Study Abroad Application GUIDANCE NOTES

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1 1 Study Abroad Application GUIDANCE NOTES All applicants to the Study Abroad programmes at King s College London should apply online following the guidance notes below: Registering To apply for a Study Abroad programme at King s you will need to first register on our online application system and then complete our online application form, if you are unable to access the online application form, please contact the relevant admissions office at King s for advice. Please ensure that you send in all relevant documentation with your online application where possible; please review the guidance notes for this information. Tracking your application Using King s Apply you will be able to track the status of your application, view your offer details or apply for accommodation. You can also upload supporting documents such as English language test results. Students outside of the EU will also be able to see information relating to the UK 'points-based' visa system. If, at any stage of the application year, you need to contact us about your application, please login and send us a message via the Send King s a Message tab. The application process can take up to 25 days depending on the time of year. Please do ensure that your application form is as complete as possible to speed up the process. Accommodation All students who are enrolling at King s for a full semester or year (i.e. Sept to Dec, Sept to Jun or Jan to Jun) can apply for accommodation in one of the College s halls of residence. Details of location and the facilities offered by the residences will be sent to you with the offer of a place on the course. Please see the Accommodation Office webpages for further details Residences.aspx. For Erasmus+ Traineeship students I am afraid that we cannot guarantee accommodation as you will be coming outside the standard college term dates but you are still welcome to apply. Visa Issues Visa regulations for entry into the UK have changed recently and we recommend you leave enough time to apply for your visa as applications are taking longer to process than normal. For more information on the new visa system, please see our visa information page. We understand that the new visa system may be confusing so, if you need any further advice on applying for your visa, please contact one of our Student Advisers at advice@kcl.ac.uk.

2 2 Contact Address Admissions Office Capital House (First Floor), Guy s Campus 42 Weston Street London, SE1 3QD Tel: +44 (0) / studyabroad-admissions@kcl.ac.uk The Application After the initial registration page you will be directed here: CHOOSE A PROGRAMME Choosing a programme In this section you will be asked to search for the programme of study you wish to apply for. Step 1: select Taught Programmes Step 2: go to Faculty Name and select Study Abroad and Exchange Please DO NOT use the Keyword, Award type and Mode of study search options. Step 3: hit Search, this will generate a number of programmes over two pages (see list below) select the relevant programme i.e. Study Abroad Internship (Undergraduate) or Study Abroad (Postgraduate Taught). If you are applying for a full year, select the 1 year option. If you are applying for a single semester only, select the other option. In each case, click apply.

3 3 Study Abroad Undergraduate For students currently enrolled on an undergraduate degree programme outside of the UK, wishing to apply as an independent student for a Study Abroad period at King s. Study Abroad Undergraduate (Health & Society) As above, but with a compulsory element Health and Society incorporated into the programme of study (fee paying and Autumn or Spring semester only) Study Abroad Postgraduate Taught For those students currently enrolled on a postgraduate taught degree programme outside of the UK, wishing to apply as an independent student for a Study Abroad period at King s. Study Abroad Postgraduate Research For those students currently enrolled on a postgraduate research degree programme outside of the UK, wishing to apply as an independent student for a Study Abroad period at King s. Study Abroad Exchange (Undergraduate, Postgraduate Taught and Postgraduate Research) For students of all levels (undergraduate/postgraduate taught/postgraduate research) who are currently enrolled on a degree programme outside the UK with one of KCL s partner institutions. Students applying for this programme must be nominated by their home institution to come to KCL as part of a mutual exchange agreement (this includes Erasmus exchange). This programme is fee neutral. Study Abroad Internship (Undergraduate and Postgraduate Taught) this is the programme name of the Erasmus+ Traineeship For students currently enrolled on an undergraduate or postgraduate taught degree programme with the EU (not the UK), wishing to come to King s to work on some research with a member of academic staff. This programme caters for Erasmus Placement Students. Further information can be found here GETTING STARTED You will then be asked to select the start month; select the relevant month and click save.

4 4 PERSONAL DETAILS Personal Information If you are applying direct to King s (i.e. not through an intermediary agency) please leave the Applying via an agent box unticked. If you are an intermediary agency applying on behalf of a student please enter your official agent ID code here and specify where mail correspondence should be directed.

5 5 Permanent home address King s will use the postal / address you enter under the section permanent home address for all correspondence (until you start your studies). If you do not wish to receive correspondence at this address, please enter alternative details under the section correspondence address. The address you use to register your application will automatically be used for any communications King s has with you, therefore pleas ensure that is an address that will not be deactivated i.e. a university .

6 6 EDUCATION As part of your application we need you to tell us about: 1. Your current or previous education relevant to your chosen programme 2. Your most recent programme of study 3. The last programme of study you completed in the UK (if relevant) On our application form there is a page called, Education. You will see the heading in the left hand menu bar. In order to add a qualification, click Add Another. Study Abroad students do not need to input High School Level qualifications as this information is not required. Instead, please select University in the drop down box and input information related to your current degree or first degree and then click save. For Study Abroad students you will need to provide details of your grades so far in your current degree. Please attach a transcript indicating you final GPA or current GPA if available as this will be needed for assessment; this is mandatory for assessment.

7 7 If you have more than one qualification to tell us about, please use the Add another button at the end of the section. This will create a new section for you to enter a second qualification. You can use this button to create as many sections as you need (and there s a delete button if you create one you don t need!). After entering your university qualifications, please enter details of any programmes of study completed in the UK since your university study that required you to have a student visa (including any professional training courses you have undertaken). If the programme didn t have an award, please type no award in the Final Grade section. If you didn t complete the programme, please type 'incomplete'. ENGLISH LANGUAGE English Language Proficiency: All applicants whose first language is NOT English and who have not been taught in English must provide proof of their English Language proficiency, this should be a recognised English Language test certificate, details can be found here If you have an English Language proficiency document, please upload this here. If not, please send us a message via King s Apply and we can advise you further.

8 8 SUPPORTING STATEMENT Study Abroad applicants should provide a personal statement describing why you wish to follow the study abroad programme at King s and how it relates to your academic goals and interests. For guidance please see: ( REFERENCES First Reference: You must provide an academic reference with your application, preferably from a current tutor. You can either upload a reference (this must be on headed school/university paper and signed by your referee) or you can provide their contact details and we will contact them to request a reference. Second Reference: The second referee should be your Study Abroad advisor and will only be contacted if we need to clarify the period for which you will be studying away from your home institute.

9 FUNDING Please indicate who is funding your studies. If you have been nominated by your institution and this affects who pays your fees please be assured that King s will receive notification of this. Please speak to your intuitional study abroad co coordinator for guidance on this. 9

10 10 CHECK AND SUBMIT Attachment Summary: Please check that you have attached the documents specified below. If you have not, your application will not be processed. 1. Academic Transcript 2. English Language proficiency information and certificate if completed if you have not completed this at the time of application, this can be attached at a later date. Declaration: Please tick the box to indicate that you agree with the King s Declaration and then submit your application. Once your application has been submitted, you will receive a decision from our Study Abroad Admissions team within 25 days, as long as you have submitted a completed application and we do not have to request any additional documents.