TECHNICAL SERVICES GUIDE

Transcription

1 C O X B U S I N E S S C E N T E R TECHNICAL SERVICES GUIDE

2 - C O X B U S I N E S S C E N T E R - TABLE OF CONTENTS STAFF DIRECTORY...5 WELCOME TO COX BUSINESS CENTER...6 MISSION...7 MEET OUR TEAM FACILITY INFORMATION...10 Building Damage...10 Confetti...10 Crate Storage...10 Crowd Safety Personnel...10 Fire Watch...10 I.A.T.S.E Insurance...11 Police...11 Pyrotechnics & Open Flames...12 Rigging & Hanging...12 SAVOR Backstage Catering...12 Smoking Policy...12 FREQUENTLY ASKED QUESTIONS TULSA BALLROOM...16 Loading Locations...16 Electrical Power...16 Architectural Lighting Systems...16 Available Amenities...17 Ceiling Height...17 Square Footage...17 House Lighting Systems...18 House Lighting Truss System House Sound System...19 Room Diagram...20 EXHIBIT HALLS A/B/C...21 Loading Locations...21 Available Amenities...21 Ceiling Height...21 Square Footage...21 Lighting Systems...22 Portable Lighting Systems

3 - T E C H N I C A L S E R V I C E S G U I D E - TABLE OF CONTENTS House Sound System Room Diagrams ASSEMBLY HALL...25 Available Amenities...25 Room Capacity...25 Square Footage...25 Capacity...25 Ceiling Height...26 Maximum Entrance Height & Width...26 Loading Locations...26 Stage Dimensions...26 Electrical Power...26 Lighting Systems House Sound System...27 Talent Accommodations...28 Rigging...28 I.A.T.S.E...28 CONFERENCE HALL...29 Available Amenities...29 Ceiling Height...29 Maximum Entrance Height & Width...29 Loading Locations...29 Electrical Power...29 Lighting Systems...29 House Sound System...30 Rigging...30 Square Footage...30 Capacity...31 Room Diagram...32 MEETING ROOMS...33 Available Amenities ND / 3RD LEVEL MEETING ROOMS...33 Ceiling Height...33 Maximum Entrance Height & Width...33 Square Footage...33 Capacity

4 - C O X B U S I N E S S C E N T E R - TABLE OF CONTENTS LOWER LEVEL MEETING ROOMS...35 Ceiling Height...35 Maximum Entrance Height & Width...35 Square Footage...35 Capacity...35 BALLROOM WEST MEETING ROOMS...36 Ceiling Height...36 Maximum Entrance Height & Width...36 Square Footage...36 Capacity...37 ARENA...38 Available Amenities...38 Ceiling Height...38 Seating...38 Square Footage...38 Capacity...38 Loading Locations...39 Load In/Out...39 Room Dimensions...39 Electrical Power...39 Additional Stage Power & Shore Power...39 Telecommunications...39 Rigging...40 Rigging Truss...40 Lighting Systems...40 House Sound System House Video Systems...41 Arena Backstage Rooms Room Diagram...43 RIGGING GUIDELINES...44 Tulsa Ballroom / Exhibit Halls...44 Exhibit Halls A/B/C Rigging Beams...45 Tulsa Ballroom Rigging Beams / Points...46 I/T ORDER FORM...47 UTILITIES FORM...48 REQUIRED AGREEMENT...49 SERVICE SCORE / CLIENT TESTIMONIALS

5 - T E C H N I C A L S E R V I C E S G U I D E - STAFF DIRECTORY Main Switchboard / Main Fax / General Manager // Jeff Nickler / Assistant General Manager // Kerry Painter / AGM of Food & Beverage // Kelly Ortiz / Director of Operations & Technology // John Dodd...918/ Technical Services Manager // Eric Kehr...918/ Production Manager // Cody Kern / Technical Services Coordinator // Alayna Aguilera / Senior IT Manager // Seth Bailey / IT Support Manager // Ross Lickteig / IT Support Manager // Chris Compton / Director of Event Services // Trudy Sweeten / Event Manager // Brian Puza / Guest Services Manager // Amanda Lundy...918/ Event Relations Coordinator // Linda Utley / Event Coordinator // Courtney Richars...918/ Event Coordinator // Allie Thomas...918/ Director of Sales // Kathy Tinker / Sales Manager // / Sales Manager // Bonnie Ward...918/ Director of Finance // Tom Simpson / Finance Manager // Bret Mauldin...918/

6 - C O X B U S I N E S S C E N T E R - WELCOME The Cox Business Center welcomes you! Our mission is to help you plan a successful event that will be remembered. Renovated in 2010, our venue is the perfect setting for your event. The Cox Business Center is located in downtown Tulsa where it is close to three major highways, surrounded by more than 1,000 hotel rooms, most in walking distance, and connected to a parking garage, managed by American Parking. All these attributes come together to make your event a success from the start. We know that sometimes it seems a rocket scientist is required to decode the technical side of events, so we put together this Technical Services Guide to make it easier for us all. In this guide, you will find diagrams, production information and amenities of your rented space. Your Event Coordinator will continue to be your main contact for your event. In addition to your Event Coordinator, you will work closely alongside the Technical Services Technician to ensure successful production. We hope this guide gives you the key information needed to determine how to best produce your event. Please refer to the Cox Business Center Policy and Procedures Guide for additional information on our facility and spaces within. Feel free to contact your Event Coordinator and Technical Services Team for any further questions you may have. Again, we re delighted that you ve chosen Cox Business Center as your event venue. We look forward to working with you on a successful and memorable event. Kindly, Kerry Painter, CFE/CEM Assistant General Manager 6

7 - C O X B U S I N E S S C E N T E R - MEET OUR TEAM MISSION STATEMENT As industry leaders serving our community, we relentlessly pursue superior experiences for our clients, guests and employees. We are SMG Tulsa. TECHNICAL SERVICES Whether you are new to audio, video and lighting or a seasoned professional, we can help your event be a success. No matter who handles your audio, video, lighting and set-design needs, our Technical Services Team will work in conjunction with you or your contractor. This guarantees your event will have a highly competent professional who is familiar with our facilities and whose job it is to safely and economically serve your event needs. The technical services team can provide all of the following services in-house: Lighting production of all types from simple and elegant accent lighting to moving concert-type lighting setups with lighting design included Complete Video Production including projectors, cameras, and professional staff to manage and design the video aspects of your event Audio design and production from the most basic page microphone to full concert sound production From the time you book an event with our facility, our Technical Services Team strives to help you create a special occasion. Our team comes from a wide variety of backgrounds, with a large amount of technical experience so we are prepared for anything you can need. We will be with you the whole way. Should you find a greater need for A/V or technical information than provided in this policy and procedure manual, please request a technical manual from your event coordinator. 7

