HRIS v20 Project: updating software and infrastructure to bring business benefits. Personnel Services June 2015
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1 HRIS v20 Project: updating software and infrastructure to bring business benefits Personnel Services June 2015
2 What are we doing and why? Implementing v20 software and 11g database Fully supported infrastructure and software Improvements sought by users Enable future projects Standard infrastructure on which to build DR plans Single Sign On Services Definition
3 Project Timeline Stage Proposed Dates Investigation/analysis May December 2014 Business case approval December 2014 Project preparation January 2015 Project kick-off February 2015 System review & test prep February March 2015 System April May 2015 UAT June 2015 Non functional & Integration testing July - August 2015 Parallel run Late September / October 2015 Go-live 26 th October 2015 Early life support Two months from Go-Live
4 HRIS V20 HIGH LEVEL PLAN (BASELINE 1) V2 11/6/2015 G 1 End Regression G 2 End of Func G 3 End G4 Go 2015 Key Milestones Live/P Run start Feb Mar Apr May Jun Jul Aug Sep Oct Nov Month PREPARATION TESTING GO LIVE PARALLEL PREPARATION RUNs Project Kickoff HRISTest Ready for Test Training Center available Year End Patch Strict Change Control PROD ready for Application Build LIVE & HRISTEST Config synchronised PROD ready PROD Acceptance JRE 6/8 Available Ready to Start UAT Refresh PROD Functional complete HRIS Team Completed V20 Familiarisation UAT testers Completed Training Non Functional complete Integration Complete 22/9 Start PRUN Data Refresh & Test 29/9 Start Parallel Run 1 23/10 FINAL Data Refresh For PROD LIVE & SUPPORT 27/10/15 Go Live 27/11 Pay From PROD 1. Project Management Supplier & Stakeholder Management Project Management Reporting and Controls Project Close 2. Functional 3. Training 4. Comms & Change 5. Reporting 6. Test Team V20 Training Test Prep Test Team Training Workshops & Reviews HRIS V20 testing UAT QRG updates UAT2 Data Cleansing on LIVE End to Data Cleansing / Additional UAT Preparation inc Letters for UAT End processes Configuration Changes and Letters Parallel Run Planning and Preparation Training Strategy & Prep for UAT Training Planning and Development Communications Activities & Business Change (and Business Readiness) Reporting Development Reporting (HRIS) Regression RT UAT Test Non Functional Prod SIT Management Test Management Interfaces Produce Test Scripts/Test Prep - Regression, Interfaces, SIT, UAT and NFT Parallel Run Prep / Support Parallel Runs Cutover PRUN & User Training 7. Technical SSO Reqs Integration/Interfaces Analysis Technical Design NFT Preparation Non Functional Including SSO, OAT, Perf, Penetration, Failover JRE Setup for Project JRE Mobilisation BAU JRE- UOX Rollout Integration SSO Design SSO Build, Test Cutover Planning Management Technical Builds / Release and Configuration Management Cut over 8. Service Transition Service Definition Service Transition 9. Core HR PROD Build Build QA Regression / UAT Support & Data Cleansing Support (inc Issue/Bug Resolution) Build TRAIN Project Management / Reporting / Resourcing Build PATCH Parallel Data Refresh Rehearsals for Cutover Prun /Handover To Live Support Post Go Live Support
5 Applicants and e-recruitment Applicants: Ability to forward the URL Back button to take applicant back to vacancy search results Jobs by E-recruitment: PDF pack creation more robust foreign characters (diacritics) issue fixed Inbuilt supporting statement functionality Online reference functionality
6 Personnel (1) Comments field added to allowance screen Cost allocations visible on salary approvals Address maintenance effective dates to build a history Substantive appointments and exact match: Ending substantive appointment where multiples exist much easier Unique appointment ID on all data items addresses data quality and reporting issues
7 Personnel (2) Weeks per year field (automates term time FTE) Rules-based continuous service dates Templates no longer stored on C drive Read only access to Appointment Details Direct appointments - gender defaults to unknown Further benefits listed on our webpage:
8 Implications for users HRIS User Group Training - minimal mandatory training and a low time commitment QRGs - updated to reflect v20 Webpage and monthly updates for users Briefings in preparation for go-live HRIS@admin.ox.ac.uk
HRIS v20 Project: updating software and infrastructure to bring business benefits
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