Using Outlook 2010 for

Size: px
Start display at page:

Download "Using Outlook 2010 for Email"

Transcription

1 Using Outlook 2010 for Workbook Edition 1 June 2013 Document Reference: 3774

2 Contents Using Outlook 2010 for 1. Introduction Microsoft Outlook... 1 Outlook Basics The Ribbon Mail, Contacts same tabs, different content... 1 Automatically self-resizing ribbon Class setup 4. The Quick access toolbar Arranging the Layout Outlook panes 6. Views Useful pre-set views (Mail)... 5 Customising the view and saving customised views... 5 Conversation view... 6 Switch conversations on or off... 6 View messages in a conversation Quick steps 8. Sorting mail into folders using rules Creating Mail Rules: Method 1 Quick... 8 Suggestions for mail rules... 8 Creating Mail Rules: Method 2 Detailed (Optional Exercise) Searching Create a search folder to dynamically display messages you flagged Contact Groups 11. Optional Section Customising the Ribbon Categories 13. File, Options Composing Messages Message Arrival Settings Reply and Forward Settings Saving Messages Introduction

3 Using Outlook 2010 for Introduction This course covers working with on an existing Outlook 2010 Exchange account. Outlook test accounts have been created for you to use during the course. Microsoft Outlook Outlook is a personal information manager that helps you manage your , calendar, contacts, and tasks. It can be used for time management as well as communications, and personalised to suit your requirements. Useful features include: Rules which you can use to: Filter messages into appropriate folders and reduce the need to manually file messages. e.g. Keep important messages in your Inbox and filter other messages to a Useful Information folder. Delay delivery of messages sent from your Outbox by a time period of your choice Search to: Find messages according to subject, sender, size, flag status, unread, with attachments etc. Quick Steps: Carry out repetitive multi-action tasks with one click. Outlook Basics Outlook 2010 has the same interface as other Office applications, including the Ribbon and the Quick Access Toolbar. Outlook 2010 is generally easier to use than previous versions, and has several new features. Note: When you send s to training accounts you may receive a delivery failure message as the machine tries to a non-existent staffmail account. Please ignore this message. 2. The Ribbon Outlook 2010 uses a Ribbon interface. Commands are available via tabs and buttons. You can still display commands via context sensitive menus by right clicking a message etc. Mail, Contacts same tabs, different content The default tab is the Home tab. The buttons on the ribbon change according to the context e.g. mail, calendar, or contacts. Mail and calendar each have their own, context sensitive Home, View, and Folder tabs. Send/Receive remains constant. Tabs and Groups: Each tab is split into logical Groups e.g. The Respond group on the Home tab contains buttons for replying, forwarding or turning the into a meeting. 1. Introduction

4 2 Using Outlook 2010 for Automatically self-resizing ribbon Outlook will display small or large buttons depending on the size of the application window. E.g. a normal size Outlook window, will show the Mail / Home tab buttons maximised: The same window resized to a smaller size, shows only the main groups. Buttons appear as pull-down menus. E.g. Respond provides commands for the Respond group. The File tab The File tab contains Outlook management commands e.g. Print, Out of Office, Account management and Mailbox clean-up Try this...- Change the Outlook colour scheme 1. Click the File tab and click Options on the left side. 2. Under General pick a Colour scheme which suits you and click OK. 3. Close the Options window. The Home tab This tab contains the most frequently used commands as well as new features such as Quick Steps and filtering options. The Send/Receive tab The Send/Receive functions and the Work Offline feature can be found under this tab. The Folder tab The Folder tab contains mail and calendar folder commands (the purge command is only available for Staffmail users, Outlook 2010 sends deleted to the trash folder). The View tab The way in which Outlook displays the calendar, mail and contacts windows and panes can be changed under this tab. Tabs inside Messages and Contacts When creating a new message, or contact card, notice that the window has its own set of tabs. The File tab is independent of context but the Home tab is context sensitive and changes according to whether you are editing a message, calendar item, or contact. messages have an extra Options tab where you can set a BCC or Direct Replies-To. Tip: It is advisable not to use BCC to let third parties know about sensitive messages. Forward the message after sending instead. Recipients may not realise they have been bcc d and might use Reply All thereby revealing they received a BCC message. Note: The options tab may offer features not currently supported within the University. Currently, Message permissions, Voting buttons and Delayed Delivery require signup to external services. Note that data saved in Windows Live Services (e.g. Instant Messenger and Office Live) is stored on servers outside the EU not subject to Data Protection law. We strongly advise not storing any critical data using these services. The Ribbon

5 Using Outlook 2010 for Class setup Outlook accounts have been allocated to each training machine. The account name reflects the room and machine numbers and is of the format IS TRAINING 1.1Y-X (Y is the room number and X the machine number). Before carrying out the rest of the exercises: 1. Go to Start, All Programs, scroll to Microsoft Office then open Microsoft Outlook 2. Right click on your Mailbox and choose New Folder 3. Name the folder 1. Reference (may already exist) 4. Repeat the above steps and name the second folder 2. Personal (may already exist) 5. Each machine has a training name associated with it e.g. tr is Training Smith. Click the Window button at the bottom left of the screen to see your machine s training name. 6. Send an to your training account and your neighbour's training account to populate the mailboxes and ensure the accounts are active. 7. Reply to the from your neighbour. (These s will be used in later exercises). 4. The Quick access toolbar This toolbar, displayed on top of the Outlook window, offers access to frequent functions through miniature buttons. Try this...task: Customise Quick access toolbar (QAT) 1. Click the tiny down arrow on the right side of the Quick Access toolbar to switch three or four commands on. 2. Move the QAT below the ribbon by clicking the arrow again and choose Show below the Ribbon. Move the QAT back above the ribbon if you prefer it this way. 3. Ensure the Home (Mail) tab is active. 4. Right click the Address Book button and choose Add to Quick Access toolbar. 5. Click on a previously opened message, then right click the Reply button on the Ribbon and choose Add to Quick Access toolbar. 6. Try this for other commands you use frequently. To remove items on the Quick Access toolbar, right-click the button and select Remove from Quick Access Toolbar. Arranging the Layout Setting up the layout in a way that suits you will optimize how you use Outlook In the following example: The Navigation Pane is open on the left. Messages are in Conversation view Messages sent directly to the mailbox owner are automatically formatted in a large blue font. Calendar is on the right Tasks list is at the bottom right 3. Class setup

