STEPS TO PLAN A VOLUNTEER FUNDRAISING EVENT

Size: px
Start display at page:

Download "STEPS TO PLAN A VOLUNTEER FUNDRAISING EVENT"

Transcription

1 STEPS TO PLAN A VOLUNTEER FUNDRAISING EVENT An event, very simply, is something that happens at a given time and place. However, creating an event for an organization such as the American Brain Tumor Association means so much more. These events bring people together, they create community, they engage hearts and minds and inspire interest, giving and to the brain tumor cause. Planning and producing an event is not rocket science, but it will take time and attention to detail to ensure success. Below is an outline to planning an event. The items are included in a natural order of progression and are dependent upon the type of event you have your sights on creating. We encourage you read through these pages carefully and reflect upon the outlined tasks. We highly recommend that you take the time and preparation to complete these steps to ensure you have a successful event in which you reach your fundraising goals and have an enjoyable experience. 1) Identify what type of event/activity you would like to create. a) Things to ask yourself when deciding on your event activity. i) What activity interests you or the loved one you are honoring? ii) What activities interest your community (potential participants)? iii) What time of year (in what season) would you like to have your event? b) Event Activity Ideas: i) Run, Walk, Bike Ride, Endurance Sport, etc. ii) Gala, Dinner, Concert, Bowling event, Golf Tournament, etc. iii) Yard sale, bake sale, lemonade stand, block party, etc. 2) Think through event details. a) What do you want the participant experience to be like? (What will it feel like, what will they see and do?) b) Decide on a date and time for the event/activity. Be sure to research other events in your area that may be targeting the same audience or venue or park space. Consider the time of year, holiday schedules, weather, etc. c) Define possible locations and types of facilities to host your event/activity. Determine the use of space, route and or seating arrangement and capacity required for the event/activity. Reach out to potential venues to educate yourself on their calendar of events, protocol for securing the space, rules and limitations, to review contracts, etc. 3) Identify your target audience. a) Who would be interested in your event? What is the best way to reach them? ( , flyers, posters, personal visits, etc) b) What are the minimum and maximum amount of participants for the particular activity (if any)? c) How will you recruit participants? 1

2 4) Develop a recruitment strategy (includes the marketing, branding & public relations approach for your event.) a) Branding: i) Create a name, brand, logo or tagline for your event. b) Marketing: i) Identify the method(s) and location which will be used to publicize the event. (Hang posters at coffee shops, restaurant windows, drycleaners, gas stations, street corners; leave brochures at local businesses; hand them out at grocery stores, post your event in church bulletins, etc.] ii) Create marketing materials (posters, flyers, etc) iii) Reach out to local media: Press Release, Public Service Announcements, Newspapers, Magazines iv) Create Social Media Strategy Facebook, YouTube, Twitter, etc. c) Public Relations i) Contact local media: Press Release, Public Service Announcements, Newspapers, Magazines, radio, etc. ii) Research other events that are similar in cause or activity in which you are allowed to cross promote. 5) Participant Communication and Fundraising a) Define how and when you will communicate with your participants. b) Think through how you will support and encourage participant fundraising. i) How will you share the impact of fundraising? ii) What fundraising tools and support will you provide? iii) Will there be a team fundraising opportunity? iv) How will you recognize top fundraisers? v) Will you use fundraising incentives to encourage participants to raise more? vi) How and when will you do the fundraising ask prior to and at the event? 6) Form a volunteer committee a) Identify roles and responsibilities of each role and make a list of ideal traits of the person(s) that would fill that role. (Include key roles such as: Treasurer, Fundraising, Online Presence, Marketing, Sponsors, Production, Volunteer, Recruitment, etc.) b) Things to keep in mind: i) Better to have large quantity of small roles, than a few large roles to be filled. ii) Keep yourself free from solely handling any one area/aspect of the event so that you are free to oversee and manage the project as a whole. c) Match members with their strengths, interest and ability (availability and skill set). d) Recruit committee members. e) Determine the method of communication to the people on your planning committee to inform them, include them and encourage them to participate. i) How often will you meet with committee chairs? Sub-committee members? ii) How often should chairs meet with their sub-committee members? iii) How often will you updates to the entire committee? 2

3 7) Create a sponsorship strategy. a) Identify potential sponsors: i) Who do you know personally? ii) What businesses/corporations are in your area? iii) Which companies should you ask for cash versus in-kind donations? b) Research prospects, then rank in order priority. c) Identify your sponsorable assets --all of the potential places that a sponsor might advertise their brand name/logo. (Banners, signs, tshirts, s, programs, website, etc.) d) Once assets are identified, estimate the number of impressions (number of participants, volunteers, spectators) they would each reach e) Package the assets. Bundle the assets into tiers, outlining what they will receive based on the dollar amount the sponsor gives to the event. f) Reach out to company and determine staff person responsible for sponsorships and determine what the company looks for when considering sponsorships. Request an in person meeting. g) Write a sponsorship proposal. h) Negotiate Agreement with sponsorship i) Remember to take good care of your sponsors on event and follow up with them post event to share specific numbers (participants, touches, funds raised, etc.) for their files, photos of their activation and ask them to support your event again in the future. 8) Determine the fundraising potential of your event. a) What will the registration fee be? (If applicable) b) Will there be a fundraising goal for participants encouraged or required? 9) Create an event budget. Identify the sources and amounts of potential revenue and expenses. Revise for realistic and necessary true cost and revenue updates as you move along the event planning process. (Expenses might include marketing, supplies, venue rental, permits, signage, copies of materials, decorations, tshirts, food, music, insurance, police support, etc.) 10) Create an event timeline. Outline all essential decisions/activities in a time sequential order from the point of initial consideration to decision being finalized and decisions being executed. 11) Determine a system to organize and track expenses, participant information, revenue, completed tasks, etc. 12) Preparations for Event Day: a. Ensure you make ways to integrate ABTA s Mission into the event. (Ideas include signage, posted stories, stage presentations, etc.) b. Determine the order of activities that need to occur at the event. Determine who will perform or execute the agenda items. c. Identify the topics of information to be shared. Determine if presenters/speakers are needed. If so identify potential presenters or speakers to invite to participate. Decide on the time frame for each presentation or speech. Decide the type of communication that 3

