CIROBE 2015 Important Exhibitor Information

Transcription

1 CIROBE 2015 Important Exhibitor Information now at NAVY PIER! Your CIROBE booth number is: # IN THIS PACKET YOU WILL FIND: In the BOOTH SET-UP PAGES In the SHIPPING PAGES In the BREAKDOWN PAGES EXHIBITOR SCHEDULE 1 Booth Set Up and Additional Furniture Information Remember! All materials must be displayed on top of your 2 x 6 display table(s). Please call with any questions. It is understood that orders should not be written during set up. 2 PRE-REGISTRATION FORM...DUE OCTOBER 1, 2015 Fill out this form for exhibitor badges and table signage 3 RENTAL OF ADDITIONAL FURNITURE FORM...DUE OCTOBER 1, 2015 Fill out this form for round work tables, bookcases and table risers. 4 HOTEL INFORMATION...MAKE YOUR RESERVATIONS IMMEDIATELY CIROBE hotel blocks are small and selling out. Please make your reservations now. Blocks expire October 1, FREEMAN ELECTRICAL INFORMATION... DUE OCTOBER 1, 2015* 6 NAVY PIER INTERNET AND TELEPHONE ORDER FORM...DUE SEPTEMBER 23, 2015* 7 Directions to and at Navy Pier *FREEMAN DISCOUNT RATE DEADLINE 8 Freeman Quick Facts 9 Exhibitor Booth Set-up / Dismantle Information, Union Jurisdictions, Straight Time window charts 10 FREEMAN INSTALL AND DISMANTLE LABOR ORDER FORM 1 Shipping and Drayage Information All materials should be shipped to the Freeman 2500 W. 35th St., Chicago, IL 60632; no materials should be sent to Navy Pier. Shipments should arrive no earlier than September 24, no later than October 14, 2015 for the discount rate. 2 MATERIAL HANDLING ORDER FORM... DUE OCTOBER 14, 2015* 3 METHOD OF PAYMENT FORM... DUE OCTOBER 14, 2015* 4 Freeman Transportation Information (Optional) *FREEMAN DISCOUNT RATE DEADLINE 5 LABELS for your shipment 6 Shipping rates chart for last-minute freight 7 Freeman Shipping information, including direct shipment information for your carrier 8 Freeman Terms and Conditions 1 Breakdown and Move-out Information Breakdown may not begin until 3 p.m. on Sunsday and your booth must be packed by 7 p.m. on Sunday night. Please make your travel plans accordingly. If you will be shipping your booth back to your company, please make arrangements to have your materials picked up on Monday, October 26 between 8 a.m. and 11 a.m. 2 Outbound Freight Procedures (See also the Marshalling Yard Instructions, under Inbound Shipping) 3 Freeman Outbound Shipping (fill out for pre-printed outbound labels) 4 Sample CIROBE OUTBOUND FREIGHT INTENTION FORM (actual form to be received and completed on show site) Thurs., Oct 22 Fri., Oct 23 Sat., Oct 24 Sun., Oct 25 Set-Up 2 p.m. - 8 p.m. 8 a.m a.m. Show Hours 10 a.m. - 6 p.m. 9 a.m. - 6 p.m. 9 a.m. - 3 p.m. Breakdown 3-7 p.m.** ** Moveout starts at 8 a.m. on Monday. Exhibitors are not allowed on the floor during moveout without prior authorization.

2 CIROBE 2015 OCT 23-25, Navy Pier 20-Sep Sunday CIROBE CALENDAR OCTOBER 2015 Monday Tuesday Wednesday Thursday Friday Saturday Discount Freight Arrival Dates at Freeman Warehouse Sept 24 - Oct 14 Program Listing & Advertising Deadline (separate mailing) (discount deadline) Dock Hours 8 am - 3:30 p.m Oct 2 3 Electrical, Telephone, Internet, Preregistration (Badge and Signage) and Additional Furniture Orders Due Hotel Block Expires Freight Discount Deadline, Material Handling and Method of Payment Form Due Late rates charged for shipments arrving on or after this date at Freeman Warehouse * Booth Set- up 2-8 p.m. Booth Set up 8 a.m a.m. * Show Hours 10 a.m. - 6 p.m. Show Hours 9 a.m. - 6 p.m Show Hours 9 a.m. - 3 p.m. Freight Load Out 8 a.m a.m. * Breakdown 3-7 p.m.

