The Combined Utility System Fund - A Guide
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- Roderick Richardson
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1 FISCAL YEAR 212 BUDGET STORM WATER FUND Description and Mission The Fund is not technically an enterprise fund; however, it is closely associated with the Combined Utility System Fund, so it is grouped with the enterprise funds for clarity. The Combined Utility System transfer funds to this fund to support storm water drainage operation and maintenance activities. The Department Mission is to provide the best level of maintenance to the storm water infrastructure with the resources provided and to maintain flow of storm water free of debris and foreign objects that cause flooding. Department Short Term Goals Achieve the Maintenance Branch's annual performance targets with the resources provided and to be responsive to 31 1 requests from the citizens Community involvement: Performance Measure Education Department Long Term Goals Increase productivity and reduce costs with improved technology, equipment and work procedures Reduce storm sewer pollution and environmental concerns Continue to improve services and responses to 311 requests Continue to expand the Glider Kit Program Organization Public Works & Engineering I Stonn Water Fund 2 FTEs: Exp.: I I I I Maintenance Resource Management Information Technology FTEs: FTEs:. FTEs: 1. Exp.: Exp.: 836,2 Exp.: 233,915 I. Management Support 29 FTEs: 4. Exp.: 28,77 IX-82
2 FISCAL YEAR 212 BUDGET Fund Summary Business Area Name Fund No./Bus. Area No. Public Works & Engineering 232 I 2 FY211 Current Budget FY211 Estimate FY212 Budget Beginning Fund Balance Revenues Expenditures Revenues Over/(Under) Expenditures Ending Fund Balance Fund Balance Distribution: Non-Spendable Restricted Committed Assigned Unassigned (121,922) 55,55,788 38,316,539 17,234,249 17,112,327 17,112,327 (121,922) 17,112,327 55,55,788 5,15,9 38,316,539 67,262,4 17,234,249 (17,111,5) 17,112, ,1 12, The above summarizes the FY21 1 Budget, the FY211 Estimate and the FY212 Budget for the Fund. Also included are the beginning and ending fund balances, total revenues and total expenditures. The negative Beginning Fund Balance in FY21 1 is due to an FY21 adjustment for non-spendable inventory in accordance to GASB issued Statement No. 54 "Fund Balance Reporting and Governmental Fund Type Definitions". In FY212, $38.3 million is expected to be spent for the maintenance of Rights-of-Way (ROW) and drainage infrastructure, such as storm sewers and roadside ditches and $11.6 million in Debt Service, which includes the interest on the drainage debt and pension obligation bonds. Also included in the expenditures is approximately $2.4 million for the City's National Poliutant Discharge Elimination System (NPDES) Program. IX - 83
3 FISCAL YEAR 212 BUDGET IX " 84
4 Business Area Budget Summary FISCAL YEAR 212 BUDGET Business Area Name Public Works & Engineering Fund No./Bus. Area No. 232 / 2 FY21 FY211 FY211 FY212 Actual Current Budget Estimate Budget Personnel Services ,85 18,il44,671 2,34,8 Supplies 2,141,92 2,581,3 2,341,459 2,445,3 Other Services and Charges 9,251,734 13,975,591 14,134,454 12,498,5 Equipment 2,828,323 1,845,296 1,954,358 2,945,7 Non-Capital Equipment 312,726 38, ,7 Expenditures Total M & Expenditures 33,8,35 37,683,718 37,683,718 38,368, Debt Service & Other Uses 1,445,33 632, ,821 28,894,4 Total Expenditures 34,453,68 38,316,539 38,316,539 67,262,4 Revenues 29,25,979 55,55,788 55,55,788 5,15,9 Staffing Significant Budget Changes and Highlights Ful Time Equivalents - Civilian Ful Time Equivalents - Classified.... Ful Time Equivalents - Cadets.... Total Ful Time Equivalents - Overtime o This fund implemented portions of the City's NPDES Permit from