APPLYING ONLINE TO Master in Management Grande Ecole PROGRAM at HEC PARIS

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1 APPLYING ONLINE TO Master in Management Grande Ecole PROGRAM at HEC PARIS We strongly recommend that you read this page carefully before starting your application. This is a step by step guide to using our web-based application system for the HEC Paris Master in Management Grande Ecole program. For MS or MSc Applicants, please see MS/MSc Application Guide in the FAQ section. We hope this information will help you to fill out your application form. Help and instructions are also provided by the online system during each step of the application process. However, we think that you ll find it easier if you download the instructions before starting the application. TABLE OF CONTENTS: I. STARTING YOUR APPLICATION... 2 II. SELECTING YOUR PROGRAM(S)... 4 III. COMPLETING THE APPLICATION FORM PERSONAL INFORMATION EDUCATION AND WORK EXPERIENCE... 7 a. EDUCATION... 7 b. OTHER DEGREES... 8 c. WORK EXPERIENCE... 8 d. ACADEMIC EXCHANGES PROFICIENCY TESTS... 9 a. MANAGEMENT TESTS... 9 b. ENGLISH TESTS c. OTHER LANGUAGES ESSAYS REFERENCES SUPPORTING DOCUMENTS APPLICATION FEE IV. SUBMITTING THE APPLICATION FORM

2 I. STARTING YOUR APPLICATION To begin your application, simply create a user account with a personal login and password. You can then login at any time to continue working on your application. To start the online application process, please: go to select your preferred language (English or French) using the tabs on the top left of the screen click on CREATE ACCOUNT and give the following information: Title: please choose from the drop down menu. address: this must be a valid address which you check on a regular basis. It is important that your is correctly indicated as it is our primary means for communicating with you to request missing application materials, verify information, give you special instructions, etc. Please be sure to include hec.fr in your address book and/or remove any spam blockers that might prevent our s from reaching you. If you change your address after submitting your application, it is possible to update later, as well as changes to postal addresses. Password: please choose a password. It will be used every time you connect to your application space. 2

3 Re-enter Password: please confirm the password. LAST/FAMILY NAME: please use capital letters to indicate your full last/family name as it appears on your official documents, e.g. DUPONT. First Name: please indicate your first name as it appears on your official documents. Capitalize first letter only, e.g. Alexander. Area of study: please choose your last degree or current area of study in the drop down menu. Name of Institution/University: this is an auto-complete text field. Enter one word related to your home university (e.g. the city) and choose your home university in the list of suggestions. If it does not appear, you have the option to enter one yourself. Year of graduation: if you have already obtained a degree, enter the year in which your degree was awarded. If you are still studying, enter the expected year of graduation. Date of birth: use the popup calendar to enter your birth date by clicking on the icon. Please be accurate when selecting your birth date as it is the record which will be used to edit official documents such as your Certificate of Admission, Certificate of Enrolment required for administrative purposes or obtaining visas. Would you like to receive more information about HEC Paris? : please tick the appropriate box if you wish to receive HEC newsletters. Click on CREATE ACCOUNT (blue button) to save the information and proceed with filling in your application. After completion of the initial registration form, you will receive an containing the User ID and Password which you will use to log in every time you need to complete your application. 3

4 I. SELECTING YOUR PROGRAM(S) Before accessing the main application form you need to choose the program you are applying for: MiM/GE Master in Management Grande Ecole. Then choose the Option which best suits you (i.e. Are you applying from one of our partner institutions, if so, which? If applying independently, please select All other Applicants ). Make sure you know what the program-specific requirements are and that you have familiarized yourself with our program entry requirements (see the program page on our website). Applications that do not meet our requirements will not be considered. Should you have any doubts, please address your CV and transcripts to You may apply for up to two programs, which will be considered sequentially in the order of preference (the non-refundable application fee is 100, whether you choose to apply to 1 or 2 programs). Your second choice application will be submitted for review, if the first one is unsuccessful. HEC Paris runs Admission Sessions for a Fall intake only (September 2015). There are 4 selection sessions for the HEC Paris Master in Management Grande Ecole program (November, January, March and April). When choosing a selection session, please check the deadlines on the Admission Calendar available on Once you click on the SUBMIT button, you will be redirected to My Application space where you can find the different sections of your application and follow its progress. 4