8 - C O X B U S I N E S S C E N T E R - MEET OUR TEAM IT SERVICES Our IT team is here to help with your technical event needs to ensure your event is as successful as possible. Our experienced team of IT professionals can assist with internet, cable and telephone services to acheive your event vision and to streamline your technical needs for your staff and guests. Your Event Coordinator can help you assess your event IT needs in advance, and our IT Team will have your services in place in advance of your arrival, when possible. Our IT Team comes with many years experience in a wide array of industries. We strive to exceed expectations, and we welcome challenges that require creative solutions. The IT services team can provide all of the following services in-house: Telephone Services 1. Analog (POTS) Line Service: Includes the installation of a touch-tone line and rental of a single line telephone if needed. This is primarily needed for fax lines or credit card machines. Analog line service includes local and long distance calling. 2. VoIP Digital Line Service: Includes the installation of a touch-tone line and rental of a single line telephone. VoIP phone service includes local and domestic long distance calling. Capable of doing call forwarding, rollover and additional lines to a single phone. Cable Services 1. Cable Access Service: includes the installation of a coaxial cable drop with access to basic cable. For more details on available channels please contact an Event Coordinator. Please make sure to check with an Event Coordinator for cable access availability. Description of Internet Services 1. Basic Guest Wireless Service: wireless connectivity is provided free of charge at the Cox Business Center. This is a shared wireless service and is for checking and light web surfing. Wireless signal is broadcast using g and n standards. This service is subject to being disabled at any time and as a result should never be used for anything critical to an event as it is not guaranteed. 2. Premium Wireless Service (3Mb up/down) Premium wireless service provides guaranteed bandwidth and private access to the internet. This service provides an SSID and security that is customized for each client. 3. Hi-Speed Internet (3Mb up/down) Wired Internet Access that is shared bandwidth with other users. Addresses are provided by DHCP no public IP addresses are available with this service. Service is provided via CAT6 cabling. Additional internet drops are $ For a quote, please contact an Event Coordinator for more information on various internet configurations with appropriate pricing specific to your event. 5. Speeds higher than 20 Mbps are available upon request. All orders for speeds above 20 Mbps must be ordered 21 days before you move-in. 6. Advance Rate is only applicable if the order for internet service is received 10 days prior to the date of the event. 8

9 - T E C H N I C A L S E R V I C E S G U I D E - MEET OUR TEAM JOHN DODD Director of Operations & Technology ERIC KEHR Technical Services Manager SETH BAILEY Senior IT Manager ALAYNA AGUILERA Technical Services Coordinator 9

10 - C O X B U S I N E S S C E N T E R - FACILITY INFORMATION BUILDING DAMAGE As the Licensee who has contracted for the use of the facility, you are responsible for any damage caused by your staff or hired contractors or exhibitors. This policy is intended to help us recover costs for repairing damage to the facility (exceeding reasonable wear and tear) caused by anyone associated with your event. Our goal is to keep our facility in excellent condition so every client may equally enjoy the attractiveness and serviceability of the Cox Business Center. CONFETTI Confetti is prohibited in the Cox Business Center without prior permission by the Event Coordinator. An additional clean-up fee will be billed to the Licensee when confetti is permitted. The clean-up fee of $500 will be assessed. CRATE STORAGE Crate storage is permitted only in designated areas and must be indicated on all floor plans submitted for approval by your Event Coordinator. The dimensions must be clearly marked on the exhibit hall floor to assure aisle integrity, safety and an orderly appearance. Storage plan is approved by the Event Coordinator, whose job is to guarantee the safety of everyone who exhibits or attends meetings in our facility. CROWD SAFETY PERSONNEL Crowd Safety Personnel, or T-shirt security, are professionally trained crowd managers who support your event in the following ways: crowd control, stage security, concert security, bag searchers and roamers. The Cox Business Center reserves the right to the hiring of crowd safety personnel staff to maintain safety and crowed control where public safety is a concern. For additional information on rates, please contact your Event Coordinator. FIRE WATCH Fire Watch is required by Tulsa City Laws if your event is using smoke, haze, pyrotechnics, or other fire hazards. Fire watch is required onsite to indentify and control fire hazards, detect early signs of unwanted fire, and notify the fire department if a fire occurs. Contact your Event Coordinator for additional information. 10

11 - T E C H N I C A L S E R V I C E S G U I D E - FACILITY INFORMATION I.A.T.S.E. 354 All rigging and stagehand labor for the Cox Business Center is contracted through the International Alliance of Theatrical Stage Employees (IATSE), local No For scheduling of stagehands, please contact your Event Coordinator. INSURANCE Event insurance is required for every event held at our venue. This insurance may be provided by your insurance carrier, or it can be purchased through the Cox Business Center s insurance provider. If you are interested in purchasing insurance through the Cox Business Center s insurance provider, please let your Event Coordinator know at least 30 days prior to your event, and we will make arrangements accordingly. A $75 processing fee will be charged if purchased through Cox Business Center. INSURANCE REQUIREMENTS A comprehensive general liability insurance policy in a form acceptable to SMG, including public liability and property damage, covering its activities hereunder, in an amount not less than one million dollars ($1,000,000) for bodily injury and one million dollars ($1,000,000) for property damage, including blanket contractual liability, independent contractors, and products and completed operations. The foregoing general liability insurance policy shall not contain exclusions from coverage Comprehensive automotive bodily injury and property damage insurance in form acceptable to SMG for business use covering all vehicles operated by Licensee, its officers, directors, agents and employees in connection with its activities hereunder, whether owned by Licensee, SMG, or otherwise, with a combined single limit of not less than One Million Dollars ($1,000,000) (including an extension of hired and non-owned coverage). Cox Business Center, SMG, City of Tulsa and TPFA shall be named as additional insured. POLICE The Cox Business Center provides highly trained off-duty police professionals who are knowledgeable and reliable. The Cox Business Center reserves the right to the hiring of security personnel to maintain safety and crowd control in any event where public safety is a concern. The minimum number of officers will be determined by the Cox Business Center and will be at the cost of the Licensee. Off-duty Police officers can be provided in uniform or plain clothes and will carry a firearm at all times. 11

