INDIVIDUAL CONTRACT (IC) PROPOSAL SUBMISSION FORM

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1 INDIVIDUAL CONTRACT (IC) PROPOSAL SUBMISSION FORM Recruitment of International Consultant for the preparation of the project Terminal Evaluation UNDP-GEF Procurement Notice Ref. No.: CO/ETH/IC/2015/064 Published (Posted on): 12 th October 2015 Submission Deadline: 23 rd October, 5:30 PM in the Afternoon (UTC+03:00) Addis Ababa/Nairobi Time Zone Note: those who submit afterwards will be automatically rejected. Thus you all are strongly advised to meet the submission deadline and avoid last hour rush. United Nations Development Programme (UNDP) Addis Ababa, Ethiopia 23 October

2 INDIVIDUAL CONSULTANT PROCUREMENT NOTICE Country: Services/Work Description: Project/Program Title: Post Title: Consultant Level: Duty Station: Expected Places of Travel: Duration: Procurement Notice Ref. No.: CO/ETH/IC/2015/064 Date: 12 th October 2015 Ethiopia International Consultant Preparation of the project Terminal Mainstreaming Agro biodiversity into Agricultural production system Ethiopia International Consultant Senior Consultant as detailed in the ToR as indicated in the ToR 30 days Proposal should be submitted at the following address or no later than 23 rd October, 2015 at 5:30 PM in the Afternoon, UTC+03:00 Addis Ababa/Nairobi Time Zone. Contact Person : STAFF Ms. MH Name of Office: UNDP Ethiopia United Nations Development Programme (UNDP) ECA Compound, Old Bld. 6 th floor Addis Ababa, Ethiopia P.O. Box: 5580 Telephone Fax / Via our secured mail address: procurement.et@undp.org Any request for clarification and/or additional information on this Procurement Notice shall be sent in writing to UNDP Ethiopian Country Office or send standard electronic communication to the Contact Person at info.procurementet@undp.org (please note that it is only dedicated for enquiry and confirmation for proposal submission. Do not submit both Technical and Financial proposals to this account. If you do so, your proposals will be rejected and UNDP will not be accountable for it). While the Procurement Unit would endeavour to provide clarification expeditiously, only requests receiving at least 5 days period to the submission deadline will be entertained. The procuring UNDP entity will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Any delay in providing such information will not be considered as a reason for extending the submission deadline. I. BACKGROUND / PROJECT DESCRIPTION 2

3 INTRODUCTION In accordance with UNDP and GEF M&E policies and procedures, all full and medium-sized UNDP support GEF financed projects are required to undergo a terminal evaluation upon completion of implementation. These terms of reference (TOR) sets out the expectations for a Terminal Evaluation (TE) Mainstreaming Agrobiodiversity into Agricultural Production Systems Ethiopia Project (PIMS #2913.) The essentials of the project to be evaluated are as follows: PROJECT SUMMARY TABLE Project Title: Mainstreaming Agrobiodiversity into Agricultural Production Systems GEF Project ID: UNDP Project ID: GEF financing: Country: Ethiopia IA/EA own: at endorsement (Million US$) 3,863,600 Region: Africa Government: 2,050,000 Focal Area: FA Objectives, (OP/SP): Executing Agency: Other Partners involved: Biodiversity Ministry of Agriculture IBC, FCF, Wereda & Kebele Other: Total co-financing: Total Project Cost: 3,000,000 (UNDP) 100,000 (ECF) 5,150,000 9,013,600 at completion (Million US$) 3,863,600 ProDoc Signature (date project began): 13/01/2011 (Operational) Closing Date: Proposed: 31st Dec 2015 Actual: 31/05/2016 OBJECTIVE AND SCOPE The overall goal of the project is Improved in situ conservation of agrobiodiversity resources (including crop wild relatives) secures biodiversity values, ensures food security and sustains human wellbeing. The Objective of the project is To provide farming communities with incentives (policies, capacity, markets and knowledge) to mainstream conservation of agrobiodiversity resources, including CWR, into their farming systems, which will be achieved through three main outcomes. These are: 1.Enabling policy and institutional framework supporting in situ conservation of agrobiodiversity and crop wild relatives, 2.Markets provide incentive for farmer uptake of agrobiodiversity friendly practices, particularly for wild Arabica coffee, enset, teff and durum wheat and, 3. Crop Wild Relatives and farmer varieties of wild Arabica coffee, durum wheat, enset and tef are conserved in in situ gene banks and on-farm conservation sites. The evaluation will cover all activities supported by UNDP/GEF and, where appropriate, activities supported by the host institution, Ministry of Agriculture and IBC. It will also cover activities that other collaborating partners are supporting as part of the co-finance to the project. 3

4 The TE will be conducted according to the guidance, rules and procedures established by UNDP and GEF as reflected in the UNDP Evaluation Guidance for GEF Financed Projects. The objectives of the evaluation are to assess the achievement of project results, and to draw lessons that can both improve the sustainability of benefits from this project, and aid in the overall enhancement of UNDP programming. EVALUATION APPROACH AND METHOD An overall approach and method 1 for conducting project terminal evaluations of UNDP supported GEF financed projects has developed over time. The evaluator is expected to frame the evaluation effort using the criteria of relevance, effectiveness, efficiency, sustainability, and impact, as defined and explained in the UNDP Guidance for Conducting Terminal Evaluations of UNDP-supported, GEF-financed Projects. A set of questions covering each of these criteria have been drafted and are included with this TOR (fill in Annex C) The evaluator is expected to amend, complete and submit this matrix as part of an evaluation inception report, and shall include it as an annex to the final report. The evaluation must provide evidence based information that is credible, reliable and useful. The evaluator is expected to follow a participatory and consultative approach ensuring close engagement with government counterparts, in particular the GEF operational focal point, UNDP Country Office, project team, UNDP GEF Technical Adviser based in the region and key stakeholders. The evaluator is expected to conduct a field mission to the project sites at Illubabor Zone of Oromia National Regional State, southwest Ethiopia (Yayu coffee forest); Minjar Shenkora in North Shewa Zone of the Amhara Regional State (tef enset); Gimbichu Woreda (Durum wheat); and, Kembata and Timbaro (enset). The evaluator will review all relevant sources of information, such as the project document, project reports including Annual APR/PIR, project budget revisions, midterm review, progress reports, GEF focal area tracking tools, project files, national strategic and legal documents, and any other materials that the evaluator considers useful for this evidence-based assessment. A list of documents that the project team will provide to the evaluator for review is included in Annex B of this Terms of Reference. EVALUATION CRITERIA & RATINGS An assessment of project performance will be carried out, based against expectations set out in the Project Logical Framework/Results Framework (see Annex A), which provides performance and impact indicators for project implementation along with their corresponding means of verification. The evaluation will at a minimum cover the criteria of: relevance, effectiveness, efficiency, sustainability and impact. Ratings must be provided on the following performance criteria. The completed table must be included in the evaluation executive summary. The obligatory rating scales are included in Annex D. Evaluation Ratings: 1. Monitoring and Evaluation rating 2. IA& EA Execution rating 1 For additional information on methods, see the Handbook on Planning, Monitoring and Evaluating for Development Results, Chapter 7, pg

