Inland Marine Expo Exhibitor Rules and Regulations

Transcription

1 InlandMarineExpoExhibitorRulesandRegulations Onbehalfof,Iagreetoabidebyallrulesandregulations outlinedinthebelowagreement.iunderstandthattheexhibitorservicemanualanddirect updateswillbeprovidedtoexhibitorscontainingtheinformationnecessarytoparticipateatinland MarineExpo.TheexhibitorisresponsiblefortheinformationanddeadlinescontainedintheExhibitor ServiceManualandthereforerequiredtomeetalldeadlinesormaymissspecificmarketingorlogistic opportunities.thiscontractbyandbetweentheinlandmarineexpo(hereinafter ShowManagement ) andtheexhibitingcompany(hereinafter Exhibitor )herebyappliestotheinvoiceforexhibitspacein theimxexpositiontobeheldonapril29 May1,2014(hereinafter Exposition ).Thesigningofthis contractindicatesagreementbytheexhibitortocomplywiththeexpositionregulations,instructions andconditionsofthecontractpublishedbelowwithalltheconditionsunderwhichfacilitiesatthest. LouisUnionStationareprovidedtoShowManagement. ExpositionSiteandTime TheExpositionwillbeheldattheSt.LouisUnionStation.ShowManagementreservestherighttomake changesintheexhibithoursanddates;however,anysuchchangeswillbemadeknownasfarin advanceoftheexpositionaspossibleandexhibitorswillbenotifiedaccordingly. ContractforSpace ShowManagementhastherighttoapproveorrejectExhibitApplicationsandtoapproveallsolution andproductdemonstrations,exhibitsorpromotionstobepresentedatimx.theexhibitapplication shallbeconsideredabindingcontractbetweenthetwopartiesandsubjecttotherulesandregulations assetforthinthiscontractwhenitissubmittedwithfullpaymentandacceptedinwritingbyshow Management.BysubmittinganExhibitApplication,theexhibitorreleasesShowManagementfromany andallliabilitiestoexhibitor,itsagents,licensees,oremployeesthatmayariseorbeassertedasaresult ofsubmissionofanapplicationorofparticipationinthisexposition. BoothAllocationandPayment Eachpotentialexhibitorisrequiredtomail, orfaxanapplication,orsubmitanonlineapplication (ifavailable)alongwithpaymenttermsincontractinordertobeincludedintheinitialboothselection process.showmanagementhastherighttoapprove/disapproveapplications,toassignanexhibitspace andtoapprove/disapprovealldemonstrations,exhibitsorpromotionstobepresentedatimx.this applicationbecomesacontractwhensignedbytheexhibitorandacceptedbyshowmanagement. Installation,ExhibitionandDismantlingHours Exhibitorswillhavereasonabletimetoinstallanddismantletheirexhibits,whichwillbespecifiedinthe ExhibitorServiceManual.Noexhibitorwillbepermittedtodismantletheirexhibitdisplaysorremove productsfromtheexhibitorshowcasepriortothecloseofthetradeshow.exhibitmaterialsnot removedfromtheexhibitorshowcasebythetimespecifiedwillberemovedbyshowmanagementat

2 theexhibitor sexpenseandliability.refertotheexhibitorservicemanualforcompleteschedules,rules andregulationsandinstructionsfortheinstallationandremovaloftheexhibits. Set upofexhibits Set upofexhibitswillbeginatthest.louisunionstationstartingat11:00a.m.onmonday,april28, 2014.Ifanexhibitisnotset upby12:00p.m.ontuesday,april29,2014,showmanagementreserves therighttore assignsuchspacetoanotherexhibitorortomakesuchotheruseofthespaceasdeemed necessaryorappropriate.showmanagementreservestherighttoset uptheexhibitorremovethe freightfromtheboothattheexhibitor sexpense.norefundwillbemadetotheoriginalcontracting Exhibitor.ShowManagementreservestherighttomodifyhoursinwhichcaseallExhibitorswillbe notified. ShowHours* Monday,April28,2014 1:00p.m. 6:00p.m. Wednesday,April30, :00a.m. 6:00p.m. Thursday,May1, :00a.m. 12:00p.m. *ThesehoursaresubjecttochangebyShowManagement. DismantlingofExhibits Exhibitsaretobekeptintactuntiltheclosingoftheshow.Nopartofanexhibitshallberemovedduring theshowwithoutspecialpermissionfromshowmanagement.anyexhibitorwhobeginsdismantlingof itsdisplaybeforethecloseoftheshowmaylosepartorallofitscompany sprioritypointsandmay entirelylosetheprivilegeofexhibitingatfutureimxshows. Freightremovaldeadlinesandcarriercheck inscheduleswillbepostedintheexhibitorservicemanual tobesentnolaterthan90daysfromthestartoftheconference. CompliancewithSchedule Allexhibitsmustbeinstalledduringthetimedesignated.Exhibitstaffmustbeinchargeofthedisplay duringthehourswhentheexhibitareaisopen.eachexhibitoragreestomaintaintheexhibitthroughall exhibitionhoursasstated. ExhibitorBadges