6 4 Using Outlook 2010 for 5. Outlook panes You can use Outlook panes on the View tab to personalise the display and layout in Outlook. Try this...task working with Mail panes 1. Open the Outlook Mail view. 2. Click the View tab at the top of the Ribbon. 3. In the Layout Pane click through each of the buttons Navigation Pane, Reading Pane, To Do Bar and People Pane. Observe that each menu lets you control several options. 4. Use the buttons in each pane to switch panes on or off. Change the location, size and what each item displays. Some of the panes also have their own Options, have a look at these options to see what they do. 5. Use the buttons to arrange your mail view to best suit your working style. 6. For example Click on the To Do Bar button, and switch the various settings on to see what they reveal. Click on the To Do Bar options and turn the options on and off. 7. Click the Navigation Pane button, choose Options, click the Font button and set a different font for the Navigation pane. Click OK to close options. The Layout, People Pane and Window Groups Outlook panes

7 Using Outlook 2010 for 5 The View, Conversations and Arrangement Groups 6. Views Useful pre-set views (Mail) 1. Go to the View tab in Mail and observe the Current View group on the left side of the ribbon. Views can be customised and reset via these buttons. 2. Click the Change View button and move between the different pre-set views available. Note View settings differ between STAFFMAIL and EXCHANGE mail accounts. Staffmail users can choose from: IMAP Messages shows all messages Hide Messages hides marked for deletion, Group hides and groups messages marked for deletion Exchange Users can choose from Compact Single Preview for the view settings Customising the view and saving customised views In the following task we will customise the list so that s directly addressed to the mailbox owner appear in blue. We will then save it as a new view. (Replaces the Organise Pane in Outlook 2003). 1. Ensure you are in Mail. Under the View tab click the View Settings button. 2. Click Conditional Formatting 3. In the Conditional Formatting Window click Add. 3. Type a name such as Directly to me only 4. Click Font and under Colour, select blue. 5. Increase the font size by 2pt and click OK 6. Click Condition 7. Add a tick next to Where I am: and click the pulldown menu next to it to select the only person in the To line. 6. Views

8 6 Using Outlook 2010 for 8. Finally click OK. 9. Click OK in the other two windows and you are back in the mail window. Messages directly to you should now be highlighted in blue text 10. From the Change View button select Save Current View as a new view. (The options available differ between STAFFMAIL and EXCHANGE). 11. Give it a sensible name. In this window you could also restrict the view to specific folders. Choose All Mail and Post folders (Staffmail: All IMAP folders.) 12. Click the Change View button again and move between the different views. Conversation view Switching on Conversations view groups multiple items together. Outlook looks at the subject and detects whether the message is part of a linked exchange. It then shows the whole exchange as a single entry. Conversation headers can be clicked to expand the conversation, and show it in the Reading Pane. Switch conversations on or off 1. Open the view 2. Go to the View tab 3. In the Conversations group, select or clear the Show as Conversations box. 4. Click All Folders or This folder View messages in a conversation When conversation view is turned on several little envelopes will appear to the left of the message header that contains the conversation. To expand or open the Conversation, click the small arrow to the left of the message header. In some cases the conversation has split and you need to click the small arrow again to expand to all items. Conversations include messages from multiple folders. E.g. by default, messages from the Sent Items folder will appear in the Conversation. Settings can be toggled on or off using the Conversation Settings button. To see more on conversations go to: Views

9 Using Outlook 2010 for Quick steps Quick steps help you process your messages faster. Repetitive multi-action tasks can be carried out with a click. Try this...creating a new Quick Step from scratch Quick steps already includes a Create New button. Now we will set up the Defer step. 1. In the Quick Steps group click Create New. 2. For Name type Defer but do today. 3. Click the Choose an Action menu. 4. For the first action, select Move to folder. For your folder, select 1 Reference. 5. Click Add Action again. 6. For the second action choose Flag Message and Today. 7. Add the shortcut keys Ctrl, Shift and 1 to the Quick Step. 8. Click Finish and your Quick Step is set-up. 9. The name is slightly too long to rename it right-click the quick step and select Edit (name) from the menu. 10. Type a shorter name, e.g. Defer + Flag: 11. Click Save. 12. To edit or delete a Quick Step click the Quick Step dialogue box launcher, highlight the step and choose Edit or Delete. You can create further Quick Steps by clicking the New button near the bottom left corner of the dialogue box. Try creating a quick step relevant to your work style and situation. Use the quick reference list for ideas of possible steps. See below for examples: 7. Quick steps

10 8 Using Outlook 2010 for 8. Sorting mail into folders using rules Using rules to automatically filter s can be useful when you have a high volume of . You can filter unimportant mail and keep it for reference by using rules. Organizing reduces the amount of unnecessary noise in your Inbox and enables the most important items to bubble to the top. Rules based on your criteria which move mail into folders can help this process. (From: Note: Rules and Alerts can be found under the Home tab, Move group, Rules Creating Mail Rules: Method 1 Quick Outlook 2010 offers a simplified way to create a rule to move messages: 1. Right click a message in your Inbox and select Rules. 2. Choose Always Move Messages From: or To: 3. When prompted choose a folder and click OK. 4. Outlook immediately creates and runs the rule on existing messages in your inbox. It also switches the rule on. 5. If you need to delete, fine-tune, or change the rule, go to the Home tab, Rules and click Manage Rules & Alerts. Suggestions for mail rules Here are some suggestions for creating rules from the Outlook product team: File away messages sent to distribution lists which you don t need to read except those containing your choice of keywords. If the message was directly sent to you, stop processing all other rules and allow message to remain in Inbox. Put all meeting requests into the Inbox even if they were sent to a distribution list. Defer sent items delay messages in the Outbox for one minute before sending. (Further Information: Sorting mail into folders using rules

11 Using Outlook 2010 for 9 Creating Mail Rules: Method 2 Detailed (Optional Exercise) You can also set up a rule via File, Manage Rules & Alerts. We will set up a Defer Sent Items rule as an example. 1. Go to the File tab. 2. Click Manage Rules & Alerts. 3. In the Rules and Alerts dialog box, click New Rule. 4. In the Rules Wizard, under Start from a Blank Rule, select Apply rule on messages I send, and click Next. 5. Click Next again (with the condition left blank, the rule will apply to every message you send). 6. Click Yes 7. At Step 1:Select Actions select Defer delivery by a number of minutes 8. At Step 2: Edit the rule description (click an underlined value), click a number of 9. The minutes box displays a default of 1. Click OK in the Deferred Delivery dialog box. Click Next. 10. Select the following exception in Step 1: Select exception(s) (if necessary) except if marked as importance 11. In Step 2: Edit the rule description (click an underlined value), click importance and then select High importance. 12. Click Next and name this rule Defer Sent Items. Click Finish. 13. Test out the rule by sending yourself an . The should now wait in your Outbox for one minute. We will now practice the scenario where you realise a serious mistake has been made in the Send another to yourself, and before the minute is up, click in the Outbox and do one of the following: Note: If you use Staffmail, and therefore have two accounts in Outlook you may wish to tick Create this rule on all accounts. If you tick this the rule will also apply to any departmental mailbox you look after. Double-click the in the Outbox (it will open again for editing as shown. The will not send until you hit Send and Send & Receive. Grab the and drag it into your Drafts folder. (Don t panic) Delete the . Important: Ensure your messages have left the Outbox before shutting down your computer. This is a client-only rule. It will only work when Outlook 2010 is running. 8. Sorting mail into folders using rules