3 Booth Set-up & Additional Furniture 2015 SET-UP HOURS: BOOTH SET-UP RULES: FURNISHINGS & SERVICES INCLUDED: CHECK-IN & BADGES: SIGNAGE: ELECTRICITY INTERNET & PHONE: ADDITIONAL FURNITURE: Thursday, October p.m. - 8 p.m. Friday, October a.m a.m. It is understood that orders should not be written during set up. Teamsters handle all freight inside the exhibit hall. They unload all trucks or vehicles from the loading dock, deliver the material to your booth, and remove and reload material at the close of the show. Small items which can be easily carried by one person, in one trip, without the aid of flat trucks, dollies, etc., may be brought in through the front entrance of the hall. Dollies and carts are not allowed on the exhibit hall floor during set-up. This rule is strictly enforced. The booths are constructed of freestanding uniformly draped tables. As stated in the exhibitors agreement, all materials must be displayed and sold from atop these tables. Bookstands and bookshelves may be placed on the tables to broaden your display as long as they are not endangering any of the attendees or exhibitors. No displays may be placed on the floor without the consent of CIROBE management. Any exceptions must be submitted in writing to CIROBE at least one month prior to the show and could result in additional fees. CIROBE provides security to prevent unauthorized entry to the exhibit halls throughout the show, including set-up, but does not provide security for materials at each individual booth. Exhibitors are responsible for their own materials and should secure any valuables when leaving their booths unattended. As stated in your contract, neither CIROBE, nor Navy Pier maintains insurance covering exhibitor s property, and it is the sole responsibility of the exhibitor to obtain such insurance. All exhibitors should check in first at Registration outside Festival Hall B to pick up their badges, programs, and other pertinent information. Registration will open Thursday, October 22 at 12 p.m. Please fill out the enclosed pre-registration form to indicate which representatives from your company will be attending the show. (Note: Badges are strictly for the employees of exhibiting companies and no blank badges will be issued.) CIROBE will provide signage for one business per booth. A pre-registration form is provided to indicate the proper booth name. You may bring your own signage, but all signage must be attached to the tables. No signage is allowed on the curtains or pillars, for example. Please plan accordingly. Freeman will be the electrical contractor for CIROBE. Rates are for the duration of the show. Note the options to choose power for show hours only at a lower cost and to bring your own approved power strip if you are plugging in multiple devices. Also note that power drops will be to a central location in your booth. Orders are due by October 1 for the lowest rates. Navy Pier is the exclusive provider of high-speed internet and phone services. Should you wish to have a phone line and/or a highspeed internet connection at your booth, please return the enclosed forms by September 23 to ensure that these services will be available. Pay-as-you-go WiFi can also be ordered on site. CIROBE offers three kinds of additional furniture to expand your booth space and make it easier for you to work. As stated in your exhibitor contract, CIROBE is strictly a table-top show and all materials must be displayed from the top of your exhibit tables. We offer portable bookcases (3 shelves) and table-top risers (one shelf) to enhance and increase your table-top display space; and we offer 30 round work tables to provide a place for you to do paperwork and take orders. Furniture is available at a discounted rate if ordered and paid in full before October 1. After October 1, furniture orders are NON- REFUNDABLE and available at higher rates. Round tables will be available for rental at a cost of $225 each, pre-ordered. We strongly advise you to pre-order your tables as a very limited supply of extras will be ordered. After October 1 the round table price is $275, if available. Tables will be provided as work space only, and may not be used for the display of materials. They will only be provided on the condition that they do not encroach upon or crowd out your neighboring booths. If CIROBE or the fire marshal finds problems with their placement, the table(s) will be removed, and you will not be charged. You are not allowed to bring your own work tables. Six-foot risers may be rented for $65 each. (After October 1 price: $95) Risers are long, draped shelves that sit on top of the table to give you a two-level display. Folding portable bookcases (three shelves, approximately 28 wide) may be rented for $85.00 each. (After October 1 price: $110, if available. Supply is very limited.) The bookcases must be set up only on the 6-foot display tables. We have a very limited quantity of bookcases available so please order as soon as possible. The above items must be ordered and paid in full by October 1, All furniture ordered after October 1 will be subject to higher rates and availability, and must be prepaid. Furniture that has not been paid for will not be delivered. If you intend to order furniture at the show site, please bring a check or a credit card. PLEASE NOTE: AFTER OCTOBER 1 FURNITURE ORDERS ARE NON-REFUNDABLE. YOU WILL BE GIVEN A STATEMENT OF YOUR FURNITURE ORDER WHEN YOU CHECK IN FOR SET-UP AND IT IS YOUR RESPONSIBILITY TO INFORM US OF ANY DISCREPANCIES. UNLESS YOU LET US KNOW THAT YOUR ORDER HAS NOT BEEN FILLED PROPERLY WITHIN TWO HOURS OF CHECK-IN, YOU WILL BE CHARGED EVEN IF YOUR FURNITURE IS MISSING OR WRONG.

4 CIROBE 1501 East 57th Street, Chicago, Il phone (773) fax (773) DUE: OCTOBER 1, 2015 CIROBE 2015 PRE- REGISTRATION FORM Booth identification sign should read (one business name per table):... Badges (exhibitor badges are for employees of the exhibitor only): F A reminder: your PROGRAM information forms will arrive under separate cover in the next two weeks. Please phone or fax if you do not receive your forms. This form must be returned by October 1, 2015 to: Or fill it out online at using the online exhibitor kit CIROBE 1501 East 57th St. Chicago, IL (773) FAX (773) info@cirobe.com online

5 CIROBE 1501 East 57th Street, Chicago, Il phone (773) fax (773) DUE: OCTOBER 1, 2015 CIROBE 2015 RENTAL OF ADDITIONAL FURNITURE FORM These items must be ordered and paid in full by October 1, 2015 (and are subject to availability.) Furniture orders are NON-REFUNDABLE after October 1. Remember: All furniture orders must be pre-paid. If you intend to order furniture at the show, please bring a check or credit card. No outside work tables are allowed. You may bring your own displays or bookcases at no additional charge provided they fit on your 2 x6 exhibit table. Any extra floor displays must be preapproved in writing and will incur additional fees unless they are substituted for your exhibit table. Qty Item Price Round Table(s) at $225 each. (After October 1 price: $275) Round tables are for work space only and may not be used as display space 6-foot Riser(s) at $65 each. (After October 1 price: $95) Risers must be placed on your display table and are display furniture. Portable Bookcase(s) at $85 each. (After October 1 price: $110) Supply very limited; portable bookcases must be placed on your display table and are display furniture. Total Due Exhibitor Name Booth # Contact Name Date Contact Signature Method of payment: Check enclosed Make checks payable to CIROBE and send with this form to: CIROBE, 1501 E. 57th St., Chicago IL Visa/Mastercard/American Express card# expiration date Cardholders Name: CVV Code*: Signature: Card Billing Address (must match address to which your statement is sent and include the zip code): This form must be returned by October 1, 2015 to: CIROBE 1501 East 57th St. Chicago, IL (773) FAX (773) info@cirobe.com online 3

