Banner and Signage Policies and Procedures

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1 Banner and Signage Policies and Procedures GENERAL BUILDING POLICIES: 1) Signage Package: A complete sign hanging package must be submitted for CCC Operations approval. This includes all signs hung in the upper lobbies, street level, and lower ballroom areas. Information must include the materials used to hang the signs and size. Decorations, signs, banners, and similar materials may not be taped, nailed, stapled or otherwise fastened to ceilings, doors, walls, glass, columns, painted surfaces, fabric or decorative walls. Special rules apply when there is intent to cover the CCC permanent directional signs and/or graphics. Signage package includes all outdoor welcome, organization, and shuttle bus signs. No sponsor banners will be permitted on the exterior of the building or visible from the outside of the facility. All interior banners will read from the inside of CCC. CCC Operations will determine the appropriate method of attachment/hanging for all approved positions and supervise all contractor work for compliance, when necessary. CCC Operations has pre-approved locations for signage; however, all signage is subject to SMG s final approval. 2) Work Activity: The General Services Contractor (GSC) work will only occur during contracted event dates and times unless pre-approved and authorized in writing from CCC Operations. Unauthorized move in and/or move out will subject the GSC to current daily rental rates for space occupied. 3) Damage Walk-Through: CCC Operations and a representative of the GSC will conduct a pre and post damage walk through the exhibit hall and/or any other areas of the facility where the GSC will be working. 4) Adhesive Stickers/Decals: No pressure-adhesive stickers or decals or similar promotional items may be distributed in the building. Labor costs to remove adhesive stickers and decals will be charged. 5) Elevator Usage: The CCC escalators and public elevators are not to be blocked or used to transport freight or equipment. All equipment and freight should be transported utilizing the freight elevator and/or service elevators. 6) Floor Protection: Any distribution of freight, pallets or other equipment requiring the need for material handling equipment on facility carpeting or tile will require the use of floor protection to be provided and installed by the GSC. Locations where pallets or crates are dropped or high-lifts operated may require a bed of GSC carpet or plywood on top of the floor protection to further protect facility carpet and/or tile. PUBLIC AREAS: Masking Requirements: The CCC is a multi-purpose facility, and often there will be more than one event at one time in the building. Therefore, the GSC might be required to mask off their set up or tear down so it is not visible to the general public: a) All lobbies and concourses b) All exhibit hall upper lobbies areas c) All ballroom lobbies/prefunction areas d) Street level lobbies/corridor areas Rev. MDB 1/6/2015 1

2 LABOR: 1) IATSE, Local No. 7 Convention, Display, Trade Show Labor Conditions: All decorating, display, drayage, theatrical, rigging, production, audio visual, commercial presentations as well as all material handling for conventions, trade shows, promotional displays, and consumer shows are performed by the Denver Theatrical Stage Employees Union, IATSE, Local No. 7, (303) ) Display and Exhibit Work - Installation, Dismantling and Decorating: Full time employees of an exhibiting firm may install and dismantle their own respective company display, if such work can be completed in less than sixty minutes and without the use of mechanized tools. Any outside or additional labor required for installation, dismantle or decorating of displays must to be performed by the official GSC or by any other contractor signatory to the IATSE, Local 7 labor agreement. (Product display and placement is not included in these work rules and is the exclusive right of full time employees of an exhibiting firm.) Circumstances and operations not covered in these rules and regulations will be subject to interpretation, stipulations and decisions deemed necessary and appropriate by CCC. Questions should be directed to: CCC Operations Department th Street Denver, Colorado (303) (303) FAX Rev. MDB 1/6/2015 2