12 10 Using Outlook 2010 for 9. Searching In the Navigation Pane (column on left) click the folder that you want to search 1. In the Instant Search box, type your search text. Items that contain the text that you typed appear with the search text highlighted. 2. To narrow your search, type more characters 3. To widen your search to include all folders, at the end of the search results, click Try searching again in All Mail Items. Notes To return the insertion point to the Instant Search box, press CTRL+E. When finished with the search, you can clear the search by clicking Close Search next to the Instant Search box. Attachments are searched, but search results from attachments are not highlighted. Add more search criteria: You can narrow your search by adding criteria. When you click or type in the Instant Search box, the Search Tools tab is created. In the Refine group, a number of criteria options help to make the search more specific. NOTE Added search fields are specific to the context within Outlook, e.g. Mail, Calendar or Contacts. The search fields are also specific to the profile that you are using. The search fields persist after you exit and restart Outlook. The search query does not persist. Try this...advanced search 1. Click into the Search box in the mail view. A new tab, Search Tools appears. 2. Widen your search by clicking All Subfolders, All Mail items, or even All Outlook items (includes calendar items). 3. Now narrow your search, by clicking From / Subject / Has attachments. (Find an message from IS TRAINING containing the subject Group). 4. Observe the buttons on the Search tab including This week, Sent to, and More and Recent searches You can also use Advanced Find under Search, Search Tools. Create a search folder to dynamically display messages you flagged 1. Use the follow up button to mark a couple of messages For Follow Up 2. Go to the Folder tab. 3. Click New Search folder. Select Mail flagged for follow up. Click OK 4. Look in your list of folders and observe that a new folder For Follow Up has been created and added below Search Folders. 5. Open the folder For Follow Up and check for follow up messages Searching

13 Using Outlook 2010 for Contact Groups Contact Groups were called Distribution Lists in Outlook Try this...this is how you create a group: 1. Go to the Outlook Contacts view. 2. On the Home tab, Click New Contact Group. 3. Click Add Members and select From Address Book. 4. In the Search box type IS Training. This will display the IS training accounts. We will add all of them at the same time: 5. Scroll down to the first entry for the training room. (Example IS.TRAINING ) 6. Highlight the entry, hold down the shift key and scroll down and click so that at least ten accounts are highlighted (IS.TRAINING ). 7. Click the Members button to add the accounts to the box. Click OK. 8. The accounts have now been added to the Contact Group. Type a name and Save & Close. The new group can now be used from any To: field in Outlook, to send an or create a meeting. (Note: If you have more than 50 University external recipients we recommend using a mailing list service such as the University s own SYMPA service instead.) SYMPA groups can be shared and forwarded with other systems. Note: Important: When sending s to Contact Groups, every recipient will see all other recipient s addresses. (i.e. it only looks like a group to you, when you send a message all addresses get filled in). To avoid this, put the group name into BCC and add yourself to the To: field. Try this...create an to the new Contact Group. 1. Whilst still in Contacts, click new Items and message. 2. Click the To: field and type your own name. 3. Now click the Options tab at the top and click BCC. 4. Click the BCC field. Type the name of the new group (let Outlook auto-complete it). 5. Click the + sign next to the name in order to expand the address list you will see the warning message Expand List If you expand the list, Outlook will replace the list with its members. You will not be able to collapse it again. Click OK. 6. Send the message. 10. Contact Groups

14 12 Using Outlook 2010 for To create a meeting with the newly set-up Contact Group, from the Contacts view: 1. Whilst still in Contacts, highlight your new IS training account group and click Meeting. 2. You will find the To: field has been filled in with the group title. 3. Click the + sign next to the name in order to expand the address list. 11. Optional Section This section includes further tips and information that you may find useful. Customising the Ribbon Many people find it useful to customise the ribbon to suit their needs. In the following exercise we will customise the ribbon by adding a command which searches for Flagged messages. 1. Right click any tab on the ribbon, and then left click Customize the Ribbon. 2. On the right side of the screen, highlight Home (Mail). This lets Outlook know where to put the command. 3. To add a new group to the Home (Mail) tab: Click the New Group button which appears below the Main Tabs box. 4. Right click New Group (Custom) which appears at the bottom of the Home (Mail) menu. 5. Select Rename and type "Flagged". Click OK. 6. On the left side of the screen below Choose commands from: select All Commands from the drop down menu. 7. In the extremely long list (this is why we blame nobody for struggling with Outlook), scroll down to Flagged. Highlight it. Click Add >>. It will then appear in your custom group. 8. Click OK. You now have a Flagged button. Click this button and a custom search will automatically show you just flagged messages. Click Close search to return to normal. Useful commands to have on a Favourites ribbon: New , Reply, Reply All, Forward, Delete, Save As, Save all attachments New Meeting, new Appointment, Today, Day, Next 7 days Advanced Find Print, Quick Print, Print Options Outlook Options, Empty Deleted Items Folder, Exit Find out more by clicking the Help symbol and searching for Customize Ribbon.- Download a customized ribbon from: Note: Please do not log in with your own account on the training machines. The Outlook pst files can get corrupted and you may not be able to send s from Outlook when you get back to your own desk. Optional Section

15 Using Outlook 2010 for Categories Categories allow you to classify and manage items in various ways. You can rename the default category names to names of your choice. Try this On the Home tab, click Categorise and choose All Categories. 2. Rename one of the categories to a category of your choice. Click ok. 13. File, Options File, Options allows you to turn on features which you want to see. If you find some features provide unwanted distractions or interruptions you can turn them off. Try this...file, Options, Mail Go into File, Options, Mail and have a look at the settings mentioned below. Composing Messages You can choose to set up a signature for messages or turn spellcheck on or off in this section. 12. Categories

16 14 Using Outlook 2010 for Message Arrival Settings If you receive many messages you are unlikely to want to see a desktop alert every time a new message arrives. Desktop alerts can be turned off in this section. Reply and Forward Settings This is where you choose whether or not to include original message text when replying. Saving Messages You can choose to automatically save a draft of a message you are composing after a set number of minutes. This is a handy safeguard when you have spent a long time composing a message. File, Options

Outlook Email. User Guide IS TRAINING CENTER. 833 Chestnut St, Suite 600. Philadelphia, PA 19107 215-503-7500

Outlook Email. User Guide IS TRAINING CENTER. 833 Chestnut St, Suite 600. Philadelphia, PA 19107 215-503-7500 Outlook Email User Guide IS TRAINING CENTER 833 Chestnut St, Suite 600 Philadelphia, PA 19107 215-503-7500 This page intentionally left blank. TABLE OF CONTENTS Getting Started... 3 Opening Outlook...