5 II. COMPLETING THE APPLICATION FORM All applications are made online. Do not send a separate postal application to the School. Once you have started an application form, you can log in at any time to continue working on your application or check your work before submitting the application. The application must be filled out in English. In each section of the application, you have the option to SAVE or SAVE AS A DRAFT. The SAVE AS A DRAFT option allows you to save the information you have entered, even if all the required fields are not complete; while the SAVE option can only be clicked when all fields are complete. You can still modify the information until the final submission of your application. The application form is composed of 7 sections: 1. PERSONAL INFORMATION 2. EDUCATION AND WORK EXPERIENCE 3. PROFICIENCY TESTS 4. ESSAYS 5. REFERENCES 6. SUPPORTING DOCUMENTS 7. APPLICATION FEE You can move from one section to another as long as you have not submitted your application. When filling in the form, there is no strict preferred section order, however we advise you to begin with the REFERENCES section, so as to give referees as much time as possible to receive and fill in the online recommendation form. If you forget one of the required fields you will get an error message. After having submitted the application, only the PERSONAL INFORMATION section can be modified. Should any of your details change (e.g. your family Name, your postal or address), please do not hesitate to modify it accordingly. You also have the opportunity to print out your completed application. 5

6 1. PERSONAL INFORMATION In this section you are asked to provide ID information. Please ensure these fields are completed accurately and as they appear in your official documents such as passport, birth certificate or ID card. The information given on this form will be used for official documents such as the Certificate of Admission, the Certificate of Enrolment, etc. Date of birth: use the popup calendar to supply your birth date by clicking on the icon. Please be accurate when selecting your birth date as it is the record which will be used for editing official documents (Certificate of Admission, Certificate of enrolment needed for administrative purposes or obtaining visa procedures etc). City of birth: is the place where you were born as indicated on your passport or birth certificate. Country of birth: please select your country of birth using the drop down menu. If your country does not appear in the drop down menu, please send an to Nationality: please choose your nationality using the drop down menu. If your nationality does not appear in the drop down menu, please send an to Dual Nationality (if applicable): if you hold a dual nationality, please specify your second nationality using the drop down menu. If your nationality does not appear in the drop down menu, please send an to Current address and/or Permanent address: please indicate your full addresses. They will be used for sending HEC official documents such as Certificate of Admission, Certificate of Enrolment. Mobile phone and/or Landline: please don't forget to indicate the country code and city code for numbers outside of France. 6

7 2. EDUCATION AND WORK EXPERIENCE The section requires you to provide all of your undergraduate qualifications, giving your most recent qualification first. We also ask you to briefly describe your professional activities and internships. a. EDUCATION This section requires you to provide all of your undergraduate qualifications, giving your most recent qualification first: Degree (obtained or expected): please use the drop down menu to choose the level of studies you have completed or are in the process of completing. Then tick one of the boxes directly below to indicate whether or not it is a degree you acquired in France. Please use the correct button to indicate if your last degree or expected degree was obtained in France or outside France. Year of graduation: if you have graduated, enter the year in which your degree was awarded. If you are still studying, enter the expected year of your graduation. Distinction/Grade of degree: please enter the final Grade Point Average (GPA), or expected GPA of your degree. 7

8 Here you are asked to provide your GPA on the scale that your institution uses (e.g., 3.6/4.0, 8,6/10, 15/20, 89/100, etc.). If your institution does not calculate GPA, please leave the GPA and GPA scale fields blank on your application. Degree Level: use the drop down menu to indicate the length of studies (in years). Area of Study: use the drop down menu to enter your degree s main area of study. Major (if applicable): please enter your degree major. A major is the main course of study, where you direct your focus as an undergraduate student. Not all academic departments grant majors. Minor (if applicable): please enter your degree minor. A minor is a secondary field that you want to specialize in while you are working on your major. Not all academic departments grant minors. Name of Institution/University: this is an auto-complete text field. Enter one word related to your university (e.g. the city) and choose your university in the list of suggestions. If it does not appear, you can enter it yourself. City: please enter the city of your university. Country: Please use the drop down menu to enter the country where you have obtained or will obtain your degree. b. OTHER DEGREES Do you have a second university degree? If you have obtained or if you are currently enrolled in a second degree, please tick the box next to this question and complete the same information as before about this second degree. c. WORK EXPERIENCE Do you have work experience? Please tick the appropriate box. If yes, please indicate its duration in months. Have you completed any internships/trainings? Please tick the appropriate box. If yes, please indicate its duration in months. d. ACADEMIC EXCHANGES Have you participated in any international academic exchange(s)? Please tick the appropriate box. If yes, please indicate its duration. 8

