Capital Project and Portfolio Management

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1 Capital Project and Portfolio Management

2 Agenda Introduction Capital Project and Portfolio Management Process New Functions and Features for Capital Project and Portfolio Management Process Variant Leveraging SAP Enterprise Project Connection Appendix 2011 SAP AG. All rights reserved. 2

3 Characteristics of Capital Projects Resource intensive Costs/budget Materials Personnel Resources High Risk Strategic Long running Large and complex project structures Cross department business processes Capacity management Purchasing Materials management Production Resource related billing Enterprise controlling Quality 2011 SAP AG. All rights reserved. 3

4 Examples of Capital Projects Infrastructure projects, such as acquisition, new construction, expansion, renovation, or replacement projects for facilities and capital assets (e.g. in Public Sector, Oil & Gas, Transportation & Logistics, or Mining) Maintenance projects, such as shutdowns, turnarounds of a power plants or other assets (e.g. in Utilities, Chemicals, Aerospace & Defense, or Oil & Gas) Large scale engineering and construction projects, such as construction of buildings or ships (e.g. in Engineering, Construction & Operations, or Industrial Machinery & Components) Long running research and development projects, such as the research, development and introduction of new pharmaceuticals (e.g. in Life Science, High Tech, Consumer Products) 2011 SAP AG. All rights reserved. 4

5 Success Factors of Capital Projects Do the right projects Project Portfolio Management Complete visibility of all current and proposed projects Plan and forecast financials and capacity demands for sound decision support Make decisions on clear and valuable information like portfolio value, balance, financial figures and strategic alignment Know your current projects as well as your capabilities Do the projects right Project and Resource Management Managing scope, timeline and budget of projects in an integrated way Plan and monitor your detailed project costs and cash flow Track and control the execution and progress of your projects Manage project changes Collaborate with project team members, stakeholders and partner Define the resource demand and make required resources available in time 2011 SAP AG. All rights reserved. 5

6 SAP Building Blocks for Capital Project and Portfolio Management SAP Portfolio and Project Management 5.0 Portfolio Management SAP Portfolio and Project Management 5.0* Project Management SAP Projektsystem (PS)* Project Management Enterprise Project Connection 3 rd party Project Management tools: * For financial aspects WBS / IOs in ERP will be used SAP Portfolio and Project Management 5.0 Resource Management * For Plant Maintenance (PM) projects PM orders will be used integrated with PS SAP Projektsystem (PS) Resource Management Others SAP ERP/SRM/SCM/HCM Core Enterprise Processes / Activities in Logistics, Financials, Human Capital Management, Enterprise Asset Management 2011 SAP AG. All rights reserved. 6

7 Capital Project and Portfolio Management Process Portfolio Management Define Strategy Identify Opportunities Analyze Risk and Rank Opportunities Create and Approve Budgets Initiate Project Monitor Portfolio Project Management Structure Project Plan Resource Requirements / Costs Procure Materials and Services Collect Actuals Monitor Project Resource Management Strategic Planning Demand Management Talent Management SAP ERP/SRM/SCM/HCM Core Enterprise Processes / Activities in Logistics, Financials, Human Capital Management, Enterprise Asset Management 2011 SAP AG. All rights reserved. 7

8 Identify Opportunities (1) enter opportunities early into PPM, enter basic data, plan process and decision related dates 2011 SAP AG. All rights reserved. 8

9 Identify Opportunities (2) perform high-level financial and capacity planning for opportunities 2011 SAP AG. All rights reserved. 9

10 Analyze Risk & Rank Opportunities use questionnaires to evaluate e.g. risks, create portfolio reviews, rank projects based on scoring models, balance the portfolio 2011 SAP AG. All rights reserved. 10

11 Create and Approve Budgets approve opportunities, support approval process by using workflow functionality to involve decision makers 2011 SAP AG. All rights reserved. 11

12 Initiate Project Define Strategy Identify Opportunities Analyze Risk and Rank Opportunities Create and Approve Budgets Initiate Project Monitor Portfolio create projects from approved opportunity or assign existing project and access project structure or detailed reports synchronize project and portfolio item or decision point data, such as dates or status 2011 SAP AG. All rights reserved. 12

