Fixed Asset in SAP Business One 9.0

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1 Fixed Asset in SAP Business One 9.0 Hilko Mueller, Solution Management,SAP AG May SAP AG. All rights reserved. 1

2 Agenda Fixed Asset Overview Fixed Asset Setup Fixed Asset Application Product Demo 2013 SAP AG. All rights reserved. 2

3 Agenda Fixed Asset Overview Fixed Asset Setup Fixed Asset Product Demo 2013 SAP AG. All rights reserved. 3

4 Fixed Asset description Fixed Asset is a long-term tangible piece of property that a company owns and/or leases and which will be used in the production of its income and is not expected to be consumed or converted into cash any sooner than at least one year's time. Fixed assets can be intangible assets, as well. Fixed Assets can be referred as property, plant and equipment. Fixed Assets are second most important part of a company right after the people. Depreciation decline in value of an asset due to its use and allocation of the cost of tangible assets to periods in which the assets are used SAP AG. All rights reserved. 4

5 Fixed Assets in SAP Business One 9.0 Enhancement: Integrated comprehensive fixed assets solution for end to end process Ability to handle different accounting areas (e.g. local accounting practices and IFRS in parallel) Flexible depreciation calculation defined to meet local requirements & international accounting standards Authorization concept New fixed assets master data structure Benefit: Enhanced capabilities in fixed assets management Allows customer specific enhancements Meets cross-localization accounting standards Leverages existing Business One processes such as procurement process SAP AG. All rights reserved. 5

6 Agenda Fixed Asset Overview Fixed Asset Setup Fixed Asset Product Demo 2013 SAP AG. All rights reserved. 6

7 Activation of Fixed Asset Functionality The Fixed Asset Functionality can be activated under Administration -> System Initialization -> Company Details -> TAB: Basic Initialization After you have enabled Fixed Assets, you can find fixed asset-related menu entries in the following paths from the SAP Business One Main Menu: Administration -> Setup -> Financials ->Fixed Assets Financials -> Fixed Assets 2013 SAP AG. All rights reserved. 7

8 Fixed Asset Document Numbering The document number for the Fixed Asset Functionality will be handled after the merge back with the standard Document Numbering under Administration -> System Initialization -> Document Numbering SAP AG. All rights reserved. 8

9 Account Determination In SAP Business One, you can define multiple sets of G/L accounts. After defining the G/L account sets, you can assign them to asset classes and, therefore, link them to fixed assets. Administration -> Setup -> Financials -> Fixed Assets -> Account Determination In SAP Business One 9.0, it s required to setup additional accounts to use all processes within the Fixed Asset functionality SAP AG. All rights reserved. 9

10 Depreciation Types - Setup 2013 SAP AG. All rights reserved. 10

11 Multilevel Method Depreciation Type With the multilevel method, you can view an asset's useful life as several phases and depreciate the asset by a defined rate for each phase. In SAP Business One 9.0 the number of phases has been increase SAP AG. All rights reserved. 11

12 Straight Line Period Control The Straight Line Period Control calculation method will allow to increase the depreciation by a factor, to reflect e.g. Shift Work in a Company. The setup can be done as a standard or individual per Fixed Asset and Period. Individual Period Control 2013 SAP AG. All rights reserved. 12

13 Depreciation Area - Setup It is possible to setup multiple Depreciation Areas to cover required reporting needs according to e.g. LOCAL GAAP, IFRS, Cost Accounting or Derived Area as Reference for the Book Depreciation. Only one Type can be set as Main Depreciation Area It is possible to set more than one Depreciation Area, which will create postings Setting: Direct or Indirect posting will have influence on used account and posting scheme 2013 SAP AG. All rights reserved. 13

14 Depreciation Area - Setup Examples of multiple Depreciation Areas: 2013 SAP AG. All rights reserved. 14

15 Asset Classes In SAP Business One, you can define your fixed assets by different classes. In each asset class, you can assign multiple depreciation areas and depreciation methods. By assigning an asset class to an asset, you can link the depreciation areas and methods to the asset. Administration -> Setup -> Financials -> Fixed Assets -> Asset Classes General or Low Value Asset Type can be setup SAP AG. All rights reserved. 15

16 Attribute Group Setup In SAP Business One, you can define different groups of attributes for your fixed assets. Administration -> Setup -> Financials -> Fixed Assets -> Attribute Groups To assign Attributes to Fixed Assets you need to assign the attribute group to relevant the asset class. To adjust the order of the attributes, use the Move Up or Move Down pushbutton SAP AG. All rights reserved. 16

17 Import Fixed Asset Master Data After Fixed Assets has been enabled, legacy data can be imported from Microsoft Excel into SAP Business One. Administration -> Data Import/Export -> Data Import -> Import Fixed Asset Master Data from Excel The system copies the asset values from the Microsoft Excel sheet to SAP Business One as the starting asset values of the selected fiscal year SAP AG. All rights reserved. 17

