ASBESTOS MANAGEMENT POLICY AND GUIDANCE

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1 ASBESTOS MANAGEMENT POLICY AND GUIDANCE Belvoir High School Policy and Procedures Date approved 08/10/2013 Signed by Chair of Governors (Mr B Lovegrove Date approved 08/10/2013 Signed by Executive Principal (Mr J Sherwin)

2 2 Asbestos Management Policy and Guidance Contents Introduction... 3 Statement of document purpose... 3 Roles and Responsibilities... 4 Asbestos Management Plan... 4 Communication of information... 5 Emergency Procedures... 6 Planned Or Emergency Works... 6 Appendices... 8 Appendix Appendix Appendix Appendix

3 3 Asbestos Management Policy and Guidance INTRODUCTION Asbestos is a naturally occurring fibrous material, which was used extensively as a building material in the UK from the 1950s through to the mid-1980s. It was used for a variety of purposes and was ideal for fireproofing and insulation. There are three main types that was used in Great Britain; crocidolite (blue), amosite (brown) and chrysotile (white) asbestos. Asbestos was often mixed with other materials and therefore it can be difficult to identify asbestos containing materials (ACM). It can be found in many products used in buildings including ceiling tiles, pipe insulation, boilers and sprayed coatings. Asbestos can cause four serious diseases; mesothelioma, asbestos-related lung cancer, asbestosis and diffuse pleural thickening. These diseases may not arise immediately; they often take a long time to develop, but once diagnosed, it is often too late to do anything. The following document outlines Belvoir High School s approach to managing asbestos containing materials within the school building(s). Belvoir High School complies with the HSE's approved code of practice 'The management of asbestos in non-domestic premises' (L127). The centre is committed to preventing exposure to asbestos fibres to all persons that enter onto its premises. STATEMENT OF DOCUMENT PURPOSE The document that follows is a statement of the guidelines adopted by Belvoir High School in order to comply with its legal responsibilities brought about by the Control of Asbestos Regulations 2012 and to prevent the accidental release of asbestos within Belvoir High School. It must be adhered to by all employees, contractors and persons charged with the responsibility for the management of asbestos at Belvoir High School. Signed.. Executive Principal Date Signed.. Chair of Governors Date..

4 4 Asbestos Management Policy and Guidance ROLES AND RESPONSIBILITIES At Belvoir High School the following persons have specific roles and responsibilities relating to the management of asbestos on the site. The responsible person or duty holder for asbestos management at Melton Vale post 16 Centre is the Executive Principal. The Executive Principal will ensure that adequate systems are in place to manage asbestos on a day to day basis and to communicate information to staff and other relevant persons. This includes a responsibility for arranging an asbestos survey of all buildings under the school s control, completing a risk assessment and preparing an asbestos management plan for the premises. The Executive Principal will be responsible for the implementation of this plan. Throughout this document where the Executive Principal is referred to, in his absence the most senior staff member on site will assume the day to day responsibility of the site. Chair of the Belvoir and Melton Academy Trust Governing Body will support the Executive Principal in ensuring there are adequate systems in place to manage asbestos on site and monitor that relevant reviews of known asbestos containing materials are undertaken. Site Manager: will support the Executive Principal in the management of asbestos by: undertaking and recording a visual annual inspection of all ACM. assisting with the induction of contractors on the whereabouts of known or presumed ACM's as part of any works being undertaken. reporting any concerns immediately to the Executive Principal All staff Following receipt of information must report any concerns relating to known/presumed ACM's to the Executive Principal immediately. ASBESTOS MANAGEMENT PLAN The Control of Asbestos Regulations 2012 outlines a duty to manage non-domestic premises for those with responsibility for protecting others who work in such premises, or use the building in other ways, from the risks to ill health that exposure to asbestos causes. A suitable and sufficient Management Survey will be undertaken to establish if asbestos containing materials are present on the premises. If a contractor is appointed to undertake the survey, they should be assessed to ensure they can demonstrate they have received adequate training, they have an adequate quality management system and are carrying out any survey in accordance with HSG 264 Surveying, sampling and assessment of asbestos-containing materials. Only asbestos surveyors, contractors and analysts that are UKAS ISO certified and are respective members of CHAS, the Asbestos Removal Contractors Association, (ARCA) (Asbestos Removal Contractors only) and Asbestos Testing and Consulting Association (ATAC) will be employed. The Management Survey shall be reviewed every 5 years, or after any significant changes to the building.

