Final Report of the Implementation of the Clearinghouse Mechanism in MADAGASCAR

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1 OFFICE NATIONAL POUR L ENVIRONNEMENT Project title: The Nairobi Convention Clearinghouse and Information Sharing System Final Report of the Implementation of the Clearinghouse Mechanism in MADAGASCAR February 2010

2 Background information United Nations Environment Programme 1.1 Project title: The Nairobi Convention Clearinghouse and Information Sharing System 1.2 Project number (if applicable): UNEP-ONE (Madagascar) MoU 1.3 Responsible division(s)or unit(s) in UNEP: Division of Early Warning and Assessment (DEWA) 1.4 Project starting date: 29 October Project completion date: January Reporting period: From...October to...january Output/activity delivery status : Activities / Outputs (For example, meetings, publications, Status Comments training, technical information, technical cooperation and so on) (Complete / current) 1 1 st Thematic data review meeting, October 2007 Complete st progress review report, 15 November 2007 Complete nd Progress review meeting (data collection review), Complete January Madagascar portal goes on-line completed nd Progress review report, 2008 Complete rd Progress review meeting, Complete July rd Progress review report, 2009 Complete September 09 National and regional awareness campaigns, Sept Complete Nov Nov Final progress review report, Complete January /19

3 Introduction The present final report describes the activities carried out under the terms of reference of the Memorandum of Understanding (MoU), signed between UNEP and Madagascar, represented by Clearinghouse Working Group, and coordinated by the Office National pour l Environnement (ONE). The MoU is relating to the implementation of the Nairobi Convention Clearinghouse Mechanism and information sharing. This report refers to the period June 2007 to December 2009, and is structured as follow: (i) Recall on the Clearinghouse Project and on the Role of ONE and coordination (ii) List of national agencies and experts involved in the development of the Clearinghouse (iii) Report of the inception workshop (iv) Data available in the Clearinghouse portal and data gap analysis (v) National level training on remote data uploading (and regional) Data collection and review (July2007) Second review meeting and training (June 2009) Third review (November 2009) Regional training (2 regions) National training (3 times) (vi) National level campaigns conducted for decision makers, experts and stakeholders = Training workshop (June 2009) (vii) Functionalities and capabilities of the Clearinghouse and information system The annexes comprises: Annex 1. Expenditure report Annex 2. Cash statement This report doesn t include the four progress reports details submitted since /19

4 (i) The Clearinghouse Project Under Decision 4/8the Contracting Parties to the Nairobi Convention recognized that access to, and use of the increasing diverse, comprehensive data and information on the coastal and marine environment is crucial in order to deal with the vast array of policy, management, scientific and other practical issues of sustainable development. Ready access to scientific, technical, environmental, legal and policy level information is essential for the sustainable development of the coastal and marine environment. There is a clear need to improve the coordination and participation of the Western Indian Ocean countries in the management of their coastal and marine resources. The Clearinghouse project is designed to enable the Nairobi Convention develop a comprehensive information base and access services to quickly provide information to decision makers. Project activities comprise 1. Establishment of a national Working Group, 2. Search and collation of existing data and information, 3. Quality control on data and metadata standards, 4. The regional clearinghouse information system, 5. Internet data dissemination and 6. Public awareness and outreach Comprehensive standardised online data inventory and distributing chain, provision of basic, selected and critical datasets and Internet data dissemination and automation are the main output expected from the project. The May 2006 first regional CHM stakeholders workshop approved the CHM implementation plan for The Role of Office National pour l Environnement (ONE) Under the terms of the MoU, it is agreed that the ONE undertakes the following tasks: a. Identify and nominate the Country Coordinator b. Constitute the National Working Group c. Ensure quality control on the data collated before uploading into the national clearinghouse node: d. Identify significant gaps in the data and advice on priorities for further action; e. Create awareness of the existence of the Nairobi Convention clearinghouse and information system and encourage Universities, Research Institutes, National Data Centers, Government Ministries, Departments, Agencies, CBOs, NGOs, the Private Sector, etc to make use of the clearinghouse system. f. Identify capacity building needs and suggest appropriate capacity-building activities targeting key stakeholders at national level where required, train key persons in participating institutions. Project coordination On June 2007, Jean Roger Rakotoarijaona, Environmental Information Department Director, was nominated as the country project coordinator. The country project coordinator is assisted by the Nairobi Convention CHM team which was created at the ONE. The composition of this team is as follow. 3/19

