COCHIN UNIVERSITY OF SCIENCE AND TECHNOLOGY GENERAL INSTRUCTIONS TO CANDIDATES FOR ADMISSION/COUNSELLING

Transcription

1 COCHIN UNIVERSITY OF SCIENCE AND TECHNOLOGY UNIT FOR INTERNATIONAL RELATIONS AND ACADEMIC ADMISSIONS GENERAL INSTRUCTIONS TO CANDIDATES FOR ADMISSION/COUNSELLING 1 All candidates who wish to join the various Academic programmes of the University should invariably attend the Centralized Counselling for admission to the respective programmes as per the counseling schedule published in the web site and in 2 Individual call letter will not be sent to the candidates. Candidates are advised to attend the counseling for admission as per the schedule published in the web site. Candidates who do not report for counseling on the scheduled date and time at the counseling venue will not be considered for admission. Requests for change of dates will not be considered under any circumstances. 3 Candidates seeking admission to the Academic Programmes of the University are advised to be conversant with the various instructions, procedures, rules etc. detailed in the CAT notification and Prospectus published in the website 4 Only candidates who fulfill the minimum requirements as per the eligibility criteria prescribed by the University will be considered for provisional admission. See CAT 2015 prospectus for more details on eligibility criteria of various courses. 5 For B Tech/M Sc Photonics and B Tech Lateral Entry programmes, only candidates who have registered their online options will be considered for allotment/admission as per the counseling schedule. 6 Candidates should report for counseling on the specified date and time allotted to them as per the counseling schedule. Requests for change of counseling dates will not be considered under any circumstances. 7 Candidates belonging to states other than Kerala are not eligible for communal reservation. 8 POINTS TO BE NOTED WHILE REPORTING FOR COUNSELING/ADMISSION All candidates should - report for counseling/admission in person either with the Parent or Guardian at the counseling venue on the scheduled date and time. 1

2 register themselves for counseling/admission at the counselling venue on the date and time allotted to them. fulfill the minimum requirement as per the eligibility criteria fixed by the University at the time of counseling/admission remit the required fees in full on the date of counseling/admission. Part-payment of fees or postponement of date of payment will not be allowed under any circumstances. Please check the link Fee To Be Paid At The Time Of Admission. produce the following certificates/documents in original at the time of counseling/admission. CAT 2016 e-admit Card(GATE admit card in the case of M Tech) Online application Registration Confirmation Page. Migration Certificate (for students from Universities outside Kerala state) S.S.L.C/10th Mark list & pass certificate (CBSE, ICSE etc.). Plus 2 Mark lists / and pass certificate (CBSE, ICSE etc.). Original documents to prove Academic Qualifications for Post graduate programmes. In the case of students whose result are not yet published a certificate obtained from the Principal / Head of the institution last studied stating that the candidate has appeared in their final examination and is awaiting result) GATE Score card for M Tech admission. Certificate to prove Kerallite Status. Mark lists of all the 3 years of the Diploma programme(for B Tech Lateral entry) Diploma/Provisional certificate (For B Tech Lateral entry). Transfer Certificate from the Institution last attended (in English version) Conduct/Character Certificate from the Institution last attended (in English version) Four passport size Photographs of the candidate SEBC candidates belonging to the state of Kerala and who claim communal reservation in their online application, should produce original Community Certificate and Non-Creamy Layer Certificate issued by the competent revenue authority not below the rank of Village Officer concerned for claiming admission under respective Reservation category. 2

