ASBESTOS MANAGEMENT SURVEY REPORT

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1 ASBESTOS MANAGEMENT SURVEY REPORT for THE MORAY COUNCIL of B Produced by ESG Asbestos Ltd, a wholly owned subsidiary of ESG Bretby Business Park, Ashby Road, Bretby, Burton upon Trent, Staffordshire DE15 0YZ Survey Ref: B Page 1 of 16

2 Site Customer: South Street Elgin IV30 1JE Surveyor(s) : R Hall & M Hill Survey Date : 27/01/2009 Customer Contact : Ron Phillips Consultant: ESG Asbestos Limited Bretby Business Park, Ashby Road, Burton upon Trent, Staffordshire DE15 0YZ Checked by: Derek Low Project Manager Authorised by: Tel +44 (0) Fax +44 (0) Kevin Duffy Regional Manager Report Issue date: 09/06/2011 Survey Ref: B Page 2 of 16

3 EXECUTIVE SUMMARY & RECOMMENDATIONS A Management asbestos survey was carried out at. 28 s were collected for analysis. Asbestos was not found in 13 s. There were 2 presumed or strongly presumed materials identified. Table 1 Summary of ACM's & Recommended Actions Sample or Presumption Risk Score Area Description Material Material Risk Priority Risk Action Timescale for Action S Basement Floor - 4/08-Boiler Room S Basement Floor - 4/17-Fire Exit S Basement Floor - 4/07-Front West Store S Basement Floor - 4/08-Boiler Room S Basement Floor - 4/08-Boiler Room S Basement Floor - 4/08-Boiler Room S Basement Floor - 4/17-Fire Exit S Ground Floor - 1/11-Toilet P First Floor - 2/01- Lobby S Basement Floor - 4/07-Front West Store S Basement Floor - 4/08-Boiler Room S Basement Floor - 4/08-Boiler Room S Ground Floor - 1/04-Reception P Ground Floor - 1/09-Stairwell S Basement Floor - 4/08-Boiler Room S Basement Floor - 4/09-Corridor Debris (to floor) Cement Debris (to floor) Cement Panel (broken, to ceiling) Cement Panels (to ceiling) Cement Panel (to wall) Cement Panels (to wall) Cement Panels (to door) Remove Within 6 months 1 2 Remove 6 monthly 1 inspection 6 6 Restrict access and 6 monthly remove inspection 5 5 Encapsulate, manage and monitor 5 5 Encapsulate, manage and monitor 4 5 Manage and monitor 6 monthly inspection 6 monthly inspection 12 months 7 2 Remove 12 months Toilet Cistern 5 3 Manage and monitor Insulating 5 3 Manage and Board (door monitor panel) Cement Panels to wall Cement Panels (to door) Cement Panels (to ceiling of oil store) Insulating Board (panel to door) Insulating Board (panel to door) Cement Panel (to door) Cement Panels (to fire doors x2) 5 3 Manage and monitor 4 4 Manage and monitor 4 4 Manage and monitor 5 2 Manage and monitor 5 2 Manage and monitor 4 3 Manage and monitor 5 2 Manage and monitor 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months 12 months Survey Ref: B Page 3 of 16

4 Sample or Presumption Risk Score Area Description Material Material Risk Priority Risk Action Timescale for Action S Ground Floor - 1/11-Toilet Cement Lining (to incinerator) 4 2 Manage and monitor 12 months S refers to Sampled P refers to Presumed or Strongly Presumed Table 2 Summary of Areas of Access Area Area Description Reason 4/ Ground - Store Keys Available 4/ Ground - Store Keys Available 4/ Ground - Store Keys Available The table above provides a list of locations not accessible at the time of inspection by the surveyor with reasons for no access. Such areas must be assumed to contain asbestos until inspected. Table 3 Summary of Areas of Limited, Restricted or Partial Access Area Area Description Reason Ext 001 External Areas : High Levels, Structural Voids Access not possible at time of survey The table above provides a list of locations of limited access at the time of inspection by the surveyor with reasons for access issues. Such areas must be assumed to contain asbestos until inspected. Survey Ref: B Page 4 of 16

5 FULL SURVEY REPORT TABLE OF CONTENTS SECTION 1 SECTION 2 SECTION 3 SECTION 4 SECTION 5 SECTION 6 INTRODUCTION SITE DESCRIPTION SPECIFIC NOTES SURVEY AND SAMPLING METHODOLOGY BULK SAMPLE ANALYSIS METHODOLOGY RISK ASSESSMENT APPENDIX A APPENDIX B APPENDIX C APPENDIX D APPENDIX E Site Register Material Assessment Sheets Drawings Laboratory Test Certificate(s) Definitions and Guidance tes Survey Ref: B Page 5 of 16

