DOT FM Number: & B01

Transcription

1 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PROFESSIONAL SERVICES LETTER OF RESPONSE Page 1 Advertisement No.: DOT FM Number: & B01 Project Name: District Four Right of Way Continuing Services Consultant s Name: Street Address: 800 Douglas Entrance, Suite 200,North Tower, 2nd Floor City: Coral Gables State: Florida Zip: Proposed responsible office location for consultant: 800 Douglas Entrance, Coral Gables, Fl Contact person: Brian Mekarski Phone: Contact brian.mekarski@aecom.com Please provide the following information: Proposed approach and understanding of critical issues. Relevant project experience Similar type of work experience. Other content provided by firm. Proposed key personnel and their proposed roles (do not include resumes). Consultants: Please be aware that all font (including in graphics, tables, and captions on photos) must be standard Arial Narrow, 11 point, single line spacing with no modification of font or spacing allowed. One half inch clear margin on all sides must be maintained on all pages. It is the Consultant s responsibility, due to font and format restrictions within this form, to work within the constraints of the form and its format. Character styling such as use of color, bold, and italics is allowed. Use of a table is recommended for text boxes. The page layout may be modified to add columns, tables, graphics, and photos. All graphics and photos must be created in a clean, blank word document and the text wrapping square option applied before cutting and pasting into this form. Consultants may add their logo at the top of the first page (directly underneath the header), however, the Consultant shall not extend the form beyond the pages allocated for the Letter to accommodate insertion of the logo. Consultants are not permitted to insert any other information in the header other than the logo. After pasting your letter into this form, highlight all text and ensure the font size of Arial Narrow, 11 point was retained. Once your content is inserted, delete any additional blank pages that are generated by pressing your delete key after the last word in the Letter of Response. Recreation of the form in another software application to modify the form format is not permitted. This form works best when saved with a.docx extension. *Please retain the source document as it may be requested at a later date in the procurement, to verify adherence with aforementioned restrictions. Note: You may begin typing on this page. d4.profserv@dot.state.fl.us Attn.: Jessica Rubio RE: Right of Way Consultant Continuing Services (Contract 15465) FM # s: & B01 Dear Ms. Rubio: (AECOM) is pleased to submit this Letter of Response (LOR) for District Four s (D4 or the District) Right of Way Consultant Continuing Services (CS) Contract. The following information will demonstrate our proposed approach and understanding of critical issues, our relevant project experience and key personnel. The AECOM team stands ready to continue to serve D4 with our depth of experience and our key personnel and sub-consultants. We are committed to supporting the District s needs in a variety of roles and in whatever manner best suits the District, as we have been doing in many and varied capacities for 30 years!

2 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PROFESSIONAL SERVICES LETTER OF RESPONSE Page 2 Responsible Office: 800 Douglas Entrance, Suite 200 North Tower, 2nd Floor Coral Gables, Florida Contact: Brian Mekarski ( ) brian.mekarski@aecom.com FDOT Pre-qualifications: The AECOM Team is qualified in the following Major Work Groups required by the solicitation: 21.0 Acquisition, Negotiation, Closing and Order of Taking 24.0 Acquisition Relocation Assistance 25.0 Right of Way Clearing and Leasing Our proposed team is also qualified in the following Minor Work Groups required by the solicitation: 13.6 Land Planning/Engineering 14.0 Architect 15.0 Landscape Architect 22.0 Acquisition Business Damage Estimating and Review 20.0 Appraisal Services Subconsultants: The Spivey Group, Inc. G. Adrian Gonzalez (DBE) Robert M. Gallion FL Property Consultants Group Sexton Engineering Wantman Group/Land Design South Janus & Curran, PLLC Keith & Associates (DBE) DBE Participation: While AECOM is not a DBE, we are committed to the DBE program PROPOSED APPROACH AND UNDERSTANDING OF CRITICAL ISSUES A contract of this type requires flexibility in staffing to contract and expand as needed by the District. We at AECOM recognize this project need as we have been performing these services for the D4 general consultant/push button contracts since As you are aware, some of our people currently at the District have been there for over 10 years as an extension of the District s staff. We recognize that we need to work hard in supplying the District with staff in this time of increasing workloads and decreasing staff availability. AECOM has been able to continually provide the best staff to meet the District s needs under this type of general consultant contract. Further, by the time this contract is awarded in January of 2015, most of our staff currently focused on the SR project will be available for other assignments. Additionally, all of the initial offers on our Crosstown Parkway project will have been made, thus giving us the flexibility to make staff available to the District as needed for this contract. RELEVANT PROJECT EXPERIENCE AECOM was the first Right of Way Consultant in 1996 to be awarded the honor of being D4 s first R/W Consultant to serve as an extension of the District s in-house staff. Under the leadership of the D4 s Ms. Cheryl Balogh and Kaiser Engineers, Inc. (n/k/a AECOM), AECOM and D4 partnered in a contract designed to augment the District s Property Management in-house section with staff from AECOM. This was the District s first Right of Way Continuing Services contract of its type and the staff member that was brought into the District s Property Management section in 1996 is our nominated Contract Manager for this contract, Claire Tronel. Claire has been serving D4 in numerous and various capacities consistently since that day, including on the current General Consultant contract that AECOM has been continually awarded since Under this type of contract for the District, AECOM has handled Joint Use development projects, assisted in overseeing Local Agency Programs, worked in Production Control, Property Management, Surplus Sales and Leasing as well as in numerous contract management activities, in addition to the voluminous other responsibilities associated with being an extension of the District s staff. We have also utilized the same sub-consultants proposed herein on many task assignments, the most recent being the use of Land Design South, n/k/a the Wantman Group, to handle land planning and traffic engineering services for the Sheridan Stationside Village for D4 s Management Services section. Our longstanding working relationship with our sub-consultants allows for efficient execution of Task Work Orders from the District and facilitates communication and ease of completing any task. KEY PERSONNEL Our proposed lead on this contract, Claire, has served in many capacities, including Production Management, Property Management, Surplus Sales and Leasing and Project Management. Claire s background in all aspects of the right of way process, coupled with her experience in managing AECOM s Right of Way program for five years and as Project Manager for many of the District s largest projects, places her in a unique position of having many and varied skills to offer the District. In addition to Claire as our contract worker-manager, the table on the following page shows our team s depth of experience for the roles proposed under this contract. This knowledgeable group has worked on numerous D4 projects for

