CITY OF GRANTS PASS ORGANIZATIONAL CHART

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1 CITY OF GRANTS PASS ORGANIZATIONAL CHART PUBLIC SAFETY Bill Landis Police Division Fire Rescue Division Support Division CITIZENS Population 34,855 MAYOR (1) COUNCIL (8) ELECTED - 4 Year Terms COMMITTEES P.A.V.E.Committee Bikeways & Walkways Committee Budget Committee Industrial Loan Review Committee Tourism Advisory Committee Urban Growth Boundary Steering Committee Urban Tree Committee Aaron Cubic PARKS & COMMUNITY DEVELOPMENT PUBLIC WORKS Terry Haugen CITY RECORDER Karen Frerk Parks & Recreation Building & Safety Engineering Services Business Operations Planning Services Water Program Wastewater Program Transportation Program Storm Water Program Solid Waste Program Management Support General Insurance COMMISSIONS/BOARDS Grants Pass Parks Advisory Board Historic Buildings & Sites Commission Riverfront Review Board Urban Area Planning Commission ASSISTANT CITY MANAGER Dave Reeves FINANCE & FLEET Jay Meredith Information Technology Property Management Economic, Tourism & Downtown Accounting & Financial Mgmt Utility Billing & Customer Service Fleet Operations HUMAN RESOURCES Karin Lange Human Resources Workers Compensation Benefits Administration LEGAL SERVICES

2 Administration MAYOR & COUNCIL 1.00 City Manager Chief Executive Officer of all City operations, providing the leadership to carry out Council Policy. Works with Council to develop a long-range vision of the community's potential and goals for achieving that vision. Sees that the Council Work Plan is implemented. In addition to preparation and management of the budget, represents City government to the community and public jurisdictions, working towards effective relationships. LEGAL SERVICES 1.00 City Attorney (contracted) Provides legal services for Mayor, Council, City Manager and all other City officials concerning City business. Represents City in civil litigations and administrative proceedings. Prepares ordinances and resolutions. ASSISTANT 1.00 Assistant City Manager Coordinates public involvement efforts. Serves as the City's Emergency Management Coordinator. Oversees Information Technology, Economic Development, & Property Management. CITY RECORDER 1.00 City Recorder Responsible for support of City Manager and Council, customer service, elections, recordings, public records and risk management Office Assistants INFORMATION TECHNOLOGY 1.00 Information Technology Manager Plans and administers data communication networks, analyzes needs, evaluates options, assists in the implementation of personal computer systems and confers with managers to define and resolve management information issues. Facilitates data interaction with the General Information Systems (GIS) Computer Services Technician 0.50 Webmaster ECONOMIC DEVELOPMENT 1.00 Business Advocate Encourages and supports economic development within the urban growth boundary. Works with organizations and committees to attract businesses and support existing businesses. Tourism Promotion Contract Downtown Services Contract PROPERTY MANAGEMENT 1.00 Property Management Coordinator Provides management and maintenance of buildings and properties. Oversees janitorial services, grounds maintenance, rentals and set up for Council meetings Municipal Services Worker 0.80 Land Acquisition Spec. (contracted) 0.50 Department Support Technician

3 Finance & Fleet 1.00 Finance Director Provides financial services to the City, manages accounting and reporting systems, coordinates budget preparation, and supports organizational and public communications. Assesses long-term financial requirements to implement capital projects, coordinate debt issuance and evaluate feasibility to calling debt. Invests cash reserves in accordance with City adopted investment policies. ACCOUNTING & FINANCIAL REPORTING 1.00 Accounting Services Supervisor Provides project and general accounting services for the City as well as centralized payroll, accounts payable and lien reporting services. Provides technical assistance, cash management, and research related to the financial functions of the municipality. Coordinates annual audit preparation and production of annual budget in accordance with GAAP, GASB, and State and Federal Law. UTILITY BILLING & CUSTOMER SERVICE 1.00 Utility Billing & Customer Service Supervisor Processes utility and other accounts receivable billings. Provides customer service, general information support, reception and mail center processing. Processes all monies received by the City and routes liquor licenses, peddler s license, business tax, etc. for processing. FLEET & EQUIPMENT REPLACEMENT 1.00 Lead Mechanic Manages vehicle maintenance and equipment replacement Accountant 1.00 Finance Support Specialists 1.00 Department Support Technician 1.00 Accounting Techncian 6.50 Accounting Technicians 1.00 Mechanic 1.00 Department Support Technician 1.00 Grant Specialist 0.90 Adminstrative Support Specialist

4 Human Resources 1.00 Human Resources Director Directs all Personnel related activities including: administration of policies and procedures, State and Federal regulations, classification and compensation plans; contract negotiations, employee development and benefits administration. Coordinates the Workers Compensation Insurance program Personnel Analyst 0.75 Personnel Technician 0.50 Office Assistant WORKERS COMPENSATION INSURANCE PROGRAM BENEFITS ADMINISTRATION INSURANCE PROGRAM