12 - C O X B U S I N E S S C E N T E R - FACILITY INFORMATION PYROTECHNICS AND OPEN FLAMES The City of Tulsa laws require Fire Watch if your event uses smoke, haze, pyrotechnics or other fire hazards. Fire Watch is required onsite to control and identify fire hazards, detect early signs of unwanted fire and notify the fire department if an unplanned fire does occur. Pyrotechnicians must have an approved Oklahoma Pyrotechnic license. A City of Tulsa Fire Marshal demonstration is needed prior to the event. An Event Coordinator will work with you to make proper arrangements. The Cox Business Center must abide by the regulations and rules set by the City of Tulsa Fire Marshal. The Cox Business Center must ensure that all event attendees are safe from harm. RIGGING AND HANGING All rigging and hanging from the hang points throughout the facility requires mandatory approval by the Cox Business Center and are expected to meet generally accepted industry standards. It is our job to be concerned with the safety of attendees and to maintain facility hang points and ceiling structures. Rigging and hanging carry significant liabilities for the responsible party. Our goal is to eliminate any potential problems or hazards before they occur. SAVOR... SAVOR, the exclusive food and beverage providers of SMG Tulsa, is excited to offer our backstage catering services to events at the Cox Business Center. Our team can handle all of your specialty needs and requests. Simply send your rider requirements to your catering sales manager and they will begin preparations for your event. We can create tour catering for crew and locals in many convenient areas throughout the facility. We are also able to handle all of your dressing room needs and requirements. Our attention to detail and eye for presentation will ensure a successful day for your staff. No outside food and beverage is permitted in the facility. SMOKING POLICY The Cox Business Center provides a smoke-free environment. The City of Tulsa has adopted a nonsmoking policy in all public and city-owned facilities in the interest of public health, recognizing the medical evidence as to the potential health hazards of second-hand smoke. Vapor and electronic cigarettes are not permitted inside the Cox Business Center. However, a smoking area can be provided outside depending on the space contracted. Please contact your Event Coordinator for more information. 12

13 - T E C H N I C A L S E R V I C E S G U I D E - FREQUENTLY ASKED QUESTIONS 1. ARE THE COX BUSINESS CENTER LIGHTING SYSTEMS INCLUDED IN THE RENTAL COST OF THE ROOM? All Cox Business Center spaces include basic house lighting as a part of the room rental. Basic house lighting is limited to the installed systems designed to provide normal room lighting coverage. However, additional lighting, including stage, décor, and special effect systems are available through our Tech Services Department to augment any room-event design. We offer world-class lighting equipment at very reasonable rates. Our expert technical staff is available for setup and operation of this equipment at competitive hourly labor rates. 2. ARE COX BUSINESS CENTER AUDIO AND VIDEO INCLUDED IN THE RENTAL COST OF THE ROOM? All audio and video services require charges and rates which will be applied depending upon the services needed. All rooms and galleries feature paging mic capabilities. We can outfit each meeting room with professional audio and video equipment to support break-out meetings and events, available at very competitive rates. Our large rooms all feature room-installed audio speaker systems capable of providing reliable audio coverage for full audience events. An inexpensive system usage rate will apply. We also have extensive rental concert systems which can provide all levels of audio coverage for larger events. Rates for Audio and Video services are available upon request, with full A/V meeting room packages starting at $450 per day. 3. CAN I HANG DECOR, OBJECTS OR ITEMS FROM YOUR ROOM CEILINGS? We always encourage our clients to use their imagination to create an exciting event environment, but certain rules apply when it comes to suspending anything from a ceiling or catwalk. As a rule, we discourage hanging items from our drop ceilings, but some of our rooms can support certain hung elements. Our Technical Services Manager will gladly meet with clients on an individual basis to determine if an item can be suspended from a ceiling in the CBC. Expert, bonded union riggers are required to perform any work involved with hanging any item which could create a falling hazard and cause physical harm to any guest or employee. 13

14 - C O X B U S I N E S S C E N T E R - FREQUENTLY ASKED QUESTIONS 4. I WANT TO USE AN OUTSIDE AUDIO AND VIDEO VENDOR FOR MY COX BUSINESS CENTER EVENT. IS THERE A COX BUSINESS CENTER SURCHARGE FOR DOING THIS? At this time, Cox Business Center does not charge any fees or surcharges to a client for using an outside audio/video vendor. While the third-party audio and video vendor sets up in a Cox Business Center room, a member of our in-house Technical Services staff will be assigned to act as a Room Technician. The client will be charged for this technician by the hour, for the time the client is operating in the room. This technician will be responsible for operating all house-installed equipment. They will also assist the client and the audio/video vendor with items such as house light settings, truss and stage system operation, and any audio patching needs. This technician position is charged at $20 per hour with a 4 hour-call minimum. 5. I WISH TO HAVE THE COX BUSINESS CENTER/SMG TECH SERVICES DEPARTMENT ASSIST MY GROUP WITH DESIGNING AND PRODUCING OUR NEXT EVENT. HOW WILL YOU HANDLE THE AUDIO/VIDEO FOR MY SHOW? The first thing we would do is arrange a production meeting with the client to get the specific needs of the event. Then our Tech Services Manager will create an Estimate of Expenses based on the needs and designs of the client. Once the client has authorized the estimate and chosen SMG Tech Services as the audio/ video vendor for the event, an Event Producer (if needed) will be assigned, who will meet with the client and the Event Services Coordinator to build a Show Production Profile. The Producer will also work with the Tech Services Manager and crew on a room décor design based on the client s wishes and specifications. All client audio and video content media and time-line/scripts will be coordinated by the Producer, and all content will be checked for compatibility prior to the event. The Producer will also coordinate with the clients and the talent/participants during the event to assure a smooth and on-time production schedule. An SMG Tech Crew will be assigned for the event audio/video setup. This crew will also be present on the event day to execute the production. These professionals strive to deliver the most concise audio video presentation possible. Following the event, the client will meet with the Event Coordinator where the adjusted estimate will be presented as a Summary of Tech Services Charges. This will be your Final Bill from the Tech Services Department. Any equipment or labor added or removed from the time of the original estimate will be shown at this time. 14

