Australian JobSearch Guide to creating jobs and finding staff in the Employment Services Industry. February 2013

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1 Australian JobSearch Guide to creating jobs and finding staff in the Employment Services Industry February 2013

2 JobSearch Employment Services Industry Jobs - Register as an Employer Before you can start advertising Employment Services Industry jobs and searching for staff interested in working in the Employment Services Industry, you must register as an Employer on Australian JobSearch. Registered employers can advertise jobs and use the Australian JobSearch find staff services for free. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. To register as an employer and begin creating jobs and gain access to the Find Staff functionality; Go to Looking for staff? The following information is available to employers who have jobs available in the Employment services industry and are looking for staff to fill these jobs: - Number of job seeker profiles available who are looking for work in the Employment services industry - One click to login to use the find staff functionality to search for staff who are interested in working in the Employment services industry - Guide to finding staff and creating jobs in the Employment services industry

3 JobSearch Register as an Employer Click the Register link from within the Looking for staff? section on the Employment Services Industry jobs homepage and the Employer Registration form will be displayed. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. Registration details Complete all mandatory fields as indicated by the asterisk (*) ABN Employers must have a valid ABN to register online Suburb or town and Postcode Suburb or town entered must correspond with the postcode entered and be a valid combination Password Must be between 6 and 9 characters long. You will need to add it twice to confirm its accuracy. Conditions of Use To register as an Employer with Australian JobSearch, you must read and agree to our conditions. Check the box to verify you have read and agree to them. A link to the Conditions of Use is provided on the page. Register Once all mandatory fields are complete, select the Register button. A confirmation screen will be displayed and an sent to the address used during the registration process.

4 JobSearch Register as an Employer and Registration confirmation Upon completing the registration form to register as an Employer, a confirmation will be sent to the address provided during the registration process. In order to complete the registration process and begin using the Australian JobSearch website to create Employment Services Industry jobs and search for staff interested in working in the Employment Services Industry, you must select the link provided in the . Complete your registration In order to complete the Employer registration process and begin using Australian JobSearch as an Employer, you must select the link provided. Note: You have 7 days to complete your registration Once registration is complete, you will receive your employer ID which is what you will need to use along with your password when logging in to Australian JobSearch. Employer ID Take note of your Employer ID as this is what is used to log in to Australian JobSearch. Employers may also use the address entered at the time of registration (or the on the Employer account if it has since been updated) as the username when logging in to Australian JobSearch.

5 JobSearch Employer Login Click the Log in to Find staff link from within the Looking for staff? Section on the Employment Services Industry jobs homepage and the JobSearch secure Employer Login form will be displayed. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. Important Notice To login as an Employer with Australian JobSearch, you must accept our Important Notice. Check the box to verify you understand and accept the information outlined in the notice. Logon Type Remember to select the Employer radio button when logging in User ID / and Password You can use either your or your Employer ID, along with your password to log in to Australian JobSearch. Having trouble logging in? Select the link to view more information on logging in to Australian JobSearch

6 JobSearch Employer Personal Page User Guide Employers My profile This is the first screen employers will see when they login to Australian JobSearch. This screen allows the employer to track their active and pending jobs, search the job seeker database and manage their registration details. Links to other areas are available through the left hand navigation menu. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. Need assistance? From this first page the employer is given a hyperlink to the help pages. These pages are also available from the left hand navigation menu. Active and pending jobs Hyperlinks to the employer s lists of active and pending jobs. This is where employers can view the Employment Services Industry jobs that they have created. My jobs Use this link to create and update Employment Services Industry jobs and view a list of all of the jobs you have created Find staff A hyperlink direct to the Find staff section of the website. This page is also available from the left hand navigation menu. Look for job seekers who are interested in working in the Employment Services Industry and view a summary of their resume. Employer details A hyperlink direct to the Employer details section of the website. This page is also available from the left hand navigation menu.