5 Parks & Community Development PARKS & RECREATION Maintains and manages parks, trails & playgrounds. Oversees Recreation & Aquatics contracts ensuring development and scheduleing of programs and facilities Municipal Specialist 5.00 Municipal Worker Recreation Contract 1.00 Parks & Community Development Director Directs overall activities Assistant Parks & CD Director PLANNING Adminsters comprehenive plan and land use ordinances. Prepares staff reports related to land use regulations and land use requests. BUILDING & SAFETY Responsible for the regulations of all new, atlered and existing buildings within the City and application of related laws/codes. PLANNING 1.00 City Surveyor 1.00 Senior Planner 2.00 Associate Planner BUILDING & SAFETY 1.00 Building Official 1.00 Building Inspector/ Plans Examiner ENGINEERING 1.00 City Engineer (under contract) 1.00 Engineering Project Supervisor Responsible for design, review and inspection of all new public works construction Engineering Technicians PARKS & CD MANAGEMENT SUPPORT 1.00 Business Operations Supervisor Responsible for customer service, issuing permits, clerical support, database maintainenance, GIS and lien search/review GIS Coordinator 1.00 Database Technician 2.00 Dept. Support Techs 2.65 Office Assistants

6 Public Works WATER TREATMENT SERVICES Responsible for treatment of water for household and emergency use, maintenance and operation of plant and various pump stations and reservoirs located throughout the City. DISTRIBUTION & COLLECTION Responsible for maintenance and operation of the drinking water delivery and wastewater collections systems. Repair water mains, install new services, replace meters, inspect clean and repair sewer mains, cleanouts and manholes Treatment Plant Specialist WATER DISTRIBUTION 1.00 Utility Specialist 6.50 Utility Workers 0.50 Office Assistant WASTEWATER COLLECTION 1.00 Utility Specialist 3.50 Utility Workers 0.50 Office Assistant 1.00 Public Works Director Directs overall activities, making long-range capital plans WASTEWATER TREATMENT SERVICES Responsible for treatment of wastewater; maintenance and operation of plant and lift stations; administration of pretreatment program; and disposal of bio solids. WASTEWATER TREATMENT 5.00 Treatment Plant Specialist 1.00 Utility Specialist 1.00 Utility Workers STREETS & DRAINAGE Maintains and improves streets, alleys, sidewalks and public right of ways. Repairs and installs signals and signs. Maintains storm water facilities and manages open space systems to protect community against flooding and assure quality of water returning to the Rogue River Municipal Specialist 5.00 Municipal Services Worker SUPPORT STAFF Administers the capital program of the department. Provides centralized clerical support Engineering Technician 1.00 Dept. Support Technician

7 PUBLIC SAFETY 1.00 Lieutenant (Operations) Provides 24/7 patrol through shift sergeants with a 4 team approach. Investigates crimes after commission ranging from fraud to homicide. Patrol 5.00 Public Safety Sergeant 4.00 Corporals Police Officers Reserver Officers Detectives 1.00 Public Safety Sergeant 6.00 Police Officers 1.00 Property Specialist 1.00 Investigative Specialist POLICE DIVISION 1.00 Deputy Chief Communications/Records Provides call taking, records management and 911 dispatching Civilian PS Supervisor 4.00 Lead Dispatcher Dispatcher 6.00 Public Safety Clerk 0.50 Public Safety Clerk Aide 1.00 Public Safety Director Directs police, fire and 911/dispatch services. Establishes long-range planning and research. Develops and revises policies, procedures and methods. Responsible for liaison with other agencies and jurisdictions. Prepares and administers budgets. 1.0 P.S. Executive Assistant FIRE RESCUE DIVISION 1.00 Deputy Chief Management of 24-hour Fire/Rescue Operations. Fire suppression, rescue and emergency medical response. Provides fire cause determination, code interpretation & enforcement, community education, and support as needed during emergencies. 1.0 Lieutenant (Support) Oversees enforcement of development laws, building codes and nuisance codes. Provides general support to the Police & Fire Divisions. Provides community education, crime prevention and support as needed during emergencies. Fire Rescue 3.00 Batallion Chiefs 3.00 Corporals Firefighters Student Firefighters Fire Prevention 1.00 Fire Marshall 1.00 Fire Inspector 1.00 Fire Prevention Specialist 1.00 Office Assistant 1.00 Firewise Coordinator Code Enforcement/CSOs 5.25 Community Service Officers Crime Prevention/School Resource 2.0 Police Officers Auxillary Volunteers/Chaplains Traffic Team 2.0 Police Officers

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