4 should transpire with the presenters/speaker, when it should occur and who will be responsible to execute and follow-up. d. Determine who will receive awards presenters/speakers. Decide on awards items and identify sources to purchase them. Decide who will be responsible for purchasing awards and presenting them. e. Identify what equipment is necessary for the event (stage, sound system, microphone, lights, etc.). Identify potential sources to secure needed equipment. Evaluate the cost of the equipment. f. Take into consideration these special additions/items if needed: food, music, decorations, flowers, photography/video, clean up, etc. 6. Event Wrap-Up: Finalize your event with complete reporting, metrics and a reflection on the experience. Collect post event survey from your participants, volunteers, sponsors and vendors. Compile and outline areas of strength and opportunity for the following year. And with this, you are well on your way producing a successful event! Once you are comfortable with the steps above and able to answer the biggest questions about when, where and how, we d like to invite you to register your event so that we can support you in moving forward. Please contact or to register your event. 4

5 Glossary of Terms ABTA American Brain Tumor Association VFE Volunteer Fundraising Event Gross Revenue Total Income of an event before deductions of expenses. Net Revenue Total amount of revenue after deductions of expenses. Registration Fee The amount a participant pays to do an event. Fundraising The money participants collect from donors to support their participation in the event. Sponsor A corporation, organization, business or individual that is willing to donate services, goods or money in support of the event. Donation A monetary contribution to support a cause with no goods or services in return. In Kind Donation A donation of goods, commodities, or services instead of money. Matching Gift A charitable gift made toward a non-profit organization by a matching donor (usually a company or an individual) under the provision that an original donor first makes a gift toward that organization. Volunteer Committee A group of people willing to assist with tasks to prepare for the event. Vendor Someone who promotes or exchanges goods or services for money 5

6 Frequently Asked Questions (FAQ) American Brain Tumor Association What is the history and mission of the American Brain Tumor Association? Mission: The American Brain Tumor Association exists to eliminate brain tumors through research and to meet the needs of brain tumor patients and their families. Founded in 1973, the American Brain Tumor Association was the first non-profit organization dedicated to funding brain tumor research. Today, the ABTA is a catalyst for research-based breakthroughs in the causes, diagnosis and treatment of brain tumors, and recognized as the leading resource in patient-centered brain tumor information, education and support. Volunteer Fundraising Event What is a volunteer fundraising event? A volunteer fundraising event is an event that is independent of the ABTA. It is an event that someone that has been touched by a brain tumor or the ABTA that has proceeds to benefit the American Brain Tumor Association. What kinds of events are considered volunteer fundraising events? Some examples of the volunteer fundraising events are: walk/run, golf outing, bowling tournaments, silent and/or live auction dinners or events, etc. How do I start an event? 1. Decide on the type of event you want to have. 2. Come up with a few possible dates. 3. Then contact the location to see if the desired date/time and event are available. 4. Contact the ABTA to obtain the proper paperwork to get your event started. How do I find an event to get involved in? The ABTA lists all the upcoming events on our website under the events tab. Does ABTA provide reimbursement for event expenses? No the ABTA does not reimburse for expenses. You can use the money obtained from sponsorships to pay for the event related expenses.

7 Fundraising & Donations How will the funds raised be used? 60% Research 28% Patient Services 12% Overhead Admin Costs Is there a minimum amount of funds I m required to raise for ABTA? There is not a minimum required to host a fundraising event on our behalf. What do I do with the money I collect? Please send the money you collect via certified mail to: American Brain Tumor Association 8550 W. Bryn Mawr Ave, Suite 550 Chicago, IL Please be sure to include your event name on a note with the donation checks. What forms of payment are accepted? (checks, cash, credit cards which ones?) Cash, checks and credit cards are accepted. Are receipts automatically issued for donations? Are they sent via mail or ? Donations received by mail will have a printed receipt mailed to them. If a donation is received online, the donor will not receive a receipt in the mail. The donor will receive their receipt in an . How should checks be made out? Please make sure checks are made payable to the American Brain Tumor Association Do you accept matching gifts? Where should I mail these? Matching gifts are a fantastic way to double or even triple a donor s gift. Be sure to remind your donors to explore this option. Go to for a list of companies that have a matching gift program. Please instruct donors to put your name so you get credit and mail their completed matching gift forms to: American Brain Tumor Association Development Department 8550 W. Bryn Mawr, Suite 550 Chicago, IL 60631

8 How long will it take to process a matching gift? Each company has their own matching gift policy. However, most companies distributing matching gifts quarterly. Be sure to check with your company so you know when to expect the payout. Where do I mail the donations? American Brain Tumor Association 8550 W. Bryn Mawr Ave, Suite 550 Chicago, IL Please be sure to include your event name on a note with the donation checks. Are donations tax deductible? Yes donations are tax deductible to the extent allowable by law. If a business donates goods or services for my event, will they receive a tax receipt from ABTA? No, the business will not receive a tax receipt. A donor is requesting a 501c(3). Where can I get a copy? Donors can get a copy of our 501c(3) letter by contacting the events department at or Support Tools What documents and tools are available to help market my event? Where are they located? The tools and example documents ABTA provide are in a volunteer portal. When ABTA approves your event, you will be given the link, a username and a password to access all tool. What tools are available to help with procuring sponsorships? You will be given a verification letter once the ABTA approves your event. You can use that letter to go to local businesses and others to solicit sponsorships and donations. What tools are available to help me foster teambuilding and individual fundraising? The ABTA offers fundraising tips and ideas as well as an event listing on our website. Do I have to set up a website to host an event for ABTA? No.