7 JobSearch Employer Personal Page User Guide Employers My jobs This screen allows the employer to create a new Employment Services Industry job, search their existing jobs and list the employer s jobs. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. Create a new job By selecting the Create a new job button the employer can go directly to the pages where new job vacancies can be created on the JobSearch website and flag them as Employment Services Industry jobs Search your jobs By entering a Job title in the field provided the employer can search the database for jobs they have created using this account. Jobs are divided into four categories as listed in the Status drop-down menu: Active, Inactive, Pending and Deleted. Search Once the fields are completed select the Search button to begin the search. Your jobs list This is the list of jobs created by the employer using this account. Selecting the hyperlink of the job name will take the employer to the Update a job section of the site. Selecting the Instant find staff button will take the employer to the find staff section. Selecting the Copy job button will take the employer to the Create a job section. Selecting the Delete job button will take the employer to a Confirmation screen to confirm the deletion.

8 JobSearch Employer Personal Page User Guide Create a new job (page 1) Employers who want to advertise an Employment Services Industry job on JobSearch can create a record of the vacancy to be entered into the Australian JobSearch databases here. After login, this page is accessed from the Create a new job button on the My jobs screen. Please refer to JobSearch online help (located in the top navigation bar on the website) for further assistance. Steps There are four steps in creating a new job (plus a process that confirms the creation of a job). All mandatory fields must be completed or an error message is produced. Job title Enter a title for the job and select the Find occupation category button. A Specific occupation list will display. Select the radio button next to the closest definition to the chosen occupation and select the Select button. The Specific occupation list will then be hidden. Occupational category Once the Select button is activated this field should auto-select the relevant occupation category. However, the employer is able to select a different one if required. Specific occupation The employer is able to refine the position down to a specific occupation by highlighting a job in this field. Save & next Once the details about the occupation are decided the employer selects the Save & next button to move on to the next screen.

9 JobSearch Employer Personal Page User Guide Create a new job (page 2) Step 2 of the process to create a new job. This page contains the details that form the basis of the job advertisement and enables Employers to flag their job as an Employment Services Industry job. Please refer to JobSearch online help (located in the top navigation bar on the website) for further assistance. Steps There are four steps in creating a vacancy (plus a process that confirms the creation of a job). All mandatory fields must be completed or an error message is produced. Your reference For their own reference, the employer can enter a reference number here. The field is free-text up to 15 characters. Job location and Postcode Details about the job (not necessarily the employer). Description This field forms the body of the vacancy advert. To reduce jobseeker confusion be as informative as possible. Job type, Work type, How to apply and Tenancy These are all drop down menus to allow the employer to refine the conditions of the vacancy. Number of positions and Expiry date The employer defines how many positions are available in the advertised vacancy Hours and Salary How many (working) hours apply to the position and the relevant salary available. Can be added in various formats as required i.e. $/wk, $/hr, annual amount, award, etc. Employment Services Industry job The employer defines if the position(s) is specific to the Employment Services Industry by selecting this checkbox. This will allow Job Seekers looking for work in this industry to filter job search results based on this special vacancy type.

10 JobSearch Employer Personal Page User Guide Create a new job (page 3) Step 3 of the process for advertising a new job. Details will auto-populate from the employer s registration details, but can be updated as necessary. Please refer to JobSearch online help (located in the top navigation bar on the website) for further assistance. Job contact details All fields are auto-populated from information provided in the Employer details section. If there is information missing then it is missing from the Employer details section. Save & next Once the contact details are confirmed the employer selects the Save & next button to move on to the next screen.

11 JobSearch Employer Personal Page User Guide Create a new job (page 4) Step 4 allows employers to preview the new job as it will appear to job seekers. Changes can be made if required by going back to previous steps, changing the details as necessary and saving the changes. Please refer to JobSearch online help (located in the top navigation bar on the website) for further assistance. Jobs that are created as an Employment Services Industry job will have this text displayed below the job title Special vacancy type Jobs that are created as an Employment Services Industry job will also have this displayed as the special vacancy type Create The employer reviews this screen to ensure the vacancy advertisement is to their satisfaction before selecting the Create button and causing the advertisement to appear in the JobSearch database once it has been activated.

