Welcome to the Maryland Thespians Registration System

Transcription

1 Do you questions or issues with our new online registration? Please Welcome to the Maryland Thespians Registration System This system will allow you to register for Maryland State Thespian festival events throughout the year. You will be able to create an account and access all information for our events in one location. Please note: you will need student names, cell phone numbers, addresses and graduation year; however, you will only need to enter this information once. Once you establish a database for your students and school, you will then be able to select which students attend which events. This information will be stored by the student s graduation year, so if you enter freshman, the student will remain in your records until s/he graduates or you delete him or her. addresses are collected since all judging forms and certificates will be sent directly to the student and teacher. Additionally, we will store the information in your account database for future reference. Please Note: every participant is linked to a specific address. Once you register, you can t use that address again. FYI - you have the ability to change, delete and update all of your events and student information until the close of the registration period or until you hit submit registration button. However; you may go back into your account after the deadline to print an invoice. REGISTRATION PROCESS: This is a little complicated but the directions on the following pages should help you to be successful with our new online registration process. Once registered, you will be asked to verify your address and verification s can be blocked by your /firewall. We always recommend using Chrome to users. If your verification does not come through, check your spam folder, or blocked folder. We recommend that you don t wait to register until the last minute. You will want to start this process early, as there are limited slots available for our newest events. Once you are in the system, you can come back and make changes, add more students and updates UP UNTIL YOU HIT THE SUBMIT BUTTON DON T DO THAT UNTIL YOU ARE FINISHED. YOU CAN T MAKE CHANGES AFTER THAT. Please do not let students enter any information. There have been issues with troupe directors from other chapters allowing this and it can affect your registration.

2 Getting Started Go to mdthespians.org and click on the Festival Registration Button. Once you get the Registration page, you need to click on the Register button on the right to get started. (When you come back in later, you can simply log right into your account). You will be setting up your account. If you are a Troupe Director, select Middle School or High School. If you are an individual from a University, College or Business select Individual, and if you are a Student select Student. Everyone will need a valid address to do this. After you select High School, or Middle School or Adult you will see this screen After you enter your address (this needs to be a working address for you and one you can easily access you will not be able to change it down the road, it will have to be changed by the program administrator), enter a password you want to set up, and the code. After you click on register you will get a verification with the next information you will need to complete your registration. Once you get your verification with the correct link to go back in, you can start entering students if you are a troupe director, or finish your registration if you are an adult (adjudicator, vendor/exhibitor, conference presenter/college presenter, or IE Judge). If you are a Troupe Director, you will do this from the pull down menu in the upper left Directory: Click Directory >Cick Add Student

3 Information you need to get started The Online Registration Cheat Sheet Form (available on the Troupe Directors page at will help you gather all the information you need to register your students and chaperones online. You will need this information for each person (troupe director, chaperones, and students) The actual induction date is not terribly important, you can put any date there although if you want to have the correct date for your records, please note. The calendar pop-up automatically defaults to the current month... if you don t want to scroll back through years, you can enter a date numerically instead (although once you get your students in the system they stay there from year to year, so it will be easier for those newer inductees who were recently inducted) If you want to type in the date, use this numerical format: 4 digits for the year (hyphen) - 2 digits month (hyphen) - digits date. You also will NOT be uploading the Student Health Form that is something you will collect and each Troupe Director will keep with them during the festival. When entering their Cell phone #, please enter their area code also. Once you are finished entering your students (or you can go on and come back and add students later) you will need to register for events. You will need to know is who is involved in the following activities/events so you can enter them for the various events of the Festival 1. Every student involved in your One Act (if you are presenting one)

4 2. Playwriting Competition (when offered at festival) 3. Scholarships. ONLY SENIORS MAY PARTICIPATE IN THE SCHOLARSHIP AUDITIONS. In addition, your students must complete the online application at 4. IEs all your students who are participating in IE events (make sure you register your group IE s first, followed by duet IE s and finally monologue, solo mt, and tech IEs) 5. Trash Costume Challenge Teams of four 6. Tech Olympics Teams of All State Thespian These are students who meet the criteria and you are selecting for this honor. Students must have earned at least 60 points, held a leadership position or chaired a committee within the troupe, and pay the $15 fee to be considered. Recipients will receive a medal for their achievement. Register Events Once you have everyone entered into the system, you are ready to register them for festival and events. First click register and then add students (you are now registering them for festival) Start typing their name and it will populate. Click the students name, add all students who will be attending festival. Next you will register them for events. Click Register and on the drop down menu click events. This program will actually do the scheduling for them and not allow them to be scheduled for more than one event at the same time. Click on the arrow in the drop, select type box.

5 You will see a list of events. That will look similar to this Simply slide down and select the various events that apply to you and your students. You MUST register them in the following order (if you are not involved in an event, just skip that and go on to the next)

6 1. Troupe Registration Every school must sign up their Troupe to participate in festival and must register every student, director, and chaperone attending. 2. One Act if your school is performing a One Act, then you are listed under events and register every one of your students who needs to be involved with your One Act for your One Act event 3. Scholarship if you have a senior who is involved in the Performance, Tech, or Service scholarship, you must register them so they are scheduled for a time slot. Students are responsible for uploading the necessary documents on the scholarship page at by December1st. Failure to submit their materials by December 1 st will eliminate them from the competition and their fee will not be refunded. ONLY SENIORS MAY PARTICIPATE. Scholarship forms are available online at on the scholarship page. 4. IEs If you have a student who will be participating in an IE event, you need to schedule them next. Remember, students can only be involved in 2 IE events. You enter the name of the selection for a Performance IE. Please enter the name AND the show it is from (i.e. - Adelaide s Lament Guys And Dolls) 5. Tech Events any students you have involved with any Tech Challenge or Trash Costume Challenge should be scheduled next. 6. All State Thespian 7. LUNCH - Please remember to order your troupe's Saturday lunch choice on the registration system. Login to your online account and from your Dashboard click on register, click on services and then input the total number for each type of sandwich: ham, turkey, roast beef, or vegetarian. Unfortunately, we are unable to offer special meal choices for participants with food allergies.. Finances As you register for each of these events, the fees automatically calculate. Once you have completed your registration and you are ready to pay, you can print an invoice and submit that for payment. In order to avoid a late fee, you must submit your registration by November 6, 2015 and postmarked by November 11, If you submit your registration after the November 6th deadline the system will automatically assess a $125 late fee to your invoice. Please remind your financial secretary of the urgency to mail your payment no later than November 11, Please make checks payable to Maryland Chapter of EdTA and send to: Dorothy DeLucchi 8405 Gannon Ct. Severn, MD Bottom Line YOUR TROUPE MAY NOT ATTEND THE CONFERENCE IF YOUR REGISTRATION and PAYMENT HAS NOT BEEN RECEIVED. Please Dorothy.delucchi@fcps.org with your questions and issues. Just DON T WAIT UNTIL NOVEMBER 6th TO BEGIN THIS PROCESS.

7 PLEASE NOTE: At this time we are now able to collect your lunch choices for Saturday with the Online System. Please remember to register them for their lunch choice on Saturday