9 What is the Participant Center? The Participant Center is the place where you can set up your personal fundraising page with your personal story, photos, fundraising goal, etc. You can set up a customized to your contacts and send directly from the Participant Center. You will be able to track your donations and thank your donors as well. Who can I contact if I need help with my Participant Center? Contact the events department at or and someone will assist you with setting up your Participant Center. I don t remember my Username & Password. How can I get it or set up a new one? Contact the events department at or and someone will reset your username and password.

EVENT PLANNING TOOLKIT

EVENT PLANNING TOOLKIT EVENT PLANNING TOOLKIT Thank you for your interest in planning an event for the Huntington Society of Canada. With your help, we can make a difference! The money raised by your event will be put into action

More information

Fundraising Event Guidelines

Fundraising Event Guidelines Fundraising Event Guidelines Our Mission To amplify the love, hope and compassion in the world, making each health journey easier. Thank You! We are honored that you have chosen to raise funds for. Fundraising

More information

How to Host an ACHA Fundraiser Adult Congenital Heart Association

How to Host an ACHA Fundraiser Adult Congenital Heart Association How to Host an ACHA Fundraiser Adult Congenital Heart Association 3300 Henry Ave., Suite 112 Philadelphia, PA 19129 (215) 849-1260 Toll-Free: (888) 921-ACHA www.achaheart.org Dear Potential Fundraiser,

More information

Be Santa this Christmas. just Be-Claus

Be Santa this Christmas. just Be-Claus 1 Be Santa this Christmas. just Be-Claus Event and Fundraising Kit 2 Be a part of a century-old legacy has been raising money for more than a century to help provide underprivileged children with a gift

More information

Third Party Event Registration

Third Party Event Registration Third Party Event Registration Formerly Children s Care Hospital and School and South Dakota Achieve Thank you for your interest in LifeScape. We appreciate your support and generosity. It is because of

More information

THIRD PARTY EVENT HANDBOOK

THIRD PARTY EVENT HANDBOOK THIRD PARTY EVENT HANDBOOK ORGANIZING AN EVENT AN OUTLINE: 1. Define your goals Establish a planning committee Brainstorm event ideas Set the date/time Develop a timeline Secure a venue/location (including

More information

Fundraising and Awareness Planning Guide

Fundraising and Awareness Planning Guide Fundraising and Awareness Planning Guide Thank you for your interest in becoming a fundraising and awareness partner with The Breast Cancer Society, Inc. Your efforts are appreciated and needful. It is

More information

Your Guide to Support Home Base

Your Guide to Support Home Base Walk H Golf H Bike H Party H Yoga H Concert H Bake Your Guide to Support Home Base Join the Home Team Your Guide to Support Home Base Dear Home Base Program Friend: Thank you for your interest in joining

More information

free to breathe FUNDRAISING TIPS FUNDAMENTALS

free to breathe FUNDRAISING TIPS FUNDAMENTALS & free to breathe FUNDRAISING TIPS FUNDAMENTALS TABLE OF CONTENTS pg. 3 Steps for Fundraising pg. 4 Enhance Fundraising Efforts Seven Ways to Boost Your Fundraising Efforts One-A-Day: How to Raise $100

More information

FUNDRAISING EVENTS & PROMOTIONS

FUNDRAISING EVENTS & PROMOTIONS FUNDRAISING EVENTS & PROMOTIONS WELCOME Dear Fundraiser, Thank you for your interest in raising money to support Childhaven. Philanthropic support from our community makes it possible for Childhaven to

More information

BC Cancer Foundation Fundraising Event Toolkit

BC Cancer Foundation Fundraising Event Toolkit BC Cancer Foundation Fundraising Event Toolkit TABLE OF CONTENTS COMMUNITY FUNDRAISING & EVENT GUIDELINES... 3 FREQUENTLY ASKED QUESTIONS... 6 COMMUNITY TAX RECEIPTING... 8 OTHER CONSIDERATIONS... 9 HOW

More information

Go Red for Women: Fundraising Guide

Go Red for Women: Fundraising Guide Go Red for Women: Fundraising Guide Thank you for volunteering your time to help raise vital funds for the Heart Foundation. Did you know heart disease is the No. 1 killer of Australian women? Together,

More information

No One is Too Busy for the Human Race

No One is Too Busy for the Human Race No One is Too Busy for the Human Race If you only have 2 hours a week Find two to five people who will get out there and tell people about your group and collect pledges. One or two good askers can do

More information

The Royal Ottawa Foundation for Mental Health Event Fundraising Toolkit

The Royal Ottawa Foundation for Mental Health Event Fundraising Toolkit The Royal Ottawa Foundation for Mental Health Event Fundraising Toolkit Table of Contents 1. Impact 2. How The Royal Foundation Can Help 3. Hosting an Event 4. Promotion 5. Online Fundraising 6. Event

More information

Third Party Event Ideas

Third Party Event Ideas Third Party Event Ideas There is no limit to creativity when brainstorming ideas for successful third party events. Engage your creative resources and encourage your team to think BIG. Here are just a

More information

HONORARY CHAIRPERSONS AUCTION CO-CHAIRPERSONS

HONORARY CHAIRPERSONS AUCTION CO-CHAIRPERSONS HONORARY CHAIRPERSONS The Honorary Chairpersons are important members of the community and add prestige and major support to the auction. The Honorary Chair can be a working chair, and or just lends their