More information

Module One: Getting Started... 6. Opening Outlook... 6. Setting Up Outlook for the First Time... 7. Understanding the Interface...

Module One: Getting Started... 6. Opening Outlook... 6. Setting Up Outlook for the First Time... 7. Understanding the Interface... 2 CONTENTS Module One: Getting Started... 6 Opening Outlook... 6 Setting Up Outlook for the First Time... 7 Understanding the Interface...12 Using Backstage View...14 Viewing Your Inbox...15 Closing Outlook...17

More information

EMAIL QUICK START GUIDE

EMAIL QUICK START GUIDE IT Services Microsoft Outlook 2010 EMAIL QUICK START GUIDE Contents What is Outlook?...2 Quick Guide to Email...2 Create a new e-mail message...2 Forward or reply to an e-mail message...2 Creating new

More information

Outlook 2010 Essentials

Outlook 2010 Essentials Outlook 2010 Essentials Training Manual SD35 Langley Page 1 TABLE OF CONTENTS Module One: Opening and Logging in to Outlook...1 Opening Outlook... 1 Understanding the Interface... 2 Using Backstage View...

More information

MICROSOFT OUTLOOK 2010

MICROSOFT OUTLOOK 2010 MICROSOFT OUTLOOK 2010 George W. Rumsey Computer Resource Center 1525 East 53rd, Suite 906 Chicago, IL 60615 (773) 955-4455 www.computer-resource.com gwrumsey@att.net What Is Outlook?... 1 Folders... 2

More information

Outlook 2010 Email Computer Training Solutions Student Guide Version Revision Date Course Length

Outlook 2010 Email Computer Training Solutions Student Guide Version Revision Date Course Length Outlook 2010 Email Computer Training Solutions Version 0.3 Revision Date Course Length 2013-Mar-05 3.5 hours Table of Contents Quick Reference... 3 Outlook 2010 Main Window... 3 Icons in the Guide...

More information

Microsoft Outlook 2010 Part 1: Introduction to Outlook

Microsoft Outlook 2010 Part 1: Introduction to Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2010 Part 1: Introduction to Outlook Spring 2012, Version 1.0 Table of Contents Introduction...3 Starting the

More information

Microsoft Outlook 2013 Part 1: Introduction to Outlook

Microsoft Outlook 2013 Part 1: Introduction to Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2013 Part 1: Introduction to Outlook Fall 2014, Version 1.0 Table of Contents Introduction...3 Starting Outlook...3

More information

Microsoft Outlook 2010 Part 1: Introduction to Outlook

Microsoft Outlook 2010 Part 1: Introduction to Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2010 Part 1: Introduction to Outlook Spring 2015, Version 1.4 Table of Contents Introduction...3 Starting Outlook...3

More information

Microsoft Outlook 2010 Hints & Tips

Microsoft Outlook 2010 Hints & Tips IT Services Microsoft Outlook 2010 Hints & Tips Contents Introduction... 1 What Outlook Starts Up In... 1 Sending Email Hints... 2 Tracking a Message... 2 Saving a Sent Item... 3 Delay Delivery of a Single

More information

Microsoft Outlook 2010

Microsoft Outlook 2010 Microsoft Outlook 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

More information

Core Essentials. Outlook 2010. Module 1. Diocese of St. Petersburg Office of Training Training@dosp.org

Core Essentials. Outlook 2010. Module 1. Diocese of St. Petersburg Office of Training Training@dosp.org Core Essentials Outlook 2010 Module 1 Diocese of St. Petersburg Office of Training Training@dosp.org TABLE OF CONTENTS Topic One: Getting Started... 1 Workshop Objectives... 2 Topic Two: Opening and Closing

More information

Stores copies of items you sent to others, by default. Stores items created offline that you want to send the next time you are online

Stores copies of items you sent to others, by default. Stores items created offline that you want to send the next time you are online Outlook Folders: All new messages are stored in Inbox unless rules are created. Stores copies of items you sent to others, by default Stores temporarily deleted items until you permanently delete or retrieve

More information

Outlook Managing Your Items

Outlook Managing Your Items Course Description Managing your items is essential if you want Outlook to run as efficiently and effectively as possible. As with any filing system the longer you put off doing anything the larger the

More information

MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS

MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS MICROSOFT OUTLOOK 2011 READ, SEARCH AND PRINT E-MAILS Lasted Edited: 2012-07-10 1 Find the Inbox... 3 Check for New Mail... 4 Manually check for new messages... 4 Change new incoming e-mail schedule options...

More information

Outlook 2013 Tips and Tricks Contents

Outlook 2013 Tips and Tricks Contents Outlook 2013 Tips and Tricks Contents 1. Keyboard shortcuts... 2 2. Navigate the Folders Via Shortcut Keys... 2 3. Sort and Find a Message from a Specific Person at High Speed... 3 4. Edit Subject Text...

More information

Basics of Microsoft Outlook/Email. Microsoft Outlook

Basics of Microsoft Outlook/Email. Microsoft Outlook Basics of Microsoft Outlook/Email Microsoft Outlook Workshop Outline for Improve Your Outlook Microsoft Outlook Contents Starting the application... 3 The Outlook 2010 window... 3 Expanding and minimizing

More information

OUTLOOK 2013 - GETTING STARTED

OUTLOOK 2013 - GETTING STARTED OUTLOOK 2013 - GETTING STARTED Information Technology September 1, 2014 1 GETTING STARTED IN OUTLOOK 2013 Backstage View Ribbon Navigation Pane View Pane Navigation Bar Reading Pane 2 Backstage View contains

More information

OUTLOOK 2010 TIPS TABLE OF CONTENTS 1. SEND A BLIND CARBON COPY MARQUETTE UNIVERSITY IT SERVICES

OUTLOOK 2010 TIPS TABLE OF CONTENTS 1. SEND A BLIND CARBON COPY MARQUETTE UNIVERSITY IT SERVICES OUTLOOK 2010 TIPS TABLE OF CONTENTS 1.Send a Blind Carbon Copy... 1 2. Change the view of the Outlook window... 2 3. Use Out of Office Assistant... 2 4. Create Rules... 4 5. Use Autocomplete... 5 6. Request