6 SECTION 1 INTRODUCTION 1.1 ESG Asbestos Limited were instructed by Ron Phillips of, to carry out a Management asbestos survey of in accordance with HSE document HSG 264 and in-house approved documented method SCI/ASB/ The scope of the works was to carry out an Asbestos Management Survey on the premises as instructed by the Customer. The extent and type of the asbestos containing materials on site was to be summarised in a written report including a detailed site register, survey report sheets and plans. 1.3 The title to this report is vested in the Customer named but title to copyright is retained. The Contracts (Rights of Third Parties) Act 1999 does not apply to the contract with the Customer and the provisions of the said Act are hereby excluded. 1.4 The inspection report shall not be reproduced except in full without the approval of the inspection body and the Customer. SECTION 2 SITE DESCRIPTION 2.1 The site consisted of a disused former library. Table 2.1: Summary of buildings surveyed and survey type at Grant Lodge, Cooper Park, Elgin. Property Ref / UPRN Description Survey Type A stone construction with a concrete render & pitched slate roofs Management 2.2 Fibrous materials may exist within the property which are not ACMs. Where, in the judgment of the surveyor, the material is clearly not asbestos then the surveyor will or record the findings in the report. However the material will have been inspected unless it was in an area of no access or is specifically excluded from the report. Table 2.2: Summary of n asbestos materials within building Area Area Description Ceiling Tiles Boarding Insulation Other Description of Other Materials 1/ Ground Floor - Lobby Y 1/ Ground Floor - Office Y 1/ ground Floor - Office Y 1/ Ground Floor - Office Y Survey Ref: B Page 6 of 16

7 Area Area Description Ceiling Tiles Boarding Insulation Other Description of Other Materials 2/ First Floor - Store Y 4/ Basement Floor - Electric Y Cupboard 4/ Basement Floor - Front Y East Store 4/ Basement Floor - Store Y 1/ Ground Floor - Lobby Y 1/ Ground Floor - Entrance Y Hall 1/ Ground Floor - Ref Room 1 Y 1/ Ground Floor - Ref Room 2 Y 1/ Ground Floor - Projection Y Room 1/ Ground Floor - Toilet Y 2/ First Floor - Office Y 2/ First Floor - Office Y 2/ First Floor - Office Y 2/ First Floor - Store Y 2/ First Floor - Landing Y 2/ First Floor - Office Y 2/ First Floor - Office Y 2/ First Floor - Corridor Y 3/ Second Floor - Store Y 3/ Second Floor - Store Y 3/ Second Floor - Store Y 3/ Second Floor - Store Y 3/ Second Floor - Toilet Y 4/ Basement Floor - Store Y 4/ Basement Floor - Store Y 4/ Basement Floor - Store Y 4/ Basement Floor - Store Y 1/ Ground Floor - Reception Y 1/ Ground Floor - Stairwell Y 1/ Ground Floor - Toilet Y 1/ Ground Floor - Stairs Y 2/ First Floor - Lobby Y 3/ Second Floor - Store Y 4/ Basement Floor - Kitchen Y 4/ Basement Floor - Store Y Y 4/ Basement Floor - Front Y West Store 4/ Basement Floor - Boiler Y Room 4/ Basement Floor - Corridor Y Y 4/ Basement Floor - Front Y Centre Store 4/ Basement Floor - Fire Exit Y Survey Ref: B Page 7 of 16

8 SECTION 3 SPECIFIC NOTES 3.1 The scope and terms of works were as agreed during the tender process with the Customer, including a discussion on areas of possible no-access. We confirm that in preparing this report that we have exercised all reasonable skill and care bearing in mind the project objectives, the agreed scope of works and prevailing site conditions. 3.2 Asbestos containing materials (ACMs) concealed behind other asbestos containing materials may not have been located during the survey due to the potential for fibre release. It should be assumed that further asbestos containing materials may be present until proven otherwise. 3.3 Water absorption tests have not been carried out on board or cement materials and thus such materials which have been referred to within this report as asbestos insulating board (AIB) or asbestos cement are done so based solely upon their physical appearance and using the technicians judgement. A water absorption measurement test, as detailed in paragraph 16 of L143 Work with materials containing asbestos CAR 2006 ACOP, is to determine whether a material is legally classified as asbestos cement or not. Asbestos cement in a dry state absorbs less than 30% water by weight. 3.4 A Management Survey report should not be used as the basis for an asbestos removal specification. A Refurbishment and Demolition survey report may be used as a basis for a specification. te that all dimensions referred to in this report are approximate and should not be used for the calculation of priced measures. For Management surveys, the recommendations indicated on the asbestos register are overridden if the building is due for demolition or major structural alteration. Where materials are suspected to be present and consist of or contain asbestos, contractors should (prior to commencing refurbishment works) first confirm the existence of such materials under controlled conditions such as a Refurbishment and Demolition survey and in accordance with the Construction (Design and Management) Regulations All reasonable efforts were made to identify the presence of materials containing asbestos within the areas of the building. It is known that asbestos materials are frequently concealed within the fabric of buildings or within sealed building voids accordingly it is not possible to regard the findings of any survey as being definitive. The nature of the survey was a non-destructive inspection at key locations of accessible voids and areas. SECTION 4 SURVEY AND SAMPLING METHODOLOGY 4.1 Management Survey The purpose of this survey was to locate as far as reasonably practicable, the presence and extent of any suspect ACMs in the building and assess their condition, with representative s being collected and analysed for the presence of asbestos. Samples from each type of suspect ACM found were collected and analysed to confirm or refute the surveyor's judgement. If the material d was found to contain asbestos, other similar homogeneous materials used in the same way in the building have been strongly presumed to contain asbestos The survey was carried out in accordance with HSG 264, ESG s internal procedure SCI/ASB/001 and the specific requirements of the Customer. Survey Ref: B Page 8 of 16