3 Banner, Signage and Digital Billboard Locations and Protocol Refer below for pictures of the following banner locations: *Banner 1: Above A Atrium doors (Weight limitations on the vestibule ceiling) Page 4 *Banner 2: Window grid adjacent to Blue Bear north and south (Cannot cover Blue Bear) Page 4 *Banner 3: Window grid adjacent to Blue Bear north (Cannot cover Blue Bear) Page 5 *Banner 4: Above F Atrium doors north and east (Weight limitations on the vestibule ceiling) Page 5 *Banner 5: Above F Atrium doors north (Weight limitations on the vestibule ceiling) Page 6 Banner 6: Glass rail from Upper F Lobby north (Cannot block vents) Page 6 Banner 7: Glass rail from Upper F Lobby south leading to F Concourse (Cannot block vents) Page 7 Banner 8: Glass rail from Upper A Lobby north and south (Cannot block vents) Page 7 Banner 9: Glass rail from Upper A Lobby north leading to Blue Bear Cafe (Cannot block vents) Page 8 Banner 10: Glass rail from Upper A Lobby south leading to A Concourse (Cannot block vents) Page 8 Banner 11: Ceiling Grid in Concourse F (One banner per section; 15 lbs. max per banner) Page 9 Banner 12: Ceiling Grid in Concourse D (One banner per section; 15 lbs. max per banner) Page 9 No hanging is permitted in Concourse E Glass rail from Upper D Lobby banner facing west (Cannot block vents) Page 10 Banner 13: Banner 14: Glass rail from Upper D Lobby banner facing east (Cannot block vents) Page 10 Banner 15: 100s meeting room corridor 6 circular cut-outs (See below for further information) Page 11 Banner 16: 200s meeting room corridor 4 circular cut-outs (See below for further information) Page 11 Banner 17: 600s meeting room corridor 4 circular cut-outs (See below for further information) Page 12 Banner 18: 700s meeting room corridor 6 circular cut-outs (See below for further information) Page 12 *Please allow room for your attachment method between the steel beam and the banner. Digital Billboards: The premier digital billboard is located at the intersection of 14 th St and Welton St. The second is located on Speer Boulevard between Colfax Ave. and Stout St. SPECIAL NOTES: Meeting Room Corridors: Banners may be hung from the 100, 200, 600, and 700 meeting room corridors only. PVC pipe may be used in the circular ceiling openings; see pictures provided. The openings in the 100 and 700 meeting rooms are approximately 12 in diameter. The openings in the 200 and 600 meeting rooms are approximately 17 in diameter. Note that two of the four openings in the 600 meeting rooms have columns in the center; see picture provided. Ceiling banners are not allowed in the circular ceiling openings in the 300, 400 or 500 meeting room corridors. Banners/signage inside the meeting rooms themselves must be ground-supported. Charging Stations: A complete graphic package with renderings must be submitted for CCC Operations approval. Meeting Rooms must be contracted in order to use the corridor charging stations. The F Concourse charging station may be used by a full facility event and/or an Exhibit Hall F contracted event. Ask your Event Manager for the technical specifications on the charging stations. Lobbies: Ground-supported banners/signage is required in Lobbies B, C, D, and E. Ask your Event Manager for a diagram of the built-in hang points located in Lobbies A and F. Escalators: Very limited options are available when applying static clings to escalators. Approval from CCC Operations is required for design and installation and a cleaning fee is assessed. Column Wraps: Column wraps are permitted if the adhesive overlaps onto the wrap itself and not directly onto the painted surface of the column. Existing Way-Finding Signage: Special rules apply when there is intent to cover the CCC permanent directional signs and/or graphics. Ask your Event Manager for details. Sponsorship Signage: Sponsorship banners may only face the inside of the CCC. A full-facility event may face their event specific (not sponsorship) signage to be seen from the outside of the facility. Questions should be directed to CCC Operations or your Event Manager (303)

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13 Digital Billboards/Digital Kiosk Information Thank you for selecting the Colorado Convention Center. We would like to offer you the opportunity to display a promotional welcome message for your event on our two outdoor digital billboards at no cost to you. All you must do is design and submit the message content. Digital Billboard Sizes and Locations: The premiere digital billboard is 14 x 48 and is located at 14 th and California Streets near the front entrance of the CCC. The second digital billboard is 9 x 16 and is located next to the theatre on Speer Boulevard. If your event is a large scale public ticketed event (2000+ tickets sold to the general public), your promotional welcome message may also be displayed on 5 digital billboards in the Denver Performing Arts Complex located one block away from the Colorado Convention Center. Specifications for Creative: The digital billboards are capable of simple text messages or advanced graphic animation. Please create artwork in both sizes to ensure maximum exposure of your event on all 7 digital billboards. All messages run in ten (10) second loops. 2 file sizes need to be created: Size 1 for Large Digital Billboard o 256 pixels tall x 880 pixels wide o 72 DPI o For static images -.JPG o For moving or animated digital billboards -.WMV 30 frames per second 10 second maximum Size 2 for Small Digital Billboard 160 pixels tall x 448 pixels wide 72 DPI For static images -.JPG For moving or animated digital billboards -.WMV o 30 frames per second o 10 second maximum *Images must include event name, website event date(s), and location (either Colorado Convention Center or Bellco Theatre) on all artwork submitted. Submitting Files: Include the name of the event and identify whether the file is for the large or small digital billboard in the name. For example, Hygiene Expo 2011 BIG.jpg Upload files at or send them directly to IMPORTANT: Notify Morgan Kusek that the files have been uploaded by ing In the body of the , please include the name of the file and dates of the event. Deadline for File Submission: The deadline for submission of content is five business (5) days prior to your first contracted move in day or five (5) business days prior to your ticket release date for public shows. If submitted after the deadline, there are no guarantees on billboards being scheduled. Rev. MK

