University of Wisconsin System Strategic Initiatives

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1 University of Wisconsin System Strategic Initiatives April 27,2015 Sasi K. Pillay UWSA CIO 1

2 Principles Mission Enablement Reduction of Risk Cost-effective Operations 2

3 The Four Tenets A. Elevate the Professionalism of IT Leadership and Staff B. Change IT from a Cost Center to a Value Center C. Substantially Increase Investment in Academic Technology D. Transform the UW System s Capacity to Leverage Academic and Administrative Technology-enabled Services 3

4 Current Initiatives Risk framework for IT Security Innovation Fund Student Information System (SIS) Implementation at UW-Stevens Point Data Governance Council Interactive Reporting (IR) Tool Replacement / Business Intelligence (BI) Infrastructure Unified Communications & Collaboration (UCC & VoIP) Canvas Pilot Academic Systems Roadmap UWS Student Survey Faculty Development Learning Environment Needs Assessment Alma Implementation Common System Review Group Huron Consulting Studies 4

5 Risk Framework for IT Security Discussion with TISC Establish a framework Conduct Assessment Categorize the risk Calculate the expected value of exposure Engage senior management Decide which risks to eliminate Decide which risks to accept Cyber Liability Insurance 5

6 Innovation Fund Process is established Review by CIO Council Maximum award of $20K Project completion in 120 days Focus on IT Service areas and Learning Technologies 6

7 Student Information System A Path Forward 7

8 UW- Stevens Point Current Activity Evaluate Current Environment Reduce Customizations Implement Hosted Solution 8

9 Procurement Approach Contract #1 Fit Gap Migration Implementation Contract #2 Hosting Off-site Hosting On-site 9

10 Why Data Governance? Water, Water Everywhere 10

11 What is Data Governance? Data governance (DG) is the development and implementation of policies, procedures, roles, and responsibilities related to effective data management with the involvement of data stewards within each campus and across the system. Data governance is an enterprise program that helps ensure quality, access, and integration of data to maximize the effectiveness of data analytics solutions. 11

12 Data Governance Model 12

13 Data Governance Council Agreement to create a System wide Council Created a Working Group Focus on creating standard definitions 13

14 Interactive Reporting (IR) Tool / Business Intelligence (BI) Infrastructure Successful RFI Session held 180 Participants across UWS involved RFP Released in April Award Expected in September 14

15 IR/BI Timeline Jul Aug Sep DRAFT Timeline for move from Interactive Reporting Oct Nov Dec? Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun SWOT Analysis CIO s name requirements / RFP Point Person Hire Project Manager (Consultant) Upgrade to last version IR (supports IE10) CSRG Budget Request for new BI Software Analyze content for move to new system Requirements gathering complete Develop RFP 2-day RFI RFP On Street Evaluate Vendor Responses Software Purchase Vendor Presentations Begin Installation Training on new system toolset Training and Migration (Minimum 2 years) Potential HRS Changes to EPM HR Query Library query rewrite End of UW System Paid Maintenance for IR Shared Queries Conversion HRS 9.2 Go-live IR Out of Support Internet Explorer Version Timeline IE8 IE9 IE10 IE11 15

16 Unified Communications & Collaboration Four Options Cisco (Remote Hosted) Lynx (Remote Hosted) Cisco (Self-Hosted) Lynx (Self-Hosted) 16

17 Unified Communications & Collaboration Three Approaches UWS Hosted Regional Service Western (UW- Eau Claire) Eastern (UW- Whitewater) Campus Self Hosted UWS Remotely Hosted One Year Pilot Service Final Contract After the First Year Service 17

18 Academic Systems Canvas Pilot Academic Systems Roadmap UWS Student Survey Faculty Development Learning Environment Needs Assessment 18

19 Library Program Alma Implementation Cloud based Library Management Services Unifies print and digital resources Comprehensive e-resource management services Initial Operations to commence this fiscal year 19

20 Common Systems Review Group Budget Formulation Guidelines No new initiatives, upgrades or improvements in service Spare small budget services Spare Academic Systems Use FY15 balances/residuals to buy down FY16 costs 20

21 Common Systems Review Group FY16 Budget 21

22 Huron Consulting Studies UWSA Offices Human Resources & The Service Center UW System IT 22

23 UW System Network Congratulations! 23

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