Gilbane Presentation. Marin Community College District BID PROPOSAL # FACILITIES ASSESSMENT AND DATA INTEGRATION WITH DISTRICT ONUMA SYSTEM
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1 Gilbane Presentation Marin Community College District BID PROPOSAL # FACILITIES ASSESSMENT AND DATA INTEGRATION WITH DISTRICT ONUMA SYSTEM
2 Agenda Introduction Team Experience Expertise Project Innovation Summary Q&A
3 Introduction GILBANE Who we are Founded in 1873 in Providence, RI and Still Family Owned 48 National Locations Top Builder of Higher Education Nationally California Community College Program and Construction Management Experts What we do Program and Construction Management Facilities Management Master Planning Scheduled Maintenance Building Assessments New Construction Modernization & Alternative Delivery Method Experts Best Facilities Management (FM) Services expertise
4 Introduction How we do it With the Best People: Deepest Bench of Qualified California Community College Experienced Construction Professionals in Northern CA With the Best Training: Top 5 Training Program in all of Construction With the Best Technology: Industry s most affordable, flexible and seamless technology tools By being Relationship Focused: Once a client, always a client- Gilbane has NEVER been replaced or excused from any of its CCD programs By Listening to our clients and understanding their needs By Understanding your business Through Partnering: Creating Partnerships and Alignment between clients, consultants, contractors and stakeholders to Define and Achieve Success!
5 The Team
6 The Team not just the people you see, but the teams behind these people Gilbane Engineers Gilbane Cost Estimators Gilbane FM Services Consultants Gilbane Technology Group Programmers Database Administrators Onuma Support Team
7 Experience Project Team California Community College Experience Foothill - De Anza Community College West Valley - Mission Community College District San Jose Evergreen Community College District Ohlone College Westmont College San Joaquin Delta College Los Rios Community College District Chabot - Las Positas Community College District Desert Community College District Yuba Community College District Peralta Community College District
8 Experience Tim Haley, Architects Specialized, Relevant Experience Acting Facility and Operations management for 5 small school districts Preparation of Budgets - operational/preventative/deferred maintenance Forensic and Facility Assessments on an annual basis (system knowledge; life cycle costing) Energy Audits/Energy Conservation Measures Negotiations at State level for Maintenance funds
9 Experience Tim Haley, Architects Community College Highlights Facilities architect for 21 years-small Maintenance projects and large Capital projects Master Plans at San Joaquin Delta College, Sacramento City College, Los Rios-Davis Campus Completing Facility Standards and Process and Procedures for West Valley Mission College
10 Experience Tim Haley, Architects Facility Assessment Projects Sea Tac Airport Stanford Linear Accelerator Center Sacramento City College-Master Plan and Assessments West Valley Mission College-Standards Truckee Meadows Community College District in Reno, NV (4 Campuses) 95 School Sites Fresno Unified School District 22 School Sites Chico Unified School District 7 School Sites in Douglas County Nevada
11 Experience Tim Haley, Architects Professional Experience Team Leader at Jacobs Engineering - Carter Burgess - millions of square feet of Facility Assessment work Leadership role for Educational Planning for over 35 years Forensic Investigation
12 Experience FM Services Broad spectrum of FM issues and solutions
13 Expertise FM Services Facility Management software used by our customers TRIRIGA TMA InforEAM School Dude Maximo SiteFM Micromain TabWare Archibus AutoCAD or Mstation Revit/Navisworks ecenterone DataStream Syclo Maintenance Connection Asset Works
14 Expertise FM Services
15 Project Plan
16 Prep and Coordination Project Manager meetings Resource coordination Detailed project plan development Software and hardware coordination Onuma prep and training Existing Data assessment Detailed campus walk-thru Initial Staff interviews
17 Assessment Facility Condition Assessment process
18 Assessment Facility Condition Assessment report
19 Added Value Energy Conservation Recommendations CFL s VFD s Window replacements Solar energy Green Roofs Energy Management Systems
20 Implementation FM Consulting Projects Implementation Plans
21 Integration Software and Databases
22 Integration Examples Integration between BIM and FM database using Web Services
23 Integration Examples Integration and custom FM solution for County of San Diego FM Timekeeping with KRONOS Peoplesoft with FM Oracle Financials with FM Automated Internal Billing
24 Costing Maintenance and Custodial Costing using Whitestone Research CostLab tool
25 Innovation Reducing Operational Costs Simplified Billing process $48,000/year Eliminated duplicate time entry $100,000/year Improved Billable collections over $1mil first year Automated employee on-boarding process - $20,000/year Eliminate manual generation/processing of material requisitions - $70,000/year Optimize and balance Preventive Maintenance program - $80,000/year Eliminate re-processing of old invoices - $30,000/year.
26 Innovation Reducing Operational Costs Implemented Mobile solution over $150,000/year Reduced data loading costs using COBIE - $50,000 one-time savings Automated Purchase Requisition process with approvals - $50K/year Streamlined WO generation, assignment, distribution - $100K/year Improved tracking of Project costs avoiding cost overruns - $150K/year Reduced Maintenance timesheet entry effort - $50K/year
27 Training Sample Custom Training Documents for CDCR
28 In Summary Strong team Strength of supporting resources Broad experience Company commitment Proven track record High customer satisfaction Looking for added value and innovation opportunities
29 Q&A Questions?
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