5 M&E design at entry M&E Plan Implementation Overall quality of M&E Quality of UNDP Implementation Quality of Execution - Executing Agency Overall quality of Implementation / Execution 3. Assessment of Outcomes rating 4. Sustainability rating Relevance Financial resources: Effectiveness Efficiency Socio-political: Overall Project Outcome Rating Environmental : Institutional framework and governance: Overall likelihood of sustainability: PROJECT FINANCE / COFINANCE The Evaluation will assess the key financial aspects of the project, including the extent of co-financing planned and realized. Project cost and funding data will be required, including annual expenditures. Variances between planned and actual expenditures will need to be assessed and explained. Results from recent financial audits, as available, should be taken into consideration. The evaluator(s) will receive assistance from the Country Office (CO) and Project Team to obtain financial data in order to complete the co-financing table below, which will be included in the terminal evaluation report. Co-financing (type/source) Grants Loans/Concessions UNDP own financing (mill. US$) Government (mill. US$) Partner Agency (mill. US$) Total (mill. US$) Planned Actual Planned Actual Planned Actual Actual Actual In-kind support Totals Other MAINSTREAMING UNDP supported GEF financed projects are key components in UNDP country programming, as well as regional and global programmes. The evaluation will assess the extent to which the project was successfully mainstreamed with other UNDP priorities, including poverty alleviation, improved governance, the prevention and recovery from natural disasters, and gender. IMPACT The evaluators will assess the extent to which the project is achieving impacts or progressing towards the achievement of impacts. Key findings that should be brought out in the evaluations include whether the 5

6 project has demonstrated: a) verifiable improvements in ecological status, b) verifiable reductions in stress on ecological systems, and/or c) demonstrated progress towards these impact achievements. 2 CONCLUSIONS, RECOMMENDATIONS & LESSONS The evaluation report must include a chapter providing a set of conclusions, recommendations and lessons. IMPLEMENTATION ARRANGEMENTS The principal responsibility for managing this evaluation resides with the UNDP CO in Ethiopia. The UNDP CO will contract the evaluators and ensure the timely provision of per diems and travel arrangements within the country for the evaluation team. The Project Team will be responsible for liaising with the Evaluators team to set up stakeholder interviews, arrange field visits, coordinate with the Government etc. EVALUATION TIMEFRAME The total duration of the evaluation will be 30 days according to the following plan: date 1 st November Activity Timing Completion Date Preparation 3 days 3 rd November, 2015 Evaluation Mission 15days 18th November, 2015 Draft Evaluation Report 10 days 28 th November, 2015 Final Report 2 days 30 th November, 2015 EVALUATION DELIVERABLES The evaluation team is expected to deliver the following: Deliverable Content Timing Responsibilities Inception Report Evaluator provides clarifications on timing and method No later than 2 weeks before the evaluation mission. Evaluator submits to UNDP CO Presentation Initial Findings End of evaluation mission To project management, UNDP CO Draft Final Report Full report, (per annexed template) with annexes Within 3 weeks of the evaluation mission Final Report* Revised report Within 1 week of receiving UNDP comments on draft Sent to CO, reviewed by RTA, PCU, GEF OFPs Sent to CO for uploading to UNDP ERC. *When submitting the final evaluation report, the evaluator is required also to provide an 'audit trail', detailing how all received comments have (and have not) been addressed in the final evaluation report. 2 A useful tool for gauging progress to impact is the Review of Outcomes to Impacts (ROtI) method developed by the GEF Evaluation Office: ROTI Handbook

7 TEAM COMPOSITION The evaluation team will be composed of 1 international and 1 national consultants. The consultants shall have prior experience in evaluating similar projects. Experience with GEF financed projects is an advantage. The international consultant is the team leader and will be responsible for finalizing the report. The evaluators selected should not have participated in the project preparation and/or implementation and should not have conflict of interest with project related activities. The Team members must present the following qualifications: Minimum 10 years of relevant professional experience Knowledge of UNDP and GEF Previous experience with results based monitoring and evaluation methodologies; Technical knowledge in the biodiversity focal area Experience of working in Africa is desirable (for the International Consultant). The international consultant will lead the overall Terminal Evaluation Report. He will lead the total evaluation exercise and production of the final terminal Evaluation which will be submitted to UNDP and the GEF. The Local consultant will work together with the International Consultant, arrange meetings both in Addis Ababa and at the site level. Provided translation and other similar services for the successful report production.. EVALUATOR ETHICS Evaluation consultants will be held to the highest ethical standards and are required to sign a Code of Conduct (Annex E) upon acceptance of the assignment. UNDP evaluations are conducted in accordance with the principles outlined in the UNEG 'Ethical Guidelines for Evaluations' PAYMENT MODALITIES AND SPECIFICATIONS % Milestone 20% At contract signing 40% Following submission and approval of the 1ST draft terminal evaluation report 40% Following submission and approval (UNDP-CO and UNDP RTA) of the final terminal evaluation report APPLICATION PROCESS Applicants are requested to apply through procurement.et@undp.org Individual consultants are invited to submit applications together with their CV for these positions. The application should contain a current and complete C.V. in English with indication of the e mail and phone contact. Shortlisted candidates will be requested to submit a price offer indicating the total cost of the assignment (including daily fee, per diem and travel costs). UNDP applies a fair and transparent selection process that will take into account the competencies/skills of the applicants as well as their financial proposals. Qualified women and members of social minorities are encouraged to apply. 7