18 Data Migration from Fixed Assets Add-On With the fixed asset data migration wizard, you can migrate the following data from the Fixed Assets add-on to SAP Business One: Account determination Depreciation areas Depreciation types Asset classes Asset master data The system is following the same rule as the import from Excel. When migrating the asset master data, the system will copy the asset values at the end of a fiscal year from the addon to SAP Business One SAP AG. All rights reserved. 18

19 Agenda Fixed Asset Overview Fixed Asset Setup Fixed Asset Application Product Demo 2013 SAP AG. All rights reserved. 19

20 Fixed Asset Master Data The Asset Master Data is a new window under Financials Fixed Assets Asset Master Data In this window you define the assets that company owns. It is very similar to the Item Master Data window with the addition of the Fixed Assets Item Type and the Fixed Assets tab. You can follow the process of managing an asset by using the different sub-tabs in the Asset Master Data: Overview Values Depreciation Cost Accounting And Attributes The Asset Class will deliver the defaults for the Asset Master Data SAP AG. All rights reserved. 20

21 Purchase Process The purchase process can be handled with Fixed Asset Capitalization form or directly with standard marketing documents, such as GRPO and A/P Invoice SAP AG. All rights reserved. 21

22 Fixed Assets in Purchase Documents The user can select already created Fixed Asset Master Data in a Purchase documents. If it is required due the internal process of a company, that the user should create Fixed Assets Master Data, directly from the A/P document, the User Default needs to be set accordingly SAP AG. All rights reserved. 22

23 Fixed Asset Capitalization For an AP Invoice or Credit memo, the system will create in the background an Capitalization or Credit memo in the Fixed Asset module SAP AG. All rights reserved. 23

24 Payment with Cash Discount In the Document Settings, it need to be defined if the Cash Discount shall have an influence on the Fixed Asset Value. If an AP Invoice for a Fixed Asset was paid with cash discount, the system will create a Capitalization Credit Memo in the background and the Fixed Asset value will be decreased accordingly SAP AG. All rights reserved. 24

25 Asset Transfer Asset Transfer At the beginning of the fiscal year, the Value from one Fixed Asset can be moved to another Fixed Asset. Asset Class Transfer With Version 9.0 it is possible to change during the year the Asset Class, if no depreciation have been posted for the Asset. This can function can be used e.g. for Asset under Construction SAP AG. All rights reserved. 25

26 Manual Depreciation SAP Business One can use depreciation types to automatically determine the planned depreciation for an asset in a particular fiscal year. However, it may be necessary to manually depreciate the asset. The Manual Depreciation has been enhanced with the possibility to do an Appreciation. It is possible to choose All or a specific Depreciation Area SAP AG. All rights reserved. 26

27 Depreciation run The Depreciation run will post all planned depreciations in Financial Accounting up to the specified date. Depreciation Run can be executed for each Depreciation Area. 1. Depreciation Area and Date selection. 2. Depreciation Preview. 3. Depreciation Result 2013 SAP AG. All rights reserved. 27

28 Fixed Asset Revaluation Asset revaluation is a technique used to revaluate a company's assets to take into account inflation or changes in value since the assets were acquired. Revaluation Percentage will default all lines as calculation basis. New NBV can be set individually for each Fixed Asset 2013 SAP AG. All rights reserved. 28

29 Retirement In SAP Business One, you can retire in the following ways: - Retirement through Sale, - Retirement through Scrapping, - Complete or Partial Retirement If an A/R Invoice was issued for the sales, the system will create in the background a Retirement Document in the Fixed Asset module 2013 SAP AG. All rights reserved. 29

30 Depreciation Forecast SAP Business One provides you with the depreciation forecast report to simulate an assets future depreciations. The Depreciation forecast can simulate the value development for a specific Fixed Asset and Depreciation Area SAP AG. All rights reserved. 30

31 Fixed Asset History Sheet The Fixed Asset History Sheet shows the actual value development for all Fixed Assets and is an Appendix of the Balance Sheet. The History Sheet can be run for each Depreciation Areas separately SAP AG. All rights reserved. 31

32 Asset Transaction Report The asset transaction report provides you with a list of all transactions relevant to an Fixed Asset. Selection Criteria window, specify the Transaction Type you want to display in the report SAP AG. All rights reserved. 32

33 Agenda Fixed Asset Overview Fixed Asset Setup Fixed Asset Product Demo 2013 SAP AG. All rights reserved. 33

34 Thank You! Contact information: Hilko Mueller Solution Manager SAP AG 2013 SAP AG. All rights reserved. 34

35 2013 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iseries, pseries, xseries, zseries, eserver, z/vm, z/os, i5/os, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle and Java are registered trademarks of Oracle and/or its affiliates. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C, World Wide Web Consortium, Massachusetts Institute of Technology. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP BusinessObjects Explorer, StreamWork, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects Software Ltd. Business Objects is an SAP company. Sybase and Adaptive Server, ianywhere, Sybase 365, SQL Anywhere, and other Sybase products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Sybase, Inc. Sybase is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. The information in this document is proprietary to SAP. No part of this document may be reproduced, copied, or transmitted in any form or for any purpose without the express prior written permission of SAP AG SAP AG. All rights reserved. 35

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