More information

EAST TENNESSEE CHILDREN S HOSPITAL

EAST TENNESSEE CHILDREN S HOSPITAL Children s Miracle Network Hospitals Partner Fundraising Policy We are honored you would like to plan a fundraiser for East Tennessee Children s Hospital, your Children s Miracle Network Hospital. Any

More information

Fundraising Toolkit Success is in your hands

Fundraising Toolkit Success is in your hands Fundraising Toolkit Success is in your hands Dear School Team Captain, Thank you for your involvement and support of the Canadian Breast Cancer Foundation CIBC Run for the Cure. Your fundraising directly

More information

AVON 39 The Walk to End Breast Cancer TEAM HANDBOOK

AVON 39 The Walk to End Breast Cancer TEAM HANDBOOK AVON 39 The Walk to End Breast Cancer TEAM HANDBOOK Thank you being part of an AVON 39 Team! Time and time again we ve heard that being part of a team enhances all team members AVON 39 experience. Whether

More information

Gala Planning Kit. Version 1.0. Developed for the Children s Learning Centers by:

Gala Planning Kit. Version 1.0. Developed for the Children s Learning Centers by: Version 1.0 Developed for the Children s Learning Centers by: Table of Contents Introduction 3 Gala Timeline 4 Gala Planning Guide 5 Getting Started 6 Recruiting Leadership and Volunteers 6 Choosing a

More information

PLAN YOUR OWN EVENT autismcanadaevents.org. Autism Canada Plan Your Own Event Guide

PLAN YOUR OWN EVENT autismcanadaevents.org. Autism Canada Plan Your Own Event Guide PLAN YOUR OWN EVENT autismcanadaevents.org Autism Canada Plan Your Own Event Guide Table of Contents 3. Introduction 4. Step-by-Step Guide Contact Us Event Ideas 5. Fundraising Opportunities Get Organized

More information

Sage Nonprofit Solutions. 20 Publicity Ideas for A-Thon Fundraising Success

Sage Nonprofit Solutions. 20 Publicity Ideas for A-Thon Fundraising Success Sage Nonprofit Solutions 20 Publicity Ideas for A-Thon Fundraising Success Fundraising through community events such as walk-a-thons has become increasingly popular in the not-for-profit community. Whether

More information

Fundraising Toolkit Success is in your hands

Fundraising Toolkit Success is in your hands Fundraising Toolkit Success is in your hands Dear Multi-Site Team Captain, Thank you for your involvement and support of the Canadian Breast Cancer Foundation CIBC Run for the Cure. Your fundraising directly

More information

Thank you again. We are grateful for your commitment to University Hospitals Kingston Foundation.

Thank you again. We are grateful for your commitment to University Hospitals Kingston Foundation. SUPPORTING Hotel Dieu Hospital Kingston General Hospital Providence Care WELCOME thank you for wanting to share your time and energy to help make a difference in the life of a patient. We are pleased that

More information

Community Event Planning Guide Steps To A Successful Fundraising Event

Community Event Planning Guide Steps To A Successful Fundraising Event Community Event Planning Guide Steps To A Successful Fundraising Event Table Of Contents About Joseph Brant Hospital & Foundation Steps to a Successful Event Step 1 Brainstorm Step 2 Develop a Plan, Create

More information

Fred & Pamela Buffett Cancer Center Third-Party & Community Fundraising Event Guidelines

Fred & Pamela Buffett Cancer Center Third-Party & Community Fundraising Event Guidelines Fred & Pamela Buffett Cancer Center Third-Party & Community Fundraising Event Guidelines Thank you for your interest in raising funds to support the Fred & Pamela Buffett Cancer Center. We are grateful

More information

EVENT PLANNING CHECKLIST

EVENT PLANNING CHECKLIST EVENT PLANNING CHECKLIST The following checklist is based on a six- week timeframe. Take more time for planning if you have it, or condense the timeline if you have less than six weeks. Just be sure to

More information

Saturday. LIFE Walk/Run. July 25, 2015. 18th Annual. Registration & Recruitment Guide Tips and Tools for Team Captains. 5K Walk 5K Run 10K Run

Saturday. LIFE Walk/Run. July 25, 2015. 18th Annual. Registration & Recruitment Guide Tips and Tools for Team Captains. 5K Walk 5K Run 10K Run OF AND UAW AEROS PACE Presented by AMERI CA INTERNATI ONAL IMPLEMENT WORKERS AGRICULTURAL AUTOMOBILE UNI ON UNI TED 18th Annual LIFE Walk/Run 5K Walk 5K Run 10K Run Saturday July 25, 2015 Registration

More information

Walk Planning Committee Job Descriptions

Walk Planning Committee Job Descriptions Walk Planning Committee Job Descriptions Walk Planning Committee Organizational Chart 1 Walk to End Alzheimer s Planning Committee Event Goal: $357,000 Event Revenue, Awareness, and Event Experience Willingness

More information

Team Registration Packet

Team Registration Packet Team Registration Packet Join Us! Notre Dame Prep High School 9701 E. Bell Road Scottsdale 7:30AM Registration 9AM Walk www.hopekids.org Dear HopeWalk Participant, Thank you for your commitment to our

More information

Review the event guidelines: 2. Register your event:

Review the event guidelines: 2. Register your event: Event Guidelines 1. Review the event guidelines: We appreciate your desire to support Piedmont Healthcare and want your event to be a success! Based on best practice ideas, we have prepared event guidelines

More information

Fundraising Toolkit Success is in your hands

Fundraising Toolkit Success is in your hands Fundraising Toolkit Success is in your hands Dear Women s Team Captain, Thank you for your involvement and support of the Canadian Breast Cancer Foundation CIBC Run for the Cure. Your fundraising directly