5 5 Asbestos Management Policy and Guidance The Management Survey will be kept on site at all times and will be accessible to all staff, contractors and visitors. All contractors are required to sign a register (see appendix 4) on attendance at site, to demonstrate they have read and understand the contents of the asbestos report, and confirm the work they have undertaking will not interfere with asbestos in the building. The condition of asbestos containing material will be assessed and recorded (see appendix 3) annually by Site Manager to determine the condition of the asbestos. The Site Manager shall receive suitable and sufficient information, instruction and training before this task is undertaken, and at periodic intervals, to ensure his competency. ACM discovered to be in poor condition must reported to the Executive Principal or their Deputy, and either be repaired or removed by a competent contractor. All types of asbestos will be treated the same, there is no less dangerous type of asbestos. Material suspected of containing asbestos will be presumed to contain asbestos unless there is strong evidence it does not. Where surveys have identified that wall/ceiling panels or similar surfaces within the Belvoir High School contain, or are suspected of being ACM's, staff must no longer use areas for display purposes. Staff must not lift or move any suspended ceiling tiles or knowingly interfere with any identified ACM's. An asbestos management file including survey reports, annual inspections and all other relevant information will be held in the Site Manager s Office, readily available to staff. Anyone visiting the Belvoir High School to carry out repairs/maintenance will be given relevant asbestos information before undertaking any work. This will be provided by the Site Manager. Where the plan indicates that there are known or suspected ACM s which either form part of the planned works or have the potential to be damaged due to the proximity of the working area, no work will take place until an appropriate method statement of work is produced and further surveys are obtained as required. COMMUNICATION OF INFORMATION New staff member All new staff members will receive an induction that will include information relating to the whereabouts of known or presumed asbestos within the Belvoir High School and have the content of the asbestos management plan explained to them. This will be recorded and staff will be required to sign to say that they understand their responsibilities (see previous). All staff All staff will receive an annual update/briefing on the whereabouts of asbestos and individual responsibilities (see previous). This will be recorded. General visitors General visitors will only be advised of the whereabouts of asbestos if it is reasonably foreseeable that their visit or any activities in which they may be partaking would result in them coming into contact with known or presumed asbestos containing materials. Contractors All contractors that undertake any work on the site will be inducted on the whereabouts of any known or presumed asbestos containing materials, this induction will be relevant and proportionate to the works being undertaken.

6 6 Asbestos Management Policy and Guidance Any works whereby direct access to, or contact with either known or presumed asbestos containing materials must be given detailed information relating to all of the areas in which they will be working. This will include the Belvoir High School s asbestos management plan, any surveys completed and any asbestos removal information. The contractor will be required to sign to verify that they have received and understood the information. Contractors must inform the Executive Principal or their Deputy immediately if they are concerned about or there is any accidental damage to any known or presumed asbestos containing material. EMERGENCY PROCEDURES All staff, contractors and other relevant persons must inform the Executive Principal or their Deputy immediately of any concerns/damage to any known or presumed ACM's. The Executive Principal will make an informed decision on whether an area needs to be immediately vacated and sealed based on severity of concern/damage (i.e. panel damaged with debris visible rather than a small scratch to a surface). The Executive Principal or their Deputy will contact consult CAC Monitoring Systems Ltd and competence to obtain initial advice on any necessary actions. The Executive Principal or their Deputy will liaise with the contractor and agree on the course of action necessary and to undertake an investigation as required. The Executive Principal or their Deputy will act upon the advice obtained from the contractor to ensure that risks to staff, pupils and other persons that may be affected are adequately controlled. If remedial action is required the Belvoir and Melton Academy Trust Governing Body and Executive Principal or their Deputy make available the necessary funds and appoint an appropriately experienced Project Manager to manage any necessary project in line with the HSE guidance. Following any suspected or known release of asbestos fibres, air monitoring will be required. Releases of asbestos must be reported in line with the requirements of the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations PLANNED OR EMERGENCY WORKS Belvoir High School will inform all staff, pupils, visitors and contractors of any works that may affect any known or presumed asbestos containing materials or where the presence of asbestos cannot be verified. The Control of Asbestos Regulations 2012 requires some non-licensed work to be notified to the relevant enforcing authority, the duty holder must ensure medical examinations are carried out and maintain registers of work. The School should consult the further web page regarding non-licenced work and how to comply with the requirements Prior to any planned or emergency works being undertaken, the Melton Vale Post 16 Centre will consult the asbestos management plan and asbestos surveys to determine whether there are any confirmed or presumed asbestos containing materials present.