15 - T E C H N I C A L S E R V I C E S G U I D E - FREQUENTLY ASKED QUESTIONS 6. DO YOU HAVE AN IN-HOUSE RENTAL EQUIPMENT PRICE LIST? Yes! We have a basic needs price list, available through our Sales Department, outlining our basic equipment packages and items. For a more detailed list, we encourage you to contact our Technical Services Manager. We have more than $750,000 of worldclass audio, video, and lighting equipment available for your event. The prices are both competitive and reasonable. The detailed list is available upon request. 15

16 - C O X B U S I N E S S C E N T E R - TULSA BALLROOM The 30,060 sq. ft. ballroom is the newest addition to the Cox Business Center. The ballroom is the perfect setting for banquets, meetings, concerts, and more. LOADING LOCATIONS TRUCKS: West Loading Dock -Entrance located at Houston Ave. and 4th St. Two trailer wide, numbered street level loading spaces VANS/VEHICLES/TRAILERS: Southwest access entrance Cox Business Center parking lots at Houston Ave. and 3rd St. ELECTRICAL POWER Tie-in Electrical Power consists of ( 2) 400 amp service Transformer (208vac 3phase) Cam-Lock Company Switches ( 2) 200 amp service Transformer (208vac 3phase) Cam-Lock Company Switches ROOM MAXIMUM SHOW POWER SERVICE: 800a between Company Switches (15) 60 amp Floor Pockets containing Hubble Pin and Sleeve connect for Spider-box service: 10 20a circuits and 4-20a outlets ( 6) 60 amp Hubble Pin and Sleeve connect at room wall locations for Spider-box service: 10 20a circuits ( 2) 60 amp Hubble Pin and Sleeve connect in Pre-function Lobby for Spider-box service: 10 20a circuits (28) 20 a. Edison outlets located around the Ballroom walls, 3 per circuit (14) 20a. Edison outlets located along walls in Pre-function Lobby, 3 per circuit ARCHITECTURAL LIGHTING SYSTEMS The Ballroom Pre-function Lobby features a programmable LED lighting system which creates stunning colors and looks on the rooms ceiling trusses and our iconic mesh wall. Hundreds of colors and patterns can be created to fit event needs. The Ballroom Pre-function also features two Sanyo XT-21 projectors which allow the display of client supplied photos, images, or slideshows on two prominent areas of the Lobby South wall. These areas are directly above the Grand Entrance to the Tulsa Ballroom, and are perfect for displaying sponsor branding graphics, photos and event information. The charge for these systems is included in the room rental charge. 16

17 - T E C H N I C A L S E R V I C E S G U I D E - TULSA BALLROOM AVAILABLE AMENITIES Highest quality sound proofing walls available Green room with private restroom In-house system including state-of-the-art wiring for video and sound, intelligent lighting and hanging truss Versatile in-house lighting system Drive-thru drop off and connected parking garage Customizeable pre-function space with stunning views of downtown Tulsa CEILING HEIGHT 25 feet SQUARE FOOTAGE ROOM DIMENSIONS SQUARE FOOTAGE Tulsa Ballroom A & B 216' x 142' 30,060 Tulsa Ballroom A 155' x 142' 21,474 Tulsa Ballroom B1, B2, & B3 61' x 142' 8,586 Tulsa Ballroom B1 61' x 46' 2,749 Tulsa Ballroom B2 61' x 48' 3,098 Tulsa Ballroom B3 61' x 46' 2,749 Tulsa Ballroom B1 & B2 61' x 94' 5,734 Tulsa Ballroom B2 & B3 61' x 94' 5,734 CAPACITY ROOM STANDING ROOM (CHANGES BASED ON EQUIPMENT) BOOTHS (10' X 10') THEATRE CLASSROOM BANQUET WITH RECTANGLES BANQUET WITH ROUNDS OF 10 RECEPTION WITH HIGHTOPS Ballroom A & B Ballroom A 6, ,300 1,300 1,800 1,640 1,800 4, , ,300 1,100 1,600 17

18 - C O X B U S I N E S S C E N T E R - TULSA BALLROOM HOUSE LIGHTING SYSTEMS BALLROOM A House Light: Mixture of Metal Halide work light, compact fluorescent up-soffit lights, and dimmable quartz light for event level looks permanently installed in decorative ceiling. 36 dimmable etc. Source4 750w. PAR lights, grouped in clusters of 6, mounted on the room s Lighting Truss system. This system is dimmed using a Leprecon 36 channel, 2.4kw per channel dmx controlled dimmer. House lighting console is a Leprecon LP160048/96. An assortment of etc Source4 zoom spots and leko instruments are available. All house lights are controlled from floor level wall panels. House light control is not dmx accessible. Presets in three master group/presets per room, and can be configured for client control. BALLROOM B 1/2/3 House Light: Mixture of Metal Halide work light, compact fluorescent up-soffit lights and dimmable quartz light for dinner/event-level looks permanently installed in decorative iconic ceiling. Lighting is spaced to cover the room with even and bright exhibit/work light. Dimmable lights are computer-controlled in three master group/areas and can be configured for client control. Ballroom lighting guidelines are available upon request. HOUSE LIGHTING TRUSS SYSTEM The Tulsa Ballroom house lighting truss system is comprised of 22 Stagemaker ton, remotely controlled chain motors installed above the permanent decorative iconic ceiling. The system is controlled by a Motion Control Laboratories remote motor distro. Fourteen chain motors in the system suspend a Main Truss Frame. The main system is a 3 piece, U shaped, flown Truss rig. Our truss is Tyler Truss HD spiggotted 12 x12 x10 sections, with a total weight loading capacity exceeding the limits of the motors. The Cross-Room span is 110 long. The two Side-Room spans are 60 in length. Motors run along the South and the West walls of Ballroom A, allowing upstage truss positions for staging in either location. Again, Tyler Truss HD 12 x12 truss is used for these locations. There is 80 of truss normally hung on the South end of the room. There is an 80 w x 30 h Black Velour Drape available. 18