8 Technical proposals will be rated as per the following matrix. A consultant will have to score a minimum of 70% to be considered for the next step. Financial evaluation will be conducted for the qualified and responsive technical proposals (i.e 70% and above). Financial Proposal and Technical proposal will constitute 40% and 60% respectively. The responsive and qualified consultant with the highest combined rate will be issued a contract. CRITERIA FOR SELECTING THE BEST OFFER Upon the advertisement of the Procurement Notice, qualified Individual Consultant is expected to submit both the Technical and Financial Proposals. Accordingly; Individual Consultants will be evaluated based on Cumulative Analysis as per the following scenario: Responsive/compliant/acceptable, and Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. In this regard, the respective weight of the proposals are: a. Technical Criteria weight is 70% b. Financial Criteria weight is 30% Criteria Weight Max. Point Technical Competence (based on CV, Proposal and interview (if required)) 70% 100 Criteria a. Educational relevance: close fit to post Criteria b. Understanding the scope of work and organization of the proposal Criteria c. Experience of similar assignment Criteria d. Previous work experience in Africa/ Ethiopia Financial (Lower Offer/Offer*100) 30% 30 Total Score Technical Score * 70% + Financial Score * 30% 10 pts 50 pts 30 pts 10 pts PAYMENT MILESTONES AND AUTHORITY The prospective consultant will indicate the cost of services for each deliverable in US dollars all-inclusive 3 lump-sum contract amount when applying for this consultancy. The consultant will be paid only after approving authority confirms the successful completion of each deliverable as stipulated hereunder. The qualified consultant shall receive his/her lump sum service fees upon certification of the completed tasks satisfactorily, as per the following payment schedule: Installment of Payment/ Period Deliverables or Documents to be Delivered 1 st instalment Upon submission and approval of inception Report Approval should be obtained MEF, UNDP & RTA, Key stakeholders Percentage of Payment 20% 3 The term All inclusive implies that all costs (professional fees, travel costs, living allowances, communications, consummables, etc.) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal 8

9 Installment of Payment/ Period Deliverables or Documents to be Delivered Approval should be obtained Percentage of Payment 2 nd instalment Upon submission and approval of First Draft 30% 3 rd instalment Upon submission and approval of Final Report 50% RECOMMENDED PRESENTATION OF TECHNICAL PROPOSAL For purposes of generating quotations whose contents are uniformly presented and to facilitate their comparative review, a prospect Individual Contractor (IC) is given a proposed Table of Contents. Therefore prospective Consultant Proposal Submission must have at least the preferred contents which are outlined in the IC Proposal Submission Form incorporated hereto. XI. CONFIDENTIALITY AND PROPRIETARY INTERESTS The Individual Consultant shall not either during the term or after termination of the assignment, disclose any proprietary or confidential information related to the consultancy service without prior written consent. Proprietary interests on all materials and documents prepared by the consultants under the assignment shall become and remain properties of UNDP. 9

10 ANNEX A: PROJECT RESULTS FRAMEWORK Project Strategy Goal Objective: To provide farming communities with incentives (policies, capacity, markets and knowledge) to mainstream conservation of agrobiodiversity, including crop wild relatives into the farming systems of Ethiopia Objectively verifiable indicators Improved in situ conservation of agro-biodiversity resources (including crop wild relatives) secures biodiversity values, ensures food security and sustains human well being Indicator Baseline Target Sources of verification Risks and Assumptions 500ha established by end of the project 3 agro-biodiversity policies revised to mainstream agrobiodiversity conservation and institutional arrangement for their implementation strengthened In situ conservation happening in many isolated farms holdings, but no consolidated, deliberately set aside area being managed specifically to maintain wild relatives Currently agrobiodiversity conservation is catered for in some policies and the IBC has the responsibility at national level for its conservation. There are policy contradictions and several key policies (trade, agriculture, forestry) still do not recognize agrobiodiversity. Institutional arrangement especially mandates at the Woreda and Kebele levels still unclear, and have weak capacities At least 300ha of on farm/in situ conservation sites established by project mid-term and 500ha established by end of the project At least five policies evaluated for their effectiveness in agrobiodiversity conservation and recommendations for gap filling made by the end of the project; Institutional mandates for agrobd conservation clarified at all levels and Woreda and Kebbele governments in 4 pilot sites have capacity for mainstreaming agrobd conservation and governance to enforce policy and legislation provisions (on AgroBD Reports of environmental impact assessment NBSAP progress reports M&E reports Project technical reports Policy briefs M&E reports Project reports Effects of climate change Continued encroachment on natural habitats Displacement of traditional varieties by HYVs Political good will to enforce and implement policies Political stability 10

11 conservation). Markets for agro-bd friendly products increased by at least 50% (through expansion of value chains and national and international markets for agro-biodiversity) Currently there is one international agreement on tef, less than 5% of coffee being sold as speciality coffee, very limited trade on durum wheat or enset. At least three value chains with clear national and international markets established by midproject and five value chains established by end of project Reports of operational value chains M&E reports Project technical reports Reports on assessment of household incomes Certification reports Demand for agrobiodiversity products is sustained Competition from other products Favourable global market forces Reduced or avoided deforestation and forest degradation and improved forest restoration through Payment of Ecosystem Services as conservation incentives Awareness of the potential for developing a PES project is very high in the country, and some effort is being put to identify specific areas and design projects aimed at the UNREDD initiative. However, no PES project has been submitted to the CDM yet At least one PES project (on carbon sequestration with a target of 27.4 M tco2e ER) initiated through REDD by project mid-term and an integrated forest management/governance structure to ensure continued provision of ecosystem services in place by end of project REDD baseline report Inventory or satellite image based monitoring Project reports Encroachment on forests by agricultural expansion Effects of climate change on forests Effective forest management and governance Enabling policy and institutional framework for in situ conservation of agrobiodiversity Ministries of agriculture, forestry, trade and industry with policies catering agrobiodiversity conservation Currently Agrobiodiversity friendly policies are scattered and inadequate At least 3 Agrobiodiversity principles mainstreamed into local and national agricultural, trade and industry policies and programs Policy papers and briefs Project reports M&E reports Political good will and support for agrobiodiversity is sustained Enabling policy environment Local government strengthened to enforce policies and improve conservation of agrobiodiversity at the The mechanisms for enforcing policies and legal framework are weak At least 3 local government authorities assisted to develop capacity and accountability to enforce Reports of capacity building activities Project reports Reports on framework for Political goodwill to enforce policies It is assumed that there are clear reporting lines 11