13 Structure Project flexibly structure the project with WBS elements and networks / network activities, schedule activities, determine critical path 2011 SAP AG. All rights reserved. 13

14 Plan Resource Requirements / Costs plan the resource requirements (work, work center, optionally qualifications), calculate planned costs 2011 SAP AG. All rights reserved. 14

15 Procure Materials and Services leverage integrated procurement processes for purchasing and in-house production, monitor all project related procurement processes 2011 SAP AG. All rights reserved. 15

16 Collect Actuals collect actual costs (enter working times, record material consumptions, post costs ) and perform milestone or resource related billing 2011 SAP AG. All rights reserved. 16

17 Monitor Project (1) monitor the project progress, identify deviations and change requests using claim management and workflows 2011 SAP AG. All rights reserved. 17

18 Monitor Project (2) compare planned, forecasted and actual values (closed-loop with highlevel planning) and drilldown into details 2011 SAP AG. All rights reserved. 18

19 Monitor Portfolio (1) compare high-level financial and capacity planning with detailed planned and actual data from project management use metrics management to keep track of project KPIs (key performance indicators) 2011 SAP AG. All rights reserved. 19

20 Monitor Portfolio (2) monitor your portfolio, combine data coming from different systems, receive alerts for budget, schedule, staffing, risk etc. use alternativ portfolio hierarchies to analyze portfolio data using different views 2011 SAP AG. All rights reserved. 20

21 SAP Portfolio and Project Management 5.0 (1) New Functions and Features for Capital Project Portfolio Management in Portfolio and Project Management 5.0 *) : Reduced TCO Enhanced deployment options Alternative portfolio hierarchies (Classification) Metrics management Improved analytic capabilities New UI configuration options Improved Project System integration create a project manually or automatically coming from a portfolio item link an existing project to a portfolio item synchronize data (attributes, status) between Portfolio and Project Management on the one hand and Project System on the other hand bidirectional synchronize portfolio item and project definition synchronize portfolio item decision point and WBS element 2011 SAP AG. All rights reserved. 21

22 SAP Portfolio and Project Management 5.0 (2) New Functions and Features for Capital Project Portfolio Management in Portfolio and Project Management 5.0 (continued) *) : Financial Integration enhancements Hierarchical processing Settlements Handling of assigned orders Enhanced mapping rules (include cost element group, cost center from/to and group, activity type from/to and group) Mapping rules also available for Capacity Planning Currency handling Object link to PM/CS order Simplification of relevant reports Financial planning user interface enhancements improved financial hierarchy display and filter options Advanced currency handling User specific display of decimals Improved upload of capacity data based on new financial mapping rules *) For a complete overview of new Portfolio and Project Management 5.0 functions see e.g. the Release notes SAP AG. All rights reserved. 22

23 SAP Project System (1) New Functions and Features for Capital Project Management in SAP Project System: Enhancement Package 3 *) : Access Control Lists (ACLs) Multi-Language support Easy Cost Planning for activities Forecast Workbench Status Combination Codes Progress Tracking for WBS Elements and activities Statistical Key Figure Planning in maintenance transactions Collective purchase requisitions based on Grouping Indicators Usability improvements Project Builder Project Planning Board Progress Analysis Workbench ProMan ESOA service enablement *) For a complete overview of new Project System functions in Enhancement Package 3 see e.g. the Release notes SAP AG. All rights reserved. 23

24 SAP Project System (2) New Functions and Features for Capital Project Management in SAP Project System (continued): Enhancement Package 4 *): Handling Large Projects Master Data New transaction for performance improved project maintenance: Project Editor Selective data load options in the Project Editor Option to work in an unlocked mode in the Project Editor Handling of drafts in the Project Editor Optional cache mechanism for performance optimized data load in Project Editor Planned: Handling Large Projects Dates and Resources Date/Resource planning functions in the Project Editor for operative projects and drafts Integrated maintenance order date planning options in the Project Editor Performance improved scheduling options Performance optimized APIs for project changes Continuous performance improvements *) For a complete overview of new Project System functions in Enhancement Package 4 see e.g. the Release notes SAP AG. All rights reserved. 24