5 Table1 : Madagascar Nairobi Convention CHM Team Name Role / function Contact Jean Roger Rakotoarijaona Project Coordinator; Team leader Rahagalala Pierre Portal administrator; data and metadata controler Eric Randrianarisoa IT specialist; Server manager Rija Ranaivosoa GIS specialist Hanta Rakotoarimino Database manager Voahangy Raharimalala Thematic data Responsible Olivia Fanjanirina Thematic data Responsible Bruno Rakotoarivelo Thematic data Responsible 4/19

6 CHM team members are trained for their tasks by the country coordinator and Mr James Osundwa from the UNEP. They dedicate a part of their working time to the CHM. The server had not been working during several months because of presence of virus which attacked the system. The operating system had needed to be reinstalled. Noted that we lost our project administrator Mr Rakoto Rahetindralambo died on July (ii) List of national agencies and experts involved in the development of the Clearinghouse The Madagascar Nairobi Convention CHM working group is set up on 21st June 2007 and chaired by the country project coordinator. The Working group held a 1-day national planning meeting at the OLEP Ambatobe on 21st June The meeting enabled members of the working group to have a correct idea of the project objectives, the structure of the project as well as their respective responsibilities. Firm commitment from the working group members on their respective responsibilities in the clearinghouse was obtained and an approved work plan of the project activities with their costs in the country was realized. An agreement on reporting mechanism on project activities at national level was also concluded. The list of members of this Working Group is established by the Project coordinator. It is composed of experts drawn from a broad range of expertise representing different institutions, projects, stakeholders and government departments see table 2 and 3. One of the members of the group is an IT specialist from the ONE. 5/19

7 Table 2: Madagascar Nairobi Convention CHM Working Group Name Institution / Function Contact Jean Roger ONE ;Project Coordinator Working Rakotoarijaona Group leader Rahagalala Pierre ONE, Portal administrator Randrianarison Jean Eric ONE, IT specialist Chantal Andrianarivo Madagascar National Parks Nairobi Convention National Focal Point Veromanitra Agriculture Ministry Cellule Raozivelomanana Environnementale Michelle Andriamahazo Agriculture Ministry Samueline Ranaivoson Agriculture Ministry Jean Maharavo Education and Reasearch Ministry Georges Rafomanana Fisheries Surveillance Center Haja Razafindraibe SAGE Ando Rabearisoa Conservation International Harison Randrianasolo Conservation International Tiana Rakotosaminanana WCS Yvette Razafindrakoto WCS Anjara Andriamanalina WWF Bemiasa John IHSM / CNDO Mara Edouard IHSM Jean Yves Manera IHSM Berthin Rakotonirina IHSM Todiarivo Pierre National Oceanographic Research Center Besily Alexandre National Oceanographic Research Center MONG Yves National Environmental Reasearch Center Nivo Ratovoarison FTM (National Cartographic Center) Jocelyne Yvette Rafaraniaina Agriculture Ministry 6/19