9 4.2 Abbreviations used in the text AWS Associated with (Visually consistent with. Presumed ) ACM Asbestos Containing Material NSR NA SR Also referred to a Strongly (Area has been inspected and no suspicious s identified) Access (Access not reasonably practicable) Sample (Sample to confirm absence or presence of asbestos. Also referred to as a Presumed Sample) CAR Control of Asbestos Regulations (2006) SECTION 5 BULK SAMPLE ANALYSIS METHODOLOGY 5.1 Bulk analysis was carried out in accordance with ESG Asbestos Limited s internal procedure SCI/ASB/007, based on the Health and Safety Executive publication HSG ESG Asbestos is a UKAS-accredited testing body. 1089, ensuring compliance with the requirements of BS EN ISO/IEC 17025:2005 General criteria for the operation of various types of bodies performing testing. SECTION 6 RISK ASSESSMENT 6.1 Risk Assessment Methodology & Interpretation Each location of asbestos has a risk assessment which is composed of two elements: Material Risk Assessment Priority Risk Assessment Survey Ref: B Page 9 of 16

10 6.1.2 The table below identifies the different between the two elements, their purpose and the guidance to which it relates and which ESG Asbestos Limited adhere. Table 6.1: Summary of Risk Assessment Risk Assessment Type Material Risk Assessment Priority Risk Assessment Purpose Identification of the type and condition of the ACM and the ease with which it will release fibres if disturbed Identification of the likelihood of disturbance Guidance and Algorithm used by ESG Asbestos Limited HSG 264 Asbestos The survey guide. Appendix 4. In house procedure SCI/ASB/001, based on the above HSG 227 A comprehensive guide to managing asbestos in premises In house procedure SCI/ASB/001, based on the above The combined Material and Priority Risk Assessment provides a Total Risk Score for the asbestos installation and may be used to determine the appropriate management procedure The priority and material assessments were made based upon the conditions of the materials and their application at the time of survey/inspection, and as such can not accept liability for assessments provided when changes in condition and/or use have occurred subsequent to the survey. The duty holder should be aware that if the use of the building changes, then the assessment should be reviewed by a responsible person as part of the ongoing management plan, and this is the responsibility of the duty holder to manage. Survey Ref: B Page 10 of 16

11 Appendix A SITE REGISTER

12 SITE REGISTER Ref: Site Reference / UPRN: Date of Inspection 27/01/2009 Material Risk Priority Risk Area 1/01 Area Description Ground Floor - Main Entrance 1/02 Ground Floor - Lobby 1/03 Ground Floor - Entrance Hall 1/04 Ground Floor - Reception 1/05 Ground Floor - Ref Room 1 1/06 Ground Floor - Ref Room 2 1/07 Ground Floor - Projection Room 1/08 Ground Floor - Toilet Material Description Insulating Board (panel to door) Approx size of item Sample or Associate Sample Reference Asbestos Type Product Type Extent of Damage Surface Treatment Material Risk Rating Activity Disturbance Potential Maintenance Activity Priority Risk Rating Overall Risk Score Recommended Actions & Timescales 2 m² Manage and monitor - 12m 1/09 Ground Floor - Stairwell Insulating Board (panel to door) 2 m² AWS Manage and monitor - 12m 1/10 Ground Floor - Lobby 1/11 Ground Floor - Toilet Cement Lining (to incinerator) <1 m² Manage and monitor - 12m 1/11 Ground Floor - Toilet Toilet Cistern 1 item Manage and monitor - 12m Page 1 of 6

13 SITE REGISTER Ref: Site Reference / UPRN: Date of Inspection 27/01/2009 Material Risk Priority Risk Area Area Description 1/12 Ground Floor - Office 1/13 ground Floor - Office 1/14 Ground Floor - Office Material Description Approx size of item Sample or Associate Sample Reference Asbestos Type Product Type Extent of Damage Surface Treatment Material Risk Rating Activity Disturbance Potential Maintenance Activity Priority Risk Rating Overall Risk Score Recommended Actions & Timescales 1/15 Ground Floor - Stairs Pipe (under stairs) 2 m² Action 1/15 Ground Floor - Stairs Stair sings 44 Linear Action m 2/01 First Floor - Lobby Stair sings 10 Linear AWS Action m 2/01 First Floor - Lobby Insulating Board (door panel) 4 m² AWS Manage and monitor - 12m 2/02 First Floor - Office 2/03 First Floor - Office 2/04 First Floor - Office 2/05 First Floor - Store Page 2 of 6