19 - T E C H N I C A L S E R V I C E S G U I D E - TULSA BALLROOM HOUSE LIGHTING TRUSS SYSTEM CONT. Rigging points are accessible in Ballroom A at strategic locations in the permanent decorative iconic ceiling and, in a limited capacity, along the air wall track expanse. SMG Tulsa Tech Services will work with your show designers to develop a rigging plan which will fit your needs. Full Rigging System Equipment Inventory List available upon request. HOUSE SOUND SYSTEM The Tulsa Ballroom house sound system is comprised of 42 Tannoy CSM401 premium quality ceiling mounted enclosures, installed above the permanent decorative iconic ceiling. The system is controlled by a Media Matrix NION digital mixing system and Crest power amps. Each of the seven West Meeting Rooms located in the Tulsa Ballroom space feature independent audio coverage from the same Tannoy ceiling mounted speaker system found in the Ballroom. This system can be configured for individual or combined room operation. All Ballroom audio zones are patchable for multi-room overflow operation. Cat5 Audio-quality In-Out dry line RJ45 jacks ring the Tulsa Ballroom area walls at floor level, and each room has CAT5 dry line interconnectivity. XLR interface is achieved using house-supplied adaptors. At the client s request, these jacks can be patched for interroom access or specific paging mic locations. Page Mic service can address all the common lobby and ballroom areas. Wireless mics are available at a reasonable rate for the page mic service. Full Sound System Equipment Inventory List available upon request. 19

20 - C O X B U S I N E S S C E N T E R - TULSA BALLROOM 20

21 - T E C H N I C A L S E R V I C E S G U I D E - EXHIBIT HALLS 102,600 square feet of column-free floor space which divides into three separate Exhibit Hall spaces using a motorized full height air wall system. LOADING LOCATIONS TRUCKS: West Loading Dock - Entrance located at 7th St. and Houston Ave. 14 Trailer deck height loading dock spaces. VANS/VEHICLES/TRAILERS: (10 Height Limit) East Entrance, Civic Center Plaza Crossover located at 600 block S. Frisco St. AVAILABLE AMENITIES 14 loading dock truck positions (42 high) available for Halls A, B, C combined 1 overhead door per Exhibit Hall (14 5 height, 19 width) Overhead utilities (water, gas, electric, compressed air) Load limit is 600 pounds per square foot Freight elevator service Permanent sound system CEILING HEIGHT 33 6 feet SQUARE FOOTAGE ROOM DIMENSIONS SQUARE FOOTAGE STEEL Exhibit Halls A, B, & C 190' x 540' (Clear Span) 102, Exhibit Halls A & B 190' x 340' (Clear Span) 64, Exhibit Halls B & C 190' x 380' (Clear Span) 72, Exhibit Hall A 190' x 160' (Clear Span) 30, Exhibit Hall B 190' x 180' (Clear Span) 34, Exhibit Hall C 190' x 200' (Clear Span) 38,

22 - C O X B U S I N E S S C E N T E R - EXHIBIT HALLS LIGHTING SYSTEMS EXHIBIT HALL A 16 Compact Fluorescent fixtures spaced to cover the hall with even and bright Exhibit/ Work light. 64 Dimmable Fluorescent lights, grouped in clusters of 4, configurable in zones. Dimmable Fluorescents lights are remotely-controlled in three master group/areas per room from floor level wall panels. All Exhibit Hall Lighting is accessed through a computer-controlled ETC Unison/Sensor Lighting Control System. Exhibit Hall house lighting can be configured for client control. EXHIBIT HALL B 37 Compact Fluorescent fixtures, spaced to cover the hall with even and bright Exhibit/ Work light. 148 Dimmable Fluorescent lights, grouped in clusters of 4, configurable in zones. Dimmable Fluorescents lights are dimmer-controlled in three master group/areas. All Exhibit Hall Lighting is accessed through a computer-controlled ETC Unison/Sensor Lighting Control System. Exhibit Hall house lighting can be configured for client control. EXHIBIT HALL C 40 Compact Fluorescent fixtures spaced to cover the hall with even and bright Exhibit/ Work light. 160 Dimmable Fluorescent lights, grouped in clusters of 4, configurable in zones. Dimmable Fluorescents lights are dimmer-controlled in three master group/areas. All Exhibit Hall Lighting is accessed through a computer-controlled ETC Unison/Sensor Lighting Control System. Exhibit Hall house lighting can be configured for client control. PORTABLE LIGHTING SYSTEMS Portable Lighting Systems, available for rent at reasonable rates through our Tech Services Department can be used in these halls to light stages, sporting events, or key trade show display areas. HOUSE SOUND SYSTEM Each Exhibit Hall space features Page Mic coverage from a grid-mounted public address speaker system. This system can be configured for individual, or combined room operation. 22

23 - T E C H N I C A L S E R V I C E S G U I D E - EXHIBIT HALLS HOUSE SOUND SYSTEM CONTINUED Each Exhibit Hall has its own independent Audio Control Room. All Exhibit Hall Control rooms are patchable for multi-room operation. Each control room is outfitted with an Allen & Heath MixWiz 16, dbx processing equipment, Sony CD & MD playback gear and a ClearCom RS-262 communications base. Audio In-Out dry line XLR jacks ring the Exhibit Hall walls at floor level, and each room has a 12 point XLR In/Out panel at the catwalk level. At the client s request, these jacks can be patched for inter-room access or specific paging mic locations. Audio signals can also be routed throughout the entire CBC facility. Page Mic service can address all the common lobby and gallery areas, as well as full Exhibit Hall coverage. Wireless mics are available at a reasonable rate for the page mic service. Full Sound System Equipment Inventory List available upon request. 23

24 - C O X B U S I N E S S C E N T E R - EXHIBIT HALLS 24

25 - T E C H N I C A L S E R V I C E S G U I D E - ASSEMBLY HALL The Assembly Hall is one of our most popular and versatile rooms, with the privacy of being located on the second floor. The space can deliver a variety of settings from an intimate wedding reception, banquet, or general session to lively dances, performances, and other events. AVAILABLE AMENITIES Built in 40 X 35 permanent stage Professional theatrical lighting system with programmable moving fixtures and lighting levels House lighting consists of 20 Art Deco fixtures Professional sound system with theater surround sound and wireless mic system 2 backstage dressing rooms Private pre-function space with decorative rug, artwork and sitting areas ROOM CAPACITY 1000 Main Room Floor (in non-fixed cushioned seats) 200 Additional House Expansion Areas (air walls separate into meeting rooms) 200 Convertible Balcony Area, 3rd level SQUARE FOOTAGE ROOM DIMENSIONS SQUARE FOOTAGE Assembly Hall 77' x 100' 7,700 Assembly Hall with Meeting Rooms 2A, 2B, 2C, & 2D 77' x 130' 10,010 CAPACITY ROOM STANDING ROOM (CHANGES BASED ON EQUIPMENT) BOOTHS (10' X 10') THEATRE CLASSROOM BANQUET WITH RECTANGLES BANQUET WITH ROUNDS OF 10 RECEPTION WITH HIGHTOPS Assembly Hall 1, , Assembly Hall with Meeting Rooms 2A, 2B, 2C, & 2D 2, , ,000 25