3 Page 3 years but more importantly, we believe that there is no other right of way consultant that has a working relationship with D4 staff as strong as ours, which is key to this type of contract. Key Personnel Claire Tronel Brian Mekarski Terry Morris Rosemary Monaco Veronica Garcia Patsy Masters Brenda Weidman Soraya Fabian Yvette Guerrero Juan Santana-Rivera Jennifer Howard Joseph Helkowski The Spivey Group Adrian Gonzalez Robert Gallion FL Property Consult. Sexton Engineering Wantman Group Janus & Curran, PLLC Keith and Associates Areas of Experience AECOM STAFF Acquisition, Production Management, Project Management, Property Management and Relocation, Acquisition, Cost Estimating, Project Management and Value Engineering, Acquisition and Project Management Project Manager, Acquisition, Property Management Acquisition, Property Management and Relocation, Relocation Relocation Relocation Admin. Support, Litigation Support, Property Mgmt., Records & Funds Management and Relocation Property Management Property Management Database design and implementation, GIS support and GIS web-based applications PROPOSED SUB-CONSULTANTS Appraisal, Appraisal Review, Cost Estimating Appraisal, Appraisal Review, Cost Estimating Appraisal, Appraisal Review, Cost Estimating Cost Estimating Litigation Support, Other Right of Way Services and Value Engineering, Joint Use Lease Support for Leasing, Land Planning, Other Right of Way Services Business Damage Review Other Right of Way Services The only member of AECOM s key personnel that you may not be familiar with (and who, therefore, needs an introduction) is Mr. Joe Helkowski, who has been with AECOM over 16 years. Mr. Helkowski, a senior GIS analyst, has experience in developing GIS applications and tools for safety analysis. He has recently developed a customized Clustering Analysis tool using GIS to analyze crash data and identify crash spatial patterns for D4 s and D6 s Traffic Operations sections. Additionally, he has extensive experience in data management, database design and implementation, linear referencing systems, network analysis, customized geo-processing tool development, and web-based GIS applications. His knowledge of GIS and Right of Way are combined such that Joe possesses the optimum skill sets to design, program, test, install, document, support new and existing custom business software systems and train users by implementing standard Department applications development software, and providing other right of way applications design services as required. Specifically, Joe can assist D4 in designing, implementing and supporting a customized program to identify and track right of way excess parcels, surplus sales and lease parcels (with special links to supporting documentation), sales and lease data and any other applications design services requested of D4. Thank you for the opportunity to express our interest in remaining your consultant and your partner. Sincerely, Sincerely, Brian Mekarski Associate Vice President Claire Tronel Project Manager/Contract Manager

4 Page 4 Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work: Project Advertised Major & Minor Work Types Consultant Name DBE SB UU Prime The Spivey Group, Inc. G. Adrian Gonzalez Robert M. Gallion Florida Property Consultants Group Sexton Engineering The Wantman Group/Land Design South Janus and Curran, PLLC Keith and Associates Subconsultants SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

5 Page 5 Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work: Project Advertised Major & Minor Work Types Consultant Name Prime DBE SB UU Subconsultants SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.

6 Page 6 Prequalification of Prime Consultant and any proposed Subconsultants by advertised type(s) of work: Project Advertised Major & Minor Work Types Consultant Name Prime DBE SB UU Subconsultants SB = Small Business UU = Under-utilized work type; subconsultant is fulfilling an under-utilized work type My firm has submitted a Bid Opportunity List through the Equal Opportunity Compliance System for this project.