6 Hotel Choices for CIROBE 2015 Official CIROBE Room Blocks W Chicago Lakeshore Doubletree Magnificent Mile Closest hotel to Navy Pier $229 per night Wonderful Room Single/ Double Occupancy* Free in-room wireless internet* Double Starwood Preferred Guest Points* for CIROBE group on room and incidentals Rooms available October 19-28, 2015 reserve at W CIROBE GROUP PAGE or by phone at and ask for the CIROBE group * Rates and amenities only available to bookings in CIROBE group block Group rates are based on availablity, and must be reserved by October 1, Due to the very limited number of rooms in each block, we highly suggest making your reservations early. Hotel and Navy Pier Map Next closest hotel to Navy Pier $209 per night Single/Double Occupancy* Free in-room wireless internet* HHonors points Book online at Rooms available October 22-25, 2015 reserve at DOUBLETREE CIROBE GROUP PAGE or by phone at with group code CIR Doubletree Magnificent Mile W Chicago Lakeshore NAVY PIER

7 IMPORTANT ELECTRICAL EXHIBITING INFORMATION Exhibitors requiring electrical services should thoroughly read and understand the rules and regulations posted in the Exhibitor Service Kit. All questions or concerns can be directed to Freeman s electrical department for clarification at or faxed to All exhibitor provided equipment for connection to Freeman electrical or for distribution of power within the exhibit may require an inspection to ensure compliance with all Federal, State and Local Codes as listed on the Electrical Order Form. Exhibitor provided equipment for electrical distribution or equipment connection shall require Freeman to make the final connection from Freeman s power distribution equipment to the exhibit. This is required only to ensure proper voltage and connection prior to energizing any exhibits. As an exhibitor, should you choose to provide equipment with electrical connectors to plug directly into Freeman electrical equipment, the following list provided will ensure the proper connection: 500 Watts to 2000 Watts - Standard U-Ground 15 or 20 Amp Cord Cap / 515 or Amp 120/208 5 Wire - Hubbel Male - HBL 2511 / L2120P 30 Amp 120/208 5 Wire Hubbel Male HBL 2811/L2130P 30 Amp Y277 / Wire - Hubbel Male - HBL 2821 / L2230P 60 Amp 208v & 480v Daniel Woodhead 5 Wire - Male Y560P 100 Amp 208v & 480v Mini-Cam - Male Leviton 15SDM - Female 15SDF (Hots Male Neutral & Ground Female) 200 / 400 Amp 208v & 480v Large-Cam - Male Hubbel HBL 400PT EKE - Female Hubbel HBL 400CT (Hots Male Neutral &Ground Female) All of the above listed items may be found at your local electrical wholesale houses. Should you require additional information, please contact Freeman s electrical department. Hopefully, you find this information useful in planning your event. If we can provide further assistance, please don t hesitate to contact Freeman s electrical department. We appreciate your business.

8 8201 West 47th Street McCook, Illinois (773) Fax (469) For Assistance, please our experts at or call For fast, easy ordering, go to ELECTRICAL OUTLETS (Double Price for 24 Hour Service) Power includes delivery of the service to one location at the rear of the booth in ADDITIONAL INFORMATION peninsula and inline booths. Please see the Electrical Labor order form for rates and instructions if you require outlets in other locations, have lights or electrical items to hang or erect, have orders for power of 208v or higher, or have other electrical requirements. 110/120 VOLT Quantity Quantity Discount Standard (For Show (For 24 hrs/day Hours Only) Double Price) Show 24 Hr. Price Price TOTAL 500 Watts (5 amps) = $ 1000 Watts (10 amps) = $ 2000 Watts (20 amps) = $ 208 VOLT SINGLE PHASE (Labor Required for Connection) 20 Amps = $ 30 Amps = $ 60 Amps = $ 100 Amps 1, , = $ 208 VOLT THREE PHASE (Labor Required for Connection) 20 Amps = $ 30 Amps , = $ 60 Amps , = $ 100 Amps 1, , = $ 200 Amps 2, , = $ 400 Amps 4, , = $ Transformer to Boost 208V to Approx. 230V - $7.00 per Amp (20 Amp Min.) Qty of Amps X Price $ = $ 480 VOLT THREE PHASE (Labor Required for Connection) C.I.R.O.B.E. / OCTOBER 23-25, 2015 NAME OF SHOW: COMPANY NAME: BOOTH #: CONTACT NAME: PHONE #: ADDRESS: 20 Amps , = $ 30 Amps , = $ 60 Amps 1, , = $ 100 Amps 1, , = $ 200 Amps 2, , = $ DISCOUNT PRICE DEADLINE DATE OCTOBER 1, 2015 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER FOR ADVANCE PAYMENT PRICE Your order with full payment along with a floor plan indicating main power location and distribution points, if applicable, must be received prior to: DEADLINE DATE OF: OCTOBER 1, 2015 MULTIPLE OUTLET LOCATIONS / ISLAND BOOTHS A scaled fl oor plan is required for orders with multiple outlet locations and/or island booths. Detailed examples are provided on the following page. If a power location or main drop in an island booth is not provided prior to show move-in, a location will be determined by Freeman in order to maintain delivery schedules. Relocation of the service will be charged on a time and material basis. ISLAND BOOTHS For island booths with no labor ordered, there is a 1/2 hour minimum installation charge and a 1/2 hour minimum dismantle charge. INLINE AND PENINSULA BOOTHS Power will be placed in the back of the booth unless otherwise specifi ed. 24 HOUR SERVICES If an uninterrupted power supply is required for the full duration of the show, please order 24 hour power. Electricity is turned on 30 minutes prior to show opening and turned off 30 minutes after show closes on show days. Power will be turned off immediately after fi nal show closing. If you require power outside actual show hours, special arrangements should be made in advance. Additional charges may apply. SEPARATE OUTLETS Separate outlets should be ordered for each piece of equipment and/or each power location. CANCELLATION A 50% refund will be applied to electrical services cancelled after installation. Refunds will not be issued for materials and/ or labor charges related to the installation. OVERHEAD POWER If you require your power from overhead, additional materials and labor may be incurred. Please contact chicagoelectrical@freemanco.com. FREEMAN electrical Single LIGHTING Light Stand (Price (200w) Includes Power & Labor for Installation) = $ Double Light Stand (400w) = $ Arm Light = $ Overhead Quartz Light* = $ *Overhead quartz lights include labor and equipment to install and fi rst focus. *May require labor and/or lift at additional charge. Please contact chicagoelectrical@freemanco.com for estimated charges. For single or double light stand; price includes installation along the side rails of an inline booth. Placement elsewhere will require additional labor and materials. EXTENSION CORDS AND POWER STRIPS Extension cords and power strips are available for rental at the Freeman Service Desk. Extension cords and power strips owned and used by Exhibitors MUST comply with the City of Chicago Electrical Code. Please contact us for additional information. Outlet(s) Lighting Tax 9% Rental TOTAL COST $ $ $ GRAND TOTAL $ MGFY16 Elec. Service_Revised (show# ) Page 1 of 2