26 CEILING HEIGHT 21 feet - C O X B U S I N E S S C E N T E R - ASSEMBLY HALL MAXIMUM ENTRANCE HEIGHT AND WIDTH 7 ft. X 10 ft. LOADING LOCATIONS TRUCKS: West Loading Dock - Entrance located at 7th St. and Houston Ave. 14 Trailer deck height loading dock spaces. VANS/VEHICLES/TRAILERS: (10 Height Limit) East Entrance, Civic Center Plaza Crossover located at 600 block S. Frisco St. Street Level Freight Elevators provide access to house, balcony, and stage levels. A ramp Stage Left allows equipment access to the House floor level. STAGE DIMENSIONS Proscenium Opening: 46 3 w x 19 6 h with Grand Drape at normal trim. Stage Width at Upstage Wall: 78 4 Stage Depth Proscenium to Upstage Wall: 40 5 ELECTRICAL POWER Tie-in power consists of (1) 400 amp service Transformer (208vac 3phase) (1) 200 amp Distro box containing ten separate 20 amp circuits (2) 20 a. Edison circuits distributed through outlets located on the upstage wall (3) 20 a. Edison circuits distributed through outlets in the pit ( 8) 20 a. Edison outlets located House Left & Right, on Mid-house walls ( 2) 30 a. Edison outlets in Balcony for small Spot Light locations LIGHTING SYSTEMS The Assembly Hall features a 308 circuit professional theatrical lighting system designed around ETC Sensor System dimmers and is controlled by an ETC Expression III lighting control console. The console can program & controlcomplex show cues as well as operate intelligent/moving light fixtures and house light levels. 26

27 - T E C H N I C A L S E R V I C E S G U I D E - ASSEMBLY HALL LIGHTING SYSTEMS CONTINUED The House Lighting System consists of Twenty 20 Art Deco lighting fixtures each containing one 1000 watt Metal Halide lamp and 1800 watts of dimmable incandescent light, each individually controlled, and spaced to cover the room with Exhibit/Work light. The Theatrical Lighting System covers the stage on four ETC overhead electrical raceways suspended on moving line sets for easy access. There is a 40 circuit raceway located over the house seating 22 feet in front of the stage. The room also features two 9-circuit Box Boom lighting positions to the Left and Right of the stage. A 40-circuit cove position is located above the pit area of the stage. The system integrates a user access panel allowing control of three different preset lighting looks by the client. There is a large stock of various Lighting Instruments available including several sizes of ETC Source Four and Altman 360Q ellipsoidal spots, Fresnel s, PAR 64 s, Beam Projectors and ETC Selador LED cyc strip lights. One Strong Trouperette 575 and two Lycean ClubSpot 575 Spotlights are available for rental. Inventory quantity lists are available upon request. Circuit location schedule is also available upon request. HOUSE SOUND SYSTEM Single Room Theater System with additional Meeting Room/Balcony zones included. System is true Stereo tri-amped flown JBL Venue series 3615 enclosures. Total System Power - 6,500 watts with coverage for 1,400 persons. QSC Powerlight PL Series amplification. The Control Room is located above the back of house Right, balcony level. Audio Tie locations are distributed at House Left, Right and Front of House. A Mackie SR24-4 is available in the control room. We offer a selection of audio consoles for a floor-level Front of House mixing position. Control room is outfitted with dbx processing equipment, Sony CD & MD playback gear and a ClearCom RS-262 communications base. The stage, control room, balcony, and dressing rooms have ClearCom jacks & stations installed. If 2nd and 3rd Floor (Balcony) areas are used as Meeting Rooms, sound system can address these areas separately. Full Sound System Equipment Inventory List available upon request. 27

28 - C O X B U S I N E S S C E N T E R - ASSEMBLY HALL TALENT ACCOMMODATIONS Two large (20 x 60 ) Dressing Rooms are located Stage Left & Right on the upper level of the Assembly Hall, and are accessible by stairs located directly off stage. Both Dressing Rooms have showers and toilet facilities. Quick-change room can be accommodated in large side areas Stage Left & Right. Third floor Meeting Rooms can also be employed as additional Large Dressing Room areas. RIGGING Due to ceiling design limitations, no rigging is allowing in the Assembly Hall House. Please see the lighting and sound sections for information on options for stage rigging. I.A.T.S.E. All concert production at the Cox Business Center is provided by International Alliance of Theatrical Stage Employees (IATSE). All scheduling will be done through your Event Coordinator. 28

29 - T E C H N I C A L S E R V I C E S G U I D E - CONFERENCE HALL The Conference Hall is 20,000 square feet of floor space which divides into seven separate classroom spaces using a full room height air wall system. The Conference Hall is the perfect space for events large or small. AVAILABLE AMENITIES Permanent sound system One show office attached to the room CEILING HEIGHT 11 6 MAXIMUM ENTRANCE HEIGHT AND WIDTH 7 X 5 10 LOADING LOCATIONS TRUCKS: West Loading Dock - Entrance located at 7th St. and Houston Ave. 14 Trailer deck height loading dock spaces. VANS/VEHICLES/TRAILERS: (10 Height Limit) East Entrance, Civic Center Plaza Crossover located at 600 block S. Frisco St. ELECTRICAL POWER Tie-in power consists of (4) 60 amp services (208vac 3phase) with Hubbell 5 Pin connectors Each 60 amp circuit can support a House Distro Box with a. outlets (46) 20 a. Edison Duplex connectors distributed through separately breakered outlets located in the floor surface (A 14, B 10, C & D 6 each) NO INTERIOR WALL OUTLETS LIGHTING SYSTEMS The Conference Hall features a 9-zone lighting system designed around Stagebright dimmers, and can be controlled by panels located in each dividable room. The system controls dual-level fluorescents and incandescent room light levels. Each classroom s lighting is individually adjustable. 29