More information

Autism Awareness Fundraising Handbook

Autism Awareness Fundraising Handbook Autism Awareness Fundraising Handbook For more information, contact: Brynn Alberici 800.4.AUTISM x 21 www.autismnj.org Autism New Jersey Fundraising Handbook and Event Planning Tips 1 Autism Awareness

More information

Introduction. Breastcancer.org j 7 East Lancaster Ave. j 3rd Floor j Ardmore, PA 19003 j 610.642.6550 j Events@breastcancer.org

Introduction. Breastcancer.org j 7 East Lancaster Ave. j 3rd Floor j Ardmore, PA 19003 j 610.642.6550 j Events@breastcancer.org Introduction People affected by breast cancer need a safe place to go for relevant, timely, and understandable medical information so they can prepare themselves for conversations with their doctors and

More information

The Empty Stocking Fund proudly invites you to support the Atlanta community by participating in our inaugural 12 Days of Gifting Campaign this July!

The Empty Stocking Fund proudly invites you to support the Atlanta community by participating in our inaugural 12 Days of Gifting Campaign this July! Sponsorship Packages Dear Friends, The Empty Stocking Fund proudly invites you to support the Atlanta community by participating in our inaugural 12 Days of Gifting Campaign this July! Last year, The Empty

More information

Third Party Special Events Application

Third Party Special Events Application Third Party Special Events Application Thank you for your interest in helping to raise funds for the Victoria Sexual Assault Centre (VSAC). We appreciate your efforts on our behalf. Before you begin planning,

More information

50 Low-Cost Advertising Tips

50 Low-Cost Advertising Tips 50 Low-Cost Advertising Tips 1. Place your TV, radio, newspaper or other print ads during off hours or in unusual locations for a lower cost. Many times you can still reach your target market with these

More information

ecommed Supplement 011 Sample Business Plan for an Online Auction

ecommed Supplement 011 Sample Business Plan for an Online Auction Executive Summary Page 1 of 7 (Name of company) is an auction company that uses the Internet to conduct on-line auctions. The Company is to be managed and run by the ecommed class of (name of your school).

More information

EVENT PLANNING GUIDE

EVENT PLANNING GUIDE EVENT PLANNING GUIDE TABLE OF CONTENTS MLSE Foundation Community Impact 3 Tips for a Successful Event 5 Frequently Asked Questions 7 Community Partner Support 9 Community Event Proposal Form 10 Templates

More information

DonateNow! The How-To s of Coordinating a Donation Drive. 10530 Page Avenue Fairfax, VA 22030 (703) 246-3460 www.volunteerfairfax.

DonateNow! The How-To s of Coordinating a Donation Drive. 10530 Page Avenue Fairfax, VA 22030 (703) 246-3460 www.volunteerfairfax. DonateNow! The How-To s of Coordinating a Donation Drive 10530 Page Avenue Fairfax, VA 22030 (703) 246-3460 Are you interested in setting up your own donation drive? Do you have a plan for what you need

More information

Mad Hatter Drive Official Rules

Mad Hatter Drive Official Rules Mad Hatter Drive Official Rules Thank you for your interest in the Hats Off For Cancer Mad Hatter Drive! We re excited for you and we re here to help you along the way. These rules will help you shape

More information

3.625 X 1. What kind of tournament are you running?

3.625 X 1. What kind of tournament are you running? Select and secure a date: The Tournament Coordinator at The Royal Ashburn Golf Club can help arrange a date for your event. Once a date is chosen, we will forward a copy of our contract. Please sign the

More information

Community Events Information

Community Events Information Community Events Information Community Events in support of Toronto Public Library Foundation: Special Events are a wonderful way to raise funds for Toronto Public Library Foundation. However, they can

More information

Fundraising Toolkit Success is in your hands

Fundraising Toolkit Success is in your hands Fundraising Toolkit Success is in your hands Dear Participant, Thank you for your involvement and support of the Canadian Breast Cancer Foundation CIBC Run for the Cure. Your fundraising directly impacts

More information

GUIDELINES FOR FUNDRAISING SPECIAL EVENTS

GUIDELINES FOR FUNDRAISING SPECIAL EVENTS GUIDELINES FOR FUNDRAISING SPECIAL EVENTS Guidelines for Fundraising Special Events Thank you for your interest in supporting Community Hospice of Northeast Florida. In fulfillment of its mission, the

More information

FUNDRAISING TIPS & IDEAS

FUNDRAISING TIPS & IDEAS FUNDRAISING TIPS & IDEAS 1. Fundraise Online. Register online at www.cysticfibrosis.ca/greatstrides and open the door to more fundraising resources. You can track your progress, allow others to donate

More information

WHAT S INSIDE 1. GETTING STARTED. a. Fundraising Ideas and Examples 2. SPREADING THE WORD. a. Promoting Your Fundraiser b. Frequently Asked Questions

WHAT S INSIDE 1. GETTING STARTED. a. Fundraising Ideas and Examples 2. SPREADING THE WORD. a. Promoting Your Fundraiser b. Frequently Asked Questions FUNDRAISING TOOLKIT Sonoma Humane Society 5345 Highway 12 West Santa Rosa, CA 95407 telephone (707) 542-0882 web www.sonomahumane.org Thinking about doing your own fundraiser to help the animals? That

More information

Choice Hotels Canada Foundation Golf Tournament Tool Kit

Choice Hotels Canada Foundation Golf Tournament Tool Kit Choice Hotels Canada Foundation Golf Tournament Tool Kit This guide has been created to provide ideas, tips and tools to help you host a Golf Tournament to raise funds for the Choice Hotels Canada Foundation.

More information

Employee Campaign Coordinator (ECC) Handbook. Be the One. It takes just one person to change one life.