9 ELECTRICAL INSTRUCTIONS HOW TO DETERMINE ELECTRICAL REQUIREMENTS For Equipment All electrical equipment is stamped or labeled with electrical ratings usually found on the back or bottom of the equipment. Verify voltage and either amperage or wattage from the information provided. Standard offi ce and household items operate on 110/120 volt power. Machinery and equipment typically require 208 or 480 volt power. For Lighting Verify the wattage of the bulbs in the lights and multiply by the number of bulbs/lights. LOCATION OF POWER IN YOUR BOOTH In-Line and Peninsula Booths Power will be installed in one location, typically on the fl oor somewhere along the back of the booth, as indicated in the following diagrams: (We cannot guarantee that the outlet will be specifi cally located in the middle.) Booth Feet x Aisle Feet 2000 watt Main Drop Location Island Booth with one outlet x IN-LINE BOOTHS / PENINSULA x If power is required in locations other than indicated above, secondary distribution will be required and billed on a time and material basis. Please complete and submit an Electrical Labor Order Form with your power order, along with a fl oor plan as described below. Island Booths/Multiple Outlets Floor plans are always required for Island Booths and orders for multiple outlet locations. The fl oor plan must indicate booth dimensions, surrounding booth numbers for orientation within the facility, each outlet location, required wattage or amperage and location for main drop. If power location in an island booth is not provided prior to show move-in, a location will be determined by Freeman in order to maintain delivery schedules. Relocation of the service will be charged on a time and material basis. See examples below: A grid is available at freemanco.com to print as a base layout. x x BACK TO BACK PENINSULA Backwall Main Drop 7 Feet 500 watt 3 Feet 1000 watt Front Corner 10 X 20 Booth with multiple outlets Labor Required FREEMAN electrical instructions OTHER: 1. Labor is required for any and all electrical work over and above the installation of the main power drop. Please see the Electrical Labor form for complete details. Please complete the labor order form. 2. Dismantle labor will be automatically charged at 50% of the installation time and rounded to the nearest half hour. 3. All material and equipment provided by Freeman is for rental purposes only and remains the property of Freeman. All equipment will be removed at the close of the show by Freeman. 4. All equipment regardless of power source, must comply with Federal, State and local codes. Freeman reserves the right to inspect all electrical devices and connections to ensure compliance with all codes. Freeman is required to refuse connections where the exhibitor wiring is not in accordance with local electrical code. 5. Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors unless electrical services have been ordered. 6. Exhibitors cords must be a minimum of 14 gauge 3 wire with ground and must be fl at when used for fl oorwork. All multi-outlet devices (eg - power strips) must have circuit protection. All exposed non-current carrying metal parts of fi xed equipment, which are liable to be energized, shall be grounded. 7. Exhibitors equipment will be modifi ed to conform to Freeman receptacles. Labor and materials to install or change a cord cap will be billed on a time and material basis. 8. Exhibitors with hardwall displays must arrange for power to be installed inside the booth or provide access. 9. Power sharing is not permitted between exhibitors. MGFY16 Elec. Service_Revised (show# ) Page 2 of 2

10 8201 West 47th Street McCook, Illinois (773) Fax (469) C.I.R.O.B.E. / OCTOBER 23-25, 2015 NAME OF SHOW: COMPANY NAME: BOOTH #: CONTACT NAME: PHONE #: ADDRESS: For Assistance, please our experts at chicagoelectrical@freemanco.com or call For fast, easy ordering, go to ELECTRICAL LABOR LABOR RATES & SCHEDULE: Straight Time - 8:00 am - 4:30 pm Monday through Friday (Excluding Holidays) Overtime - 4:30 pm to Midnight Monday through Friday; First (8) hours at work on Saturday up to 4:30 pm. Double Time - After (8) hours at work on Saturday, or after 4:30 pm on Saturday; regardless of starting time. ALL DAY Sunday and Holidays and Midnight to 6:00 am Monday through Friday Straight Time, Overtime and Double Time Labor Invoicing will be in compliance per MPEA Legislation. Description DISCOUNT PRICE DEADLINE DATE OCTOBER 1, 2015 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER Advance Price Show Site Price Electrician - ST... $ $ Electrician - OT... $ $ Electrician - DT... $ $ Scissor Lift w/crew - ST... $ $ Scissor Lift w/crew - OT... $ $ Scissor Lift w/crew - DT... $ $ Condor w/crew - ST... $ $ Condor w/crew - OT... $ $ Condor w/crew - DT... $ $ Dismantle labor will be charged at 50% of the total install time rounded to the next half hour. Show site price applies to all labor orders placed at show site. Start time guaranteed only at start of working day. Review the list of work below to determine if electrical labor is required in your booth. None of the following services may be performed by other Unions or I & D houses as it falls under electrical jurisdiction. Time and material charges will apply. Please visit the Freeman service desk to confirm that you are ready for service. FREEMAN electrical labor Note: For more information and an example of a completed floorplan please see the following page. FLOOR WORK: BOOTH WORK: Floor work is the distribution of electrical under carpet and Booth work is any of the following. Please check all that apply: fl ooring. Distribution of electrical overhead (more than one drop OK TO PROCEED WITHOUT EXHIBITOR PRESENT: location in your booth). Complete Before: Date Time Distribution of electrical through booth structure. Mounting of plasmas/lcd monitors and lights. Connection or hard wiring of all exhibitor equipment. Work is completed prior to your arrival. Freeman must receive Lighting used as spot or fl ood lights. detailed blue prints/fl oor plans for power distribution under Assembly and installation of all lighting from truss or carpet. beams (including assembly and hanging of truss). Wiring of overhead signs. PRINT NAME: Installation of electrical headers and/or light boxes. AUTHORIZED SIGNATURE: Other EXHIBITOR SUPERVISION (DO NOT PROCEED): Date Time # of Electricians NAME OF ON-SITE CONTACT: CELL PHONE: Special Instructions: Labor Request Date Time Est. # Hours # Electrician Date Time Est. # Hours # Electrician Date Time Est. # Hours Lift Type NAME OF ON-SITE CONTACT: CELL PHONE: Special Instructions: MGFY16 Elec. Labor_Revised (show# ) Page 1 of 2