8 ANAE APMF APT ASH BIO/ENV CI CNRE CNRO CSP/ MAEP DBA DBEV DG_EAU Table 3: National agencies involved in developments of the Clearing house Association Nationale d'actions Environnementales Agence Portuaires, Maritimes et Fluviaux Agence Portuaires de Toamasina Autorité Sanitaire Halieutique Département de Biodiversité et Environnenemnt, Université de Tuléar Conservation International Centre National de Recherche Environnementale Centre National de Recherches Océanographiques Contrôle et Surveillance de la Pêche Département Biologie Animale, Faculté des Sciences, Université d'antananarivo Département de Biologie et Ecologie Vegetale, Faculté des Sciences, Université d'antananarivo Direction Générale de l'eau Direction Générale de la Météorologie DG_METEO DG_Tourisme Direction Générale du Tourisme ESPA Ecole Supérieure Plytechnique de l'université d' Antananarivo FTM Foibe- Taon-tsarintany Madagakasikara Université de Toamasina, Institut de Gestion des Ressources Naturelles et GRENE Environnement IHSM Institut Halieutique et des Sciences Marines-Toliara INSTAT Institut national des statistiques MAEP/ Dir A Ministère de l'agriculture de l'élevage et de la Pêche / Direction de l'agriculture MAEP/ Dir E Ministère de l'agriculture de l'élevage et de la Pêche / Direction de l'elevage MAEP/ Dir P Ministère de l'agriculture de l'élevage et de la Pêche / Direction de la Pêche MECI Ministère de l'economie, du Commerce et de l'industrie MEF/ DGE Direction Générale de l'environnement, Ministère de l'environnement et des Forêts MEF/ DGF Direction Générale de la Forêt, Ministère de l'environnement et des Forêts MEF/PF CDB Point Focal de la CDB, Ministère de l'environnement et des Forêts MEF/PF ZH Point Focal des Zones Humides, Ministère de l'environnement et des Forêts MNP Madagascar National Parks (ex-angap) MRFDAT Direction Générale de l'aménagement du Territoire MTP Ministère du Transport et des Travaux Publics Organe de Lutte contre l'evénement de Pollution Marine par les Hydrocarbures en OLEP Mer ONE Office National pour l Environnement SAGE Service d Appui à la Gestion Environnementale VAHATRA Association "VAHATRA" WCS Wildlife Conservation Society Projet pour atténuer l'impact des activités et sources de pollutions terrestres dans WIO_LaB la région de l'océan Indien WWF Fonds Mondial pour la Nature 7/19

9 (iii) Report of the inception workshop Meeting held on 3rd july 2007 had an objective to review current data available for the country and identify gaps based on the comparison from the Environment dashboard (Tableau de Bord Environnemental). Each institution gave the list of the data they detain; experts also give information about the availability (type and location) of some data located at institutions not represented in the Working Group (cf. Table 3). There is a considerable amount of data, although in some cases, series were discontinued. A strategy for collecting data was built. So, data which can be gathered at ONE were identified and an agenda was committed for their collection. The meeting also deliberated as to the framework of the metadata descriptors. Correspondence was established between the Nairobi Convention CHM metadata structure and its of the ARSIE network (iv) Data available in the Clearinghouse portal and data gap analysis More than 600 metadata are recorded in the portal (http://www.madagascarportal.org/) covering required themes and parameters below. Table 4: Data Available by themes and parameters THEMES PARAMETER SOURCE PHYSICAL ENVIRONMENT Climate Wind, Rainfall, Air temperature METEO, USAID, FTM Geomorphology and geology Bathymetry, seabed type, land elevation, soil type FTM (Bathymétrie, Topographie, Carte marine), MAEP (zone de pêche), GAPCM Hydrology Rivers, lakes, watersheds, Springs, groundwater ORSTOM (Fleuves et rivières de Madagascar), ONE, ANDEA, ESPA (Polytechnique) hydraulique et mines,omnis, CNRE Oceanography surface currents, upwelling, tidal range, surface temperature surface salinity, water turbidity IHSM, CNDO, ASCLME, CNRO, MAEP Coastal type mangroves, tidal flats, sand beach, cliff, coral reef, dune CNRE, ESSA, WRI Natural hazards Tsunami, cyclones UNESCO, IHSM, CNRO, IOGA METEO, PRECOI, CNRE, storm events floods coastal erosion RECOMAP, ONE, FTM 8/19