3 Kerala Scheduled Caste(KSC)/ Kerala Scheduled Tribe(KST) candidates belonging to State of Kerala should produce Community certificate issued by the Tahasildar concerned for claiming admission under respective Reservation category. Candidates who claim OEC status for fee concession should invariably produce OEC certificate issued by the competent revenue authority. Candidates seeking admission under physically challenged (PHC) category should invariably produce a valid Physically Handicapped certificate issued by the District Medical Board of the State to which the candidate belongs. Candidates seeking admission under sports quota should bring all original certificates of their achievements in the respective sports events and the sports eligibility certificate issued by Kerala State Sports Council. If any of the above certificates are not in English/Malayalam, Candidates should invariably produce a translated version of the same in English endorsed by a Notary Public. Two sets of attested copies of all the original certificates/documents mentioned above. 8 FEE PAYMENT OPTIONS: Fee can be paid by way of cash or Demand Draft favouring the Registrar, CUSAT payable at Ernakulam. Ensure that Demand Drafts exceeding Rs 50,000/-(Rupees Fifty Thousand only) are signed by at least two authorized bank officials. Swiping and RTGS funds transfer facility will also be available at the counseling/admission venue. For swiping service charge as per bank rates will be applicable. The credit/debit card limits must be checked in the case of swiping. In the case of RTGS funds transfer the UTR number is mandatory for effecting payment. 9 Failure to present themselves at the appointed time for the admission process will result in immediate and summary forfeiture of all claims for admissions and removal from the list of eligible candidates. 10 Non-production of Community and Non_Creamy Layer Certificates in original at the time of Counselling/Admission will result in summary disqualification of the candidate from seeking admission under the respective communal reservation category. Attested copies of community Certificate and income Certificate will not be accepted. 11 Rules and regulations on Kerala State Communal Reservation and Special Reservation subsequently adopted by the University from time to time will be applicable for admission to the various academic programmes. 3

4 12 The University reserves the right to add, delete or amend any of the stipulations regarding eligibility, intake, specialization, type of programmes, rules, regulations, fee structure etc. at any time and these will be applicable to the candidates seeking admission. 13 Claims/Requests for benefits under any reservations (Communal Reservation/ Special Reservation etc.) other than what is indicated by the candidate in the original online application, will not be considered for counseling/admission under any circumstances. 14 All Certificates/Documents submitted by admitted candidates will be kept under the custody of the university till the completion of Qualification Certificate verification and will not be returned to the candidate except in the case of cancellation of admission. 15 UNAUTHORIZED ABSENCE: Continuous, unauthorized absence of Candidates admitted to any programme of study for the first week after the commencement of classes will result in the cancellation of their admission, without any notice, and such vacancies will be filled by admitting other eligible candidates. But such candidates are not eligible for refund. 16 FEE CONCESSIONS a) Candidates who are eligible for Fee concession under KPCR shall remit the full fees as per schedule at the time of counselling and for subsequent semesters/years; however, the fees collected will be refunded to the candidates to the extent reimbursed by the Government, as and when necessary grants are received. b) KSC/KST candidates belonging to the state of Kerala shall pay fee items not reimbursable by the Government of Kerala. They have to pay the caution deposit amount also which is refundable after completion of the course. c) OEC Candidates are eligible for fee concession as applicable to SC/ST Candidates. For fee concession OEC candidates shall submit an undertaking that they will remit to University the full quantum of fees in the event of the Govt. of Kerala not reimbursing the fee payable to the University. 17 Candidates belonging to Kerala Scheduled Caste (KSC)/Kerala Scheduled Tribe (KST) and Other Eligibile Communities(OEC) need pay only the fees applicable to them as shown in the respective fee tables. They need not pay any additional fees 4

5 even if they get admission in All India Merit/payment category seats. 18 CANCELLATION OF ADMISSION AND REFUND OF FEES: Refund of fees if any will be governed by the following rules and regulations prescribed by the University. When a student cancels his admission before the commencement of classes, the entire fee remitted after deducting a processing fee of Rs.1000/- will be refunded to him/her. When a student cancels admission after the commencement of classes only the tuition fee component will be refunded to him/her, irrespective of the fact whether he attends or does not attend the classes. There will not be any refund of fees, if the student cancels his/her admission after the closing date of admission for the current year for the academic programme concerned. The aforesaid rules are subject to amendments from time to time. 19 REPORTING TIME AND PROCEDURE FOR COUNSELLING/ADMISSION The reporting time for counselling/admission for all academic programmes, is given below. For certain programmes, the counselling is scheduled in the afternoon session also. Refer Counselling schedule published in the web site for more information on reporting date and time for various academic programmes. Counselling Venue: Seminar complex (In front of administrative Office, S.Kalamasserry, Kochi-22) FORE NOON SESSION Reporting time 9.00 am Important: Candidates who do not Registration register themselves for time for counselling/admission within the Counselling/ 9.00 am to time limit specified here will Admission am not be considered for Counselling/ admission/ allotment 5

