Office of the Secretary of State

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1 General Office Overview Assembly Government Affairs, February 25, 2011 Office of the Secretary of State Commercial Recordings Securities Notary Division Elections State Business License Domestic Partnership/Athletes Agents Registrations, Advance Directive Filings Boards & Commissions Carson City, Las Vegas & Reno Offices

2 J-2 Elections Functions Enforcement of NRS Help America Vote Act (HAVA) Candidates Certification Registration Filing of Contribution & Expense Reports Certify Ballot Questions Confidential Address Program Administer Statewide Elections Elections Task Force United State s Attorney s Office Federal Bureau of Investigations Nevada Attorney General s Office Las Vegas Metropolitan Police Department Washoe County Sheriff s Office Numerous local Nevada district attorney s offices and local law enforcement agencies

3 J-3 October 30, 2008 The Decided Go in Droves to Vote Early By JENNIFER STEINHAUER HENDERSON, Nev. At grocery stores across Las Vegas, voters are casting their ballots, and then shopping for bananas or hitting the slot machines a few feet away. Help America Vote Act (HAVA) President Bush Signed into law on October 29, 2002 NV has received federal funding = $23 million Implement statewide voter registration system (NevVoter), replace punch card voting machines, improve voter outreach & education poll worker training provisional ballots voters with disabilities

4 J-4 Voter Registration Search my voter file

5 J-5 Campaign Finance Reform Increase transparency / accessibility of candidate and PAC contribution & expenses Candidates and PACs to electronically file Require PACs to update registration annually or face penalties Securities Division Enforce NV Blue Sky Laws chapter 90 NRS Protect Nevada investors / capital markets 120,000+ NV licensed securities professionals Dodd/Frank Financial Reform Act firms estimated

6 J-6 Securities Division Staff & spending reductions Overall revenue up over FY 10 Revenue licensing, registration & inspection fees $40.7 million FY 09/10 General Fund Revenue enforcement (civil fines/penalties) $1.6 million FY 11 Commercial Recordings Division Responsible for processing documents for: Corporations Limited Liability Companies Limited Partnerships Limited Liability Partnerships Limited Liability Limited Partnerships Business Trusts Professional Corporations and Associations Trademarks, Trade Names, Service Marks Uniform Commercial Code Filings State Business License

7 J-7 Commercial Recordings Division Nevada - top 10 filing state Electronic Secretary of State (esos) System Online filing of lists / UCC docs State Business License 2010 Online Articles of Incorporation Model Registered Agents Act Nevada Business Portal Trademarks Organizational Document Processing/Filing Commercial Recordings Revenue M illions FY 02 FY 03 FY 04 $43 $48 $63 $71 $87 $83 FY 05 FY 06 $83 $75 FY 07 FY 08 FY 09 FY 10 $108 FY 11 $125 est. $73 as of 1/31/10

8 J-8 State Business License Revenue FY 10 $37,522,426 (9 months) FY 11 $29,903,477 (thru January 11) Exemption Issue 20% of applications claiming exemption 21% of Title 7 entities claiming exemption 16.1% of Non Title 7 entities

9 J-9 Business Licenses By Month Since Oct ,601 26, ,815 23,406 23, ,009 21,037 20,241 20,974 19,627 22, ,359 18,702 18, , , Oct-09 Nov Dec Jan-10 Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan-11 Commercial Recordings Online Services Annual Lists of Officers State Business License Name Reservations Certificates of Good-Standing Domestic Articles of Incorporation & Organization Uniform Commercial Code E-Notification Service & Document Delivery Services Bulk Data Download Service Free Business Entity Search

10 J-10 Growth in Online Filings % 60% 59.3% 65.4% % Web Filings 50% 40% 30% 29.8% 41.4% 49.5% 20% 10% 0% Calendar Year Nevada Business Portal Phase 1 SOS/Taxation Maintain existing business Online NV Business Portal Portal Benefits: Simplifies steps for Business Customers to create or maintain a business in NV Streamlines processes & systems (reduces costs for participating agencies) Foundation for future participants - municipal business licenses, Modified Business Tax, and other citizen-centric improvements. 1. Create a Portal Profile 2. File an Annual List (SOS) 3. Renew State Business License (SOS) 4. Register for Sales & Use Tax Permit and Bond Required, if required (Tax) 5. Checkout with One Payment for All Services Across Agencies 6. Maintain Online Trust Account, Run Bulk Data Download Reports. (SOS) 7. Inline Links to Next Steps Portal Guides the Customer Map Existin g User Accoun ts SOS Tax

11 J-11 Portal Functionality Overview Custom profile feature Wizard Technology Enhanced security Shopping cart technology Custom dashboard Notifications Search capability Step by step transparency

12 J-12 Cart Summary Your Business Checklist QuickLinks Register your business Business Details What s New? Technical Functional 2011 Build the Foundation (SOA, SSO) Cross-Agency Wizard, One- Stop Shop NBR to Locals Nevada Business Portal Roadmap G2B GIS, Extend Platform Live Chat Support, More Services Support Mobile UI, Extend CRA Web Svcs Master Data Management (MDM) Mobile Interface, MBT, CRM, CMR* Extend Platform to new agencies (State, Local, Federal) Enhanced identity, security, digital signatures Integrate Licensing Boards, More Svcs Expand Services to more State, Local Agencies Marketing Portal Launch, Cross-Agency Linkages Locals Benefit from Participation 24/7 Help Market to New Audiences (Mobile), CRM, CMR* Nevada as a unified Brand across State, locals Ongoing State and Local Cost Reductions, Analytics for Business Activity in the State Security as a selling point Phase 1 Scope Build the Foundation Phase 2 Scope Phase 3 Scope Future Phase Working Roadmap Streamline NBR to Locals MBT, Mobile, CRM/CMR Phase 4 Scope Register for UI, FEIN, Licensing Engage with Locals Prepare next agency's Prepare next agency s Prepare next agency's What How Set foundation using Service Oriented Architecture Portal Technology Business Intelligence Identity and Access Management Content Management One-stop shop online payment Vendor implements solution - engages agency technical resources & key state security staff Integrate Business License functionality and/or information sharing: Carson City, City of Las Vegas, Clark County Create standard for local integration Mandate the NV Business ID into data models Develop integration standards for municipalities. Support Geographic Information System (GIS) to identify customer jurisdiction Mobile Portal interactions MBT registration via Portal Expanded business services from SOS Improve self-server features, customer contact via CRM/CMR Internationalization Spanish Extend Portal Platform Implement Master Data Management (MDM) to synchronize/ cleanse data across agencies Automate application for FEIN via Portal Automate business registration to submit Unemployment Insurance payments Integrate with Licensing Boards Integrate more Tax registration categories Consistent Nevada Branding across State and local agency sites Extend Portal Platform

13 J-13 Phase 2 Participating Entities Business Licensing Functions or Data Exchange: Clark County City of Las Vegas Carson City Implemented NV Business ID Questions?

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