14 SITE REGISTER Ref: Site Reference / UPRN: Date of Inspection 27/01/2009 Material Risk Priority Risk Area Area Description 2/06 First Floor - Landing 2/07 First Floor - Office 2/08 First Floor - Office 2/09 First Floor - Corridor 2/10 First Floor - Store 3/01 Second Floor - Store Material Description Approx size of item Sample or Associate Sample Reference 3/02 Second Floor - Store Roof Felt 100 m² Action 3/03 Second Floor - Store 3/04 Second Floor - Store 3/05 Second Floor - Store 3/06 Second Floor - Toilet 4/01 Basement Floor - Kitchen Sink Pad <1 m² Action Asbestos Type Product Type Extent of Damage Surface Treatment Material Risk Rating Activity Disturbance Potential Maintenance Activity Priority Risk Rating Overall Risk Score Recommended Actions & Timescales Page 3 of 6

15 SITE REGISTER Ref: Site Reference / UPRN: Date of Inspection 27/01/2009 Material Risk Priority Risk Area Area Description 4/02 Basement Floor - Store 4/03 Basement Floor - Store 4/04 Basement Floor - Store 4/05 Basement Floor - Store Material Description Approx size of item Sample or Associate Sample Reference Asbestos Type Product Type Extent of Damage Surface Treatment Material Risk Rating Activity Disturbance Potential Maintenance Activity Priority Risk Rating Overall Risk Score Recommended Actions & Timescales 4/06 Basement Floor - Store Floor Covering 17 m² Action 4/06 Basement Floor - Store Stair sings 1 Linear Action m 4/07 Basement Floor - Front Cement Panel West Store (broken, to ceiling) 1 m² Restrict access and remove - 6m 4/07 Basement Floor - Front West Store Debris (to floor) 2 m² Action 4/07 Basement Floor - Front Cement Panels to West Store wall 19 m² Manage and monitor - 12m 4/08 Basement Floor - Boiler Cement Panel (to Room door) 3 m² Manage and monitor - 12m 4/08 Basement Floor - Boiler Insulating Board Room (boxing to column) 3 m² Action 4/08 Basement Floor - Boiler Insulating Board Room (boxing to beam) 6 m² Action 4/08 Basement Floor - Boiler Cement Panels (to Room wall) 19 m² Manage and monitor - 12m 4/08 Basement Floor - Boiler Insulating Board Room (panel) 4 m² Action Page 4 of 6

16 SITE REGISTER Ref: Site Reference / UPRN: Date of Inspection 27/01/2009 Material Risk Priority Risk Area 4/08 4/08 4/08 4/08 4/08 4/08 4/08 Area Description Basement Floor - Boiler Room Basement Floor - Boiler Room Basement Floor - Boiler Room Basement Floor - Boiler Room Basement Floor - Boiler Room Basement Floor - Boiler Room Basement Floor - Boiler Room 4/09 Basement Floor - Corridor Material Description Insulating Board (debris) Cement Panels (to ceiling) Cement Panel (to wall) Cement Panels (to door) Cement Panels (to ceiling of oil store) Infiill (to boiler - sectional gasket) Approx size of item Sample or Associate Sample Reference Asbestos Type Product Type Extent of Damage Surface Treatment Material Risk Rating Activity Disturbance Potential Maintenance Activity Priority Risk Rating Overall Risk Score 2 m² Action Recommended Actions & Timescales 24 m² Encapsulate, manage and monitor - 6m 12 m² Encapsulate, manage and monitor - 6m 2 m² Manage and monitor - 12m 15 m² Manage and monitor - 12m <1 m² Action Debris (to floor) 3 m² Cement Panels (to fire doors x2) 4/09 Basement Floor - Corridor Stair sings 4/10 4/11 4/12 Basement Floor - Front Centre Store Basement Floor - Electric Cupboard Basement Floor - Front East Store 4/13 Basement Floor - Store 4/14 Ground Floor - Store Remove - 6m 9 m² Manage and monitor - 12m 2 Linear m AWS Action Floor Covering 20 m² Action Access Inspection Required / Access - Keys Available Page 5 of 6

17 SITE REGISTER Ref: Site Reference / UPRN: Date of Inspection 27/01/2009 Material Risk Priority Risk Area Area Description 4/15 Ground Floor - Store 4/16 Ground Floor - Store 4/17 Basement Floor - Fire Exit 4/17 Basement Floor - Fire Exit Ext External Areas Material Description Cement Panels (to door) Cement Debris (to floor) Approx size of item Sample or Associate Sample Reference Access Access Asbestos Type Product Type Extent of Damage Surface Treatment Material Risk Rating Activity Disturbance Potential Maintenance Activity Priority Risk Rating Overall Risk Score 4 m² Remove - 12m 4 m² Remove - 6m Recommended Actions & Timescales Inspection Required / Access - Keys Available Inspection Required / Access - Keys Available Page 6 of 6