11 ELECTRICAL INSTRUCTIONS 1 Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. 2 A minimum charge of one half (1/2) hour is applicable to all labor requests. Additional time on the same day is billed in 1/2 hour increments. Continuations to another day are a minimum of one half (1/2) hour. 3 Labor must be picked up at the Freeman service desk. Charges for labor commence at time of dispatch to service the labor call. A one half (1/2) hour minimum will apply if an exhibitor representative is not present at the time of call or reschedules the call, unless 24 hour advance notice is received in writing. 4 Labor charges will include the time for electricians to gather the necessary tools and material for the job, have their work checked by the client and return the tools and material to the supply area. 5 Exhibitors may supply their own 14 gauge 3 wire, extension cords and/or power strips, both of which must be grounded and UL approved. CANCELLATION POLICY A 50% refund will be applied to electrical outlets cancelled after installation. Refunds will not be issued for materials and/or labor charges related to the installation. EXAMPLE OF PLAN AND INFORMATION REQUIRED TO COMPLETE FLOORWORK FREEMAN electrical labor Please indicate the following on the floor plan. 1. Location and load of main power drop - please provide specific dimensions and wattages/amperages. 2. Location and load of all outlets - please provide specific dimensions and wattage, amperage and voltage. 3. Booth orientation - please provide surrounding aisle and/or booth numbers. Booth watts 6 ft 500 watts 6 ft 6 ft x x x 10 ft Booth 462 Main Power Drop 10 ft 1000 watts Booth ft Booth 446 MGFY16 Elec. Labor_Revised (show# ) Page 2 of 2

12 NAVY PIER INTERNET AND TELEPHONE PRICING Wired Services (Order due: 30 days in advance of show) Item Description Cost Economy Wired Service Up to 2.0 Mbps, 1 device/1 connection, Plug and Play DHCP. Basic web $600 Basic Wired Service Premium Wired Service Dedicated Ethernet Service browsing, , and static image showcasing. Up to 4.0 Mbps, 1 device/1 connection, Plug and Play DHCP. *4 port switch available Limited streaming music and/or video, more than one device for basic web browsing and . **Multi-device option needs selected at time of order or fee applies, see below Up to 6.0 Mbps, 1 device/1 connection, Plug and Play DHCP. Multiple video and music streams; multimedia driven websites *4 or 8 port switch available Multiple streams of music and/or video, online multimedia presentations, and interactive showcasing **Multi-device option needs selected at time of order or fee applies, see below Select bandwidth needs below. Speed/Bandwidth, above 6.0 Mbps Up to 10 Mbps More than 10 Mbps call Information required includes: number of devices, location and what service will be used for: ie , streaming, etc $1200 $3500 $5000 Additional Items Multi-Device Late Fee $100 Public IP Address The principal function is an established presence on the Internet $125 Private Local Network Wireless/Wi-Fi Services (Order due: 30 days in advance of show) Call for price Item Description Cost Show Management Wi-Fi Buyout Exhibitor Wi-Fi Pay As You Go Wi-Fi Up to 10 Mbps in one single space. More than 10 Mbps Information required includes: number of devices, location and what service will be used for: ie , streaming, etc. Up to 4.0 Mbps, includes line installation up to 20ft. *Additional labor, time and materials for more than 20ft. Also includes in-house access point, no outside access points are permitted. Free Trial 90 minutes Per Day (2 Mbps) Per Week (2Mbps) $5000 Call for price $1200 FREE $14.95 $34.95 Telephone Services Item Description Cost Single Line Main Includes the use of our telephone equipment $398 Multi-Line Main Includes voic and the use of our telephone equipment, if additional $1200 instruments that share the same phone number are required also order Multi-Line Extension Multi-Line Extension Cannot be ordered without at least one MAIN Service $435 Audix Voic per Telephone Line $90 Other Carrier Services $ All internet connections are dedicated services with reserved bandwidths. 2. All access services are not available in all areas. 3. Above prices cover wiring to the first connection to one point in your booth/room. Additional wiring to fan connections between computers will be performed on a time and materials basis, if using our labor. A floor plan of your booth/room must accompany each Internet Access Order Form even if doing your own work. Orders submitted without floor plans will be considered a partial order. Mark the location of each computer requiring Internet Access Service with an X. 4. Prices subject to change without notice. Advance rate, two weeks prior to show date. 5. Tax Breakdown: 7% State Excise,.50% State Infrastructure, 7% City Excise 6. Navy Pier/SMG is the exclusive provider and installer of Data and Network Services (wired and wireless) including communication cabling. **See terms and conditions. We cannot guarantee speeds on the Internet. Speeds listed are determined by your device and our internet gateway. By placing an order, you agree to all terms and conditions. 8 NAVY PIER EXHIBITOR AND UTILITY ORDERING GUIDE