12 Woreda and Kebele levels in 4 zones policies, sectoral guidelines and spatial plans in support of agrobiodiversity increased in 5 pilot areas by end of project policy enforcement and accountability hierarchy Local institutions have farmer variety bylaws and regulations in 4 pilot areas There are currently no farmer variety policies in pilot areas At least 4 FV Policies applied in 4 pilot areas & adopted in 12 woredas / 36 kebeles supporting implementation Farmer variety policy briefs Project reports Political goodwill to develop policies favourable to FVs National extension programme promote farmer varieties and land races The National extension service has a strong bias to promote HYVs at the expense of traditional farmer varieties At least 40% of the farmers in the 4 pilot areas provided with skills and knowledge to increase farm productivity (and food security) by 30% using agrobiodiversity friendly practices Information packages for extension Reports of meetings with farmers Project reports Project M&E reports It is assumed that the national extension service is effective in service delivery and that there will be favourable change of attitude towards FVs CSO enhanced and provide support to communities in integrating FV into farming systems The existing CSOs lack the capacity to enhance integration of FV in farming systems At least 60% of the CSOs in pilot areas have skills to actively support communities to integrate at least 4 FV into farming systems, and link such production to private sector markets Training materials for CSOs Reports of CSOs meetings with farmers Project reports Extension packages in place in 4 pilot sites using five crops as entry points There are no extension packages for farmer varieties, making it difficult for them to At least 2 extension packages per target crop developed by mid-term and used to promote and integrate farmer varieties Description of extension package contents Extension materials 12

13 compete with HYVs into the national extension service package and delivery system by end of project Project reports An effective M&E for assessing conservation status of agro-biodiversity at community level Conservation status of FVs and CWR is weak and their contribution to local food security is not well documented Agriculture programs in the 4 project sites adopt a participatory M&E system for assessing the conservation status of FV and CWR by mid-term and the contribution of CWR and FV to local food security assessed by end of project M&E document Assessment reports Project monitoring reports A strengthened national institutional framework for agro-biodiversity A national institutional framework for agrobiodiversity conservation exists but it is dysfunctional A well articulated national institutional framework for agro-biodiversity conservation agreed upon by mid-term and implemented by end of project Reports of discussions Project reports Project monitoring reports Markets for agrobiodiversity friendly products promote farmer uptake of agrobiodiversity conservation imperatives International and national demand for five agro-bd friendly products increased Though there is a demand for agro-biodiversity products such as honey, there are more opportunities that can be tapped to increase this demand At least 4 marketing programs identified, differentiated and certified for products from 4 pilot areas (e.g. shade, wild and low caffeine coffee, durum wheat, ensette, teff, noug) by mid-term and non certified agro-bd products grown in shade coffee farms and coffee forests developed and implemented through a Profiles of national and international markets Stocks and price lists Certification protocols Project monitoring reports Reports and descriptions of value chains 13

14 supply chain approach by end of project Production, processing and marketing of agrobiodiversity friendly products improved in 4 pilot areas through the formation of cooperatives with strong organizational and operational capacities There are many local level producer societies but there are major gaps in capacity and in particular they are not differentiated by function (production, processing, marketing); they have very limited operational and organizational capacities and fail to link farmers to markets and credits adequately At least 50% of local level producer societies for specific crops (such as shade and low caffeine coffee, durum wheat, teff, ensette) in 4 sites promoted as a mechanism of incentives for adoption by linking farmers to markets and credit Inventories and profiles of local level producers Stocks and catalogues of agro-biodiversity products Project monitoring reports Awareness of the importance of Agrobiodiversity-friendly products in promoting conservation and communities welfare in Ethiopia raised at local, national and international level There is limited awareness on importance of Ethiopia s agro biodiversity; and even more limited awareness of the role this agrobiodiversity plays in local economic development and food security; and limited awareness of the options and potential that exist to use specialized products to promote both local welfare, economies and conservation. Agrobiodiversity friendly products are available but they have not absorbed the available market At least 10 international marketing campaigns (trade fairs, online) to establish Ethiopia as an international source of agro-bd friendly products held by mid-term and production of agrobiodiversity products to satisfy the markets increased by 50% by end of project Pictures and video recordings of trade fairs Marketing campaign materials Web-based catalogues of agro-biodversity products Project monitoring reports 14

15 share Business and financial capacity in place to produce agro-bd friendly products and services in 5 pilot sites There are limited credit opportunities for SMEs involved in agrobiodiversity friendly businesses At least 60% of micro and SM enterprises engaged in Agro-BD friendly businesses and services assisted to access credit through partnerships and capacity building of financial institutions by end of project Profiles of micro and SM enterprises Financial and credit products Agreements between SME and financial institutions Project reports Project M&E reports Increased and stable income from certified and non-certified products grown in agro-bd friendly areas (shade coffee farms and coffee forest) in 4 pilot sites The current income levels from agro-biodiversity friendly products are far below the available market opportunities At least 2 different international crop certification systems established for shade coffee from coffee forest established by mid-term project and production increased by 50% while allowing 60% of the coffee farmer s in the site to sell products at a premium by end of project Crop certification protocols Catalogue of stocks and prices of agro-biodiversity products Profiles, names and contacts of farmers Verification and monitoring compliance of certification The available certification process needs to be monitored for compliance At least one protocol to verify and monitor compliance of certification developed by mid-project and used effectively by end of project Protocol for monitoring compliance Reports of verification and monitoring Crop Wild Relatives are conserved in insitu gene banks (set Four in-situ gene banks and on farm conservation sites covering a total of The sizes of the current on farm and in situ conservation sites needs The acreage of in-situ /on farm gene banks in 4 sites increased by 250,000 ha In situ gene bank management plans Reports of discussions on 15

16 side areas) that continue to provide breeding ground for agro-biodiversity 500,000 hectares established to conserve 4 important crops and their wild relatives of (coffee, ensette, teff, and durum wheat) to be increased by at least 70% by mid-term and increased to 500,000 ha by end of project to ensure conservation of 4 crops and their wild relatives management of gene banks Maps of conservation sites Inventories of diversity conserved Project monitoring reports Institutional and operational capacities to manage the 4 in-situ gene banks in place The existing capacities to manage in situ gene banks are truncated and weak Capacities for sustainable management of the 4 conservation sites developed by mid-project and areas certified as sources of landraces and wild crop relatives by end of project Management strategies Capacity building materials Project monitoring reports Operational management arrangements Despite efforts made by local and regional authorities, the in situ gene bank management is still weak In situ gene banks management arrangements in 4 conservation sites agreed by mid-term and operational by end of project Reports of management system and governance Reports of discussions on management Project monitoring reports Effectiveness of institutions in management of in situ gene banks Degradation of in situ gene banks continue unabated since the national and regional institutions charged with the management of in situ gene banks lack effective management strategies At least 4 capacity building programs are developed and implemented by mid-term to ensure 50% of the institutions charged with responsibility for managing the in-situ gene banks in 4 sites are effective by end of project Terms of reference Institutional roles and responsibilities Training materials Project monitoring reports Reduced or avoided deforestation & forest degradation, and The current emission is 32 M tco2e and the national economic system At least one Project Design Document (PDD) carbon sequestration Carbon sequestration project reports 16