18 Appendix B MATERIAL ASSESSMENT SHEETS

19 Site Area : 1/04 Ground Area Description: Reception : Material Description: Insulating Board (panel to door) ASSESSMENT Sample Reference : 001 Material Risk: 5 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: 2 m² 2 - AIB, Milboard, gaskets, paper etc 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 0 - Very Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 7 Page 1 of 32

20 Site Area : 1/09 Ground Area Description: Stairwell : Material Description: Insulating Board (panel to door) ASSESSMENT Sample Reference : AWS Material Risk: 5 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: 2 m² 2 - AIB, Milboard, gaskets, paper etc 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 0 - Very Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 7 Page 2 of 32

21 Site Area : 1/11 Ground Area Description: Toilet : Material Description: Cement Lining (to incinerator) ASSESSMENT Sample Reference : 002 Material Risk: 4 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: <1 m² 1 - Asbestos composites, decorative finishes, AC 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 0 - Very Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 6 Page 3 of 32

22 Site Area : 1/11 Ground Area Description: Toilet : Material Description: Toilet Cistern ASSESSMENT Sample Reference : 003 Material Risk: 5 Position: Internal Asbestos Type: 2 - Amosite/other amphiboles (not Crocidolite) 1 - Asbestos composites, decorative finishes, AC Approx Size of Item: 1 item 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 1 - Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 8 Page 4 of 32

23 Site Area : 1/15 Ground Area Description: Stairs : Material Description: Pipe (under stairs) ASSESSMENT Sample Reference : 004 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 2 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 5 of 32

24 Site Area : 1/15 Ground Area Description: Stairs : Material Description: Stair sings ASSESSMENT Sample Reference : 005 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 44 Linear m t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 6 of 32

25 Site Area : 2/01 First Area Description: Lobby : Material Description: Stair sings ASSESSMENT Sample Reference : AWS Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 10 Linear m t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 7 of 32

26 Site Area : 2/01 First Area Description: Lobby : Material Description: Insulating Board (door panel) ASSESSMENT Sample Reference : AWS Material Risk: 5 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: 4 m² 2 - AIB, Milboard, gaskets, paper etc 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 1 - Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 8 Page 8 of 32

27 Site Area : 3/02 Second Area Description: Store : Material Description: Roof Felt ASSESSMENT Sample Reference : 006 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 100 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 9 of 32

28 Site Area : 4/01 Basement Area Description: Kitchen : Material Description: Sink Pad ASSESSMENT Sample Reference : 007 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: <1 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 10 of 32

29 Site Area : 4/06 Basement Area Description: Store : Material Description: Floor Covering ASSESSMENT Sample Reference : 008 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 17 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 11 of 32

30 Site Area : 4/06 Basement Area Description: Store : Material Description: Stair sings ASSESSMENT Sample Reference : 009 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 1 Linear m t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 12 of 32

31 Site Area : 4/07 Basement Area Description: Front West Store : Material Description: Cement Panel (broken, to ceiling) ASSESSMENT Sample Reference : 010 Material Risk: 6 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: 1 m² 1 - Asbestos composites, decorative finishes, AC 3 - High damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 3 - High Levels of Disturbance 1 - Low Disturbance 0 - Very Low Potential COMMENTS AND RECOMMENDATIONS: Within 6 months Restrict access and remove Maintenance Activity : 2 - Medium Risk Maintenance Activity Total Risk Score: 12 Page 13 of 32

32 Site Area : 4/07 Basement Area Description: Front West Store : Material Description: Debris (to floor) ASSESSMENT Sample Reference : 011 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 2 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 14 of 32

33 Site Area : 4/07 Basement Area Description: Front West Store : Material Description: Cement Panels to wall ASSESSMENT Sample Reference : 012 Material Risk: 5 Position: Internal Asbestos Type: 2 - Amosite/other amphiboles (not Crocidolite) and Chrysotile 1 - Asbestos composites, decorative finishes, AC Approx Size of Item: 19 m² 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 2 - Medium Disturbance 0 - Very Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 8 Page 15 of 32

34 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Cement Panel (to door) ASSESSMENT Sample Reference : 013 Material Risk: 4 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: 3 m² 1 - Asbestos composites, decorative finishes, AC 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 1 - Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 7 Page 16 of 32

35 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Insulating Board (boxing to column) ASSESSMENT Sample Reference : 014 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 3 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 17 of 32

36 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Insulating Board (boxing to beam) ASSESSMENT Sample Reference : 015 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 6 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 18 of 32

37 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Cement Panels (to wall) ASSESSMENT Sample Reference : 016 Material Risk: 4 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: 19 m² 1 - Asbestos composites, decorative finishes, AC 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 2 - Medium Disturbance 1 - Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 1 - Low Risk Maintenance Activity Total Risk Score: 9 Page 19 of 32

38 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Insulating Board (panel) ASSESSMENT Sample Reference : 017 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 4 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 20 of 32

39 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Insulating Board (debris) ASSESSMENT Sample Reference : 018 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 2 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 21 of 32