3 Badgesarerequiredforallpersonsworkingintheexhibitorshowcaseandmustbewornwhileinthe exhibitorshowcase.childrenundertheageof16arenotpermittedintheexhibitorshowcaseatany time. Exhibitorsareprovidedtwo(5)complimentaryexhibitorbadgesper80squarefeetofboothspace. IfExhibitorsintendtouseanExhibitorAppointedContractor(EAC)toset upand/ordismantletheir booth,theexhibitormustnotifyshowmanagement.anotificationformwillbeprovidedinthe ExhibitorServiceManual.AnoriginalcertificateofinsurancemustbefiledwithShowManagementin orderforanyexhibitorappointedcontractorstogainaccesstotheshowfloor.eacsshallbeissued temporarycredentialsbyshowmanagementinordertoaccesstheexhibithall. CancellationorReductioninSizeofExhibitSpace IntheeventanyExhibitormustcancelallorpartoftheexhibitspacecontractedforherein,theExhibitor mustdosoinwritingviacertifiedmail,returnreceiptrequestedtoshowmanagement.cancellation90 ormoredaysaheadofexhibithallopeningresultsina50 percentrefund.cancellationbetween90to60 daysaheadofexhibithallopeningresultsina25 percentrefund.cancellationfewerthan60daysahead ofexhibithallopeningresultsinnorefund.thisalsoappliestoreductioninspace. ArrangementofExhibits Thespaceprovidedwillbeasshownonthefloorplantotheextentpossible,butShowManagement reservestherightinitssolediscretiontomakechangesinthelocation,sizeanddisplaylimitsofany booth. SublettingofExhibitSpace Exhibitorsmaynotsublet,assignorapportionanypartofthespaceallotted,norrepresent,advertiseor distributeliteraturefortheproductorservicesofanyotherfirmorindividualexceptasapprovedin writingbyshowmanagement. Restrictions ShowManagementreservestherighttorestrictorprohibitexhibitswhich,becauseofnoise,methodof operationoranyotherreason,areobjectionableorotherwisedetractfromorareoutofkeepingwith thecharacteroftheexpositionasawhole.showmanagementmayprohibitinstallationorrequest removalordiscontinuanceofanyexhibitororpromotion,which,ifcontinued,departssubstantiallyfrom exhibitor spre approveddesignanddescription.intheeventofsuchrestrictionsprohibitionsor removal,showmanagementwill,whereappropriate,refundtheexhibitorspacerentalfeeandshall notbeotherwiseliabletotheexhibitor. Exhibitingcompaniescannotscheduleeventsthatdirectlycompetewiththeconferenceschedule, includingbutnotlimitedtoexhibithallhours,educationsessions,generalsessions,conference receptions,meals,andbreaks.