Employee Campaign Coordinator (ECC) Handbook. Be the One. It takes just one person to change one life. It takes just one person to change one life. Employee Campaign Coordinator (ECC) Handbook How to Be the ONE at your company that leads a great LIVE UNITED Campaign Be the One. unitedwaycassclay.org Be

More information

Exhibit 1 SPONSORSHIP MANUAL. Updated 2/19/14

Exhibit 1 SPONSORSHIP MANUAL. Updated 2/19/14 Exhibit 1 SPONSORSHIP MANUAL Updated 2/19/14 Springboard Fiscal Sponsorship Program Manual ABOUT THE PROGRAM... 2 ELIGIBILITY... 2 CREATIVE CONTROL AND INTELLECTUAL PROPERTY... 2 APPLICATION PROCESS...

More information

How to Plan a Charity Walk or Run

How to Plan a Charity Walk or Run How to Plan a Charity Walk or Run Charity events in any form are always popular, but increasingly, many organizations are choosing to recruit their fundraisers through more interactive events such as walks

More information

Charitable Solicitation:

Charitable Solicitation: Charitable Solicitation: The Legal Issues Around Asking and Thanking Donors January 23, 2013 Robyn Miller, Staff Attorney Pro Bono Partnership of Atlanta 1 Mission of Pro Bono Partnership of Atlanta: To

More information

Make your contribution go even further PLAN A COMMUNITY INITIATIVE

Make your contribution go even further PLAN A COMMUNITY INITIATIVE Make your contribution go even further PLAN A COMMUNITY INITIATIVE Welcome to the Calgary Health Trust Community Initiative Planning Toolkit! Are you grateful for health care in our city and looking for

More information

Marketing Tools Emails, email blasts, phone calls Sections for newsletters and e-blasts Ad space in local magazines, newspapers (Unique) Hall of Fame

Marketing Tools Emails, email blasts, phone calls Sections for newsletters and e-blasts Ad space in local magazines, newspapers (Unique) Hall of Fame Marketing Tools Emails, email blasts, phone calls Sections for newsletters and e-blasts Ad space in local magazines, newspapers (Unique) Hall of Fame Grass is draw Connection to pros Word of mouth User-friendly,

More information

Fundraising Toolkit Success is in your hands

Fundraising Toolkit Success is in your hands Fundraising Toolkit Success is in your hands Dear Corporate Team Captain, Thank you for your involvement and support of the Canadian Breast Cancer Foundation CIBC Run for the Cure. Your fundraising directly

More information

Fundraising Guide. Together we are moving towards a day without brain tumors!

Fundraising Guide. Together we are moving towards a day without brain tumors! Fundraising Guide Together we are moving towards a day without brain tumors! Thank you for registering for a National Brain Tumor Society event! Whether you re participating in a Walk, Ride, or Race you

More information

FUNDRAISING PACKET 1

FUNDRAISING PACKET 1 FUNDRAISING PACKET 1 K FUNDRAISING PACKET This packet will help you to becoming a successful fundraiser. It is a compendium of all the tools, tips, and other knowledge accrued by the K. What s In The Packet

More information

THE ULTIMATE FUNDRAISING EVENT CHECKLIST. Before, during, and after your event. A FrontStream Company

THE ULTIMATE FUNDRAISING EVENT CHECKLIST. Before, during, and after your event. A FrontStream Company THE ULTIMATE FUNDRAISING EVENT CHECKLIST Before, during, and after your event The Ultimate Fundraising Event Checklist Use This Before, During, and After Your Event At BiddingForGood, we ve worked side

More information

Make a Difference. 2016 Sponsorship Opportunities YOU CAN. in the lives of orphan children 561-994-5000. www.ride4orphans.com

Make a Difference. 2016 Sponsorship Opportunities YOU CAN. in the lives of orphan children 561-994-5000. www.ride4orphans.com 2016 Sponsorship Opportunities Would you consider participating as a sponsor in our 4th Annual Ride4Orphans charity bike ride? Ride4Orphans on Sat. Feb. 13, 2016 attracts cyclists from all over South Florida

More information

AIA DC EAC EXECUTIVE COMMITTEE POSITION DESCRIPTIONS

AIA DC EAC EXECUTIVE COMMITTEE POSITION DESCRIPTIONS AIA DC EAC EXECUTIVE COMMITTEE POSITION DESCRIPTIONS Appointment to the AIA DC EAC Executive Committee is a three year commitment that follows the sequential path of Vice-Chair, Chair, and Past Chair.

More information

North Georgia Community Foundation FUNDRAISING ACTIVITY POLICY

North Georgia Community Foundation FUNDRAISING ACTIVITY POLICY FUNDRAISING ACTIVITY POLICY Thank you for establishing a fund with the North Georgia Community Foundation (NGCF). We value your confidence and partnership and always endeavor to provide you with the very

More information

Serving God s. Children. A Planning Guide to Fraternal Outreach 12-234

Serving God s. Children. A Planning Guide to Fraternal Outreach 12-234 Serving God s Children A Planning Guide to Fraternal Outreach 12-234 Make a difference through Serving God s Children Created by Catholic Order of Foresters, Serving God s Children is a year-round effort

More information

It s more fun than fundraising and participating alone. Getting fit and fundraising are easier as a Team

It s more fun than fundraising and participating alone. Getting fit and fundraising are easier as a Team 1 Welcome to TeamMS TeamMS is the best team you ll ever be on! Here s why... TeamMS Provides inspiration and competition for other participants Team energy is contagious It s more fun than fundraising

More information

ANGELA, DIAGNOSED IN 2007 TEAM CAPTAIN & PARTICIPANT GUIDE

ANGELA, DIAGNOSED IN 2007 TEAM CAPTAIN & PARTICIPANT GUIDE GNOSED BILL, DIA SED IN 2012 MISSY, DIAGNO IN 2010 ANGELA, DIAGNOSED IN 2007. S M K L A W. R E H T E G O T W E R E ST R O NGER D IAGNOSE NTER), D GINA (CE TEAM CAPTAIN & PARTICIPANT GUIDE IN 2010 CONTENTS