August 28, 1998 to September 3, 23. Because there was a transition from the Environmental Protection Agency (EPA) to the Texas Commission on Environmental Quality (TCEQ), the permit was extended until TCEQ issued the Joint Task Force a Texas Pollution Discharge Elimination System Permit effective February 24, 29 to February 24, 214. Provide for the de-silting, regrading and establishment of proper elevation in roadside ditches. Provide for the inspection, repair and maintenance of damaged inlets, manholes and storm sewers. o Provide for the maintenance, mowing and desilting of off-road and esplanade ditches, drainage easements and for the mowing and herbicide application in the City's right-of-way. o Provide for the sweeping of the City's downtown streets and major thoroughfares throughout the City of Houston. Public Works & Engineering Expenditure Summary 7, 6, 5, '"." co 4,.. '".c 3. I- 2. 1, FY21 Actual FY211 Budget FY211 Estimate FY212 Budget IX - 85
5 .. Division Mission and Perfonnance Measures : Business Area Name : Public Works & Engineering Fund No.lBus Area No. : 232 / 2 ',Name: 'Storr!) Water Main!!'nance FISCAL YEAR 212 BUDGET Mission: Provide the best level of maintenance to the storm water infrastructure with the resources provided and to maintain the flow of storm water free of debris and foreign objects that cause flooding. Goal: Deliver qualily services, in a safe and timely manner,. that provide for the smooth operation and high-level maintenance of public infrastructure. Performance Measures FY21 Actual FY211 Estimate FY212 Budget Manhole inspection 61,927 6, 6, Ditch de silted (miles) Ditches inspected (miles) Environmental inspection 1,451 1,4 1,4 Gutters swept (miles) 26,417 21,5 21,5,Name: Resouce Management - 2Q5 Mission: Provide an efficient and customer service-oriented drainage billing system. Goal: Timely and accurately bill drainage customers. Performance Measures FY21 Actual FY211 Estimate FY212 Budget Resource support N/A 1% 1% "Name: "Information l'e.chng.!ogy -,, !\ Mission: Construct and maintain the most innovative, reliable and cost effective technological solutions available for the public infrastructure systems and the administration of PW&E Department while providing users with secure data, prompt response time and high availability. Goal: Provide management and administrative support for personnel. Provide telecommunication and voice communication services and support. Performance Measures FY21 Actual FY211 Estimate FY212 Budget System for enter. server downtime less.1% 99% 99% 99.9% System for distr;, down time less than.5% N/A N/A 99.5% IX - 86
6 Division Mission and Perfonnance Measures : Business Area Name : Public Works & Engineering Fund No.lBus Area No. : 232 / 2.,Name: P-WE Management.SIIPport Branch - 29 FI 5 CA L YEAR 212 BUDGET Mission: Provide professional services 1 employees in Ihe areas of health and safely; 1 respond and provide support in emergencies caused by natural or man-made disasters. Goal: Provide field safety audils; provide training to PW&E employees; mainlain safety training records; coordinate safety awareness to new hires; and customize safety courses upon request. Performance Measures FY21 Actual FY211 Estim te FY212 Budget Facility management Permit compliance Environment contract compliance Facility inspections IX 87