17 improved forest restoration and the local communities are not acquiring global benefits from PES despite the sustained conservation efforts target of 27.4 M tco2e ER as a result of better management and protection of the coffee forest completed and placed on the voluntary carbon market by midterm and initial financial benefits accrued by end of project Agreements on carbon markets Reports of discussions Project monitoring reports 17

18 ANNEX B: LIST OF DOCUMENTS TO BE REVIEWED BY THE EVALUATORS Project Documents 1. GEF Project Information Form (PIF) 2. Project Document and Log Frame Analysis 3. Project Implementation Plan 4. Implementing/Executing Partner arrangements 5. List and contact of details of project staff, key project stakeholders, including Project Boards, and other partners to be consulted 6. Project sites, highlighting suggested visits 7. Mid Term Review and other relevant evaluations and assessment 8. Annual; Project Implementation Report (APR) 9. Project budget, broken out by outcomes and outputs 10. Project Tracking Tool 11. Financial data 12. Sample of project communications materials, i.e. press releases, brochures, documentaries etc. UNDP Documents 1. Development Assistance Framework (UNDAF) 2. Country Programme Document (CPD) 3. UNDP Strategic Plan GEF Documents 1. GEF focal area strategic program objectives 18

19 ANNEX C: EVALUATION QUESTIONS This is a generic list, to be further detailed with more specific questions by CO and UNDP GEF Technical Adviser based on the particulars of the project. Evaluative Criteria Questions Indicators Sources Methodology Relevance: How does the project relate to the main objectives of the GEF focal area, and to the environment and development priorities at the local, regional and national levels? Effectiveness: To what extent have the expected outcomes and objectives of the project been achieved? Efficiency: Was the project implemented efficiently, in-line with international and national norms and standards? Sustainability: To what extent are there financial, institutional, social-economic, and/or environmental risks to sustaining long-term project results? Impact: Are there indications that the project has contributed to, or enabled progress toward, reduced environmental stress and/or improved ecological status? 19

20 ANNEX D: RATING SCALES Ratings for Outcomes, Effectiveness, Efficiency, M&E, I&E Execution 6: Highly Satisfactory (HS): no shortcomings 5: Satisfactory (S): minor shortcomings 4: Moderately Satisfactory (MS) 3. Moderately Unsatisfactory (MU): significant shortcomings 2. Unsatisfactory (U): major problems 1. Highly Unsatisfactory (HU): severe problems Sustainability ratings: Relevance ratings 4. Likely (L): negligible risks to sustainability 2. Relevant (R) 3. Moderately Likely (ML):moderate risks 1.. Not relevant (NR) 2. Moderately Unlikely (MU): significant risks 1. Unlikely (U): severe risks Impact Ratings: 3. Significant (S) 2. Minimal (M) 1. Negligible (N) Additional ratings where relevant: Not Applicable (N/A) Unable to Assess (U/A Page 20 of 46

21 ANNEX E: EVALUATION CONSULTANT CODE OF CONDUCT AND AGREEMENT FORM Evaluators: 1. Must present information that is complete and fair in its assessment of strengths and weaknesses so that decisions or actions taken are well founded. 2. Must disclose the full set of evaluation findings along with information on their limitations and have this accessible to all affected by the evaluation with expressed legal rights to receive results. 3. Should protect the anonymity and confidentiality of individual informants. They should provide maximum notice, minimize demands on time, and respect people s right not to engage. Evaluators must respect people s right to provide information in confidence, and must ensure that sensitive information cannot be traced to its source. Evaluators are not expected to evaluate individuals, and must balance an evaluation of management functions with this general principle. 4. Sometimes uncover evidence of wrongdoing while conducting evaluations. Such cases must be reported discreetly to the appropriate investigative body. Evaluators should consult with other relevant oversight entities when there is any doubt about if and how issues should be reported. 5. Should be sensitive to beliefs, manners and customs and act with integrity and honesty in their relations with all stakeholders. In line with the UN Universal Declaration of Human Rights, evaluators must be sensitive to and address issues of discrimination and gender equality. They should avoid offending the dignity and self-respect of those persons with whom they come in contact in the course of the evaluation. Knowing that evaluation might negatively affect the interests of some stakeholders, evaluators should conduct the evaluation and communicate its purpose and results in a way that clearly respects the stakeholders dignity and self-worth. 6. Are responsible for their performance and their product(s). They are responsible for the clear, accurate and fair written and/or oral presentation of study imitations, findings and recommendations. 7. Should reflect sound accounting procedures and be prudent in using the resources of the evaluation. Evaluation Consultant Agreement Form 4 Agreement to abide by the Code of Conduct for Evaluation in the UN System Name of Consultant: Name of Consultancy Organization (where relevant): I confirm that I have received and understood and will abide by the United Nations Code of Conduct for Evaluation. Signed at place on date Signature: 4 Page 21 of 46

22 ANNEX F: EVALUATION REPORT OUTLINE 5 i. Opening page: Title of UNDP supported GEF financed project UNDP and GEF project ID#s. Evaluation time frame and date of evaluation report Region and countries included in the project GEF Operational Program/Strategic Program Implementing Partner and other project partners Evaluation team members Acknowledgements ii. Executive Summary Project Summary Table Project Description (brief) Evaluation Rating Table Summary of conclusions, recommendations and lessons iii. Acronyms and Abbreviations (See: UNDP Editorial Manual 6 ) 1. Introduction Purpose of the evaluation Scope & Methodology Structure of the evaluation report 2. Project description and development context Project start and duration Problems that the project sought to address Immediate and development objectives of the project Baseline Indicators established Main stakeholders Expected Results 3. Findings (In addition to a descriptive assessment, all criteria marked with (*) must be rated 7 ) 3.1 Project Design / Formulation Analysis of LFA/Results Framework (Project logic /strategy; Indicators) Assumptions and Risks Lessons from other relevant projects (e.g., same focal area) incorporated into project design Planned stakeholder participation Replication approach UNDP comparative advantage Linkages between project and other interventions within the sector Management arrangements 3.2 Project Implementation Adaptive management (changes to the project design and project outputs during implementation) Partnership arrangements (with relevant stakeholders involved in the country/region) Feedback from M&E activities used for adaptive management Project Finance: Monitoring and evaluation: design at entry and implementation (*) UNDP and Implementing Partner implementation / execution (*) coordination, and 5 The Report length should not exceed 40 pages in total (not including annexes). 6 UNDP Style Manual, Office of Communications, Partnerships Bureau, updated November Using a six-point rating scale: 6: Highly Satisfactory, 5: Satisfactory, 4: Marginally Satisfactory, 3: Marginally Unsatisfactory, 2: Unsatisfactory and 1: Highly Unsatisfactory, see section 3.5, page 37 for ratings explanations. Page 22 of 46