14 Exhibitor and Sponsor Opportunities: If you have exhibitors and/or sponsors who would like to purchase advertising on the digital billboards during your event, please have them please contact Keith Dillion at or Tips and Guidelines Keep it simple limit text and images to items that enhance the message. Bold is beautiful Use bold font that is easy to read. Keep it to 10 words or less. Dark backgrounds with bright lettering work best. If I give you direction, will you design it for me? At this time, the CCC cannot provide design services. I contracted my event through Visit Denver, don t they provide this for me? Events contracted by Visit Denver do receive standard welcome messaging provided and designed by Visit Denver. However, additional messaging promoting the event is permissible. Please contact your Convention Services Manager with any questions. I designed the file and it looks really tiny. This can t be right. If you follow the specs, the file will be right. If you can easily read the font on your computer from a few feet back (when zoom is at 100%), you will be able to read the sign from the street. Can you accept any other formats besides JPG or WMV? No, we cannot. Digital Billboard FAQ What dates will my message run? For large scale public ticketed shows, your message will start running when tickets go on sale (up to 60 days prior to the show date). For tradeshows, conventions or private meetings, your message will be displayed on event days only. Exceptions to this may be made on a case by case basis. Contact Morgan Kusek at or Can exhibitors, vendors and sponsors advertise on the digital billboards? Complimentary messaging is only available to promote the event itself. For example, Welcome Hygiene Expo Sponsored by Pepsi is acceptable messaging. However, Buy Pepsi at the Hygiene Expo is NOT acceptable for non-paid messaging. If you have exhibitors, vendors and/or sponsors who would like to purchase advertising on the digital billboard during your event, please have them contact Keith Dillion at or I have an exclusive sponsor and don t want a competitor advertised on the digital billboards at the same time. What can I do? Please contact Morgan Kusek at or I m holding an event at another venue. Can I advertise that event as well? Complimentary messaging is limited to only events in the venues owned and operated by Denver s Division of Arts & Venues Denver. On rare occasions, paid advertising for events at other venues may be approved. Please contact Keith Dillion at or I am watching the digital billboard and I do not see my message displayed. Please contact Morgan Kusek at or My event ends at 10:00am. Can I make sure the digital billboards aren t displaying my message after we re gone? Yes. Please mention any special requests to Morgan Kusek when you submit your files. Additional Questions? Please contact Morgan Kusek at or Please see examples on next page. Rev. MK

15 The Colorado Convention Center reserves the right to edit messaging. Please keep messaging appropriate. Private Event: to get out basic information to event guests only (include date, Convention Center, website, and logo). Also lets the city know your event is here. Can run 1-2 days prior to event through the event. Public Show: to get out basic information to guests (include date, Convention Center, website, and logo). Can run up to 60 days prior to event. Graduation: Runs on day of graduation only. If you chose to not create artwork due to limited resources, we can include your event on our upcoming events billboard. Please arrange with Morgan Kusek if you would like to be listed. Rev. MK

16 Digital Kiosks Thank you for selecting the Colorado Convention Center. We would like to offer you the opportunity to display a promotional welcome message for your event on our 17 screens located inside the center at no cost to you. All you must do is design and submit the message content. Digital Billboard Sizes and Locations: There are 17 screens inside the convention center. Only 1 size file is needed. Specifications for Creative: The digital kiosks are capable of a simple graphic with text. Digital Kiosk file template: 1920 pixels tall x 1080 pixels wide 300 DPI.JPG or.png only Submitting Files: Include the name of the event and identify as digital kiosk file. For example, Hygiene Expo 2011.jpg Upload files at IMPORTANT: Notify Morgan Kusek that the files have been uploaded by ing In the body of the , please include the name of the file and dates of the event. Deadline for File Submission: The deadline for submission of content is five business (5) days prior to your first contracted move in day or five (5) business days prior to your ticket release date for public shows. If submitted after the deadline, there are no guarantees on billboards being scheduled. Exhibitor and Sponsor Opportunities: If you have exhibitors and/or sponsors who would like to purchase advertising on the digital kiosks during your event, please have them please contact Keith Dillion at or Digital Kiosk Examples: Rev. MK

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