4 MarketingandCommunications Exhibitorsandsponsorsarenotauthorizedtosend blaststoIMXattendeeswithoutpriorwritten approvalfromshowmanagementteam.unauthorizedusageofanyprovidedimxattendeelistwill resultinlossofexhibitboothspacewithoutrefundandpossibleremovalfromshowflooratfutureimx conference(s). LiabilityandInsurance Exhibitorremainssolelyresponsibleforthesafetyofitspropertyatalltimesduringtransittoandfrom theexhibitorshowcaseandwithintheshowcase.neithershowmanagement,itsdirectors,officers, employees,agents,subcontractorsnormanagementoftheexhibitorshowcase(hereinafter Show Management )areresponsibleforexhibitor spropertyoranylosstheretofromanycause. EXHIBITORHEREBYWAIVESANDRELEASESANYCLAIMORDEMANDITMAYHAVEAGAINSTANYOFTHE SHOWMANAGEMENTBYREASONOFANYDAMAGETOORLOSSOFANYOFITSPROPERTY. ExhibitoragreesthatitwillindemnifyandholdShowManagementandIMXharmlessfromandagainst allclaimsonaccountofinjurytoanypersonorpropertytotheextentthatanysuchinjurywascaused whollyorinpartbyanactoromissionofexhibitororanyofitsagents,employees,subcontractors, guests,licenseesorinvitees.thisindemnificationofshowmanagementbyexhibitoriseffectiveunless suchinjurywascausedbythesolenegligence,orgrossnegligenceorwillfulmisconductofshow Management.ExhibitoragreesthatifShowManagementismadeapartytoanylitigationcommenced byoragainstexhibitor,orrelatingtothisleaseorthepremisesleasedhereunder,thenexhibitorwill PAYALLCOSTSANDEXPENSES,includingreasonableattorneys fees,incurredbyorimposedupon SHOWMANAGEMENTBYREASONOFSUCHLITIGATION. Exhibitorsarerequiredtomaintainandbeabletoprovideacertificateofinsuranceevidencingthe following: 1. Generalliabilitywithlimitsnotlessthan$1Mperoccurrence,$2Maggregate 2. Owned(ifapplicable),hiredandnon ownedautoliabilitywithlimitsnotlessthan$1mper occurrence 3. Workers'compensationwithstatestatutorylimits 4. Employer'sliabilitywithlimitsnotlessthan$500k/$500k/$500k 5. Commercialumbrellaliabilitywithlimitsnotlessthan$1M 6. Personalpropertyandequipmentonaspecialformreplacementcostbasis IMX,theSt.LouisUnionStationandMeetingExpectationsaretobelistedasadditionalinsuredsona primaryandnon contributorybasiswithrespecttogeneral/auto/umbrellaliability. Awaiverofsubrogationmustapplytoallpolicies. AllcarriersaretomaintainanA.M.BestratingofnotlessthanA VII. Certificatesshouldbesentto:

5 MeetingExpectations ATTN:BrianWhalen 3525PiedmontRoad BuildingFive,Suite300 Atlanta,GA30305 FireProtection,ADA,SouvenirsandSamples,StaffingBoothandFoodandBeverage A.Noexhibitorwillbepermittedtodisplayordistributeliterature,souvenirsoranypromotionoutside theconfinesoftheassignedboothspaceintheexhibitorshowcasewithoutwrittenapprovalfromshow Management.Badgelanyardsandbadgeholdersmaynotbedistributedassouvenirstoattendees. ShowManagementalsoreservestherighttoremove,atExhibitorcost,anypromotionalmaterialor productdeemedbyshowmanagementasnotsuitablefordisplayatimx. B.Noexhibitwillbepermittedthatinterfereswiththeuseofotherexhibitsorimpedesaccesstothem orimpedesthefreeuseoftheaisles. C.DistributionbyExhibitors,ortheiragents,ofanyprintedmaterials,souvenirsorotherarticlesshallbe restrictedtotheexhibitor sboothspace.nonoisemakers,heliumballoons,lighter than airobjects, gummedstickersorlabelswillbepermittedashandouts. D.Anyspecialpromotions,musicorstuntsplannedfortheExhibitHall,mustbeclearedwithShow Management.ShowManagementreservestherighttodesignatespecificdaysandhoursduringwhich specialpromotionsandstuntsmaybeconducted,iftheyarepermittedatall. E.Drawings,gameofchanceandrafflesareallowedintheexhibithall.Exhibitorsmustabidebyall MissouriStateStatutesregardingvariousdrawings,gamesofchanceandraffles. F.NoanimalsarepermittedintheSt.LouisUnionStationotherthanserviceanimals. G.Allmaterialsusedinexhibitbooth(s)mustbeofanon flammablenature.electricsignsand equipmentmustbewiredtomeetthespecificationsofthest.louisunionstationandthefiremarshall. F.ExhibitorsmustabidebyallofthefacilityrulesandregulationsoftheSt.LouisUnionStation.A detailedlistofallconventioncenterrulesandregulationsareincludedintheexhibitorservicemanual, madeavailabletoexhibitorsapproximately90dayspriortoshowopening.contactshowmanagement toobtainacopy.thest.louisunionstationhasreservedtherighttoupdate,changeoramenditsrules andregulationsafterpublicationintheexhibitorservicemanual. I.AllExhibitorsshallberesponsibleforcompliancewiththeAmericanswithDisabilitiesAct.The ExhibitorshallholdShowManagementortheirsubcontractorsharmlessfromanyconsequencesof exhibitingcompany sfailureinthisregard.formoreinformationontheamericanswithdisabilitiesact andhowtomakeyourexhibitaccessibletopersonswithdisabilities,pleasecontact: U.S.DepartmentofJustice ADA,CivilRightsDivision