30 HOUSE SOUND SYSTEM The Conference Hall Sound System is designed around a 32 channel 8 bus Behringer V32 digital sound console allowing individual mixes for each classroom. Audio signals reach a central Patch Bay from XLR jacks located in each room. Each room audio source can be combined and sent into other rooms. A central Audio Control Room allows a single operator to monitor all classroom sound sources. Portable audio mixers are available to add multiple inputs to each classroom. Full Sound System Equipment Inventory List available upon request. RIGGING Due to ceiling design limitations absolutely NO RIGGING is allowed in the Conference Hall. SQUARE FOOTAGE - C O X B U S I N E S S C E N T E R - CONFERENCE HALL ROOM DIMENSIONS SQUARE FOOTAGE Conference Hall A, B, C, & D 100' x 200' 20,000 Conference Hall A & B 100' x 100' 2,400 Conference Hall C & D 100' x 100' 2,400 Conference Hall A, B, & C 100' x 140' 14,000 Conference Hall B & C 100' x 100' 2,400 Conference Hall B, C, & D 100' x 120' 12,000 Conference Hall A 100' x 60' 6,000 Conference Hall B (North & South) 60' x 40' 2,400 Conference Hall B North 30' x 40' 1,200 Conference Hall B South 30' x 40' 1,200 Conference Hall C (North & South) 60' x 40' 2,400 Conference Hall C North 30' x 40' 1,200 Conference Hall C South 30' x 40' 1,200 Conference Hall D (North & South) 60' x 40' 2,400 Conference Hall D North 30' x 40' 1,200 Conference Hall D South 30' x 40' 1,200 Conference Hall B North & C North 30' x 80' 2,400 Conference Hall B South & C South 30' x 80' 2,400 Conference Hall C North & D North 30' x 80' 2,400 Conference Hall C South & D South 30' x 80' 2,400 Conference Hall B North, C North, & D North 30' x 120' 3,600 30

31 - T E C H N I C A L S E R V I C E S G U I D E - CONERENCE HALL CAPACITY ROOM STANDING ROOM (CHANGES BASED ON EQUIPMENT) BOOTHS (10'X10') CLASSROOM BANQUET WITH RECTANGLES BANQUET WITH ROUNDS OF 10 RECEPTION WITH HIGHTOPS Conference Hall A, B, C, & D 4, , , Conference Hall A & B 480 N/A Conference Hall C & D 480 N/A Conference Hall A, B, & C 2,800 N/A 1, Conference Hall B & C 480 N/A Conference Hall B, C, & D 2,400 N/A Conference Hall A 1, Conference Hall B (North & South) 480 N/A Conference Hall B North 240 N/A Conference Hall B South 240 N/A Conference Hall C (North & South) 480 N/A Conference Hall C North 240 N/A Conference Hall C South 240 N/A Conference Hall D (North & South) 480 N/A Conference Hall D North 240 N/A Conference Hall D South 240 N/A Conference Hall B North & C North Conference Hall B South & C South Conference Hall C North & D North Conference Hall C South & D South Conference Hall B North, C North, & D North Conference Hall B South, C South & D South 480 N/A N/A N/A N/A N/A N/A

32 - C O X B U S I N E S S C E N T E R - CONFERENCE HALL 32

33 - T E C H N I C A L S E R V I C E S G U I D E - MEETING ROOMS With 35 meeting rooms throughout the building, seating intimate groups to general sessions, our Meeting Rooms give you plenty of options. Several of our breakout rooms offer moveable walls for ultimate flexibility to host board meetings, meals, receptions, classes or other functions from 30 to 1,000 guests. AVAILABLE AMENITIES 35 rooms Moveable walls for flexibility Permanent Sound System CEILING HEIGHT 10 Feet 2ND / 3RD LEVEL MEETING ROOMS MAXIMUM ENTRANCE HEIGHT AND WIDTH 7 ft. X 3 ft. SQUARE FOOTAGE ROOM DIMENSIONS SQUARE FOOTAGE Meeting Room A 20' x 30' 600 Meeting Room B 20' x 30' 600 Meeting Room C 20' x 30' 600 Meeting Room D 20' x 30' 600 Meeting Room E 20' x 30' 600 Meeting Room F 20' x 30' 600 Meeting Room G 20' x 30' 600 Meeting Rooms A & B 40' x 30' 1,200 Meeting Rooms B & C 40' x 30' 1,200 Meeting Rooms C & D 40' x 30' 1,200 Meeting Rooms A, B, & C 60' x 30' 1,800 Meeting Rooms B, C, & D 60' x 30' 1,800 Meeting Rooms A, B, C, & D 80' x 30' 2,400 33

34 - C O X B U S I N E S S C E N T E R - MEETING ROOMS 2ND / 3RD LEVEL MEETING ROOMS CAPACITY ROOM STANDING ROOM (CHANGES BASED ON EQUIPMENT) THEATRE CLASSROOM BANQUET WITH RECTANGLES BANQUET WITH ROUNDS OF 10 RECEPTION WITH HIGHTOPS Meeting Room A Meeting Room B Meeting Room C Meeting Room D Meeting Room E Meeting Room F Meeting Room G Meeting Rooms A & B Meeting Rooms B & C Meeting Rooms C & D Meeting Rooms A, B, C Meeting Rooms B, C, D Meeting Rooms A, B, C, D

35 - T E C H N I C A L S E R V I C E S G U I D E - MEETING ROOMS CEILING HEIGHT 8 Feet LOWER LEVEL MEETING ROOMS MAXIMUM ENTRANCE HEIGHT AND WIDTH Meeting Rooms #1 and #3: 7 ft. X 6 ft. Meeting Room #2: 7 ft. X 3 ft. SQUARE FOOTAGE ROOM DIMENSIONS SQUARE FOOTAGE Lower Level Meeting Room #1 39'3" x 40'6" 1,590 Lower Level Meeting Room #2 20'3" x 39'6" 799 CAPACITY ROOM STANDING ROOM (CHANGES BASED ON EQUIPMENT) THEATRE CLASSROOM BANQUET WITH RECTANGLES BANQUET WITH ROUNDS OF 10 RECEPTION WITH HIGHTOPS Meeting Room # Meeting Room #