13 NAVY PIER INTERNET AND TELEPHONE ORDER FORM Order Form must accompany full payment EVENT NAME COMPANY NAME EVENT DATE BOOTH ON-SITE CONTACT/ ADDRESS MOBILE PHONE SUBMITTED BY DATE Item Cost Quantity Total Economy Wired Service (Wired) $600 Basic Wired Service (Wired) $1200 Premium Wired Service (Wired) $3500 Dedicated Ethernet Service (Wired) $5000 Multi-Device Late Fee (Wired) $100 Public IP Address (Wired) $125 Private Local Network (Wired) Call for price Show Management Wi-Fi (Wireless) $5000 Show Management Wi-Fi Buyout (Wireless) Call for price Exhibitor Wi-Fi (Wireless) $1200 Pay As You Go Wi-Fi (Wireless) FREE Per Day (2 Mbps) $14.95 Per Week (2Mbps) $34.95 Single Line Main (Telephone) $398 Multi-Line Main (Telephone) $1200 Multi-Line Extension (Telephone) $435 Audix (Telephone) $90 Other Carrier Services (Telephone) $398 Subtotal 14 ½% Tax Grand Total Please check if you will require labor for wiring internet and network connections to various locations. 9 NAVY PIER EXHIBITOR AND UTILITY ORDERING GUIDE

14 EVENT PARKING & ATTRACTION LOCATION MAP 1 Gateway Park GRAND BALLROOM SERVICE DOOR Family Pavilion FESTIVAL HALL LOADING DOCK 10 9 ENTRANCE 2 TAXI TURN AROUND & DROP OFF 5 Pier Park Food Court Shops IMAX Theatre Chicago Children s Museum Skyline Stage 3 Crystal Gardens 7 Arcade Shops 4 Dock Street 8 Grand Staircase Tour Boats Entertainment Stages 6 Ferris Wheel Carousel Wave Swinger Lighthouse 7 9 Festival Hall Exposition Spaces Meeting Rooms 10 Beer Garden 4 11 Grand Ballroom 121Lakeview Terrace Rooftop & Ballroom EAST PARKING ENTRANCE WEST PARKING ENTRANCE 1

15 All routes: DIRECTIONS TO NAVY PIER The closest of Navy Pier s three entrances to Festival Hall B is Entrance 2, located at the East end of the Pier. Taxi Navy Pier has three convenient taxi drop- off and pick- up points. One is at the west end of Navy Pier, serving Dock Street and the Family Pavilion. At the mid- point, Entrance 1 serves the west end of Festival Hall, RIVA, and WBEZ Radio. Entrance 2 serves the east end of Festival Hall, the Grand Ballroom and the Navy Pier Beer Garden. CTA The CTA provides five bus lines serving Navy Pier daily. These are #29 State, #65 Grand, #66 Chicago, #124 Navy Pier (serving Metra lines from Millennium Station, Ogilvie and Union Stations) and #2 Hyde Park Express (during weekday morning and evening rush hours only). All buses are equipped with bike racks and are ADA accessible. For more information, call the CTA at or visit CTA bus routes stop and pick up at Navy Pier s front entrance. Navy Pier Directions by Car If driving, park in the East Parking Garage. From the north, take Lake Shore Drive (US 41) to the Grand Avenue exit and follow signs to Navy Pier. From the northwest, take the Kennedy Expressway (I- 90/94) to the Ohio Street Exit, head east on Ohio to Wells, head south on Wells to Illinois Street, then proceed east to Navy Pier. A secondary route is to take the Kennedy Expressway (I- 90/94) to the Ohio Street exit, head east on Ohio to Columbus/Fairbanks, then go south on Columbus/Fairbanks to Illinois, and proceed east on Illinois to Navy Pier. From the west, take the Eisenhower Express (I- 290) to Columbus Drive, north to Illinois Street and proceed east to Navy Pier. From the southwest, take the Stevenson Expressway (I- 55) to Lake Shore Drive (US 41) north to Illinois Street exit and turn right (east) at Grand Avenue to Navy Pier Parking. From the south, take the Dan Ryan Expressway (I- 90/94) east to the Stevenson Expressway (I- 55) to Lake Shore Drive (US 41) north to Illinois Street exit and turn right (east) at Grand Avenue to Navy Pier Parking. From the southeast, take Lake Shore Drive (US 41) north to Illinois Street exit.

16 8201 West 47th Street McCook, Illinois (773) Fax (469) SERVICE INFORMATION BOOTH EQUIPMENT Each table top will be set with one (1) 6 x 30 teal draped table, and a 7 x 44 one-line identification sign. Number of chairs by request only. EXHIBIT HALL CARPET The exhibit area is NOT carpeted. DISCOUNT PRICE DEADLINE DATE Order early to take advantage of advance order discount rates, place your order by THURSDAY, OCTOBER 1, SHOW SCHEDULE C.I.R.O.B.E. OCTOBER 23-25, 2015 NAVY PIER - FESTIVAL HALL B CHICAGO, ILLINOIS EXHIBITOR MOVE-IN For more information and helpful hints on preshow procedures and move-in, please go to Thursday October 22 2:00 p.m. - 8:00 p.m. Friday October 23 8:00 a.m. - 10:00 a.m. NOTE: Overtime rates will apply after 4:30 p.m. on Thursday, October 22, All exhibits must be fully installed by 10:00 a.m., Friday, October 23, FREEMAN quick facts EXHIBIT HOURS Friday October 23 10:00 a.m. - 6:00 p.m. Saturday October 24 9:00 a.m. - 6:00 p.m. Sunday October 25 9:00 a.m. - 3:00 p.m. EXHIBITOR MOVE-OUT For more information and helpful hints on postshow procedures and move-out, please go to Sunday October 25 3:00 p.m. - 7:00 p.m. Monday October 26 8:00 a.m. - 11:30 a.m. NOTE: Double Time rates will apply ALL DAY on Sunday, October 25, SERVICE CENTER HOURS We will have staff available at show site at the Exhibitor Services Center as follows: Thursday October 22 2:00 p.m. - 8:00 p.m. Friday October 23 8:00 a.m. - 6:00 p.m. Saturday October 24 9:00 a.m. - 6:00 p.m. Sunday October 25 9:00 a.m. - 7:00 p.m. Monday October 26 8:00 a.m. - 11:30 a.m. DISMANTLE AND MOVE-OUT INFORMATION Freeman will begin returning empty crates starting at 3:00 p..m., Sunday, October 25, All exhibitor materials must be removed from the exhibit facility by 11:30 a.m., Monday, October 26, To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move-out deadline, please have all carriers check-in by 10:00 a.m., Monday, October 26, Page 1 of 4