23 operational issues 3.3 Project Results Overall results (attainment of objectives) (*) Relevance(*) Effectiveness & Efficiency (*) Country ownership Mainstreaming Sustainability (*) Impact 4. Conclusions, Recommendations & Lessons Corrective actions for the design, implementation, monitoring and evaluation of the project Actions to follow up or reinforce initial benefits from the project Proposals for future directions underlining main objectives Best and worst practices in addressing issues relating to relevance, performance and success 5. Annexes ToR Itinerary List of persons interviewed Summary of field visits List of documents reviewed Evaluation Question Matrix Questionnaire used and summary of results Evaluation Consultant Agreement Form Page 23 of 46

24 ANNEX G: EVALUATION REPORT CLEARANCE FORM (to be completed by CO and UNDP GEF Technical Adviser based in the region and included in the final document) Evaluation Report Reviewed and Cleared by UNDP Country Office Name: Signature: Date: UNDP GEF RTA Name: Signature: Date: ANNEXES ANNEX II - Technical Proposal along with Offeror s Letter to UNDP Confirming Interest and Availability ANNEX III - Financial Proposal ANNEX IV - General Conditions of Contract: For the Services of Individual Contractors (IC) Page 24 of 46

25 INSTRUCTION TO OFFERORS No. Data Specific Instructions / Requirements 1 Country / Region of Work Location: Please refer to the ToR At Contractor s location with travel to for case studies 2 Language of the Proposal: English 3 Period of Proposal Validity commencing on the submission date 120 days 4 Preferred Currency of Proposal and Method for Currency conversion US $ ( United States Dollar) 5 Deadline for submitting requests for clarifications/ questions Five (5) days before the submission date. 6 Contact Details for submitting clarifications/questions 8 Focal Person in UNDP: STAFF Ms. MH Address: United Nations Development Programme (UNDP) ECA Compound; Congo Bld.; 6th Floor; North Wing Addis Ababa, Ethiopia Facsimile: / P.O. Box: address dedicated for this purpose: info.procurementet@undp.org (only for enquiry/request for clarification) Any delay in UNDP s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. 7 Manner of Disseminating Supplemental Information to the IC and responses/clarifications to queries Posting on the on which the captioned IC Notice was posted 8 Allowable Manner of Submitting Proposals Electronic submission of Bid 9 Proposal Submission Address Via our secured mail address: procurement.et@undp.org This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was officially received. Page 25 of 46

26 No. Data Specific Instructions / Requirements 10 No. of copies of Proposal that must be submitted Original: One 11 Deadline of Submission Date and Time: 23 rd October, 5:30 PM in the Afternoon Time Zone: (UTC+03:00) Addis Ababa/Nairobi 12 Conditions and Procedures for electronic submission and opening, if allowed Official Address for e-submission: procurement.et@undp.org Free from virus and corrupted files Format: PDF files only UNDP Ethiopia Office uses Adobe PDF reader version 9 and Microsoft 2007 & Microsoft 2010 For electronically transferred data, the maximum capacity is 9MB. Thus, if the size of the file is greater than 9MB attach them with two or more . No. of copies to be transmitted: only One, do not send the proposals time and again to avoid confusion in locating the right proposals. UNDP/Procurement Unit will not be liable for failing to locate a right proposal owing to repetitively sending revised proposals. Subject of (Mandatory): your proposals shall be sent into two separate files but in one under Subject Line: CO-ETH-IC Proposals File Name (Mandatory): The File Name for Technical and Financial Proposals MUST BE: 1. For Technical RSC-ETH-IC TP - [insert your name] 2. For Financial RSC-ETH-IC FP - [insert your name] For failing and/or incorrectly state the above subject line may result in failing to exactly locate your proposals as the Procurement Unit processes several of such type proposal invitations at a time and will not be liable for any consequences thereof. COMPULSORY: Once you submitted your proposals electronically to designated Secured ; kindly confirm same (without attaching the proposals for the purpose keeping its integrity) to the Focal Person (STAFF Ms. MH) the submission of the proposals at info.procurementet@undp.org Your confirmation is important in order to ensure your proposals are not missed and considered for subsequent Technical Evaluation. 13 Evaluation method to be used in selecting the most responsive Proposal Combined Scoring Method, using the 70%-30% distribution for Technical and Financial proposals, respectively, where the minimum passing score of technical proposal is 70% 14 Post-Qualification Actions Inquiry and background checking with referees or any other entity that may have done business with the offorer; ANNEX II Page 26 of 46

27 Cover Page TECHNICAL PROPOSAL Recruitment of International Consultant Terminal Evaluation- Mainstreaming Agrobiodiversity into Agricultural Production systems Procurement Ref. No.: CO/ETH/IC/2015/064 Prepared by: Nationality: Date of Birth: Gender: Date of Preparation: Address: Phone / Fax: Skype Account: [insert here] [insert here] [insert here] [insert here] [insert here] [insert here] [insert here] [insert here] [insert here] Page 27 of 46

28 Table of Contents Page TECHNICAL PROPOSAL COVER PAGES Cover Page (use the template hereto) Cover Letter (use the template hereto) Statement of Declaration (use the template hereto) SECTION I. TECHNICAL PROPOSAL SUBMISSION FORM 1.1 Letter of Motivation 1.2 Proposed Methodology 1.3 Past Experience in Similar Consultancy and/or Projects along with Contact Details 1.4 Implementation Timelines 1.5 List of Personal Referees along with contact details 1.6 Bank Reference Details SECTION II. ANNEXES Annex a. Duly Signed Offeror s Letter to UNDP Confirming Interest and Availability (use the template hereto) Annex b. Duly Signed Personal CV Documentation Checklist (please refer to the checklist attached hereto) Page 28 of 46

