Outlook Web Access (OWA) with Exchange Server 2007 (Windows version)

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1 Outlook Web Access (OWA) with Exchange Server 2007 (Windows version) 1. Login into your Baylor account via a web browser such as Internet Explorer, Fire Fox, or Netscape. The web URL is still Choose your security option of either public or private. NOTE: A private choice will allow for a 24 hour connection, whereas the public choice will time out after 15 minutes. After making your security choice, enter your current bear_id and password, and as always be sure to logout of your account when you are done checking Once you are logged in you will see the contents of your Inbox. There is a new design, layout, and color to OWA.

2 3. The Navigation bar is designed for smoother access to your mailbox folders. To see/hide your mail folders and other address books, click on the Show/Hide Folders button at the top of the Navigation bar. This is a small, up/down arrow button at the top of the Navigation pane. You will see plus signs out beside folders that contain additional sub-folders. Click on the plus signs to expand the list of folders. 4. To read an existing message all you need to do is double click on that message to open it. As usual, after opening messages you can reply, forward, download attachments, print, file, and/or delete the message.

3 5. To create a new message from OWA click on the New button (upper left button on the toolbar). Enter a name, bear_id, or address on the To line. If the person that you are addressing is part of Baylor University then all you need to do is enter their bear_id, and then click on the Check names button (head with red check mark) on the toolbar. It is not necessary to enter underscores when addressing Baylor faculty, staff, and students. One new feature that this version of OWA has is auto name caching. This means that. 6. To search your Contacts folder click on the To button within a new message window. Select the drop down arrow out beside Find names in and change from the Global Address List to Contacts. Enter your search criteria just as you would when searching the Global Address List (Ex: last names of the person), then click on the Find button, and lastly the To button at the bottom of the Find Names window dialog box. Click Close when finished addressing names. Your Contact should now be addressed on the To line.

4 7. To include an attachment with your message click on the paperclip icon from the toolbar, or click on the word Attachments below the Cc field. Click on the Browse button to find the desired file, click Open, and then you MUST click the Attach button to make the attachment(s) attach. Close with window when you are through adding attachments. Remember attachments are limited to approximately 20MB per message.

5 8. To send an to someone in another address book rather than Baylor s Global Address List or your Contacts folder, click on the desired address book from the folder list. Double click on the person that you wish to send an message to. Choose the New message to contact button on the toolbar. This button looks like an envelope with a business card. After clicking the button the address of this contact will appear in a new message for you to send. 9. Creating Distribution Lists is possible with OWA. Simply click on your Contacts folder, click on the drop down arrow out beside the New button and choose Distribution list. Select the Members button to add people to your list. Notice that you can now see free/busy information for those listed in Baylor s Global Address List. Be sure to click on the Add button to complete the process of making the list. Once complete be sure to Save & Close the newly created list.

6 10. Calendar view and to make a new appointment

7 11. Open other user s mailbox. This is a great, new feature for use with OWA. If you have full editor permissions to another user s mailbox or calendar you can now view or edit that account via OWA. Just enter the other person s bear_id and click the Open button. NEW! 12. Public folders are still accessible in OWA. Simply click on the Public Folders button in the navigation pane to search, view, and/or access the desired public folder. OPTIONS in OWA 2007 (some of the more popular choices are listed below)

8 Rules- Click on the Rules link from the navigation pane on the left. From here, you can either create a new rule or change an existing rule. Rules not only help you with your day to day mailbox management, but can also be used to help combat spam. Be sure to click Save when you are finished creating the rule.

9 Junk filter. Just like the Outlook desktop client, you also have junk filter options within OWA. Click on the Options button in the title bar and then click on the Junk option in the navigation pane. You have a Safe Senders, Safe Recipients, and a Blocked Senders list that you may add addresses or even full domains to. NOTE: Blocked Senders means blocked from your Inbox, not the server itself. Spell check is available in OWA, too. To select a language for spell checking message, simply click on the Options button in the title bar and then click on the Spelling option in the navigation pane. Here you can choose your preferences for spell checking. Signatures. Click on the Options button in the title bar and then click on the Messaging option in the navigation pane. You can type your signature in the Signature section of Messaging. Be sure to check the box, Automatically include my signature in outgoing messages once you have completed composing your desired signature. If you have any other questions please contact the Help Desk at

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