6 SPECIAL INSTRUCTIONS FOR POST GRADUATE/M TECH PROGRAMMES If the final result is not declared, candidates should produce mark lists of all semesters except the final semester along with a certificate from the Principal / Head of the institution last studied stating that the candidate has appeared in their final examination and is awaiting result. Candidates seeking admission under BGN (Economically Backward Class among Forward Castes) quota should produce BPL certificate issued by the concerned Local Self Government authorities. Candidates who decide not to accept the allotted seat (based on options) in a particular course shall not be considered for admission in that course any further. However, he/she shall be eligible for admission in all the remaining higher options. SEATS REMAINING UNFILLED AFTER THE CENTRALIZED COUNSELLING WILL BE FILLED BY THE RESPECTIVE DEPARTMENTS. THE PHONE NOS. ARE AS FOLLOWS. PG PROGRAMMES Name of Programmes Dept./School Phone no: M TECH in Civil Engineering, Mechanical Engineering, Wireless Technology, Software Systems, Health Safety &Environment Management, Computer Science(Network computing). M.Tech.Computer and Information Science M.Tech.Opto-Electronics and Laser Technology M.Tech Computer Aided Structural Analysis & Design School of Engineering Computer Science International School of Photonics Ship Technology M.Tech Polymer Technology Polymer Science & Rubber Technology M.Sc Applied Chemistry M.Tech. Industrial Catalysis Applied Chemistry M.Sc Biotechnology Biotechnology M.Sc Hydrochemistry Chemical Oceanography M.FSc in Seafood Safety and Trade Industrial Fisheries M.Sc Marine Biology Marine Biology,Microbiology & Biochemistry M.Sc Marine Geology Marine Geology & Geophysics

7 12 M.Sc Marine Geophysics 8 M.Sc Mathematics Mathematics M.Sc Meteorology M.Tech Atmospheric Sciences M.Sc Oceanography M.Tech Ocean Technology Atmospheric Sciences Physical Oceanography M.Sc Physics Physics M.Sc Statistics M.Tech Engineering Statistics Statistics M.Sc Environmental Tech. Stream 1.Environmental Engineering Stream 2.Environmental Biotechnology M.Tech.Marine Biotechnology M.Sc Electronic Science M.Tech.Electronics M.C.A Environmental Studies Electronics Cochin University College of Engineering,Kuttanad Computer Applications SPECIAL INSTRUCTIONS FOR B Tech/MSc Photonics AND B Tech LATERAL ENTRY PROGRAMMES 1. For B Tech/MSc Photonics and B Tech Lateral Entry programmes, candidates who have registered their online options only will be considered for allotment for admission. 2. Submission of Online Options OR allotment granted based on the options submitted by the candidate does not guarantee admission in the University. 3. Counselling Procedure: The various processes of counseling/admission are 1.Registration 2.Allotment 3.Certificate verification 4. Fee Remittance and 5. Admission Confirmation. Candidates registered for counselling on each day of admission as per counselling schedule only will be considered for allotment along with those candidates in the waiting list. Allotted candidates should then move to the verification counter for eligibility verification. There are two cases, i. Registered candidates if allotted on the same day of registration should submit their original certificates for verification. Upon successful verification of eligibility, they should remit the full course fee on the same day itself. ii. Registered candidates, if not allotted on the same day of registration, will be added to all the waiting lists of their respective options. Such candidates need not register again for subsequent allotments. They will be automatically considered for subsequent allotments/up gradations. The waitlisted candidates, when allotted to any branch during subsequent 7