40 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Cement Panels (to ceiling) ASSESSMENT Sample Reference : 019 Material Risk: 5 Position: Internal Asbestos Type: 2 - Amosite/other amphiboles (not Crocidolite) and Chrysotile 1 - Asbestos composites, decorative finishes, AC Approx Size of Item: 24 m² 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 2 - Medium Disturbance 1 - Low Potential COMMENTS AND RECOMMENDATIONS: Within 6 months Encapsulate, manage and monitor Maintenance Activity : 1 - Low Risk Maintenance Activity Total Risk Score: 10 Page 22 of 32

41 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Cement Panel (to wall) ASSESSMENT Sample Reference : 020 Material Risk: 5 Position: Internal Asbestos Type: 2 - Amosite/other amphiboles (not Crocidolite) and Chrysotile 1 - Asbestos composites, decorative finishes, AC Approx Size of Item: 12 m² 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 2 - Medium Disturbance 1 - Low Potential COMMENTS AND RECOMMENDATIONS: Within 6 months Encapsulate, manage and monitor Maintenance Activity : 1 - Low Risk Maintenance Activity Total Risk Score: 10 Page 23 of 32

42 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Cement Panels (to door) ASSESSMENT Sample Reference : 021 Material Risk: 4 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: 2 m² 1 - Asbestos composites, decorative finishes, AC 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 1 - Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 1 - Low Risk Maintenance Activity Total Risk Score: 8 Page 24 of 32

43 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Cement Panels (to ceiling of oil store) ASSESSMENT Sample Reference : 022 Material Risk: 4 Position: Internal Asbestos Type: 1 - Chrysotile Approx Size of Item: 15 m² 1 - Asbestos composites, decorative finishes, AC 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 2 - Medium Disturbance 0 - Very Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 1 - Low Risk Maintenance Activity Total Risk Score: 8 Page 25 of 32

44 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Infiill (to boiler -sectional gasket) ASSESSMENT Sample Reference : 023 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: <1 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 26 of 32

45 Site Area : 4/08 Basement Area Description: Boiler Room : Material Description: Debris (to floor) ASSESSMENT Sample Reference : 024 Material Risk: 11 Position: Internal Asbestos Type: 2 - Amosite/other amphiboles (not Crocidolite) Approx Size of Item: 3 m² 3 - Thermal Insulation, Spray Coating etc 3 - High damage Surface Treatment: 3 - Unsealed lagging and sprays COMMENTS AND RECOMMENDATIONS: Priority Risk: Low Disturbance 1 - Low Disturbance 0 - Very Low Potential Within 6 months Remove Maintenance Activity : 2 - Medium Risk Maintenance Activity Total Risk Score: 15 Page 27 of 32

46 Site Area : 4/09 Basement Area Description: Corridor : Material Description: Cement Panels (to fire doors x2) ASSESSMENT Sample Reference : 025 Material Risk: 5 Position: Internal Asbestos Type: 2 - Amosite/other amphiboles (not Crocidolite) and Chrysotile 1 - Asbestos composites, decorative finishes, AC Approx Size of Item: 9 m² 1 - Low damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 0 - Very Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Manage and monitor Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 7 Page 28 of 32

47 Site Area : 4/09 Basement Area Description: Corridor : Material Description: Stair sings ASSESSMENT Sample Reference : AWS Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 2 Linear m t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 29 of 32

48 Site Area : 4/10 Basement Area Description: Front Centre Store : Material Description: Floor Covering ASSESSMENT Sample Reference : 026 Material Risk: 0 Position: Internal Asbestos Type: 0 - asbestos detected Approx Size of Item: 20 m² t asbestos Surface Treatment: COMMENTS AND RECOMMENDATIONS: Priority Risk: 0 action further action Maintenance Activity : Total Risk Score: 0 Page 30 of 32

49 Site Area : 4/17 Basement Area Description: Fire Exit : Material Description: Cement Panels (to door) ASSESSMENT Sample Reference : 028 Material Risk: 7 Position: Internal Asbestos Type: 2 - Amosite/other amphiboles (not Crocidolite) and Chrysotile 1 - Asbestos composites, decorative finishes, AC Approx Size of Item: 4 m² 3 - High damage Surface Treatment: Priority Risk: Enclosed sprays and lagging, AIB, AC sheets etc 1 - Low Disturbance 1 - Low Disturbance 0 - Very Low Potential COMMENTS AND RECOMMENDATIONS: Within 12 months Remove Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 9 Page 31 of 32

50 Site Area : 4/17 Basement Area Description: Fire Exit : Material Description: Cement Debris (to floor) ASSESSMENT Sample Reference : 027 Material Risk: 11 Position: Internal Asbestos Type: 2 - Amosite/other amphiboles (not Crocidolite) and Chrysotile Approx Size of Item: 4 m² 3 - Thermal Insulation, Spray Coating etc 3 - High damage Surface Treatment: 3 - Unsealed lagging and sprays COMMENTS AND RECOMMENDATIONS: Priority Risk: Low Disturbance 1 - Low Disturbance 0 - Very Low Potential Within 6 months Remove Maintenance Activity : 0 - Minor Risk Maintenance Activity Total Risk Score: 13 Page 32 of 32