17 POST SHOW PAPERWORK AND LABELS Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and Labels in advance. Complete the Outbound Shipping form and your paperwork will be available at show site. Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show. SERVICE CONTRACTOR CONTACTS / INFORMATION: FREEMAN FREEMAN EXHIBIT TRANSPORTATION 8201 West 47th Street (800) Toll Free US & Canada McCook, Illinois Fax (469) (773) Fax (469) (817) Local & International FreemanChicagoES@freemanco.com FREEMAN ONLINE Order early to take advantage of advance order discount rates, place your order by THURSDAY, OCTOBER 1, Our Internet online ordering service Freeman OnLine is available for your convenience to order all Freeman Services, view show schedule, or print order forms. Once your show is available online you will receive an which includes a direct link to Freeman OnLine. FREEMAN quick facts To place online orders you will be required to enter your unique Login ID and Password. If this is your first time to use Freeman OnLine, click on the Login link in the top right corner to create a new account. To access Freeman OnLine without using the link, visit and click on the Login link in the top right corner. If you need assistance with Freeman OnLine please call our Customer Support Center at ( ). SHIPPING INFORMATION Warehouse shipping address: C.I.R.O.B.E. Exhibiting Company Name Booth # c/o FREEMAN 2500 West 35th Street Chicago, IL NOTE: Any shipment that has a single piece that weighs over 5,000 lbs. MUST have that shipment delivered direct to Show Site and NOT to Freeman s Advance Receiving Warehouse. Freeman will accept crated, boxed or skidded materials beginning THURSDAY, SEPTEMBER 24, 2015 at the above address. Materials arriving after WEDNESDAY, OCTOBER 14, 2015 will be received at the warehouse with an additional after deadline charge. Warehouse receiving hours are 8:00 a.m. to 3:30 p.m. Monday through Friday. Show site shipping address: C.I.R.O.B.E. Exhibiting Company Name Booth # c/o FREEMAN NAVY PIER - HALL B 600 E. GRAND AVENUE CHICAGO, IL NOTE: All trucks should check-in at the McCormick Place Marshalling Yard on 31st Street (See enclosed map.) Freeman will receive shipments at the above address beginning THURSDAY, OCTOBER 22, 2015 at 2:00 p.m. Shipments arriving before this date may be refused by the facility. Any charges incurred for early freight accepted by the facility will be the responsibility of the exhibitor. Please Note: All items and materials that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor. This also applies to items not ordered through the Official Show Vendors. Page 2 of 4

18 MARSHALLING YARD McCormick Place requires payment of a fee of $21.00 for all trucks to enter the McCormick Place Marshalling Yard. This fee must be paid by the driver at the entrance to the Marshalling Yard, which is staffed by McCormick Place Security personnel. The fee can be paid in cash or with a major credit card. Checks or debit cards cannot be accepted and this fee cannot be paid in advance. Please be sure to alert your non-courier freight transportation provider. Fee subject to change. Call (312) with any questions or for directions. LABOR INFORMATION If utilizing Freeman labor, please refer to the appropriate order form to place your order for Labor. Exhibitors will need to pick up and release their labor at the Service Desk. Straight Time, Overtime and Double Time Labor invoicing will be in compliance with MPEA Legislation. Refer to the Labor Jurisdictions form for additional information. ASSISTANCE We want you to have a successful show. If we can be of assistance please call our Exhibitor Services Department at (773) WE APPRECIATE YOUR BUSINESS! FREEMAN quick facts Page 3 of 4

19 FREEMAN GENERAL INFORMATION TRANSLATION SERVICE Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages. This service will not only interpret for us on a three-way conversation, but also translate s from customers. To access this service you may contact Freeman Chicago Exhibitor Services at (773) or Freeman s Customer Support Center at (888) HELPFUL HINTS SAVE MONEY Order early to take advantage of advance order discount rates, place your order by THURSDAY, OCTOBER 1, AVOID DELAY Ship early to avoid delays. Shipments arriving late at show site will cost you money, time and business! SAFETY TIPS Use a ladder, not a chair. Standing on chairs, tables and other rental furniture is unsafe and can cause injury to you or to others. These objects are not designed to support your standing weight. Be aware of your surroundings. You are in an active work area with changing conditions during move-in and move-out. Pay attention. Look for obstacles, and machinery and equipment that are in use. Keep your eyes open for scooters and forklifts. The drivers of these vehicles may not be able to see you. Stay clear of dock areas, trucks and trailers. These areas can be particularly dangerous. Prevent electrical shocks, falling items and damage to materials. Do not attach items or equipment to the drapes or metal framework provided for your booth. This can cause serious injury or damage to materials. FREEMAN general information We discourage children from being in the exhibit hall during installation and dismantle. If children are present during installation and dismantle, they must be supervised by an adult at all times. Freeman does not ship or handle Hazardous Materials. If any materials you are shipping to the event fall into this category, please contact Freeman to be sure that the material will be allowed at the facility and by the association. In addition, if authorized by the facility and the association, you will need to make separate arrangements for the transport and handling of the approved materials, since Freeman will not transport or handle them. The operation or use of all motorized lifts and motorized material handling equipment for installation/ dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors (EAC's). Thank you for your cooperation. EXHIBITOR ASSISTANCE For more information and helpful hints on preshow procedures and move-in, please go to For more information and helpful hints on postshow procedures and move-out, please go to Call Freeman s Exhibitor Services department at with any questions or needs you may have. Page 4 of 4

