ARIN: CORE FACILITY MANAGEMENT SOLUTION. Linking Innovation with Technology and Expertise

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1 ARIN: CORE FACILITY MANAGEMENT SOLUTION Linking Innovation with Technology and Expertise

2 INTRODUCING: AUSTRALIAN RESEARCH INFRASTRUCTURE NETWORK (ARIN) As a member organisation for an extensive network of core facilities, the VPTN connects facility resources with researchers in academia and innovators in the business sector via its powerful online platforms. This connection is enabled through ARIN, the VPTN s customised and secure cloud-based software-as-a-service (SaaS), which empowers Facility Managers to manage access, pricing, bookings, billing and reporting of their instruments, services and products. From large MRI scanners and genomics to biomechanics, nanofabrication and flow cytometry, ARIN s single sign-in allows product innovators and researchers to quickly search and access a centralised network of facilities to realise their projects. The network comprises of leading-edge facilities at The University of Melbourne, Monash University, The Florey Institute of Neuroscience and Mental Health, CSIRO, and Murdoch Children s Research Institute, to name a few. All ARIN licenses for VPTN members are currently subsidised by the Victorian Government. In becoming a VPTN member, facilities can integrate ARIN to streamline their core facility management core facilities 30+ institutions expertise in biological, materials, engineering, physical, chemical, food, sports, nano, and mathematical sciences registered users 60,000+ bookings 1,700+ instruments

3 ARIN: BETTER ACCESS FOR BETTER INNOVATION For Facility Managers and Institutional Administrators, ARIN simplifies the scheduling, invoicing and reporting of each facility without the technical overheads or start-up costs. Hosted by enterprise-level server architecture, ARIN s real-time reports and dashboards keep Facility Managers up-to-date to effectively manage their instruments and usage. Through ARIN, each facility s ROI is delivered via process efficiency, avoiding costly audits and in making strategic investment decisions based on real-time usage data. The ARIN team have been a pleasure to work with and have gone above and beyond in the level of customer service and support they provide in helping us set up the system for our facility. Dr Ben Muir RAMP Centre Manager, CSIRO ARIN s single sign-in gives Chief Investigators, Product Innovators and Researchers the ability to seamlessly switch between facilities and access and book all infrastructure across the network. Using ARIN has made it so much easier for my company to access the infrastructure at facilities, such as Flowcore, that we require for our business. Ben Kiefel Co-founder & CEO Affinity BIO SEE HOW ARIN CAN BENEFIT YOUR FACILITY FOR A FREE DEMONSTRATION: arindemo@vptn.org

4 ARIN: DESIGNED FOR PLATFORM FACILITIES AND THEIR USERS ARIN FEATURES BENEFITS TO FACILITIES/ADMINISTRATORS BENEFITS TO INNOVATORS/RESEARCHERS Web access, single sign-in Event-driven automated notifications Invoice management process with option to link to organisations finance system Past and future bookings dashboard Usage logger Real-time integrated reporting Simple booking modification Multiple permissions and approvals workflow Easy access anytime with a single-account to access facilities seamlessly across institutional boundaries Branded and highly customised messages; frees up Facility Managers to focus on core tasks Simplified, automated and comprehensive invoice reports; reduces administration; streamlines invoice generation and eliminates double invoicing One-view to provide a snapshot of historical data and predict facility capacities Ensures only authorised users can use the instruments; reports to-the-minute and no-shows ; booking rules apply to enable accurate cost recovery and adhere to OHS&E requirements Real-time reporting including pre-formatted graphs for resource usage; efficient planning for future funding/expansion support; avoids costly audits Reduces number of booking cancellations and no-shows Facility Managers assign staff members and approved users to access their facility; Facility Managers have control over whom and when they can access each resource. Visibility of all facilities and instruments available across the network; preferred booking information can be saved to favourites and accessed from a personal dashboard Informs users about their requested bookings and services All users have their own reports allowing cross-checking of information and monitor project expenditure anytime Easy access to review and amend user s own bookings Process to guarantee equipment and resources are available for booking Ensures each facility meets the user demand for its instruments and services Ability to modify any booking whilst retaining the booking s information Users are well supported; minimises confusion regarding permission to use instruments. ARIN SPECIFICATIONS & SUPPORT Web-based, built on Lexmark TM Core Facility Management Software Full logging and access control Administrative functions require Java installed JRE version 1.6 or above One-off establishment fee for initial set-up Perpetual license fee (currently subsidised by Victorian Government for VPTN members) Annual license fee includes user training, upgrades and full technical support Fully supported by the VPTN team for configuration and usage.

5 ARIN DELIVERS TRUE PLATFORM INTEGRATION BENEFITS FOR CryoEM FACILITY: FACILITY TEAM: Clive and Vera Ramaciotti Centre for Structural Cryo Electron Microscopy (CryoEM) Dr Georg Ramm, Adam Costin, Viola Oorschot, Joan Clark, Dr Mazdak Radjainia A NEED TO IMPROVE EFFICIENCIES While the existing CryoEM s facility management system worked, with 100% facility expertise consistently booked and more instruments coming online, it made sense to integrate into Monash s platform infrastructure to improve efficiencies. A key part of this was adopting ARIN, as one management tool for all users. ESTABLISHED: 2015 CAPABILITIES: LOCATION: Biological cryo electron microscopy Monash University A VPTN member featuring Australia s first Titan Krios microscope, Monash s CryoEM offers one of the world s most powerful microscopes for biological cryo electron microscopy. The platform also houses three transmission and scanning electron microscopes, managed by an expert team supporting a wide range of electron microscopy techniques for structural and cellular biology. Testing on the back-end server was great and the VPTN team were always available to support us in rolling out ARIN. REAL-TIME, REAL-WORLD RESULTS Adam Costin Research Assistant With results realised from pharmaceutical organisations and individual researchers to hospitals such as Monash Health, ARIN s efficiencies for CryoEM include: an ability to intuitively manage booking of shared resources and instruments that are linked displaying the hierarchy of each instrument in a logical way compatible with CryoEM s workflow matching user skill level with microscope usage by restricting unassisted and assisted booking rights improving planning and capacity forecasting with the overview function assisting with future funding of new instruments and staff positions with real-time reporting. [ARIN s] real-time reporting is an important feature for us in particular for future funding of new instruments as well as justifying salaries and maintenance costs. Dr Georg Ramm Facility Manager CryoEM s Team: Dr Georg Ramm & Adam Costin

6 PROUDLY SUPPORTED BY: ABOUT VPTN Established in 2009, the Victorian Platform Technologies Network (VPTN) plays a key role in connecting publicly-funded facilities in Victoria with industry and researchers. Through its online services - ARIN and PlatformConnect - VPTN is unique in offering a centralised, open and cross-institutional network of over 140 platform technologies across more than 30 institutions. VPTN is realising its vision by linking innovation with technology and expertise in biological, materials, engineering, physical, chemical, food, sports, nano and mathematical sciences. The VPTN is an initiative supported by the Victorian Government, Biomedical Research Victoria and Monash University. Discover more at platformtechnologies.org CONNECT WITH VPTN info@vptn.org Join Victorian Platform Technologies Network Group Image credits: Front - Dr Verena Wimmer at The Florey Advanced Microscopy Facility; Inside - Dr Georg Ramm & Adam Costin at The Clive and Vera Ramaciotti Centre for Cryo Electron Microscopy