10 BIOLOGICAL RESOURCES Important ecosystems and extent coral assemblages mangrove systems seagrass meadows estuaries wetlands PRECOI CNRE, DBEV, MEF PF Ramsar SAACM, MAEP IRD Protected, rare Mammals MEF / PF CITES and endangered species (marine and terrestrial) Turtles Birds, plants, Fishes Molluscs IUCN, CI ZICOMA/BirdLife, IHSM ; CNRE, WCS ; IHSM, DBA GAPCM Marine fauna (mainly commercial) Marine flora (mainly commercial) commercial fisheries and catch statistics: Finfish (poissons nobles) shellfish (huitres, moules) marine farming (mariculture) subsistence fisheries souvenir/trophy/ shells big-game fishing areas Others (Fish havens, fish aggregators commercial algae seaweed farms kelp/carpophyllum forest coastal forests, etc MAEP TOURISME MAEP ESSA Terrestrial fauna Birdlife game mammals BirdLife reptiles insects, etc VAHATRA DBA Terrestrial flora coastal forests (not mangroves) coastal scrub Savannah, etc. DBEV ESSA MBG OTHER NATURAL RESOURCES Minerals (not energy) Energy resources sand and shingle iron sands silica sand clay alluvial gold limestone, salt Oil, drilling sites Gas, Coal Hydropower firewood/charcoal MINES ESPA INSTN OMNIS IMPACT ON THE ENVIRONMENT AND ITS RESOURCES Exploitation over-exploitation (alteration of habitats) sustainable exploitation under-exploited ONE MAEP IHSM CNRO FTM Pollution Type, point and level of pollution Waste water/sewage PoPs Oils (hydrocarbons) Litter onutrients Heavy metals, Radioactive substances Sediments mobilization ONE : MEF; OLEP INSTN QMM, SHERITT SAGE CNRE 9/19

11 CULTURAL AND RECREATIONAL RESOURCES Historical and indigenous habitation remains architecture recreational historic sites Shipwrecks monuments Conservation world heritage : UNESCO MIN CULTURE TOURISMA FLSH- (Archéologie) ONE PRE-COI, MEF Recreational and tourism Ramsar sites (wetlands) : scientific reserves : nature and game reserves national parks : marine parks and reserves : Other conservation areas Réserves communautaires Hotels (bed capacities, level) Motels Lodges Camping and caravan sites marinas boating swimming beaches diving areas including scuba MEF Madagascar National Parks CEP, WWF, CI, WCS, Blue Venture Min Tourisme snorkelling and surfing sport fishing entertainment park SOCIO-ECONOMIC ENVIRONMENT Population density at coast villages towns cities Min population INSTAT PNUD Administration land tenure, national totals growth p.a. International conventions provincial governments districts/municipalities territorial sea and EEZ coastal procedures EIA procedures Land use planning coastal planning MRFDAT foncier MAEP MAE MEF ONE MAEP MRFDAT ONE Tous ministères Economy Employment sectors Industries INSTAT MECI Factories MECI Utilities Land transport network (road, rail) MTP Voarisoa solid waste management liquid waste Municipalités JIRAMA management Domestic water supply Ministère de l Energie energy sources 10/19

12 Marine ports and harbours APMF / MTP transport reception facilities OLEP shipping lanes MTP navigation aids (lighthouses, buoys) marine dumping grounds Industry Fisheries oil refineries MAEP MECI agriculture and dairy forestry and lumber manufacturing (metal smelting, food processing, tanning) Informal industries Other trade (v) National level training on remote data uploading (and regional) first training (November 2008) A training workshop was organised on November The objective was to develop skills for managing the portal in what concerns to its customization and data uploading. Working Group members were trained to upload data and metadata to the server. It was an opportunity to re-evaluate the level of response of the institutions owning relevant data information to be shared in the context of Nairobi Convention CHM Project. The training was conducted by Mr. James Osundwa, an UNEP representative, and attended by some members representing six institutions (ONE, WWF, WCS, Conservation International, SAGE, and Environment Ministry). During the work, participants had opportunities to clarify their doubts and solidify their skills for populating the portal and maintain it online. About thirty metadata was uploaded but their quality needed to be improved. Second training workshop (June 2009) The workshop had as objective -to train some 20 persons from different institutions on the Nairobi Convention CHM, the metadata portal and the use of the portal, portal and database management, metadata harvesting - to upload more than 100 metadata/data The training was given by James Osundwa from UNEP Nairobi The agenda of the workshop was the following: 17 June 2009, Opening session and introduction; Practices, uploading metadata 18 June 2009 Practices, uploading metadata Practices, uploading metadata; brief remind; working group discussion; Closing remarks and thanks The portal, including the map viewer, was operational and working very well. That was not always the case before. Participants from nine (9) different institutions attended the workshop and trained to be operational for uploading metadata/data. These participants were very enthusiastic and found the 11/19