9 3. PROFICIENCY TESTS a. MANAGEMENT TESTS All the applicants are required to hold a standardized test score prior to submitting the application to the HEC Paris. There are no minimum cut-off scores. We recommend that you take the GMAT, GRE or TAGE MAGE* test at least 2 weeks prior to submitting your application. * Those applicants submitting TAGE MAGE scores for the MiM-GE program are asked to submit an English Language Test if their studies were not conducted entirely in English (see English Tests section). Validity: GMAT, GRE and TAGE MAGE scores are valid for 5 years and must be taken before submitting your application. Reporting the scores: You must report your official GMAT/GRE scores to HEC Paris: For the GMAT, instruct Pearson VUE to send your official GMAT scores directly to the HEC Paris Master Programs (HEC Paris code is OTL-6C-89). For the GRE, instruct Educational Testing Service (ETS) to send your official scores directly to HEC Paris (HEC Paris code is 3623, there is no department code). For the TAGE MAGE, HEC Paris will verify your score directly with FNEGE. There is no reporting procedure to be made by the applicant. Please ensure your TAGE MAGE test is taken before the application deadline. 9

10 If you have taken the test more than once, report only the score from the single examination that you wish us to consider while reviewing your application. We do not average scores. If you retake the GMAT/GRE or TAGE MAGE after the application deadline, we will not be able to consider your new scores in our evaluation for the session you are applying to. Before filling in this subsection, please have the test score copy at hand: all information must be entered exactly as it appears on your score report. Please use the checkboxes to indicate the type of your test and self-report the following information: For the GMAT: Date of test (actual or planned): please use the popup calendar to supply the date by clicking on the icon Verbal score and the percentage below Quantitative Section and the percentage below Total Score and the percentage below Analytical Writing and the percentage below Integrated Reasoning and the percentage below For the GRE: GRE score scale ( or ) Date of test (actual or planned): please use the popup calendar to supply the date by clicking on the icon. Verbal Reasoning score and the percentage below Quantitative Reasoning score and the percentage below Analytical Writing score and the percentage below For the TAGE MAGE: Date of test (actual or planned): please use the popup calendar to supply the date by clicking on the icon. Résolution de problème /60 Aptitudes verbales /60 Raisonnement logique /60 Score total /600 b. ENGLISH TESTS Master in Management Grande Ecole Applicants are only asked to supply an English language test if they are submitting a TAGE MAGE proficiency test. For applicants submitting a GMAT or GRE score; no English test is required. 10

11 The tests accepted are TOEFL (Computer-based or Paper-based or Internet-based), IELTS (Academic or General), TOEIC (Listening and Reading or Speaking and Writing or Bridge) and Cambridge Certificate (of Advanced English or Proficiency in English). Waivers: English Language Tests are waived for the following: English natives (in this case, please tick English native speaker box). International students who have earned a degree from an institution in which ALL instruction is conducted in English (in this case, please tick 3 years of studies taught in English box). The official language of the degree program has to be stated in the degree certificate or its supplement, or in the transcript of records. Validity: Please note that test results are valid for two years, except Cambridge certificates which have unlimited validity. Tests must be valid on the deadline of the program you are applying for. Reporting the scores: If applicable, you must report your official English scores to HEC Paris. - For the TOEFL: your local center might ask you for the HEC Paris institutional code in order to transfer your test results confidentially to us. This code number is For the Cambridge tests: send to your unique ID number and your secret number. By sharing this information, you give us permission to verify the result. For more information: - For the IELTS you have 2 options: 1. before taking the test you should nominate on the IELTS Application form HEC Paris School of Management as your score test recipient institution. Please fill in the following information: Name of person/department: Masters Programs/Admissions Office Name of institution/agency/body/employer: HEC Paris School of Management Address : 1, rue de la Libération, Jouy en Josas CEDEX, France 2. after the issue of IELTS results, please send your personal Test Report Form number (TRF) to By sharing this information, you give us permission to verify the result. For more information: To complete the section: Please use the checkboxes to indicate the type of your English test: Scale: please indicate the total score scale your English test is reported on (ex: 990 for TOEIC Listening and Reading; 120 for TOEFL Internet Based test). Only TOEIC and TOEFL have multiple score scales. Score: use the available field to enter your test result. 11