More information

WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT

WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT WHAT S NEW IN OUTLOOK 2010 & HOW TO CUSTOMIZE IT THE RIBBON... 2 CONTEXTUAL TABS... 4 THE FILE TAB... 4 DIALOG BOXES... 5 MINIMIZING THE RIBBON... 5 CUSTOMIZING THE RIBBON... 6 CUSTOMIZING THE QUICK ACCESS

More information

MICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS

MICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS MICROSOFT OUTLOOK 2010 READ, ORGANIZE, SEND AND RESPONSE E-MAILS Last Edited: 2012-07-09 1 Read Emails... 4 Find the inbox... 4 Change new incoming e-mail notification options... 5 Read email... 6 Change

More information

Email at Bradford - Outlook

Email at Bradford - Outlook This document provides guidance for staff using Office 365 with Microsoft Outlook 2010 for email at the University of Bradford. The University of Bradford retains copyright for this material, which may

More information

Outlook 2013 ~ e Mail Quick Tips

Outlook 2013 ~ e Mail Quick Tips The Ribbon: Home tab New Email to send a new mail New Items to send a new mail, a new appointment, a new meeting, a new contact, a new task, a new Lync Meeting Ignore to ignore a request Clean Up to clean

More information

Using Outlook WebAccess

Using Outlook WebAccess Using Outlook WebAccess Outlook Toolbars - Terminology Update all folders New Move/Copy Reply Forward Check for New Messages Help Show/Hide Folders Delete Reply to All Show/Hide Reading Pain Search Address

More information

Microsoft Outlook. KNOW HOW: Outlook. Using. Guide for using E-mail, Contacts, Personal Distribution Lists, Signatures and Archives

Microsoft Outlook. KNOW HOW: Outlook. Using. Guide for using E-mail, Contacts, Personal Distribution Lists, Signatures and Archives Trust Library Services http://www.mtwlibrary.nhs.uk http://mtwweb/cgt/library/default.htm http://mtwlibrary.blogspot.com KNOW HOW: Outlook Using Microsoft Outlook Guide for using E-mail, Contacts, Personal

More information

Microsoft Outlook 2010. Reference Guide for Lotus Notes Users

Microsoft Outlook 2010. Reference Guide for Lotus Notes Users Microsoft Outlook 2010 Reference Guide for Lotus Notes Users ContentsWelcome to Office Outlook 2010... 2 Mail... 3 Viewing Messages... 4 Working with Messages... 7 Responding to Messages... 11 Organizing

More information

CITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE

CITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE CITY OF BURLINGTON PUBLIC SCHOOLS MICROSOFT EXCHANGE 2010 OUTLOOK WEB APP USERS GUIDE INTRODUCTION You can access your email account from any workstation at your school using Outlook Web Access (OWA),

More information

Bare Bones Guide to Using Outlook 2010 for Email

Bare Bones Guide to Using Outlook 2010 for Email Bare Bones Guide to Using Outlook 2010 for Email July 10, 2013 Alternative Format Statement This publication is available in alternative media upon request. Statement of Non-Discrimination The Pennsylvania

More information

Outlook 2010 Essentials Power Point Slides Corporate Training Materials

Outlook 2010 Essentials Power Point Slides Corporate Training Materials Evaluation Copy Only Not For Training Outlook 2010 Essentials Power Point Slides Corporate Training Materials Module One: Getting Started Welcome to the Microsoft Outlook2010 Essentials workshop. Outlook

More information

Don't have Outlook? Download and configure the Microsoft Office Suite (which includes Outlook)!

Don't have Outlook? Download and configure the Microsoft Office Suite (which includes Outlook)! UVa Exchange Service Outlook 2013 Quickstart Guide Don't have Outlook? Download and configure the Microsoft Office Suite (which includes Outlook)! In this Quickstart Guide, you will learn to: Send and

More information

O UTLOOK 2003 HELP SHEET MAIL. Opening the program. Mail

O UTLOOK 2003 HELP SHEET MAIL. Opening the program. Mail O UTLOOK 2003 HELP SHEET MAIL Opening the program At Work Double-click the icon on your desktop. Or click the Start button. If this icon is displayed, click on it. If it is not displayed, click Start,

More information

Using Microsoft Office 2013: Outlook. Gerry Kruyer

Using Microsoft Office 2013: Outlook. Gerry Kruyer Using Microsoft Office 2013: Outlook Table of Contents Outlook 2013 Ribbon... 4 Viewing Inbox... 4 Folders... 4 Home Tab... 5 Background Colour and Themes... 5 Inbox... 6 Reading Pane... 6 Turn off/on

More information

Outlook Web Access (OWA) 2010 Email Cheat Sheet

Outlook Web Access (OWA) 2010 Email Cheat Sheet June 9, 2014 Outlook Web Access (OWA) 2010 Email Cheat Sheet Outlook Web Access 2010 allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet

More information

Outlook 2011 Window. [Day], [Work Week], [Full [Home]. Schedule and plan: Click the [New

Outlook 2011 Window. [Day], [Work Week], [Full [Home]. Schedule and plan: Click the [New MS Outlook 2011 Quick Reference for Macintosh The Ribbon consists a series of tabs giving access to buttons, menus, and dialog boxes in various groups to facilitate locating the tools required for a particular

More information

Introduction to IMAP Email with Outlook 2003

Introduction to IMAP Email with Outlook 2003 Introduction to IMAP Email with Outlook 2003 Version 4 August 2006 Massachusetts Institute of Technology Outlook 2003 Eudora Feature Comparison Eudora Outlook Page Mailboxes Mailbox Folders p. 4, 5, 10,

More information

What s New in Microsoft Outlook 2010

What s New in Microsoft Outlook 2010 EXPANDED RIBBON... Page 1 MORE ROOM TO MANAGE YOUR ACCOUNT... Page 1 SEE MORE OF YOUR MESSAGES WITH CONVERSATIONS... Page 1 To turn off or on conversation... Page 2 PROCESS AND FILE YOUR MESSAGES FASTER...

More information

Email User Manual. [Outlook Web App 2013]

Email User Manual. [Outlook Web App 2013] [Outlook Web App 2013] Central Information Systems Division March 2014 Table of Contents 1. To Login... 4 2. To Logout... 5 3. Change Password... 5 4. Email Messaging... 6 4.1 Create a New Mail... 6 4.2

More information

Outlook Web Access Tutorial

Outlook Web Access Tutorial 1 Outlook Web Access Tutorial Outlook Web Access 2010 allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet access. How to access your

More information

The LSUHSC N.O. Email Archive

The LSUHSC N.O. Email Archive The LSUHSC N.O. Email Archive Introduction The LSUHSC N.O. email archive permanently retains a copy of all email items sent and received by LSUHSC N.O. Academic email users. Email items will be accessible

More information

Microsoft Outlook 2013 Workshop

Microsoft Outlook 2013 Workshop Microsoft Outlook 2013 Workshop Course objectives: Manage correspondence and contacts efficiently Use the calendar effectively for appointments, meetings and events Customise Outlook settings View and

More information

Microsoft Outlook Basics

Microsoft Outlook Basics Microsoft Outlook 2010 Basics 2 Microsoft Outlook 2010 Microsoft Outlook 2010 3 Table of Contents Getting Started with Microsoft Outlook 2010... 7 Starting Microsoft Outlook... 7 Outlook 2010 Interface...