13 tool very interesting and user-friendly. They felt to be able to upload more metadata and if necessary to train their colleagues. More than 150 metadata/data were online. Special course on portal and database management and metadata harvesting was given to the ONE CHM team. James also trained ONE team on the management of the categories channel. Third training workshop and review meeting (August 2009) The Working group meeting, cumulated with the 3rd progress review meeting, and has taken place on 11 th to 13th of august. The objective of this meeting is to 1) Train more people, and every trained person will share his experience with his colleagues 2) Evaluate the quantity and quality of metadata, the success and the data gap by themes and parameters and 3) Upload more metadata/data. August 11, 2009 at ONE : for the WG Gap analysis by the working group Identification of lack and data or information s holder upload new data August 12, 2009 at ONE : for the new members of WG Training for new mempber of the working group : profil creating Training for creating metadata Practical session : upload data Identification of lack and data or information s holder August 13, 2009 at Ivotel : for ONE staff Gap analysis by ONE Identification of lack and data or information s holder by other ONE member Upload metadata / data Two trainees were recruited in Antananarivo to upload metadata/data and animate and help institutions. More people were involved in order to multiply the uploaded metadata. Other Institutions involved in marine and coastal management were invited at the workshop planned on august The list includes key government departments, NGOs, universities and the national statistic institute, national meteorology department Regional training : September & November 2009 (2 regions) Regionalization: Training sessions were held in Toamasina and Toliary to involve more institutions from regions. The Environment Ministry, the forest regional representative, tourism and meteorology sector, the National Environmental Research centre, the universities and the national statistical institute were included. -People from regions and provinces or from institutions that have difficulties to access to the internet can come to ONE to connect and to upload metadata and/or data. They can also leave their data and/or metadata to the ONE who will upload them. Some improvements are expected on the quality of metadata : (cf. rapport_nc_chmsept09.pdf) 12/19

14 The Focal Point of the NC CHM giving the opening speech. Team work during the regional launch campaign in Toamasina General Director of ONE during the opening launch regional campaign in Toliara 13/19

15 (vi) National level campaigns conducted for decision makers, experts and stakeholders b. Awareness campaigns (September 2009) -1 national seminar for decision makers, administrators, policy makers -1 national workshop for NGOs, teachers, media, etc - The outreach campaign was held on September The institutions to be invited and the number of persons will be agreed at the august working group meeting, and include (cf. rapport_nc_chmsept09.pdf) (vii) Functionalities and capabilities of the Clearinghouse and information system Therefore, continuous work has been undertaken to maintain the motivation of people to upload data/metadata, they always lack time to execute the activities of the CHM, in spite of some institutions located in distant regions (Tuléar, Toamasina and Nosibe) have difficult connexion to internet. - Most of functionalities of the portal are working perfectly except the data harvesting that we do not have the skill to manage it at the moment. - More map services (only a few were uploaded) - The gazetteer was performed - More GIS data online Many Institutions has helped the ONE in data and metadata acquisition data (literature, maps, GIS data, CDs ), Ministries, ASCLME, Some equipment and premises component has bought: USB Link and headphone DDRAM for the server Laptop (1) Camera Logistic, administrative and technical support: Salary of two staff Recruitment of permanent metadata uploaders in Antananarivo, since august 2009 to february /19

16 Photos during the launch regional campaign in Toliara: 15/19

17 Briefly, the Madagascar Portal could a. continue to serve as an information interchange that facilitates the dissemination of expertise, research and development, and enhances the advancement of cutting-edge issues, trends and ideas in all areas of sector management b. Extend the programme's capability for advancing the best practices and innovative methods marine and coastal management. c. continue to disseminate information and to identify emerging trends, to strengthen the fundamental relationship between marine and coastal management and sustainable development, d. provide user-friendly access to outside information such as databases, research on best practices and linkage to other organizations working in the environmental management, e. provide advisory services, in example, joint projects are greatly facilitated by electronic linkage, also included databases that contain rosters of experts and expertise in the marine and terrestrial environment. Team Work in Antananarivo on June /19