12 Date (actual or planned): if you have not yet taken a test but have a test date booked, please enter the date. Note that the test score must be available to you before the application deadline in order for you to submit this section and thus the whole application. c. OTHER LANGUAGES In this subsection you are asked to provide accurate information about your language skills. Mother tongue: please enter your first (native) language. French level: please indicate your level of French (if you have any). We remind you that knowledge of French is not a requirement. Other language: please specify the knowledge of other languages than English and your mother tongue. Indicate the level of your Writing, Speaking and Reading by using the drop down menu (Weak, Fair, Good, Excellent). Please avoid entering closely related languages as Catalan/Spanish, Cantonese/Chinese, Portuguese/Brazilian, etc Please add language(s) by clicking on Add a language button or delete languages by clicking on Delete button. 12

13 4. ESSAYS In this section, we ask you to answer a series of questions in order to evaluate your application more effectively and gain a better understanding of your reasons for applying to the program. Your answers are an essential part of the application, and it is therefore important that you answer the questions as sincerely and spontaneously as possible. Therefore be careful when you fill them in, as space to answer the open questions is limited. By limiting the answers to 1000 characters we aim to avoid receiving general statements and instead make you focus on specific points that only you could have written and which could show your unique personality. The content of these pages may be modified, completed, and/or corrected as often as required until you submit the application. Don't forget to save your modifications each time to ensure that they are entered in the system. Here are the short essay topics: 1. Describe, in descending order, your 3 most important interests (be they academic, professional or personal). Justify your answer 2. Which personal achievement are you most proud of (studies, professional life, sports etc.)? 3. Please describe a situation where you failed and what you have learned from it. 4. Please give us an account of your last work/internship experience (accomplishments, what you have learned). 5. What are your reasons for choosing this program? 6. Please describe your short term career goals after completing the Master course. 7. Are you applying to other programs than those of HEC Paris? If yes, please state to which programs other than those of HEC Paris you are applying and why? 8. Is there any additional information you would like to share with us? (do not exceed 1000 characters spacing included)? 13

14 5. REFERENCES We require the letters be submitted via the online submission of Letters of Reference. To save time, you simply need to provide the addresses for two academic referees who are then contacted automatically and asked to complete an electronic reference once you have sent the reference invitation. In order to complete your application, you are required to submit two online academic references (from professors). Applicants with over 1 year of professional experience may substitute one of the academic references with one from a professional. You are welcome to add a third reference from a professor or a professional if you feel it is relevant to your application. If you have made a second choice application, the recommendations of your first choice application will be used automatically for your second choice application. Your recommenders will be asked to assess you on some competencies academic performances and leadership potential and character traits that contribute to successful leadership. 14

15 1. Register your referees: Enter the recommender s personal information carefully on the registration form. It is extremely important to enter the address correctly so that your referees receive the instructions in the timely manner. Submit the request by clicking on SUBMIT tab. A form for a second referee will appear once you have submitted the first. 2. Your referee receives the and accepts the invitation to fill in the recommendation form: Your referee receives an automated from HEC Paris containing instructions and a link to the online Recommendation Form. At this stage, the referee has the following options: - decline the invitation - accept but complete the recommendation form later - accept and complete the recommendation form 3. Your referee completes and submits the recommendation form: After accepting the invitation, your referees have access to an online reference form and can submit the recommendation directly to us. After your referee submits the recommendation, both you and your recommender will receive an confirmation. You can track the status of recommendations and see whether they have been denied, accepted or filled in through your applicant space (just below the First/Last Referee Name). Whether he/she accepts or refuses to write a recommendation, you are notified by . You are responsible for ensuring that all recommendations are submitted online prior to the application deadline. Kindly check with your reference that he/she has received the invitation within 48 hours; certain firewalls or spam filters may block the invitation. If your referee did not receive our , here are the steps to be followed: 1. Go to the REFERENCES section and click on the Mail link situated below your referee contacts 2. Copy and paste the text displayed into an and send it to your referee through your personal account. IMPORTANT: to submit your application, 2 recommenders must have at least accepted to write a recommendation before the appropriate application deadline. 15