8 allotment/up gradation, should submit their original certificates for verification and should remit the full course fee on the dates specified as per the fee payment schedule published on the website. 4. As soon as a candidate is allotted to a particular branch against a particular option, all his lower options will be automatically cancelled. However, he/she shall be eligible for automatic up gradation to his/her higher options unless he/she cancels his/her higher options fully/partially in writing. 5. Cancellation of Higher options: Once admitted in a particular branch candidates shall have the liberty to cancel all or any of his/her higher options. For this, the candidate should submit a request in specified format in person and should sign in the register maintained in the counselling venue. Requests via post/ /telephone/fax etc will not be accepted. The higher option cancellation can be done only after confirmation of admission by paying the required amount of fee. This facility can be availed only once in the whole allotment process on production of the Provisional Admission Letter and can be done at the centralized counseling venue only. 6. Once allotted to a particular branch, the candidate should confirm his/her admission in that branch by submitting all the required documents in original and by remitting the required fees on the specified date, failing which his/her allotment will be cancelled without any intimation. 7. Allotted candidates who do not confirm their admission by remitting the required fee in full on the scheduled date will not be considered for any further allotment/updations based on his/her higher options, if any. 8. Cancellation of admission, for whatever reasons, will result in forfeiture of all options exercised, if any, by the candidate. 9. Candidates admitted or transferred to any particular branch by virtue of the online options exercised by him/her shall have to accept such admission/ transfer failing which no claim of the candidate will stand for any further admission/updation. 10. For B Tech programmes offered in the School of Engineering (Thrikkakkara campus), Kunjali Marakkar School of Marine Engineering (Thrikkakkara campus) and in Cochin University College of Engineering Kuttanadu (Pulincunnoo campus), candidates having Kerallite status only are eligible for State Merit seats (ie concessional rate of fees). Others are not eligible for State Merit 11. UNIFORM: Admitted students should purchase uniform materials from the Cochin University Employees Sahakarana Sangham counter at the counseling venue on payment of Rs 1600/- (Rupees One Thousand Four Hundred Only) in cash (for two sets for boys and girls) 12. A candidate will be considered as a Keralite for the limited purpose of eligibility for admission, if 8

9 a. He/She or his/her father/mother was born in Kerala OR He/She has been a resident of Kerala for a period of 5 years within a period of 12 years OR b. He/She has undergone his/her school studies from standards VIII to XII in educational institutions(s) in Kerala. c. Children of All India Service (AIS) officers (Non Keralites) allotted to Kerala circle are deemed to be Keralites (GO (Rt) No. 822/H.Edn dated 29/05/2008). But they will not be eligible for Communal/Special Reservations. 13. Candidates claiming the Kerallite status should invariably produce at the time of counseling/ admission, any one of the following certificates. a. The certificate of Birth / Residence of the candidate or his/her father or mother from the Village Officer / Tahsildar or from a competent authority of local body, OR b. True copy of the relevant page of the SSLC of the candidate s father / mother showing the place of birth in Kerala with corroborative evidence showing the relationship between the candidate and the parent, OR c. True copy of the relevant page of the passport of the candidate or either of parents issued by the Government of India showing place of birth in Kerala with corroborative evidence showing the relationship between the parent and candidate, OR d. True copy of birth certificate of candidate or his / her, father / mother showing the place of birth in Kerala with corroborative evidence showing the relationship between the candidate and father / mother of whose birth certificate is being produced For claiming Keralite-AIS (All India Service), certificate from competent authority should be attached. SPECIAL INSTRUCTIONS FOR B.TECH MARINE ENGINEERING There will be a separate counseling schedule for B Tech marine Engineering. The allotment is based on a separate rank list prepared on the basis of online options registered by the candidates. Candidates who cancel their admission in B Tech Marine Engineering to join other B Tech programmes of the University will be removed from all the waiting lists of B Tech Marine engineering. Simililarly, Candidates admitted in other B Tech programmes/m Sc Photonics who cancel their admission to join B Tech marine Engineering programme will be removed from all waiting lists of such other B Tech programmes/m Sc Photonics. Medical Fitness: Candidates opting B.Tech. Marine Engineering programme should produce a medical certificate from a Doctor approved by Director General of shipping, Mumbai. The list of 9

10 Medical examiners approved by Director General of shipping, Mumbai is available on the website in the Shipping Notices MS Notice No.14 of 2011 ENQUIRIES: With best wishes DIRECTOR, IRAA 10