6 DisabilityRightsSection NYAV950 PennsylvaniaAvenue,NW Washington,D.C Phone: (voice)/ (TTY) Website: J.AttendeelistsfromIMXaredistributedonlytoexhibitingcompanies. K.Allboothpersonnelmustbeproperlyandmodestlyclothed. L.AnyfoodorbeveragestobegivenawayatexhibitboothsmustbeapprovedbyShowManagement.If approved,foodandbeveragemustbeordereddirectlythroughthest.louisunionstation. PerformanceofMusicandLicenses Exhibitsthatincludetheoperationofmusicalequipment,radios,soundmotionpictureequipment, publicaddresssystemsoranynoisemakingmachinesmustbeoperatedsothattheresultingnoisewill notannoyordisturbadjacentexhibitorsandtheirpatrons,andmustbeapprovedbyshow Management.Speakersandothersounddevicesshouldbepositionedsoastodirectsoundintothe boothratherthanintotheaisle.ruleofthumb:soundandnoiseshouldnotexceed85decibels. Demonstrationareasmustbeorganizedwithintheexhibitors spacesoasnottointerferewithanyaisle traffic.shouldspectatorsofademonstrationinterferewithnormaltrafficflowintheaisle,show Managementwillrequirethatthedemonstrationcease. ExhibitorsandvendorsareresponsibleforindividualASCAP/BMImusiclicensingfeesifapplicableto IMXexhibitboothand/orvendorhospitalityfunction.Vendorsandexhibitorsherebyrepresentthat theyhave,orshallhavebythetimeoftheevent,obtainedallrequiredlicensesfortheliveorrecorded performanceofmusic.exhibitorsand/orvendorsshallindemnifyandholdharmlessshowmanagement, itsdirectors,officers,agents,membersandrepresentativesfromandagainstallclaims,costs(including reasonableattorney sfees),expensesandliabilitiesarisingfrombreachoftheforegoing representations. ConductofExhibitor semployees Exhibitor semployeeswhetherfull,part timeortemporarypersonnelhiredbytheexhibitor,shall conductthemselvesinanethicalmanneratalltimes.solicitationofemploymenttoanyofthe attendeesoranyexhibitorpersonnelisstrictlyprohibitedandconsideredunethicalandshallresultin seriouspenaltiesand/orlossofprivilegetoexhibitinorattendfutureimxevents. Showmanagementmayalsoaskanypersonsdeemed,inshowmanagement sopinion,tobeactingin anobstructivemanner,orinappropriatelydressedfortheweek sbusinessactivitiestoleavetheexhibit floor.

7 NoRecruiting Advertisingforemployeesorwrittenrecruitingliteratureisnotallowed.Recruitinginanyformisstrictly prohibited.anyonewhoviolatesthispolicywillnotbeallowedtoattendimxthefollowingyear. TheLeadRetrievalSystemcannotbeusedforrecruiting.Anycompanyorindividualfoundrecruitingwill beexpelledfromtheconferenceimmediately,willlosemembership,andloseanyfutureopportunities toattendandexhibitatimx. BoothDimensionsandSignage Exhibitfixtures,componentsandsignagewillbepermittedtoamaximumheightof8 0 forallstandard inlineboothsand12 0 forperimeterbooths.exhibitoragreestoabidebyallrulesandregulationsas outlinedintheboothconstructiondisplayrulesandregulations.