More information

Microsoft Outlook 2003 Basic Guide

Microsoft Outlook 2003 Basic Guide Microsoft Outlook 2003 Basic Guide Table of Contents Introduction... 2 Getting Help... 2 Exploring Outlook... 3 Drop-Down Menus... 3 Navigation Pane... 4 Folder Pane... 7 Reading Pane... 7 Toolbars...

More information

Webmail with. Sun Convergence

Webmail with. Sun Convergence Webmail with 09 08 1 TABLE OF CONTENTS TABLE OF CONTENTS 1 2 1.1 Getting started 2 1.2 Reading E-mail 4 Sorting 4 Searching 4 Opening a message 5 Writing a message 6 1.3 Sending E-mail 6 Message with an

More information

Outlook Web App McKinney ISD 5/27/2011

Outlook Web App McKinney ISD 5/27/2011 Outlook Web App McKinney ISD 5/27/2011 Outlook Web App Tutorial Outlook Web Access allows you to gain access to your messages, calendars, contacts, tasks and public folders from any computer with internet

More information

Outlook Web Access (OWA) User Guide

Outlook Web Access (OWA) User Guide Outlook Web Access (OWA) User Guide September 2010 TABLE OF CONTENTS TABLE OF CONTENTS... 2 1.0 INTRODUCTION... 4 1.1 OUTLOOK WEB ACCESS SECURITY CONSIDERATIONS... 4 2.0 GETTING STARTED... 5 2.1 LOGGING

More information

ZIMBRA LAYOUT. Keyboard Shortcuts Hitting G and the beginning letter of any of the tabs will instantly take you to that tab

ZIMBRA LAYOUT. Keyboard Shortcuts Hitting G and the beginning letter of any of the tabs will instantly take you to that tab TABS ZIMBRA LAYOUT Overview Pane TABS Mail Inbox, compose new Address Book contacts (university contacts do not show up in book; however, they will show up in search) Calendar appointments (can be shared)

More information

Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365

Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 C H A P T E R Microsoft Outlook 2013 -And- Outlook Web App (OWA) Using Office 365 1 MICROSOFT OUTLOOK 2013 AND OUTLOOK WEB ACCESS (OWA) Table of Contents Chapter 1: Signing Into the Microsoft Email System...

More information

Entourage - an Introduction to E-mail

Entourage - an Introduction to E-mail Entourage - an Introduction to E-mail Version 2004 for Macintosh Table of Contents What is Entourage Starting Entourage The Navigation Pane Getting Help Creating and Sending a Message Using the UI Exchange

More information

PolyU Email Service. MS Outlook 2010. User Manual

PolyU Email Service. MS Outlook 2010. User Manual PolyU Email Service MS Outlook 2010 User Manual Version 1.0 Last Update: 5 October 2015 PolyU Email: www.polyu.edu.hk/email ITS HelpCentre Support: www.polyu.edu.hk/hots ITS HelpCentre Support Hotline:

More information

MS Visio Org Charts and Diagrams. The Essentials. Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles

MS Visio Org Charts and Diagrams. The Essentials. Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles MS Visio Org Charts and Diagrams 2 Outlook Desktop: The Essentials Janet W. Lee Technology Training Coordinator Loyola Marymount University, Los Angeles http://its.lmu.edu/training February 2014 Compiled

More information

Microsoft Office 365 Outlook Web App (OWA)

Microsoft Office 365 Outlook Web App (OWA) CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Office 365 Outlook Web App (OWA) Winter 2015, Version 2.0 Table of Contents Introduction...3 Logging In...3 Navigation

More information

Microsoft Office 365 Outlook Web App (OWA)

Microsoft Office 365 Outlook Web App (OWA) CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Office 365 Outlook Web App (OWA) Spring 2013, Version 1.0 Table of Contents Introduction...3 Signing In...3 Navigation

More information

Lesson 7: Maintenance

Lesson 7: Maintenance Lesson 7: Maintenance This lesson introduces you to processes that will help you with the overall maintenance of Outlook 2007. The processes outlined in this section are: Mailbox Cleanup: Helps you focus

More information

For example, you might want to create a folder to collect together all emails relating to a particular project or subject.

For example, you might want to create a folder to collect together all emails relating to a particular project or subject. Email folders Outlook uses a series of folders such as the inbox, outbox, drafts and sent items to sort your email into collections according to the status of the message. If the folders which are already

More information

Lotus Notes Client Version 8.5 Reference Guide

Lotus Notes Client Version 8.5 Reference Guide Lotus Notes Client Version 8.5 Reference Guide rev. 11/19/2009 1 Lotus Notes Client Version 8.5 Reference Guide Accessing the Lotus Notes Client From your desktop, double click the Lotus Notes icon. Logging

More information

Table of Contents. 1. Introduction to the Outlook Mail Client

Table of Contents. 1. Introduction to the Outlook Mail Client M icrosoft Outlook is the Microsoft s flagship messaging tool for email, calendaring and information sharing for Microsoft Exchange Server and is the supported client at. This manual will provide an introduction

More information

When you have created a rule, you can choose to switch it on or off either manually or automatically so it is only applied at certain times.

When you have created a rule, you can choose to switch it on or off either manually or automatically so it is only applied at certain times. Email rules Outlook allows you to create rules in order to automatically sort, file or respond to your messages. You can create rules to tell Outlook how to handle emails which meet certain conditions,

More information

MICROSOFT OUTLOOK VERSION 2010 LEVEL 2

MICROSOFT OUTLOOK VERSION 2010 LEVEL 2 MICROSOFT OUTLOOK VERSION 2010 LEVEL 2 CONTENTS CONTENTS... 2 LESSON 1 ADVANCED MESSAGE TOOLS... 5 REQUESTING RECEIPTS... 6 VIEWING THE MESSAGE DELIVERY STATUS... 7 CREATING A MESSAGE WITH VOTING BUTTONS...

More information

Outlook Live Basics. for Students

Outlook Live Basics. for Students Outlook Live Basics for Students 2 Outlook Live for Support Staff Outlook Live for Support Staff 3 Getting Started... 6 Signing into your Outlook Account... 6 Migrating your Account... 8 Address Book...

More information

Work Smart: Managing Email

Work Smart: Managing Email About Managing Email Employees can receive up to 150 to 200 email messages per day. Learning to manage your email is important, especially if you are new to and are unfamiliar with dealing with a large

More information

1.) Click on Tasks it is located in the bottom left hand corner of your outlook Navigation Pane

1.) Click on Tasks it is located in the bottom left hand corner of your outlook Navigation Pane Tasks~ Every job requires tasks and Outlook helps you organize them so that you can keep ahead of your deadline, it also allows you to assign a task to someone else. 1.) Click on Tasks it is located in

More information

MS OUTLOOK 2007 E-MAIL

MS OUTLOOK 2007 E-MAIL MS OUTLOOK 2007 E-MAIL CREATE, SEND, READ, AND RESPOND TO E-MAIL MESSAGES An e-mail address consists of a user ID and a host name, separated by the @ symbol (userid@host name). You can SEND AND RECEIVE

More information

Use the Navigation Pane This section covers items like: Changing the size of the Navigation Pane Minimising and expand the Navigation Pane

Use the Navigation Pane This section covers items like: Changing the size of the Navigation Pane Minimising and expand the Navigation Pane Level 2 Outlook Introducing Outlook Explore the Outlook modules The different elements of the Outlook program window The different modules that make up Outlook Use the Navigation Pane Changing the size

More information

When you have decided what to include in your signature, you will need to open the signatures and stationery dialogue box:

When you have decided what to include in your signature, you will need to open the signatures and stationery dialogue box: Signatures An email signature is a block of information which is added to the bottom of an email to give the recipient information about the sender. It functions in a similar way to using headed paper

More information

Microsoft Outlook Introduction

Microsoft Outlook Introduction Microsoft Outlook Introduction Division of Information Technology February 2016 Contents Document Management History... 3 Introduction... 4 Getting Started... 4 Using MS Outlook... 4 What MS Outlook looks

More information

Office Outlook web access Reference Guide

Office Outlook web access Reference Guide U TO R E XC H A N G E : C a l e n d a r i n g a n d e m a i l u p g r a d e w i t h M i c r o s o f t E xc h a n g e Office Outlook web access Reference Guide To log in, go to owa.utoronto.ca. You will

More information

Microsoft Outlook 2013 Part 2: Intermediate Outlook

Microsoft Outlook 2013 Part 2: Intermediate Outlook CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Outlook 2013 Part 2: Intermediate Outlook Spring 2015, Version 1.0 Table of Contents Introduction...2 Calendar...2 Scheduling

More information

Introduction to Outlook Express 6 with IMAP

Introduction to Outlook Express 6 with IMAP Introduction to Outlook Express 6 with IMAP Version 3 May 2006 Massachusetts Institute of Technology Getting Started This Quick Start class assumes that: 1. Outlook Express is configured for use at MIT.

More information

INFORM A TION TECHNOLOGY SERV ICES OUTLOOK 2010 - EMAIL LEARNING GUIDE

INFORM A TION TECHNOLOGY SERV ICES OUTLOOK 2010 - EMAIL LEARNING GUIDE INFORM A TION TECHNOLOGY SERV ICES OUTLOOK 2010 - EMAIL LEARNING GUIDE Course Overview Welcome Information Technology Services is happy to provide you with this training opportunity. We hope that you enjoy

More information

Webmail Instruction Guide

Webmail Instruction Guide Webmail Instruction Guide This document is setup to guide your through the use of the many features of our Webmail system. You may either visit www.safeaccess.com or webmail.safeaccess.com to login with

More information

Catholic Archdiocese of Atlanta Outlook 2003 Training

Catholic Archdiocese of Atlanta Outlook 2003 Training Catholic Archdiocese of Atlanta Outlook 2003 Training Information Technology Department of the Archdiocese of Atlanta Table of Contents BARRACUDA SPAM FILTER... 3 WHAT IS THE SPAM FILTER MS OUTLOOK PLUG-IN?...

More information

How to Manage Email. Guidance for staff

How to Manage Email. Guidance for staff How to Manage Email Guidance for staff 1 Executive Summary Aimed at Note Purpose Benefits staff Necessary skills to All staff who use email This guidance does NOT cover basic IT literacy skills. Staff

More information

Using Webmail. Technical Manual: User Guide. Document Updated: 1/07. The Webmail Window. Displaying and Hiding the Full Header.

Using Webmail. Technical Manual: User Guide. Document Updated: 1/07. The Webmail Window. Displaying and Hiding the Full Header. Using Webmail Technical Manual: User Guide The Webmail Window To save an attachment: 1. Click once on the attachment name. Or, if there are multiple attachments, click the Save icon to save all attachments

More information

Outlook basics. Identify user interface elements that you can use to accomplish basic tasks.

Outlook basics. Identify user interface elements that you can use to accomplish basic tasks. Outlook basics Outlook is a powerful tool for managing your e-mail, contacts, calendars, and tasks. To use it most effectively, you first have to understand the basics. This tutorial introduces some of

More information

Outlook 2013. And Outlook Web App For. Trent University

Outlook 2013. And Outlook Web App For. Trent University Outlook 2013 And Outlook Web App For Trent University Outlook 2013 and Outlook Web App for Trent University Page 2 of 127 Copyright 2013 Shaw Computer Systems Introduction to Outlook 2013 TABLE OF CONTENTS

More information

Outlook. Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane

Outlook. Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Outlook Getting Started Outlook vs. Outlook Express Setting up a profile Outlook Today screen Navigation Pane Composing & Sending Email Reading & Sending Mail Messages Set message options Organizing Items

More information

Microsoft Office Outlook 2013

Microsoft Office Outlook 2013 Microsoft Office Outlook 2013 Quick Start Card Outlook 2013 Home View The default view opens to the Mail Folder, Navigation Pane, the Inbox, To-Do Bar, Reading Pane and the Ribbon. The Home View provides

More information

Beginners Guide. Entourage 2004

Beginners Guide. Entourage 2004 Beginners Guide to Entourage 2004 Table of Contents Computer Services Introduction... 2 New e-mail service at NUI, Galway... 2 Online Documentation... 2 The Entourage Window... 3 Creating a Signature File...