12 JobSearch Employer Personal Page User Guide Create a new job (Finish) Confirmation that the new job has been registered with a unique ID number. Please refer to JobSearch online help (located in the top navigation bar on the website) for further assistance. Job ID The job ID number is created. The employer should note this number for their own monitoring purposes Return to my jobs and Go to find staff Once the job is registered the employer has the option of returning to My jobs or going on to Find staff. Note: Australian JobSearch screens are dynamic. At times they may appear slightly different to the image shown here. All elements will, however, be present and will function as per this guide. JobSearch Employer Personal Page User Guide Find staff

13 JobSearch Employer Personal Page User Guide Find staff The find staff tool assists employers to find potential candidates for jobs. This screen contains 4 tabs displaying the different functions within Find staff. This image illustrates the top of the screen, the lower half is shown on the next page. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. Find staff This is the first tab and step one of the process. Location Select the location of the job from the drop down menu. Skills/keywords Enter specific skill sets and keywords here. These words are used to match with the skills and keywords job seekers have entered into their resumes and job match profile. Examples of skills/keywords that could be used to search for job seekers looking for work in the Employment Services Industry are: - Employment Services - Provider - Placement consultant - Preparing jobseekers for employment - Matching jobseekers to relevant jobs - Case management - Motivate and inspire jobseekers - Build rapport - Understand barriers - Strong customer focus - Effective communication skills Occupational category and Specific occupation These are occupational categories that job seekers must use in the creation of their resumes.

14 Job seeker characteristics This section is not mandatory. It consists of a series of check boxes that will refine the search. They correspond to what job seekers select in their job match search criteria for certain types of positions. Job seeker characteristics who have stated Search for those Job Seekers who have stated they are interested in working in the Employment Services Industry by selecting the checkbox I am interested in Employment Services jobs within the Who have stated section Licences required (not mandatory) For jobs needing a special licence as part of the employment requirements. Save as The search needs to be saved in a file. Specify a name for it here. Keep a note of it for further searches in the future. Search Once the search criteria are entered, select search to bring up the results.

15 JobSearch Employer Personal Page User Guide Find staff search results This screen displays the search results generated from the Find staff search. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. Keywords Used to match with the skills and keywords job seekers have entered into their resumes and job match profile. Optional search criteria Displays the optional search criteria as selected by the employer when conducting a find staff search. Employers should ensure the option I am interested in Employment Services jobs is displayed here when looking for those job seekers who are interested in working in the Employment Services Industry. Summary of Resume & Ranking A brief summary of resume details is provided that includes the type of work, preferred location, highest level of education, and the first 145 characters of the experience and skills that the individual has. Ranking is a score given to indicate how closely the resume matches the search criteria. Contact job seeker Enables the employer to contact the job seeker by sending an or message to the personal page in JobSearch. Add to shortlist Check the box to add a selected job seeker to your short list for viewing at a later stage. Once all your selections have been made you can click the Add to shortlist button. You will receive a message on success. View the selected job seekers on the Shortlist tab.

16 JobSearch Employer Personal Page User Guide Find staff shortlist This screen displays the shortlisted candidates generated from the Find staff search. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. Shortlist This is the third stage of the Find staff process where the generated list of job seeker candidates is displayed. Previous searches The employer can go back through the previous searches and view various saved shortlists. View complete search results The employer can view the complete search results of their search by selecting this link. Candidates Each candidate job seeker will be represented here in this format. The employer can contact the job seeker by selecting the Contact button, or delete the candidate from the list by checking the Delete from shortlist box and selecting the Delete from shortlist button.

17 JobSearch Employer Personal Page User Guide Find Staff contact job seeker An employer may wish to contact a potential candidate for a job - this is the screen that initiates that contact during the Find staff process. Please refer to JobSearch online help (located in the top navigation bar) for further assistance. Contact job seeker The final tab and step in the Find staff process. Job seeker notification An auto-generated generic message from JobSearch to the registered job seeker informing them an employer wishes to talk to them. Employer contact details These fields are auto-populated from the employer s registration details. Message The employer can include their own, personalised, message to the job seeker here (limited to 120 characters including spaces). Send mail Once the employer has ensured the message is ready to be sent, they select Send mail.

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