51 Appendix C DRAWINGS

52

53

54

55

56 Appendix D LABORATORY TEST CERTIFICATE(S)

57 CERTIFICATE FOR IDENTIFICATION OF ASBESTOS FIBRES Environmental Contamination Sciences Limited PO Box 100 Ashby Road Burton-upon-Trent Staffordshire DE15 0XD Telephone: Facsimile: Client Address South Street, Elgin, IV30 1JE Analysis Report B25190 Attention Ron Phillips Report Date 02/Apr/2009 Site Address Site Ref B Date Sample Taken 27/01/2009 Page 1 of 3 Date Sample Received 02/02/2009 of Samples 28 Date of Analysis 06/02/2009 Delivered/Collected Collected Samples of material referenced below have been examined to determine the presence of asbestos fibres using Environmental Contamination Sciences Limited in house method of transmitted/polarised light microscopy and centre stop dispersion staining (PROC 002), based on HSE s HSG 248. If s have been DELIVERED, the site address and actual location is as given by the client at the time of delivery. Environmental Contamination Sciences Limited is not responsible for the accuracy or competence of the sampling by third parties. Under these circumstances Environmental Contamination Sciences Limited cannot be held responsible for the interpretation of the results shown. Samples shown as COLLECTED have been d using Environmental Contamination Sciences Limited documented in-house method for sampling for which accreditation is held. ECSB SAMPLE CLIENT SAMPLE SAMPLE LOCATION Ground Floor - Reception 1/4 - Insulating Board (panel to door) Ground Floor - Toilet 1/11 - Cement Lining (to incinerator) FIBRE TYPE DETECTED CHRYSOTILE CHRYSOTILE Ground Floor - Toilet 1/11 - Toilet Cistern AMOSITE Ground Floor - Stairs 1/15 - Pipe (under stairs) NADIS Ground Floor - Stairs 1/15 - Stair sings NADIS Second Floor - Store 3/2 - Roof Felt NADIS Basement Floor - Kitchen 4/1 - Sink Pad NADIS Basement Floor - Store 4/6 - Floor Covering NADIS Basement Floor - Store 4/6 - Stair sings NADIS Basement Floor - Front West Store 4/7 - Cement Panel (broken, to ceiling) CHRYSOTILE ANALYSIS KEY: NADIS - Asbestos Detected in Sample. All s will be retained for a minimum of 6 Months. Analysed by: Name: Rebecca Vickers Authorised Name: MARIE WINFER Position: Laboratory Technician signatory: Position: Laboratory Manager ECS-BULK005-VER Sept-2008 Environmental Contamination Sciences Limited is a wholly owned subsidiary of Scientifics Limited (an Inspicio ltd company), registered in England and Wales, registered company at 500 London road, Derby, DE24 8BQ 1089

58 CERTIFICATE FOR IDENTIFICATION OF ASBESTOS FIBRES Environmental Contamination Sciences Limited PO Box 100 Ashby Road Burton-upon-Trent Staffordshire DE15 0XD Telephone: Facsimile: Client Address South Street, Elgin, IV30 1JE Analysis Report B25190 Attention Ron Phillips Report Date 02/Apr/2009 Site Address Site Ref B Date Sample Taken 27/01/2009 Page 2 of 3 Date Sample Received 02/02/2009 of Samples 28 Date of Analysis 06/02/2009 Delivered/Collected Collected Samples of material referenced below have been examined to determine the presence of asbestos fibres using Environmental Contamination Sciences Limited in house method of transmitted/polarised light microscopy and centre stop dispersion staining (PROC 002), based on HSE s HSG 248. If s have been DELIVERED, the site address and actual location is as given by the client at the time of delivery. Environmental Contamination Sciences Limited is not responsible for the accuracy or competence of the sampling by third parties. Under these circumstances Environmental Contamination Sciences Limited cannot be held responsible for the interpretation of the results shown. Samples shown as COLLECTED have been d using Environmental Contamination Sciences Limited documented in-house method for sampling for which accreditation is held. ECSB SAMPLE CLIENT SAMPLE SAMPLE LOCATION Basement Floor - Front West Store 4/7 - Debris (to floor) Basement Floor - Front West Store 4/7 - Cement Panels to wall Basement Floor - Boiler Room 4/8 - Cement Panel (to door) Basement Floor - Boiler Room 4/8 - Insulating Board (boxing to column) Basement Floor - Boiler Room 4/8 - Insulating Board (boxing to beam) Basement Floor - Boiler Room 4/8 - Cement Panels (to wall) Basement Floor - Boiler Room 4/8 - Insulating Board (panel) Basement Floor - Boiler Room 4/8 - Insulating Board (debris) Basement Floor - Boiler Room 4/8 - Cement Panels (to ceiling) Basement Floor - Boiler Room 4/8 - Cement Panel (to wall) FIBRE TYPE DETECTED NADIS CHRYSOTILE, AMOSITE CHRYSOTILE NADIS NADIS CHRYSOTILE NADIS NADIS CHRYSOTILE, AMOSITE CHRYSOTILE, AMOSITE ANALYSIS KEY: NADIS - Asbestos Detected in Sample. All s will be retained for a minimum of 6 Months. Analysed by: Name: Rebecca Vickers Authorised Name: MARIE WINFER Position: Laboratory Technician signatory: Position: Laboratory Manager ECS-BULK005-VER Sept-2008 Environmental Contamination Sciences Limited is a wholly owned subsidiary of Scientifics Limited (an Inspicio ltd company), registered in England and Wales, registered company at 500 London road, Derby, DE24 8BQ 1089