29 Cover Letter To: Janvier Wussinu Deputy Country Director (Operations) United Nations Development Programme Addis Ababa, Ethiopia Date: [insert date] Dear Mr. Wussinu: Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, I, the undersigned, offer to provide Individual Consulting services [insert the description of the profession/activity for project/programme/office] as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal. I undertake, if my Proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated in the Terms of Reference (ToR). I agree to abide by this Proposal for a period of 120 days from the date fixed for opening of Proposals in the Individual Consultant Procurement Notice, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. I understand that you are not bound to accept any Proposal you may receive. Full Name: Signature: Date Signed: Page 29 of 46

30 Statement of Declaration To: Janvier Wussinu Deputy Country Director (Operations) United Nations Development Programme Addis Ababa, Ethiopia Date: [insert date] Dear Mr. Wussinu: I, the undersigned, hereby offer to provide consultancy services for [insert: title of services] in accordance with your IC Procurement Notice dated [insert: Date] and our Proposal. I hereby submitting the Proposal, which includes the Technical Proposal and Financial Proposal sealed under a separate envelope. In this regard, I hereby declare that: All the information and statements made in this Proposal are true and I accept that any misrepresentation contained in it may lead to our disqualification; I am currently not on the removed or suspended vendor list of the UN or other such lists of other UN agencies, nor are we associated with, any company or individual appearing on the 1267/1989 list of the UN Security Council; I have no outstanding bankruptcy or pending litigation or any legal action that could impair my consultancy service; and I do not employ, nor anticipate employing, any person who is or was recently employed by the UN or UNDP. I undertake, if the Proposal is accepted, to initiate the consultancy services just after contract agreement is duly signed. I fully understand and recognize that UNDP is not bound to accept this proposal, that I shall bear all costs associated with its preparation and submission, and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the evaluation. Yours sincerely, Full Name: Signature: Date Signed: Page 30 of 46

31 TECHNICAL PROPOSAL SUBMISSION FORM 1.1 Letter of Motivation Briefly explain why you are the most suitable for the consultancy service you applied for. 1.2 Proposed Methodology for the Completion of Consultancy Services The consultant must describe how it will address/deliver: A detailed approach and/or methodology you plan to apply or conduct the to meet the demands of the ToR; Providing a detailed description of the essential performance characteristics (if any); Implementation timeline and/or work plan using the proposed methodology/approach. It shall be supported by Gantt Chart Any other information pertinent to it. 1.3 Past experience in similar projects and/or consultancy services The consultant must describe and indicate: Track Record list of clients for similar consultancy services and/or projects as those required by UNDP, indicating description of contract scope, contract duration, contract value, contact references including address as indicated in the following template: Track Record and Experience No. Client Contact Value in US$ Period of activity Types of activities and/or Operations Status or Date Completed References Contact Details (Name, Title Mr., Mrs., Dr. to properly address, Phone, * Be sure the correct address is/are indicated 1.4 Implementation Timelines: The Proposer shall submit a Gantt Chart or Project Schedule indicating the detailed sequence of activities that will be undertaken and their corresponding timing. 1.5 List of Personal Referees List of at least three personal referees in terms of their title (position), where they work, , and telephone address as indicated in the following template: No. Name of Personal Referee Name of the Organization Title and/or Position address with alternative (if any) Telephone Page 31 of 46

32 No. Name of Personal Referee Name of the Organization 1 Title and/or Position address with alternative (if any) Telephone Bank Reference Details In case of winning the designated IC contract, I hereby authorizes UNDP Ethiopia Country Office to effect all payments through the following Bank. I will provide Account Number and further detail for bank wiring upon contract award. Name of the Bank: Branch Name: [insert here) [insert here) Bank Address: City: [insert here) State/Province: [insert here) Country: [insert here) Postal Code: [insert here) Account Type: Checking Savings Note: Double click on the respective Check Box and click checked in the dialogue box of your choice. Page 32 of 46

33 Annex a OFFEROR S LETTER TO UNDP CONFIRMING INTEREST AND AVAILABILITY FOR THE INDIVIDUAL CONTRACTOR (IC) ASSIGNMENT Janvier Wussinu Deputy Country Director (Operations) United Nations Development Programme Addis Ababa, Ethiopia Dear Mr. Wussinu, I hereby declare that: Date: [Insert Date Filling the Form] a) I have read, understood and hereby accept the Terms of Reference (ToR) describing the duties and responsibilities of [indicate title of assignment] under the [state project title]; b) I have also read, understood and hereby accept UNDP s General Conditions of Contract for the Services of the Individual Contractors attached hereto as Annex IV; c) I hereby propose my services and I confirm my interest in performing the assignment through the submission of my CV or Personal History Form (P11) which I have duly signed and attached hereto as Annex b ; d) In compliance with the requirements of the Terms of Reference (ToR), I hereby confirm that I am available for the entire duration of the assignment, and I shall perform the services in the manner described in my proposed approach/methodology which I have attached hereto as Annex a ; e) I hereby propose to complete the services based on the following payment rate on the prescribed format which I have attached hereto as Annex III: A total lump-sum amount as stated in the Financial Proposal which will be payable in the manner described in the Terms of Reference (ToR). f) For your evaluation, the breakdown of the abovementioned all-inclusive amount is attached hereto as Annex III; g) I recognize that the payment of the abovementioned amounts due to me shall be based on my delivery of outputs within the timeframe specified in the ToR, which shall be subject to UNDP's review, acceptance and payment certification procedures; h) This offer shall remain valid for a total period of 120 days after the submission deadline; i) I confirm that I have no first degree relative (mother, father, son, daughter, spouse/partner, brother or sister) currently employed with any UN agency or office [disclose the name of the relative, the UN office employing the relative, and the relationship if, any such relationship exists]; j) If I am selected for this assignment, I shall [Double click on the Check Box and click checked in the dialogue box]: Sign an Individual Contract (IC) with UNDP; Page 33 of 46