36 - C O X B U S I N E S S C E N T E R - MEETING ROOMS BALLROOM WEST MEETING ROOMS CEILING HEIGHT 14 Feet MAXIMUM ENTRANCE HEIGHT AND WIDTH 9 ft. X 4 ft. 9 in SQUARE FOOTAGE ROOM DIMENSIONS SQUARE FOOTAGE Riverside Meeting Room 45' x 27' 1,215 Utica Meeting Room 45' x 27' 1,215 Riverside & Utica Meeting Rooms 45' x 54' 2,430 Brady Meeting Room 45' x 27' 1,215 Blue Dome Meeting Room 45' x 27' 1,215 Brookside Meeting Room 45' x 27' 1,215 Brady & Blue Dome Meeting Rooms 45' x 54' 2,430 Blue Dome & Brookside Meeting Rooms 45' x 54' 2,430 Brady, Blue Dome, & Brookside Meeting Rooms 45' x 81' 3,645 Cherry Street Meeting Room 45' x 27' 1,215 Greenwood Room Meeting Room 45' x 27' 1,215 Cherry Street & Greenwood Meeting Rooms 45' x 54' 2,430 36

37 - T E C H N I C A L S E R V I C E S G U I D E - MEETING ROOMS WEST MEETING ROOMS CAPACITY ROOM STANDING ROOM (CHANGES BASED ON EQUIPMENT) THEATRE CLASSROOM BANQUET WITH RECTANGLES BANQUET WITH ROUNDS OF 10 RECEPTION WITH HIGHTOPS Riverside Utica Riverside & Utica Brady Blue Dome Brookside Brady & Blue Dome Blue Dome & Brookside Brady, Blue Dome, & Brookside Cherry Street Greenwood Room Cherry Street & Greenwood

38 - C O X B U S I N E S S C E N T E R - ARENA The 8,900-seat arena has end-to-end rigging capabilities, and is the perfect space for any sporting event, concert or general session. AVAILABLE AMENITIES Rigging Capabilities end-to-end Production Room Greenroom 4 backstage dressing rooms (2 with showers) 2 locker rooms 7 Private Suites CEILING HEIGHT 53 6 feet SEATING 6,312 Permanent Seats 1,360 Retractable Seats SQUARE FOOTAGE DIMENSIONS Max. Entrance Height SQUARE FOOTAGE CAPACITY 112 x ,744 ROOM STANDING ROOM (CHANGES BASED ON EQUIPMENT) BOOTHS (10' X 10') THEATRE CLASSROOM BANQUET WITH RECTANGLES BANQUET WITH ROUNDS OF 10 RECEPTION WITH HIGHTOPS Arena 4, , ,760 1,152 2,400 38

39 - T E C H N I C A L S E R V I C E S G U I D E - ARENA LOADING LOCATIONS TRUCKS: North Loading Dock - Entrance located at 4th St. and Frisco St. Dock holds 4 trucks for simultaneous loading VANS/VEHICLES/TRAILERS: (10 Height Limit) East Entrance, Civic Center Plaza Crossover located at 600 block S. Frisco St. Street Level Freight Elevators provide access to Arena Floor, Suites and Video Production levels. North Loading Dock enters building with direct access to the house floor level LOAD IN/OUT There are no loading docks for the Cox Business Center Arena. All items will need to be ramped. ROOM DIMENSIONS Main Room Floor: 110 d x 180 w x 62 h, ceiling to arena floor Floor to Low Steel/Ceiling Level: 62 Above Ceiling: 12 from Low to High Steel 3rd. Level Suites Area: 4 overlook rooms 22 d x 18 w x 9 h Rectangular Box Arena with unique Pyramid-Design Blown Concrete Ceiling ELECTRICAL POWER Tie in power consists of (4) 400 amp service Transformer (208vac 3phase) located at event floor level (1) 200 amp service Transformer (208vac 3phase) located at event floor level ( 12) 20 a. Edison circuits distributed through outlets located on the walls ADDITIONAL STAGE POWER & SHORE POWER (1) 200AMP located US Center (North end) (2) 100AMP located Loading Area TELECOMMUNICATIONS Cox Communications is the provider of telecommunications technology. There are digital phone lines located throughout the dressing rooms, production areas and other locations. Please contact your Event Manager for more information. Wireless Internet is available and a private IP address can be requested. Current rates available upon request. 39

40 - C O X B U S I N E S S C E N T E R - ARENA RIGGING All rigging at the Cox Business Center is provided by International Alliance of Theatrical Stage Employees (IATSE). All scheduling will be done through your Event Manager. The rigging capacity for the arena is stated as follows: Maximum Endstage Capacity = 75,000 lbs to 100,000 lbs based on position For each 20 length of truss bott. chord, max vert. load = 4,000 lbs. When vert. loads are limited to not more than 7 from vert. struts in truss, total loads for each 20 panel are not to exceed 6,000 lbs. Loads are not to be applied beyond 60 from center-line of truss span Maximum working length along truss bott. chord is 120 For any pattern of loading used complying with above requirements, total load on one truss must not exceed 25,000 lbs. Bridled loads w/ horizontal components should be attached as near as possible to vertical struts and looped to the struts to prevent lateral sliding of attachment RIGGING TRUSS Floor to Rigging Truss 53.5 from the floor Pyramid depth is 7 Floor to Rigging Truss 53.5 from the floor Pyramid depth is 7 LIGHTING SYSTEMS The arena lighting system is comprised of 50 Metal Halide lamps providing non-dimmable sports lighting and general house looks. The aena also features w. PAR-64 non-dimming lighting fixtures, circuited and focused to give many different looks, for less obtrusive house light settings. Both of these systems are controlled manually from the house control booth. The arena also features six 2k Strong Super Trouper Spot Light instruments. The placement of these spots are in perches located around the room near the ceiling level. HOUSE SOUND SYSTEM The arena sound system is comprised of EAW -KF series enclosures and Crown Amps in a 4-way design. The center cluster and 16 satellites can be configured to provide zonespecific audio coverage. The coverage of this powerful sound system is clear and strong in every seat in the house. Frequency response of the system is 20hz to 18khz. 40