16 6. SUPPORTING DOCUMENTS The online application system allows for documents to be uploaded in PDF format only. When scanning hard copy materials to upload into your electronic application, please note the following: the limit of your files is a maximum of 5 MB (5120KB) the format of your files is the A4 (210 x 297 mm) ISO standardized format (8.3 x 11.7 in) the page orientation (Portrait / Landscape) is correct scan all multi-page documents into one PDF file for upload (ex. All Transcript pages should be scanned and saved into one file) This should be achievable by using the correct scanning settings. You have to upload clear and legible copies of the following documents: 1. Resume (CV) 2. Academic Degree(s) (if you have already graduated) or Certificate of attendance (if you are currently enrolled in your final year of study) 3. Official Transcripts or Mark sheets for all academic (undergraduate) years. Students who have completed an exchange or a study abroad program during the course of their undergraduate studies are required to submit copies of their study abroad transcripts if the course names and grades earned abroad are not already reflected on the home institution. 16

17 4. GMAT or GRE or TAGE MAGE*(*see Proficiency Tests section) score. Do not forget to report the official scores to HEC Paris. For more information, see section 3 of the present document. 5. English test score (if applicable): The tests accepted are TOEFL (Computer-based or Paper-based or Internet-based), IELTS, TOEIC (Listening and Reading, or Speaking and Writing, or Bridge) and Cambridge Certificate (of Advanced English or Proficiency in English). Do not forget to report official English test scores to HEC Paris. For more information, see English Tests section of the present document. 6. The copy of your ID card or passport (biographic data page only). If you have dual nationality, please upload both. Select the document you want to upload in the drop down menu. Then click on BROWSE on the right of the list of documents to find the file, e.g. Passport or ID Card, on your computer and select this file. Click on the UPLOAD button to confirm and submit your upload. The document will appear below, in the Your supporting documents column. After you upload your documents, please PREVIEW the documents to make sure that the pages are clearly legible. If not: re-scan the pages save them again delete the documents in the appropriate field upload the re-scanned documents HEC Paris reserves the right to verify the authenticity and authorship of submitted documents and information provided. The original documents must be presented to HEC upon admission before 1 st November 2015 at the very latest. 17

18 7. APPLICATION FEE The non-refundable application fee is 100, payable by credit card, whether you choose to apply to 1 or 2 programs*. If you choose to add a second choice after you've already submitted your application, you will be required to pay the application fee a second time. By ticking the box I pay online, you ll be redirected to our online payment system secured by Mercanet and provided by BNP Paribas Bank. On successful transaction, an invoice is sent by . Please ensure the accuracy of your PERSONAL INFORMATION section before as the invoice will automatically use this data. * Applicants from French ParisTech Schools, ENS Ulm or ISAE Group, and HEC Partner Institutions are exempt from the application fee. We do not grant other fee waivers. Please remember: to submit your application; All the application sections must be 100% complete. Before final submission please check all the sections thoroughly. DON'T FORGET to click on the final 'SUBMIT' button. Even if you submit your application earlier than the deadline, all applications are processed on our side at the chosen deadline date. Once you have submitted your application, you will no longer be able to modify any section, other than the PERSONAL INFORMATION section. 18

19 III. SUBMITING THE APPLICATION FORM To submit your application, all the application sections must be at 100% complete. DON'T FORGET to click on the final SUBMIT button. A confirmation will then be sent to you. Once you have submitted your application, you will no longer be able to modify any section, other than the PERSONAL INFORMATION section. The application must be submitted by 11:59pm (French time) on the deadline date for a given session in order to be considered for that session. The applications submitted after the deadline will be taken into consideration in the next session if there are any more available in a given selection year (The April session is the final session of the admissions year). If your file is complete and the documents legible and correctly uploaded, you will receive another notification. We will let you know if any additional documents are necessary to complete your application. Thank you for having taken the time to read these instructions. We wish you all the best with your application and thank you for your interest. HEC Paris Admissions Office Masters Programs 1, rue de la Libération Jouy-en-Josas Cedex FRANCE +33 (0) (for French speaking students) +33 (0) (for International students) 19

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