More information

Thank you. 5 Steps to Success

Thank you. 5 Steps to Success Page 1 of 11 Thank you Thank you for becoming a host for the Leukaemia Foundation s World s Greatest Shave, one of Australia s biggest fundraising events that is also loads of fun for everyone! This guide

More information

Examples of Fundraisers

Examples of Fundraisers Examples of Fundraisers Golf Tournament Community Run/Walk Breakfast, Luncheon or Dinner Silent Auction Ebay Auction Trivia Night Tea Party Craft Fair Denim Day Raffle Jewelry Sale Tea Party Concert Tennis

More information

Section 8, page 1. Developing a Budget

Section 8, page 1. Developing a Budget Section 8, page 1 Developing a Budget Why develop a budget? As recognized student groups on campus, Feminist Majority Leadership Alliances may be entitled to receive campus funding! Research Student Government,

More information

Participant Guide to a Successful Walk-a-thon. POAC Autism Services 1989 Route 88 Brick, NJ 08724 Phone: (732) 785-1099 E-mail: Info@poac.

Participant Guide to a Successful Walk-a-thon. POAC Autism Services 1989 Route 88 Brick, NJ 08724 Phone: (732) 785-1099 E-mail: Info@poac. Participant Guide to a Successful Walk-a-thon POAC Autism Services 1989 Route 88 Brick, NJ 08724 Phone: (732) 785-1099 E-mail: Info@poac.net We Can t Do It Without You! Help Save the Life of a Child with

More information

Development Policies and Procedures. Fundraising Policies and Procedures

Development Policies and Procedures. Fundraising Policies and Procedures Development Policies and Procedures Purpose: The purpose of this policy is to: Establish procedures for all fundraising on behalf of Habitat for Humanity of Greater Baton Rouge(HFHGBR) Establish guidelines

More information

Together, we can make a difference in the fight against brain tumors!

Together, we can make a difference in the fight against brain tumors! Team Captain Guide Together, we can make a difference in the fight against brain tumors! Get Started Decide on a team name and register online. Go to /events and select the event for which you would like

More information

Community Fundraising Event Application Package

Community Fundraising Event Application Package Our Mission To provide the finest pediatric health services available to all Alabama children. Our Vision A better childhood for all Alabama children. Children s Hospital Our Values Compassion, commitment,

More information

All you have do is ASK!

All you have do is ASK! Fundraising Ideas - Quick Tips How to Raise $250 (or more) in One Week Key First Steps: 1. Work with team members to set individual fundraising goals 2. Set an overall Team Fundraising goal to focus and

More information

Third Party Fundraiser Packet

Third Party Fundraiser Packet Third Party Fundraiser Packet We have a proposal for you And we hope you ll say Yes! Hosting a third-party fundraiser on behalf of Wish Upon a Wedding (WUW) is a rewarding way to give back to your community

More information

Dear Friend, Enclosed you will find:

Dear Friend, Enclosed you will find: Dear Friend, Thank you for your interest in supporting Baltimore Washington Medical Center. The generous support of groups and organizations throughout our community and region help BWMC continue to provide

More information

Campaign Tool Kit. Change is possible. You can help. United Way of Central New Mexico

Campaign Tool Kit. Change is possible. You can help. United Way of Central New Mexico Campaign Tool Kit Change is possible. You can help. United Way of Central New Mexico Planning and Running Your Campaign Table of Contents p. 2 Role of Employee Campaign Manager p. 3 10 Steps to Success

More information

Together we can stop diabetes. Fundraising Guide. diabetes.org/stepout DIABETES

Together we can stop diabetes. Fundraising Guide. diabetes.org/stepout DIABETES Together we can stop diabetes. Fundraising Guide diabetes.org/stepout What it means to walk in Step Out: Walk to Stop Diabetes We re so excited you ve joined the American Diabetes Association to help Stop

More information

United Way Campaign Guide Executive Summary for Employee Campaign Managers

United Way Campaign Guide Executive Summary for Employee Campaign Managers United Way Campaign Guide Executive Summary for Employee Campaign Managers PREPARE FOOD Meet with your CEO Recruit your Campaign Team Learn about United Way and the community s Agenda for Change PLAN Analyze

More information

WCA Programs Proposal Packet

WCA Programs Proposal Packet WCA Programs Proposal Packet Dear Club Member: Thank you for your interest in bringing a program to the Club. In this packet you will find: 1) the forms you ll need to complete as Program Coordinator to

More information

Sample Annual Fund Development Plan

Sample Annual Fund Development Plan Sample Annual Fund Development Plan ABC LITERACY CENTER, INC. FY 2009 FUND DEVELOPMENT PLAN INTRODUCTION The purpose of developing an annual giving development plan is to help the staff and board set realistic

More information

Special Events Timeline

Special Events Timeline Special Events Timeline 12 months before event: e Appoint Event Chair(s) Determine the purpose of your event. (Fundraiser or donor development) Establish a theme for the event Establish the BUDGET: expenses

More information

A U C T I O N P L A N N E R

A U C T I O N P L A N N E R AUCTION PLANNER Auction Planner Organizing a successful benefit auction takes thoughtful planning and dedication. Based on our experience at thousands of events nationwide, we have created this auction

More information

Community Fundraiser Guide

Community Fundraiser Guide Community Fundraiser Guide Table of Contents Burnaby Hospital and Burnaby Hospital Foundation... 3-4 Getting Started.5 How we can Help.7 Finding Sponsors for your Fundraiser...8 Promoting Your Fundraiser....9

More information

Thank you for supporting us!