34 Request my employer [state name of company/organization/institution] to sign with UNDP a Reimbursable Loan Agreement (RLA), for and on my behalf. The contact person and details of my employer for this purpose are as follows: Description Contact Details Legal Name of Organization: Business Address: Full Name of Official Contract Signatory: Title/Post: address: Tel. k) I hereby confirm that [Double click on the Check Box and click checked in the dialogue box]: At the time of this submission, I have no active Individual Contract or any form of engagement with any Business Unit of UNDP; I am currently engaged with UNDP and/or other entities for the following work: Assignment Contract Type UNDP Business Unit / Name of Institution/Company Contract Duration Contract Amount I am also anticipating conclusion of the following work from UNDP and/or other entities for which I have submitted a proposal: Assignment Contract Type Name of Institution/ Company Contract Duration Contract Amount l) I fully understand and recognize that UNDP is not bound to accept this proposal, and I also understand and accept that I shall bear all costs associated with its preparation and submission and that UNDP will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the selection process. m) If you are a former staff member of the United Nations recently separated, pls. add this section to your letter: I hereby confirm that I have complied with the minimum break in service required before I can be eligible for an Individual Contract. n) I also fully understand that, if I am engaged as an Individual Contractor, I have no expectations nor entitlements whatsoever to be re-instated or re-employed as a staff member. Full Name: Signature: Date Signed: Page 34 of 46

35 Documentation Checklist SN Documentation Requirement Yes No If No Reason 1 Prepared Technical Proposal as per the prescribed template 2 Prepared All-Inclusive 9 Financial Proposal as per the Template to be sent in a Separate File 3 Fulfil the Minimum Required Educational Qualification in the Relevant Area of Specialization as indicated in the ToR 4 Fulfill the Minimum Required Relevant Work Experience as requested under Years of Experience in the ToR 5 Compiled the Bank Reference Details in the Prescribed Table 6 Annexed the Duly Signed Offeror s Letter to UNDP Confirming Interest and Availability (use the template hereto) (as part of Annex a) 7 Annexed the Duly Signed Personal CV (as part of Annex b) 8 If I am selected for this assignment, I shall Sign an Individual Contract (IC) with UNDP 9 I hereby confirm that At the time of this submission, I have no active Individual Contract or any form of engagement with any Business Unit of UNDP 10 I am a former staff member of the United Nations who recently separated, I hereby confirm that I have complied with the minimum break in service required before I can be eligible for this Individual Contract (IC). 11 I am 62 years old or above thus would like to confirm my willingness to go through a full medical exam including x-rays at my own cost from UN recognized medical Center 12 Accepted all provisions of Individual Contract (IC) General Terms and Conditions (GTC) attached hereto Note: Double click on the respective Check Box and click checked in the dialogue box of your choice. All other information and documentations that we have not provided automatically implies our fully compliance with the requirements, terms and conditions of the IC. Full Name: Signature: Date Signed: 9 The term All inclusive implies that all costs (professional fees, travel costs, living allowances, communications, consumables, etc.) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal Page 35 of 46

36 ANNEX III Cover Page FINANCIAL PROPOSAL IC Service Description: Procurement Ref. No.: Prepared by: Nationality: Date of Preparation: Address: Phone / Fax: Recruitment of International Consultant Terminal Evaluation- Mainstreaming Agrobiodiversity into Agricultural Production systems CO/ETH/IC/2015/064 [insert here] [insert here] [insert here] [insert here] [insert here] [insert here] Page 36 of 46

37 Cover Letter To: Janvier Wussinu Deputy Country Director (Operations) United Nations Development Programme Addis Ababa, Ethiopia Dear Mr. Wussinu: Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, I, the undersigned, offer to provide Individual Consulting services [insert the description of the profession/activity for project/programme/office] for the lump-sum amount of [insert the lump- sum amount in figures and words including the currency] as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Proposal. I undertake, if my Proposal is accepted, to commence and complete delivery of all services specified in the contract within the time frame stipulated in the Terms of Reference (ToR). I agree to abide by this Proposal for a period of 120 days from the date fixed for opening of Proposals in the Individual Consultant Procurement Notice, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. I understand that you are not bound to accept any Proposal you may receive. Full Name: Signature: Date Signed: Page 37 of 46

38 FINANCIAL PROPOSAL SUBMISSION FORM 10 Directions: a. The financial proposal shall specify a total lump- sum amount (including professional fee, travel, per diems, and other relevant expenses and/or costs for number of anticipated working days) which UNDP Ethiopia Country Office will be obligated to pay to Prospect Individual Contractor (IC) upon Contract Award and successful completion of the consultancy assignment. b. Do not include any conditional statement(s) about your financial lump-sum amount and partial financial quotation is also not allowed. c. Payments are based upon output, i.e. upon specific and measurable (qualitative and quantitative) deliverables (as indicated in Section II hereunder) of the services specified in the ToR. d. Failing to submit one of the two Sections hereunder and/or incomplete information will make the proposal automatically disqualified. e. You must send your duly signed Financial proposal separately from Technical Proposal through UNDP secured procurement.et@undp.org in a PDF FORMAT I. BREAKDOWN OF COST BY COMPONENTS: Cost Components Unit Cost (Rate) Quantity (No. of days) Total (in US$) Personnel Costs Professional Fees Life Insurance [if you find it applicable] Medical Insurance [if you find it applicable] Communications [if you find it applicable] Land Transportation [if you find it applicable] Others [pls. specify] Travel Expenses to Join duty station Round Trip Airfares to and from duty station [if you find it applicable] Living Allowance [if you find it applicable] Travel Insurance [if you find it applicable] Terminal Expenses [if you find it applicable] Others [pls. specify] Duty Travel 10 The Financial Proposal Submission Template must be used with No Conditional Statement Page 38 of 46

39 Round Trip Airfares [if you find it applicable] Living Allowance [if you find it applicable] Travel Insurance [if you find it applicable] Terminal Expenses [if you find it applicable] Others [pls. specify] All-inclusive Lump-sum Contract Amount *The above format includes specific expenditures, which may or may not be required or applicable but are indicated to serve as examples. *Travel expenses including all travel to join duty station/repatriation travel. Travel costs exceeding those of an economy class ticket are not covered by UNDP. *Perdium /Living Allowance per day shall not exceed UNDP/UN Daily Subsistence Allowance (DSA) Rates for ETHIOPIA/ADDIS ABABA as a DUTY STATION. Please refer to the respective Monthly Circulars from the following link: Amount in Words: [Insert the total amount in words] II. BREAKDOWN OF COST BY DELIVERABLES* The Proposers are requested to provide the cost breakdown for the above given prices for each deliverable based on the following format. UNDP shall use the cost breakdown for the price reasonability assessment purposes as well as the calculation of price in the event that both parties have agreed to add new deliverables to the scope of Services. No Deliverables Payment Milestones Percentage of Total Price (Weight for payment) % % % Amount in US$ All-inclusive Lump-sum Contract Amount 100% *Basis for payment tranches Page 39 of 46

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