20 Reducing Your Footprint Freeman actively engages in green practices within day-to-day operations and is committed to producing events in the most environmentally friendly way possible. Freeman has collaborated with a number of customers to make their events greener and is dedicated to broadening this effort. Green Tips for Exhibitors Interested in going Green and saving money with your exhibit booth? Follow these tips to assist you in making your sustainable booth strategies at least cost-neutral, and possibly cost-saving! Supplies and Ordering Order exhibit supplies early and utilize online ordering systems to eliminate paper waste. Consider renting a booth from Freeman or buying materials locally, preventing shipping cost and lowering emissions. Rent Freeman Classic Carpet which contains recycled content and is also recyclable. Provide giveaways made of recycled, responsibly grown natural fiber, nontoxic and biodegradable materials. Ensure giveaways are useful, not merely promotional in nature. Electronic Giveaways, such as free songs from itunes, coupons and free online Apps are smart and trendy. Printing, Recycling and Waste Management Encourage less printing and provide more information digitally when it comes to booth literature, fulfilling requests via and website referrals. If you need to print, use a local printer in the city where the show will be held and choose paper that contains at least 50% post-consumer recycled content. Ask Freeman about new paper-based signage materials that are comparably priced to plastic. There are good alternatives to foam core and PVC which are not as easily recyclable. Participate in the exhibit donation program by providing materials that are eligible for donation to local charities, such as pens, bags and notepads. Shipping and Transportation If you must ship materials, planning out your booth in a timely way to meet shipping deadlines can also help maximize consolidation and cost-savings. Choose a SmartWay -certified hauler at no additional cost to ensure your transportation company is practicing sustainable shipping. Set a goal to leave no trace behind by shipping out all booth properties and packing materials and donating extra giveaways thereby minimizing any waste for the show. If you are attending another trade show that many of your fellow exhibitors are also participating in, ask your General Service Contractor or Show Management to set up a caravan service to save on fuel emissions and cost of transportation. Personnel and Best Practices Take advantage of local or regional representatives to staff your booth, rather than bringing staff from far away offices, reducing travel cost. Bring Green as part of your company message providing recycling bins in your booth and information on what you have done to exhibit in a sustainable way. These steps can help as we all strive to make smarter and more environmentally sound decisions. For more information on the Freeman Sustainability Initiative, contact Jeff Chase at jeff.chase@freemanco.com. 01/13

21 EXHIBITOR BOOTH SET-UP / DISMANTLE INFORMATION There are two options available to exhibitors to have their displays set-up and taken down at Navy Pier. Exhibitors can either set-up / dismantle their display with their own employees, or the exhibitor can hire union labor. The guidelines for both options are detailed below. If you have any questions, please contact Freeman. (1) Consistent with safety and the skills and training necessary to perform the task, as determined by the Authority, an exhibitor and exhibitor employees ( Exhibitor employee means any person who has been employed by the exhibitor as a full-time employee for a minimum of 6 months before the show s opening date) are permitted in a booth of any size with the use of the exhibitor s ladders and hand tools to: (i) Set-up and dismantle exhibits displayed on Authority premises; (ii) Assemble and disassemble materials, machinery, or equipment on Authority premises; and (iii) Install all signs, graphics, props, balloons, other decorative items, and the exhibitor s own drapery, including the skirting of exhibitor tables, on the Authority s premises. (2) An exhibitor and exhibitor employees are permitted in a booth of any size to deliver, set-up, plug in, interconnect, and operate an exhibitor s electrical equipment, computers, audio-visual devices, and other equipment. (3) An exhibitor and exhibitor employees are permitted in a booth of any size to skid, position, and re-skid all exhibitor material, machinery, and equipment on Authority premises. Please note: (4) An exhibitor and exhibitor employees are prohibited at any time from using scooters, forklifts, pallet jacks, condors, scissor lifts, motorized dollies, or similar motorized or hydraulic equipment on Authority premises. UNION JURISDICTIONS AT NAVY PIER Should you choose to utilize a contractor for your labor, the following guidelines apply at Navy Pier. (see Navy Pier forms for jurisdictions pertaining to services provided by Navy Pier): Navy Pier is a union building, and jurisdictions are clearly established. Above all, there should be no need for disputes. If there is a disagreement, contact your Floor Manager. They will contact the appropriate contractor, who will take up the matter with the appropriate union official. There are established procedures for settling disagreements and using them will prevent problems. RIGGERS Responsible for uncrating, unskidding, positioning and reskidding of all machinery. TEAMSTERS Responsible for the handling of all material (except machinery) in and out of the exhibit hall. DISPLAY LABOR (Unified Labor Force Combining Carpenters and Decorators) Responsible for uncrating of exhibits and display materials; installing and dismantling exhibits, including cabinets, fi xtures, shelving units, furniture; laying of fl oor tile and carpets; hanging and installation of non-electric signs; recrating of exhibits and machinery; installing and dismantling scaffolding, bleachers and ganging of chairs; installing of all drape, cloth and/or tacked fabric panels; and velcro signs. HANGING SIGNS Depending on the type of hanging sign, it will be assembled & installed by decorators or electricians. See Freeman hanging sign form and/or Navy Pier forms for jurisdictions. CLEANING/PORTER SERVICE Freeman is the exclusive cleaning contractor. No other cleaning services, including exhibitor appointed contractors are allowed to perform these services. ELECTRICIANS Labor must be ordered for the following: Distribution of electrical services overhead and under fl ooring, connection of all service to the building, connection of all services 208v and higher, assembly of truss, lighting, etc. that is suspended from the building structure. EXHIBITOR booth set-up / dismantle information SPECIAL NOTES: All labor is entitled to certain break times and lunch breaks. Below is an approximate schedule: Chgo NP Jurisdictions Revised Morning Breaks (approximately): 9:30 a.m. to 9:45 a.m. Lunch Schedules (approximately): 12:00 Noon to 12:30 p.m. Afternoon Breaks (approximately): 2:30 p.m. to 2:45 p.m.