7 7 Asbestos Management Policy and Guidance For any works where the fabrication of the building will be penetrated or disturbed where the presence of asbestos cannot be verified, Belvoir High School will arrange through an external person with relevant knowledge and competence for a further refurbishment and demolition survey to be undertaken. In the exceptional circumstances where it can be confirmed/verified that there are no asbestos containing materials present i.e. either by a previous survey whereby analysis has been undertaken or based on competent knowledge of materials i.e. solid brickwork with no render/plaster or solid wood where penetration will not go beyond the known material the work can progress. If in any doubt the Belvoir High School will arrange through an external person with relevant knowledge and competence for a further refurbishment and demolition survey to be undertaken. Where works are proceeding on, or in an area where there are known asbestos containing materials, no works will start until a competent person has determined whether the asbestos containing materials need to be removed. Most asbestos removal work must be undertaken by a licensed contractor; any decision on whether particular work is licensable is based on the risk. The Belvoir High School does not consider they are competent in making this assessment and will consult CAC Monitoring Systems Ltd for advice. If the removal of ACM's is required, the school will request consult CAC Monitoring Systems Ltd to make the relevant arrangements to appoint a UKAS accredited and/or licensed contractor and to ensure that the relevant health and safety arrangements are undertaken on the Belvoir High School s behalf. Relevant method statements and risk assessments on how the work will be undertaken must be provided prior to the work starting. The Belvoir High School will ask consult CAC Monitoring Systems Ltd to review these documents on their behalf to ensure suitable and sufficient. In the event of asbestos being removed from the site, a copy of the consignment note will be kept at the school. Consignment notes will be kept at Site Managers office. Following removal of asbestos containing materials the Belvoir High School in conjunction with consult CAC Monitoring Systems Ltd will arrange for clearance testing of the area to be undertaken prior to reoccupying. The Belvoir High School in conjunction with consult CAC Monitoring Systems Ltd will ensure that relevant documents and certificates relating to the removal of ACM's are obtained and kept on site.

8 APPENDICES APPENDIX 1 Belvoir High School Register of all identified asbestos containing (ACMs) Survey references: Survey room location (CAD reference if available) School identifier room Asbestos containing material Visible/encapsulated/not accessible P a g e 8

9 July 4, 2013 Asbestos Management Policy and Guidance APPENDIX 2 Belvoir High School:- Items unable to visually inspect as encapsulated or in areas that cannot be accessed Survey room location (CAD reference if available) School identifier room Asbestos containing material Encapsulated/not accessible P a g e 9

10 July 4, 2013 Asbestos Management Policy and Guidance APPENDIX 3 Belvoir High School asbestos containing materials (ACMs) inspection records - Items visible to inspect A copy of this inspection record will be completed, as a minimum, every 12 months and retained. Photographs ACM should be taken and recorded to aid inspections. Date: Inspected by: Survey room location (CAD reference if available) School room identified Asbestos material containing Damage/ Concern Yes / No Details if Yes Reported to name / date Photograph (insert) Actions taken P a g e 10

11 July 4, 2013 Asbestos Management Policy and Guidance APPENDIX 4 REGISTER OF PERSONS CHECKING ASBESTOS REPORT PROPERTY: Belvoir High School (To be retained on site for 2 years) I have checked the Asbestos Survey for the area(s) on site in which I intend to work, which are detailed below, and I understand the procedure to be followed if material suspected as being asbestos or an asbestos-based product is discovered during the course of the work. I will ensure that any colleagues working with me are also aware of the procedure. Date Contractor (Company) Name (PLEASE PRINT) Signature Area on site of work to be undertaken Asbestos report checked? Y/N Asbestos noted as present in work area Y / N / Comment P a g e 11

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