9 Change the view of the Reading Pane Do one of the following: From the Ribbon, go to Organize tab click on Reading Pane choose a desired option from the list From the Menu Bar, go to View menu click Reading Pane choose view option Lasted Edited:

10 Change the order of message list By default, Outlook sorts messages by date. To customize the message sorting of message list in the Item Pane, do the following: Change the view of the Reading Pane to the bottom Do one of the following: Right click on the heading of each column in the Item Pane select a desired sort option such as Date Received to customize the message sorting Lasted Edited:

11 From the Ribbon, go to Organize tab click Arrange By select a desired sort option in the list Search for Messages Click on the Mail icon on the View Switcher From the Menu Bar, go to Edit menu point to Find click Outlook Items. Lasted Edited:

12 On the Search tab, do any of the following: Define the scope of the search by clicking a scope button such as SubFolders or All Mail. Add any of the following criteria to refine your search Click button to add criteria or button to remove criteria. When you are done looking at the search results, on the Search tab, click Close button Lasted Edited:

13 Print s Do one of the following: From the Standard Toolbar, click on the Print button From the Menu Bar, go to File menu click Print Press COMMAND( )+P In the Print dialog box, do any of the following: Click the Printer list down arrow to select your printer In the Copies textbox, enter the number of copies Select Collated check box to collate the copies Under Pages option, choose a desired page printing range option All to print all From to choose a page range Lasted Edited:

14 Under the Message Options section, you can select to: Show or hide the addresses in the header Print pictures in the message body Include the background in your print copy Under Page Options, choose to include the following on every page: Your name The date and time printed Page numbers Click Print to print the message Lasted Edited: