Are You Paying Too Much for ediscovery Processing?

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1 Are You Paying Too Much for ediscovery Processing? How new technologies can accelerate ediscovery and lower your costs Guy MacNeill Product Manager, Lexbe LC

2 ediscovery Webinar Series About our webinars Monthly events Cover a variety of relevant ediscovery topics Presentations available for download

3 ediscovery Webinar Series About Lexbe Austin,TX based ediscovery software and services provider Lexbe ediscovery Platform Hosted review and case management application. Supports a variety of file types, process for review, OCR for search, and conduct document reviews, productions, prepare for depos & analyze transcripts, conduct case analytics, prepare for dispositive motions, and provide litigation support during trial. Lexbe ediscovery Services Lexbe does large volume document culling, processing from native to PDF or TIFF, load file creation, high-volume OCR of image files, Rule 26 and project management consulting, and related ediscovery Services.

4 ediscovery Webinar Series Questions & Technical Issues If you have any questions or technical issues during our webinar, please e- mail them to: Questions will be forwarded to Guy and answered during the webinar or via if we run out of time.

5 ediscovery Webinar Series Our Speaker - Guy MacNeill Guy has 15+ years of experience leading product marketing for software organizations. He has indepth expertise and a strong track record helping early companies bring new products to market. Guy has worked at leading companies like Intel and Intuit where he led product management for the award winning TurboTax line of personal tax products.

6 ediscovery Webinar Series Are You Paying Too Much for ediscovery Processing? ediscovery processing background and history Why is ediscovery processing so expensive? How the cloud is changing ediscovery economics Case Study: Cost savings using Lexbe Lexbe processing and hosted review overview Q&A

7 The ediscovery Process Setup & Planning Collection Culling & Analysis Processing Review & Production

8 What is ediscovery Processing? A series of operations on Electronically stored information done in connection with litigation to ready data for document review or production. File decompression File type identification and repair File deduplication System file identification and denisting Metadata extraction and fielding Native text extraction Optical character recognition (OCR) of image files Database indexing Conversion of files to TIFF, Native-extracted or PDF formats Embossing of files with Bates numbering and other designations Creation of load files for litigation document review applications

9 The Problem With Traditional Processing What We Hear From Our Customers It takes too long (weeks instead of days) Unpredictable costs for client Too expensive!

10 Why Has Processing Been Expensive? Data Types Growing Zettabytes* 4 Digital Information Created, Captured, Replicated Worldwide Voip iphones Peer-to-Peer Online Storage Digital Cameras Facebook LinkedIn DropBox Backup Devices Elastic Storage SaaS Google Streets Personal Blogs Skype World Satellite Images Personal Scanners Customer Service Recordings Public Webcams Google Goggles Netbooks Cloud Instance Servers PaaS Source: IDC Digital Universe Study (2012) * 1 Zettabyte = 1 Trillion Gigabytes

11 Why Has Processing Been Expensive? Data Volume is Rising GBs of ESI in a Typical Commercial Case High Enron Criminal Trial (2005) Source ESI: 100M pages (~4 TBs) Brought to Trial: 1M pages (~40 GBs) Extraordinary at time Not now Low Microsoft (2011) Microsoft collects 45 custodians per matter average (2011) Almost 1 TB per matter, average

12 Why Has Processing Been Expensive? Processing Costs Are Falling - But Still High Cost per GB to Process ESI in Volume $2,000 $1,500 $1,800/GB (2006) Source: Forrester Research ESI Processing costs have fallen 90% in the last 10 years $1,000 $500 $500/GB (2011) Source: Forrester Research $

13 Lexbe is Changing ediscovery Economics Rapidly Driving Costs Down Using Technology Automated processing system that leverages the cloud to scale rapidly Extremely efficient parallel processing design The most processing power in the industry The fastest processing in the industry Leverages Amazon AWS - same backend supporting Netflix and other large enterprise software companies Supports native and multiple production formats

14 Lexbe is Changing ediscovery Economics What it Means for Our Customers Can now offer Free ediscovery processing when using Lexbe ediscovery Platform for 6 months Supports up to 10GB of processing per day Predictable ediscovery costs Easy-to-use, comprehensive hosted review system

15 Free ediscovery Processing Equates to Tremendous Cost Savings Example of the savings on a 10GB case with 5 users, and 6 months of hosting * Assumes typical 2:1 processing expansion

16 Lexbe ediscovery Platform Cloud Document Review & Production FEATURES Self-administration Native (Office, etc.) processing Automatic OCR Early case analysis Dual-index search Exact & near-dup ID Doc Review & issue tagging Blended productions Transcript management Timelining, depo prep Dispositive motions Trial document management Web-based litigation document management software

17 Lexbe ediscovery Platform Security & Data Ownership Lexbe utilizes the latest security technologies and best practices: Encryption Data encrypted (256-bit or above) in-place and in-transit. Data Center Certifications Our data centers are certified and follow industry best standards, etc. Clear Ownership Rights Service agreements clearly acknowledge client data ownership. Redundant Back-Ups; Recovery Robust and redundant backup & recovery protocols.

18 Lexbe ediscovery Platform Document Viewing - Multiple Versions Hits - Highlighted from search Original - Native if available HTML - Extracted text from Native Page - One page at a time PDF - Viewing & access Text - OCR of images Annotated - For depos

19 Lexbe ediscovery Platform Search & Review Search Requirements Basics -Accurate -Fully Indexed -Easy to Use Better -Many search options -Concept -Fuzzy & Stemming -Boolean -Keyword Highlighting Best -Very Fast (returns in seconds) -Dual Indexing of natives/paginated

20 Lexbe ediscovery Platform Document Review Workflow

21 Lexbe ediscovery Platform Document Issue Coding

22 Lexbe ediscovery Platform Timelines for Depo Prep

23 Lexbe ediscovery Platform Extract Facts from Depos & Exhibits Fact Highlighting Structured Extraction & Timelining

24 Lexbe ediscovery Platform Getting Documents Out Needed for depositions, conferences, motions, trial prep, etc. Support multiple formats including PDF, TIFF, Natives and HTML renditions.

25 Questions? Please submit any questions you have to

26 Need More Information? Multiple Resources on the Lexbe Website ediscovery 101 Blog Webinars or Sign-up for a demo Try out Lexbe yourself with a 15 day trial

27 Thank You Contact Info Guy MacNeill Lexbe Sales Call Us: (800) Webinar Questions