59 CERTIFICATE FOR IDENTIFICATION OF ASBESTOS FIBRES Environmental Contamination Sciences Limited PO Box 100 Ashby Road Burton-upon-Trent Staffordshire DE15 0XD Telephone: Facsimile: Client Address South Street, Elgin, IV30 1JE Analysis Report B25190 Attention Ron Phillips Report Date 02/Apr/2009 Site Address Site Ref B Date Sample Taken 27/01/2009 Page 3 of 3 Date Sample Received 02/02/2009 of Samples 28 Date of Analysis 06/02/2009 Delivered/Collected Collected Samples of material referenced below have been examined to determine the presence of asbestos fibres using Environmental Contamination Sciences Limited in house method of transmitted/polarised light microscopy and centre stop dispersion staining (PROC 002), based on HSE s HSG 248. If s have been DELIVERED, the site address and actual location is as given by the client at the time of delivery. Environmental Contamination Sciences Limited is not responsible for the accuracy or competence of the sampling by third parties. Under these circumstances Environmental Contamination Sciences Limited cannot be held responsible for the interpretation of the results shown. Samples shown as COLLECTED have been d using Environmental Contamination Sciences Limited documented in-house method for sampling for which accreditation is held. ECSB SAMPLE CLIENT SAMPLE SAMPLE LOCATION Basement Floor - Boiler Room 4/8 - Cement Panels (to door) Basement Floor - Boiler Room 4/8 - Cement Panels (to ceiling of oil store) Basement Floor - Boiler Room 4/8 - Infill (to boiler -sectional gasket) Basement Floor - Boiler Room 4/8 - Debris (to floor) Basement Floor - Corridor 4/9 - Cement Panels (to fire doors x2) Basement Floor - Front Centre Store 4/10 - Floor Covering Basement Floor - Fire Exit 4/17 - Cement Debris (to floor) Basement Floor - Fire Exit 4/17 - Cement Panels (to door) FIBRE TYPE DETECTED CHRYSOTILE CHRYSOTILE NADIS AMOSITE CHRYSOTILE, AMOSITE NADIS CHRYSOTILE, AMOSITE CHRYSOTILE, AMOSITE ANALYSIS KEY: NADIS - Asbestos Detected in Sample. All s will be retained for a minimum of 6 Months. Analysed by: Name: Rebecca Vickers Authorised Name: MARIE WINFER Position: Laboratory Technician signatory: Position: Laboratory Manager ECS-BULK005-VER Sept-2008 Environmental Contamination Sciences Limited is a wholly owned subsidiary of Scientifics Limited (an Inspicio ltd company), registered in England and Wales, registered company at 500 London road, Derby, DE24 8BQ 1089

60 Appendix E DEFINITIONS AND GUIDANCE NOTES

61 Your Survey Recommendations A.1 Recommendations are made based upon each items assessed potential for fibre release as recommended by the guidance published by the Health and Safety Executive. A.2 Definition of terms for actions detailed within this report: i. Add to inspection programme: ii. Manage & Monitor: iii. Manage & Label: iv. Repair: Provision of a policy of 12 monthly inspection together with procedures, including but not exclusively limited to action should deterioration be observed, as well as training for staff and persons possibly coming into contact with the material. Provision of a policy of regular inspection together with procedures, whilst continually monitoring the condition of the material for further deterioration. Process and provision for the fixing of labels -standard 'red A' label as per Schedule 2 of the Control of Asbestos Regulations (CAR), to the surface of the material to warn of the hazard. Addition of a seal to the material to prevent the further deterioration and breakdown of the material. This action should also be carried out with labelling. v. Encapsulate: Provision of paint type coating to effect a continuous seal to surface of the material and thereby prevent fibre release. vi. Remove: Complete removal of the material under controlled conditions so as to comply with CAR. It is a requirement of CAR 2006 that management actions identified are implemented and regularly reviewed. As independent consultants ESG Asbestos Limited are able to offer impartial advice and assistance with: - Advice and specifications for remedial works - Programming Annual Inspections - Production of site specific management plans - Asbestos Awareness Training - Contractor selection processes - Air monitoring - 4 stage clearance and air monitoring works ESG work in partnership with clients and provide a total solution across a unique range of environmental inspection testing and consultancy services delivering solutions against a backdrop of increasingly onerous legislative and standard orientated requirements. Compliance services include asbestos consultancy, water hygiene and safety, health and safety, fire safety, environmental site monitoring and occupational hygiene. You can find out more information on our services at or by contacting

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