18 Suppliers of data and metadata list Alias Roles Institution name AndoRabea Fournisseur CI Madame Ando Rabearisoa antarahm Fournisseur ONE Mlle Andrianantara Holimalala Berthin Fournisseur IHSM Monsieur Rakotonirina Berthin brunosie Fournisseur ONE Monsieur Rakotoarivelo Bruno carmina Fournisseur ONE Mlle Fanja Harimalala Carmina CCRPMad Fournisseur CCRP Mlle Yvette Razafindrakoto cetourisme Fournisseur MTA Monsieur Andry Johasy Chantal Fournisseur MNP Madame Chantal Andrianarivo ClarisseRandr Fournisseur WWF Madame Clarisse Randriamahaleo CNROA Fournisseur CNRO Monsieur Todiarivo Pierre DIE-ONE fournisseur + Steward ONE Monsieur Jean Roger Rakotoarijaona ERIC_ONE Fournisseur ONE Monsieur Randrianarison Eric falasoa Fournisseur ONE Mlle Faramirado Ralidera fanobe Fournisseur IHSM Monsieur Manera Jean Yves gis_wwf Fournisseur WWF Monsieur Anjara Andriamanalina Haga2 fournisseur + Steward ONE Monsieur Rahagalala Pierre Hajanirina Fournisseur SAGE Madame Haja Razafindraibe hanitra Fournisseur ONE Madame Hanitriniala Randrianarivelo Hantaucdd Fournisseur ONE Madame Hanta Rakotomanana Harison Fournisseur CI Monsieur Harison Randrianasolo Hiary Fournisseur DGEF Monsieur Hiarinirina Randrianizahana James fournisseur + Steward PNUE Monsieur James Osundwa jenjy Fournisseur REBIOMA Monsieur Andry Jean Marc Rakotomanjaka jocelyne Fournisseur SENV/MAEP Madame Jocelyne Yvette Rafaraniaina Maep09 Fournisseur MAEP/SENV Madame Michelle Andriamahazo maep09juin Fournisseur MAEP Madame Veromanitra Raozivelomanana 17/19

19 Maepeche fournisseur DGPRH Madame Samueline Ranaivoson Maepsenv fournisseur MAEP Madame Veromanitra Raozivelomanana maraed fournisseur CNDO Monsieur Pr Mara Edouard Remanevy miasachm fournisseur IGRENE Monsieur Miasa Eustache Nandrianina fournisseur ONE Mlle Mino Nandrianina Andrianasolonjatovo Nirina fournisseur MAEP Madame Nirina Rajaonah Olivia fournisseur ONE Madame Olivia Fanjanirina OliviaUsie fournisseur ONE Madame Olivia Fanjanirina rajaonarivelo fournisseur ONE Monsieur Erik Rajaonarivelo RijaONE fournisseur + Steward ONE Monsieur Rija Ranaivosoa rindra fournisseur SAGE Madame Razafimahefa Rindra rvoahangy fournisseur ONE Madame Raharimalala Voahangy Sébastien fournisseur PACP Monsieur Sébastien Tatangirafeno ssuabs fournisseur CI Monsieur Harison Randrianasolo tahiana fournisseur SAGE Monsieur Tahiana Razafindralambo Tiana fournisseur WCS Madame Tiana Rakotosamimanana TODIARIVO fournisseur C.N.R.O. Monsieur Pierre Todiarivo trainee1 fournisseur WCS Mlle Yvette Razafindrakoto trainee2 fournisseur FTM Madame Nivo Ratovoarison TU-ARCHINFO fournisseur ArchINFO Monsieur Jacob Emilson Tombotiana tu-cedit fournisseur RSO Monsieur Jean Christian Andriambahiny TU-Luc fournisseur C.I Monsieur Luc Séraphin Ramandimbisoa TU-MECIE fournisseur CRM Toliara Monsieur Andriamananjara Salomon Fidiarisoavoninarivo TU-mines fournisseur SMG Monsieur Flavien Mananama TU-olga fournisseur UT Madame Olga Rakotomalala Tul-noro fournisseur MEI Madame Noro Léontine wiocnre fournisseur CNRE Monsieur Mong Yves zocchm fournisseur DG Météo Monsieur Zo Rabefitia 18/19

20 Photos during the launch regional campaign in Toamasina : 19/19

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