7 Division Summary FISCAL YEAR 212 BUDGET : Stann Water Business Area Name : Public Works & Engineering Fund No./Bus Area No. : 232 / 2 Division FY21 Actual FY211 Estimate FY212 Budget Description FTEs Cost $ FTEs Cost $ FTEs Cost $ Maintenance 21 De-silt, re-grade and establish proper elevations in ,276, ,57, ,912,28 roadside dilches. Clean and flush culverts. Resouce ManagelT)ent 25 Timely and accurately bill drainage customers..1. 3,337, ,2 Information Technology 28 Provide support and maintenance of software and. a , ,915 hardware used for the maintenance operations. PWE -Management Support Branch 29 Provide training in DOC, HAZCOM, HAZWOPPER, , , ,77 CPR, back injury, first aid and various safety practices. Provide safety awareness initiatives, review annual permits relating to NPDES, act as liaison between divisions, state and local regulatory agencies. Total ,453, ,316, ,262,4 IX - 88
8 Business Area Roster Summary Business Area Name Public Works & Engineering Fund No.lBus Area No. 232 / 2 FISCAL YEAR 212 BUDGET Pay FY211 Current FY212 Job Description Grade Budget FTE Budget FTE Change ADMINISTRATIVE AIDE ADMINISTRATIVE ASSISTANT ADMINISTRATIVE ASSOCIATE ADMINISTRATIVE COORDINATOR ADMINISTRATIVE SPECIALIST (1.) ADMINISTRATIVE SUPERVISOR ASSISTANT DIRECTOR (EXE LEV) CEMENT FINISHER CREW LEADER CUSTODIAN LEADER CUSTOMER SERVICE REP. I (.2) CUSTOMER SERVICE REP. III DIVISION MANAGER ENVIRONMENTAL INVESTIGATOR I (1.) ENVIRONMENTAL INVESTIGATOR II ENVIRONMENTAL INVESTIGATOR III ENVIRONMENTAL INVESTIGATOR IV ENVIRONMENTAL INVESTIGATOR V EQUIPMENT WORKER FIELD SUPERVISOR GIS ANALYST INSPECTOR INSTRUMENT PERSON LABORER OFFICE SERVICE MANAGER PROCUREMENT SPECIALIST PROJECT TECHNICIAN I PROJECT TECHNICIAN III PUBLIC WORKS MAINTENANCE MANAGER PUBLIC WORKS MAINTENANCE SECTION CHIEF (1.) SAFETY REPRESENTATIVE SEMI-SKILLED LABORER SENIOR CLERK SENIOR DATA BASE ANALYST SENIOR DISPATCHER SENIOR INVENTORY MANAGEMENT CLERK SENIOR OFFICE ASSISTANT SENIOR PAYROLL CLERK TRUCK DRIVER (2.1 Total FTEs (1.2) Less adjustment for Civilian Vacancy Factor (1.2) Full-Time Equivalents IX - 89
9 -- FISCAL YEAR 212 BUDGET Business Area Revenue Summary Business Area Name Public Works & Engineering Fund No./Bus Area No. 232 / 2 Commit Item Description 219 PWE - Mowing Maintenance 4321 Interest on Pooled Investments Sale of Non-Capital Rolling Stock Recover Damage-Infrastructure 4523 Miscellaneous Revenue 491 Transfer from Combined Utility General Total PWE - Mowing Maintenance Total Public Works & Engineering FY21 1 Current Budget 8, 41,216 1, 1, 55,481,572 55,55,788 55,55,788 FY211 Estimate FY212 Budget 8, 15, 41,216 5, 1, 1, 1, 5, ,572 5,115,9 55,55,788 5,15,9 55,55,788 5,15,9 IX - 9
10 Business Area Expenditure Summary Business Area Name Public Works & Engineering Fund No./Bus. Area No. 232 / 2 FISCAL YEAR 212 BUDGET Commit FY21 FY211 FY211 FY212 Item Description Actual Current Budget Estimate Budget 51 Salary Base Pay - Civilian 11,624,864 11,75,3 11,699,787 12,243,58 53 Salary Part Time - Civilian 25,164 28,762 29,361 24, Overtime - Civilian 1,117,257 1,123,325 1,156,756 1,163, Premium Pay - Civilian 44,822 5,237 44,695 49, Bilingual Pay - Civilian 2,64 2,71 1 2,638 2, Pay for Performance-Municipal a 9,542 9,542 9, Pension - Civilian 1,698,828 1,79,127 1,766,556 2,23, Termination Pay - Civilian 25,156 93,452 93,452 93, FICA - Civilian 926,725 1,1, ,57 1,29, Health Ins-Acl Civilian 2,4,847 2,469,849 2,373,792 2,816, Basic Life Insurance - Active Civilian 6,66 6,622 6,731 7, Health/Life Insurance - Retiree Civilian 457, , , ,3 536 Long Term Disability-Civilian 32,3 32,469 3,17 32, Workers Compensation-Civilian Admin 71,752 8,49 78,379 76, Workers Compensation-Civilian-Claim 31,62 212, , ,7 543 Unemployment Claims - Administration 51,195 14,251 48,14 54,598 Total Personnel Services 18,787,21 18,968,85 18,944,671 2,34, Chemical Gases & Special Fluids 172,31 168,4 168,4 168, Cleaning & Sanitary Supplies 19,5 18,8 18,8 17, Construction Materials 555, ,1 515,1 6, Electrical Hardware & Parts 1,757 6,6 6,6 6, Mechanical Hardware & Parts 3,937 8,6 8,6 8, Meters Hydrants & Plumbing Supplies a Audiovisual Supplies a Computer Supplies 1,436 5, 26,383 3, 5115 Paper & Printing Supplies 6,12 5,3 5,3 5, Publications & Printed Materials Postage 2,79 236,5 3,8 1, Miscellaneous Office Supplies 6,376 8,8 8,8 5, General Laboratory Supplies 11,974 13,3 13,3 13, Drugs & Medical Chemicals Medical & Surgical Supplies 9,48 8,9 1,9 8, Small Technical & Scientific Equipment Fuel 1,22,73 1,169,3 1,169, 1,235, Vehicle Repair & Maintenance Supplies 13,365 18,1 18,1 18, Clothing 7,359 97, 92,176 85, Food Supplies 11,279 7, 7, 7, Landscaping & Gardening Supplies 2,696 5,7 5,7 5, Small Tools & Minor Equipment 25,676 85,4 5, 66, Miscellaneous Parts & Supplies 23, ,3 211,3 186,3 Total Supplies 2,141,92 2,581,3 2,341,459 2,445,3 521 Temporary Personnel Services a 5, 5, 95, 5212 Security Services 74,551 75,4 5, 91, 5216 Architectural Services (15,214) 16,5 16,5 16, Computer Info/Contr 28,926 1, 1, 15, 5218 Information Resource Services a 17,3 44,2 17, Medical Dental & Laboratory Services 9,195 12,7 12,7 12, Management Consulting Services 7,62 4,5 4,5 4, Miscellaneous Support Services a 5, 177,5 5, Real Estate Lease/Office Rental 84,588 89,9 89,9 128, Refuse Disposal 1,92,75 1,36,1 1,238,6 838, Computer EquipmenVSoftware Maintenance 4,563 2, 2, 2, IT Application Svcs 5,899 6,677 6,677 6, Vehicle & Motor Equipment Services 4,76,179 4,738,44 5,6,4 5,15, Other Equipment Services 16,931 16,3 16,3 14, Construction Site Work Services (53,114) 51,3 51,3 51,3 IX - 91
11 Business Area Expenditure Summary Business Area Name Public Works & Engineering Fund No./Bus. Area No. 232 / 2 FISCAL YEAR 212 BUDGET Commit FY21 FY211 FY211 FY21 2 Item Description Actual Current Budget Estimate Budget Other Construction Work Services 116, ,621 99,6 199, Engineering Services (237,1 79) 32,3 158,1 358, Computer Software Maintenance Services 2,882,9 2,847, , Mail/Delivery Services 3,8 3,8 3, Print Shop Services 2, Printing & Reproduction Services Advertising Services 36, Insurance Fees 17,3 15,14 16, Membership & Professional Fees 2,422 5,4 3,268 2, Education & Training 12,175 17,5 17,5 19, 5295 Travel - Training Related 414 4,6 4,6 8, Indirect Cost Recovery Payment 1,42,8 1,158,533 1,158,533 1,257, Building Maintenance Services 59,873 99,2 99,2 83, Land and Grounds Maintenance 3,476 2,3 2,3 2, Infrastructure Maintenance Service 1,915,487 1,873,7 1,93,7 1,93, Data Services Voice Services 1,12 9,23 17,491 12, Radio Communications 3, 3, 3, Voice Equipment 29,799 29, Voice Labor GIS Revolving Fund Services 71,95 71,95 72, Vehicle/Equipment Rental/Lease 623 1,3 1,3 1, Office Equipment Rental 6,726 12,2 12,2 12, Other Rental 13, 13, 13, Parking Space Rental 1,854 31,1 31,1 31, Legal Services 1, , Legal Svcs - Crt Report Metro Commuter Passes 2,426 2, 2, 2, Miscellaneous Other Services & Charges 29,583 32, 44,999 32, Interfund Payroll Services 8,76 8,76 48, Interfund HR Client Services 4,55 291, KRONOS Service Charge back 12, Drainage Fee Service Chargeback 122, Interfund Engineering Services 1, Interfund Communication Equipment Repair Interfund Legal Services Interfund Inventory Adjustments Other Interfund Services.82,633 17, 17, 115,6 Total Other Services and Charges 9,251,734 13,975,591 14,134,454 12,498, Furniture Fixtures and Equipment 99,996 6, 1, 5622 Vehicles 2,828,323 1,599,5 1,775, 2,845, Computer HW and Developed SW 145,8 119,358 Total Equipment 2,828,323 1,845,296 1,954,358 2,945, Non-Capital Office Furniture & Equipment 1, 1, Non-Capital Computer Equipment 124,526 12,576 57, Non-Capital Communication Equipment 88,2 88,2 8,5 Total Non Capital Equipment 312,726 38, , Discretionary Debt 813,53 11,15, Transfers to General Fund 66,56 67,5 67,5 17,179, 5325 Trans to PIB Bonds Debt Service 565, , , ,3 Total Debt Service and Other Uses 1,445,33 632, ,821 28,894,4 Grand Total Expenditures 34,453,68 38,316,539 38,31 6,539 67,262,4 IX - 92
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