More information

Produced by: Flinders University Centre for Educational ICT

Produced by: Flinders University Centre for Educational ICT Produced by: Flinders University Centre for Educational ICT Introduction to Outlook 2010 Contents Microsoft Online Services Sign-in to Outlook/Exchange... 2 Key Features... 3 Outlook Screen... 4 To-Do

More information

Mail tips. Set a reminder to reply to a message. Right-click the message you want to set the reminder for, point

Mail tips. Set a reminder to reply to a message. Right-click the message you want to set the reminder for, point Mail tips Set a reminder to reply to a message Right-click the message you want to set the reminder for, point to Follow Up, and then click Add Reminder. In the Due By list, click the date when you have

More information

Outlook for Mac Getting started, reading and sending emails

Outlook for Mac Getting started, reading and sending emails Outlook for Mac Getting started, reading and sending emails When you use Outlook for the first time, we suggest starting with a few minor adjustments to make the interface more familiar. From the View

More information

Outlook Web App User Manual 1. Outlook Web App 2013 User Guide

Outlook Web App User Manual 1. Outlook Web App 2013 User Guide Outlook Web App User Manual 1 Outlook Web App 2013 User Guide Outlook Web App User Manual 2 Table of Contents 1. Signing into User Mail using the Outlook Web App... 3 2. The New OWA User Interface... 4

More information

OUTLOOK 2007 2010 TIPS FOR BEGINNERS

OUTLOOK 2007 2010 TIPS FOR BEGINNERS OUTLOOK 2007 2010 TIPS FOR BEGINNERS GINI COURTER, PARTNER, TRIAD CONSULTING In this session you ll learn how to manage your calendar, email, and tasks (basically, your work life) using Microsoft Outlook.

More information

Microsoft Office 2010: Introductory Q&As Outlook Chapter 1

Microsoft Office 2010: Introductory Q&As Outlook Chapter 1 Microsoft Office 2010: Introductory Q&As Outlook Chapter 1 What does the name in the title bar mean? (OUT 6) The name of your window in the title bar is the name of the profile you set up when starting

More information

USING MICROSOFT OUTLOOK 2013

USING MICROSOFT OUTLOOK 2013 USING MICROSOFT OUTLOOK 2013 Staff Development Technology 0 P a g e TABLE OF CONTENTS Outlook 2013 Ribbon... 1 Viewing Inbox... 1 Background Color and Themes... 2 INBOX... 3 Reading Pane... 3 Turn off/on

More information

Student Office 365 Outlook Web App OWA Quick Guide. Getting you up to speed quickly.

Student Office 365 Outlook Web App OWA Quick Guide. Getting you up to speed quickly. Student Office 365 Outlook Web App OWA Quick Guide Getting you up to speed quickly. Information Services 9-5-2014 Contents Logging into the CWU Student Outlook Web App... 3 Getting Started with Office

More information

General Outlook Tips Last Name first or last name

General Outlook Tips Last Name first or last name Outlook 2010 Tips 'n Tricks General Outlook Tips 1. Display Outlook Today a. Mail Click on the top-level email account address to display a customizable "Day at a Glance" view of Outlook 2. Change Outlook's

More information

Quick Reference Guide 3 Outlook 2010 for Windows

Quick Reference Guide 3 Outlook 2010 for Windows Mail Quick Reference Guide 3 Outlook 2010 for Windows Mail Within a message dialog box, there are multiple tabs with various commands which display on a ribbon; the features are organized in logical groups.

More information

Outlook XP Email Only

Outlook XP Email Only Outlook XP Email Only Table of Contents OUTLOOK XP EMAIL 5 HOW EMAIL WORKS: 5 POP AND SMTP: 5 TO SET UP THE POP AND SMTP ADDRESSES: 6 TO SET THE DELIVERY PROPERTY: 8 STARTING OUTLOOK: 10 THE OUTLOOK BAR:

More information

Microsoft Outlook Web Access Overview

Microsoft Outlook Web Access Overview Microsoft Outlook Web Access Overview Table of contents Logging on to Outlook Web Access... 3 The sections of Outlook Web Access... 4 The Inbox Toolbar... 4 How to sections... 5 Email Basics... 5 Use the

More information

Where do I find? Global Outlook options and features

Where do I find? Global Outlook options and features Where do I find? Changed Outlook version and can now no longer find your favorite feature? Feel like test driving Outlook 2010? Or have you heard of a feature but don't know where to find it in Outlook?

More information

Microsoft Outlook 2007. Effective Email Inbox Organization

Microsoft Outlook 2007. Effective Email Inbox Organization Microsoft Outlook 2007 Effective Email Inbox Organization University of California, Berkeley Haas School of Business Presented by AcademyX San Francisco, CA www.academyx.com Nishikai Consulting Oakland,

More information

The online email environment

The online email environment The online email environment These are the options for the selected application. Navigation Pane is comprised of a folders list and oneclick access to your Inbox, Calendar, Contacts, and Tasks folders

More information

Outlook Email Management

Outlook Email Management ITS Computing Guide IT Services www.its.salford.ac.uk Outlook Email Management Use of the University s electronic storage areas is increasing at a greater rate than ever before. In order to keep systems

More information

OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL

OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL OUTLOOK 2003: HOW TO GET OUT OF EMAIL JAIL In this course, you will learn: Some techniques to avoid reaching your mailbox limit The best place to store your saved messages aka Personal Folders efficiently

More information

Outlook 2010 Tips & Tricks

Outlook 2010 Tips & Tricks University of Texas at Brownsville & Texas Southmost College Information Technology Services User Support Services Help Desk 882-HELP (4357) helpdesk@utb.edu Outlook 2010 Tips & Tricks 1 OUTLOOK 2010 TIPS

More information

Using Webmail. Document Updated: 11/10. Technical Manual: User Guide. The Webmail Window. Logging In to Webmail. Displaying and Hiding the Full Header

Using Webmail. Document Updated: 11/10. Technical Manual: User Guide. The Webmail Window. Logging In to Webmail. Displaying and Hiding the Full Header Using Webmail Technical Manual: User Guide Webmail is supported in the following browsers: Windows Internet Explorer 6, Internet Explorer 7, Firefox 2, and Firefox 3 Mac OSX Safari 2, Safari 3, Firefox

More information

Microsoft Office Outlook 2010 Quick Reference Card

Microsoft Office Outlook 2010 Quick Reference Card Microsoft Office Outlook 2010 Quick Reference Card Outlook 2010 Home View The default view opens to the Mail Folder, Navigation Pane, the Inbox, To-Do Bar, Reading Pane and the Expanded Ribbon. The Home

More information

This handout, along with additional supporting Outlook handouts, and other information can be found at www.med.wayne.edu/msis/somputing/email.

This handout, along with additional supporting Outlook handouts, and other information can be found at www.med.wayne.edu/msis/somputing/email. Outlook Web Access Introduction Users who are away from their computers, as well as users who share a computer, can take advantage of Outlook Web Access to access your account on SOM's Exchange Server

More information

New Features in Outlook Web Access

New Features in Outlook Web Access New Features in Feature and functionality Logon Screen Navigation Description User logon screen for Navigation in resembles navigation in Microsoft Office Outlook 2007. Drag-and-Drop Move items by dragging

More information