Thank you for supporting us! From the moment I contacted Bowel Cancer UK, right up until the day of my event, the support and enthusiasm given by the team helped me achieve my fundraising target and aim of supporting such an important

More information

2012 Relay For Life Community Event Email Templates

2012 Relay For Life Community Event Email Templates 2012 Relay For Life Community Event Email Templates 01 Recruitment Email: Send as soon as site is live to all past team captains. Subject: Time to team up for Relay For Life! We wanted you to be the first

More information

Shred Cancer Participant Packet

Shred Cancer Participant Packet Shred Cancer Participant Packet Next Event: Saturday June 6, 2015 Table of Contents Welcome Letter... 1 Franchisee Event Planning Checklist... 2 Helpful Media Contact Information... 4 Sponsorship & Fundraising

More information

Clean Air Partners Proposed Membership Strategy for FY 08

Clean Air Partners Proposed Membership Strategy for FY 08 Clean Air Partners Proposed Membership Strategy for FY 08 Overview More than 600 businesses, organizations and employers throughout the Metropolitan Washington and Baltimore regions have supported Clean

More information

Advertising & Marketing Opportunities

Advertising & Marketing Opportunities Advertising & Marketing Opportunities Members in Motions: FREE When your business wins an award, hires new executives, introduces new products, etc., let us know and we ll put it in our Compass Points

More information

Sponsorship Opportunities

Sponsorship Opportunities Sponsorship Opportunities Dear Supporter, On Saturday, May 9, 2015, Make-A-Wish South Carolina will host our annual Wish Ball at the South Carolina State Museum in Columbia. Make-A-Wish is a nonprofit

More information

Event Information. General Information Q: HOW LONG IS AIDS WALK MIAMI?

Event Information. General Information Q: HOW LONG IS AIDS WALK MIAMI? Event Information Q: HOW LONG IS AIDS WALK MIAMI? A: AIDS Walk Miami is a 5 kilometers (3.1 miles) and takes roughly 1 to 1 ½ hours to complete. Volunteers with directional signs will be posted along the

More information

Third Party Fundraising Policy & Procedure

Third Party Fundraising Policy & Procedure Third Party Fundraising Policy & Procedure Thank you for your interest in supporting the Dental Center of Northwest Ohio! Since 1910, the Mission of the Dental Center of Northwest Ohio has been to provide

More information

Keyworker Guide 2015 Combined Federal Campaign of the National Capital Area www.cfcnca.org

Keyworker Guide 2015 Combined Federal Campaign of the National Capital Area www.cfcnca.org Keyworker Guide 2015 Combined Federal Campaign of the National Capital Area www.cfcnca.org CFC contributors make it possible for me to maintain my independence. Dear Keyworker: Congratulations on being

More information

EVEN IF THERE S NO I IN TEAM,

EVEN IF THERE S NO I IN TEAM, Team Captain Guide EVEN IF THERE S NO I IN TEAM, We re Go Glad There s You! You ve just taken the first step in making our common goals a reality. Thank you! We re so grateful to have your leadership as

More information

EVENT FUNDRAISING MANUAL

EVENT FUNDRAISING MANUAL EVENT FUNDRAISING MANUAL Congratulations! You ve decided to host an Outreach Inc. food packaging event and partner with us to help feed the food insecure throughout the world. Past event hosts speak in

More information

Dear Friend, Sincerely, Jamie Kilpatrick, MS, RN Director Neonatal Intensive Care Unit

Dear Friend, Sincerely, Jamie Kilpatrick, MS, RN Director Neonatal Intensive Care Unit Dear Friend, This year marks the 76 th Anniversary of the March of Dimes. In addition, this year also serves as the 5 th March of Dimes Annual Nurse of the Year Awards, which will be held Thursday, September

More information

2008/2009 ONS Foundation/ONS Chapter Silent Auction Toolkit

2008/2009 ONS Foundation/ONS Chapter Silent Auction Toolkit 2008/2009 ONS Foundation/ONS Chapter Silent Auction Toolkit A charitable 501(c)(3) organization empowering cancer nurses in education, research, and leadership development - 1 - September 2008 Dear ONS

More information

Chevron Houston Marathon Run for a Reason Charity Program FAQ

Chevron Houston Marathon Run for a Reason Charity Program FAQ Chevron Houston Marathon Run for a Reason Charity Program Thank you for your interest in our Run for a Reason charity program. Please see below for general information and how to request an application

More information

Seven Steps To A Successful Campaign

Seven Steps To A Successful Campaign Seven Steps To A Successful Campaign 1. Get Company and CEO Support (Secure visible, top level management support.) The best way to ensure that your Campaign is successful is to enlist your CEOs or senior

More information

THE POCKET GUIDE TO FIVE EMAILS YOUR NONPROFIT SHOULD BE SENDING.

THE POCKET GUIDE TO FIVE EMAILS YOUR NONPROFIT SHOULD BE SENDING. INTRODUCTORY THE POCKET GUIDE TO FIVE EMAILS YOUR NONPROFIT SHOULD BE SENDING. A Quick Guide to Five Types of Effective Emails Your Nonprofit Should be Sending to Your Database. A publication of 2 IS THIS

More information

HRSM Communications Office Menu of Services

HRSM Communications Office Menu of Services HRSM Communications Office Menu of Services Staff in the HRSM Communications Office are here to support you. Our team manages print, web, social media, communications, as well as video and photography

More information

Regional HIV/AIDS Connection Third Party Event Planning Guide

Regional HIV/AIDS Connection Third Party Event Planning Guide Regional HIV/AIDS Connection Third Party Event Planning Guide Third-party fundraising events From hosting a party, to organizing a tournament, to donating proceeds from a sale, there are countless ways

More information