25 SAP EPC SAP Enterprise Project Connection Automated in-context bi-directional interface Built-in best practice project management methodologies Eliminates double data entry and data entry errors Establishes single source of truth in critical ERP backend Enables timely and accurate reporting Reduces the risk of major schedule and cost variances Provides holistic view of project portfolio across multiple project systems Creates platform for efficient resource management 2011 SAP AG. All rights reserved. 25

26 SAP Enterprise Project Connection Solution Highlights Out-of-the-box integration for SAP apps Pre-built for SAP PM & SAP PS modules Adaptors for Primavera, MS Project*) and others Open architecture Leverages Service Oriented Architecture Information-driven Powered by SAP NetWeaver PPM integration best practices Years of PPM integration experience baked in Broad Fortune 100 customer successes *) Integration to Microsoft Project and others planned for future Releases 2011 SAP AG. All rights reserved. 26

27 SAP Enterprise Project Connection Architecture 2011 SAP AG. All rights reserved. 27

28 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iseries, pseries, xseries, zseries, eserver, z/vm, z/os, i5/os, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle and Java are registered trademarks of Oracle and/or its affiliates. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company. Sybase and Adaptive Server, ianywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase, Inc. Sybase is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG SAP AG. All rights reserved. 28

29 2011 SAP AG. Alle Rechte vorbehalten. Weitergabe und Vervielfältigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in welcher Form auch immer, ohne die ausdrückliche schriftliche Genehmigung durch SAP AG nicht gestattet. In dieser Publikation enthaltene Informationen können ohne vorherige Ankündigung geändert werden. Die von SAP AG oder deren Vertriebsfirmen angebotenen Softwareprodukte können Softwarekomponenten auch anderer Softwarehersteller enthalten. Microsoft, Windows, Excel, Outlook, und PowerPoint sind eingetragene Marken der Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iseries, pseries, xseries, zseries, eserver, z/vm, z/os, i5/os, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli und Informix sind Marken oder eingetragene Marken der IBM Corporation. Linux ist eine eingetragene Marke von Linus Torvalds in den USA und anderen Ländern. Adobe, das Adobe-Logo, Acrobat, PostScript und Reader sind Marken oder eingetragene Marken von Adobe Systems Incorporated in den USA und/oder anderen Ländern. Oracle und Java sind eingetragene Marken von Oracle und/oder ihrer Tochtergesellschaften. UNIX, X/Open, OSF/1 und Motif sind eingetragene Marken der Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame und MultiWin sind Marken oder eingetragene Marken von Citrix Systems, Inc. HTML, XML, XHTML und W3C sind Marken oder eingetragene Marken des W3C, World Wide Web Consortium, Massachusetts Institute of Technology. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork und weitere im Text erwähnte SAP-Produkte und Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken der SAP AG in Deutschland und anderen Ländern. Business Objects und das Business-Objects-Logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius und andere im Text erwähnte Business-Objects-Produkte und Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken der Business Objects Software Ltd. Business Objects ist ein Unternehmen der SAP AG. Sybase und Adaptive Server, ianywhere, Sybase 365, SQL Anywhere und weitere im Text erwähnte Sybase-Produkte und -Dienstleistungen sowie die entsprechenden Logos sind Marken oder eingetragene Marken der Sybase Inc. Sybase ist ein Unternehmen der SAP AG. Alle anderen Namen von Produkten und Dienstleistungen sind Marken der jeweiligen Firmen. Die Angaben im Text sind unverbindlich und dienen lediglich zu Informationszwecken. Produkte können länderspezifische Unterschiede aufweisen. Die in dieser Publikation enthaltene Information ist Eigentum der SAP. Weitergabe und Vervielfältigung dieser Publikation oder von Teilen daraus sind, zu welchem Zweck und in welcher Form auch immer, nur mit ausdrücklicher schriftlicher Genehmigung durch SAP AG gestattet SAP AG. All rights reserved. 29

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